Bunker Hill Irrigation Replacement Phase 3 Project-Reject BidCity of Dubuque
City Council
CONSENT ITEMS # 11.
Copyrighted
February 3, 2025
ITEM TITLE: Bunker Hill Irrigation Replacement Phase 3 Project -Reject
Bid
SUMMARY: City Manager recommending City Council reject the bid
received for the Bunker Hill Irrigation Phase 3 Project.
RESOLUTION Rejection Of Competitive Bid Proposal For
The Bunker Hill Irrigation Replacement Project Phase 3
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Staff Memo
3. Resolution
Page 141 of 721
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bunker Hill Irrigation Replacement Phase 3 Project -Reject Bid
DATE: January 28, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
Leisure Services Director Marie Ware is recommending City Council reject the bid
received for the Bunker Hill Irrigation Phase 3 Project.
The estimated cost provided by the consultant of the project was $360,000. There was
1 bid received for the Bunker Hill Irrigation Phase 3 Project. Leibold Irrigation Inc.
submitted a bid of $520,000 which is substantially over the estimated project cost.
Recreation Division Manager, Dan Kroger is working with staff and the consultant to
review the rejected bid to determine the best strategy moving forward. Currently there
are 3 options being considered:
1. Determine where the breakdown was in estimate vs. bid, provide a revised
estimate, find the funding and re -bid the project as currently structured with an
enhanced effort on attracting additional vendors.
2. Determine the feasibility of creating more phases and bid out a new phase 3
based on a clear estimate fitting within current available budget.
3. Request additional funding through the capital request process in FY27.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Director
(list continued on next page)
Page 142 of 721
Dan Kroger, Recreation Division Manager
Andy Unrau, Golf Course Superintendent
Jenny Larson, Chief Financial Officer
Jason Lehman, Assistant City Attorney
2
Page 143 of 721
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Director
SUBJECT: Bunker Hill Irrigation Replacement Phase 3 Project -Reject Bid
DATE: January 28, 2025
INTRODUCTION
Dubuque
All -America City
II
2007.2012.2013
2017*2019
The enclosed resolution is in reference to the public bidding for the Bunker Hill Irrigation
Phase 3 Project authorizing rejection of the bid.
BACKGROUND
At the November 4, 2024 meeting, the City Council approved to initiate the bid process
for Phase 3 of the irrigation project. The estimated cost provided by the consultant of
the project was $360,000.
DISCUSSION
There was 1 bid received for the Bunker Hill Irrigation Phase 3 Project. Leibold
Irrigation Inc. submitted a bid of $520,000 which is substantially over the estimated
project cost. The other "local" vendor Midwest Irrigation chose not to bid the project.
Recreation Division Manager, Dan Kroger is working with staff and the consultant to
review the rejected bid to determine the best strategy moving forward. Currently there
are 3 options being considered:
1. Determine where the breakdown was in estimate vs. bid, provide a revised
estimate, find the funding and re -bid the project as currently structured with an
enhanced effort on attracting additional vendors.
2. Determine the feasibility of creating more phases and bid out a new phase 3
based on a clear estimate fitting within current available budget.
3. Request additional funding through the capital request process in FY27.
Page 144 of 721
RECOMMENDATION
I respectfully recommend rejecting the bid received for the Bunker Hill Irrigation Phase 3
Project.
Prepared by: Dan Kroger, Recreation Division Manager
cc: Andy Unrau, Golf Course Superintendent
Jenny Larson, Chief Financial Officer
Jason Lehman, Assistant City Attorney
Page 145 of 721
Prepared by Dan Kroger Recreation Division Manager, 2200 Bunker Hill Rd Dubuque IA 52001 (563) 589-4310
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13°i St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 34-25
REJECTION OF COMPETITIVE BID PROPOSAL FOR THE BUNKER HILL
IRRIGATION REPLACEMENT PROJECT PHASE 3
Whereas, one (1) competitive sealed bid was submitted for the Bunker Hill
Irrigation Phase 3 Project pursuant to Resolution No. 350-24 and Notice to Bidders
published the City of Dubuque Website www.cityofdubugue.org/bids on the 5th day of
November 2024; and
Whereas, the one (1) competitive sealed bid was opened and read on the 27tn
day of November 2024;
Whereas, the City Council has deemed it advisable to reject the one (1)
competitive bid proposal for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA;
Section 1. The one (1) competitive sealed bid proposal for the Bunker Hill
Irrigation Phase 3 Project is hereby rejected.
Section 2. The Recreation Division Manager is authorized and instructed to
return the bid deposit of the unsuccessful bidder for the Bunker Hil Irrigation Phase 3
Project.
Passed, adopted and approved this 3rd day of February, 2025.
Bra��Mk�avanagh, Mayor
Attest:
S
Adrienne N. Breitfelder, City Clerk