Southgate Drive Sanitary Sewer Improvements Project - Initiate Public Bidding Process and Setting Date for a Public HearingCity of Dubuque
City Council
Copyrighted
February 3, 2025
ITEMS SET FOR PUBLIC HEARING # 1.
ITEM TITLE: Southgate Drive Sanitary Sewer Improvements Project -
Initiate Public Bidding Process and Setting Date for a Public
Hearing - Project No. 5581500048
SUMMARY: City Manager recommending City Council authorize the
public bidding process and set a public hearing for February
17, 2025, and to preliminary approve the plans,
specifications, form of contract and estimated cost of
$193,600.00 for the Southgate Drive Sanitary Sewer
Improvements Project through the adoption of the attached
resolution.
RESOLUTION Southgate Drive Sanitary Sewer Improvement
Project: Preliminary Approval Of Plans, Specifications, Form
Of Contract, And Estimated Cost; Setting Date Of Public
Hearing On Plans, Specifications, Form Of Contract, And
Estimated Cost; And Ordering The Advertisement For Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: February 17, 2025
ATTACHMENTS:
1. MVM Memo
2. Southgate Drive Sanitary Sewer Improvements Project - Set Public Hearing Initiate
Bidding
3. Southgate Drive Sanitary Sewer Improvement Project - Council Initiate Set PH
RESOLUTION
4. Southgate Drive Sanitary Sewer Improvement Project - Notice of Hearing
Page 275 of 721
Dubuque
THE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southgate Drive Sanitary Sewer Improvements Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500048
DATE: January 29, 2025
City Engineer Gus Psihoyos is recommending City Council authorize the public bidding
process and set a public hearing for February 17, 2025, and to preliminarily approve the
plans, specifications, form of contract and estimated construction cost of $193,600.00
for the Southgate Drive Sanitary Sewer Improvements Project through the adoption of
the attached resolution.
The existing sewer located along Southgate Drive is damaged in several locations.
Sewer pipe defects prevent crews from inspecting or adequately maintaining the
existing sewer, increasing the risk of sanitary sewer overflows. The existing sewer is in
need of replacement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Page 276 of 721
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: January 27, 2025
Dubuque
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2007-2012.2013
2017*2019
SUBJECT: Southgate Drive Sanitary Sewer Improvements Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500048
INTRODUCTION
This memorandum requests the City Council authorize initiating the bidding process and
set a public hearing on February 17, 2025, for the Southgate Drive Sanitary Sewer
Improvements Project.
BACKGROUND
The existing sewer located along Southgate Drive is damaged in several locations.
Sewer pipe defects prevent crews from inspecting or adequately maintaining the
existing sewer, increasing the risk of sanitary sewer overflows. Existing sewer is in need
of replacement.
DISCUSSION
The project will provide for the replacement of 276 linear feet of 8-inch diameter sanitary
sewer main having a depth of fourteen to twenty-one feet, including the replacement of
two sanitary sewer manholes, restoring sanitary service lines, crossing water main and
other utilities, and pavement removal and restoration.
PROJECT SCHEDULE
The proposed schedule for the project is as follows:
Initiate Public Bidding Process & Notice of Public Hearing
Publish Notice to Bidders, Advertise for Bids
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Final Project Completion Date
February 3, 2025
February 4, 2025
February 17, 2025
February 20, 2025
March 3, 2025
June 27, 2025
Page 277 of 721
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the Southgate Drive Sanitary Sewer
Improvements Project. I further recommend establishing the date of the public hearing
and authorizing the Engineering Department to advertise for bids for the project.
BUDGET IMPACT
The estimate of probable cost for the Southgate Drive Sanitary Sewer Improvements
Project is summarized as follows:
Description
Estimate
Construction
$ 193,600.00
Contingency
$ 29,040.00
Total Project Cost
$ 222,640.00
Southgate Drive Sanitary Sewer Improvements
Project Construction Funding
5581500048 Southgate Sanitary Sewer Reconstruction $ 205,000.00
Any project construction overages would be covered through a future budget
amendment request through the CIP and amounts shown below, if needed.
Southgate Drive Sanitary Sewer Improvements
Future Budget Amendment Project Contingency Funding
5581500017 General Sanitary Sewer Repairs $ 17,640.00
ACTION TO BE TAKEN
I respectfully request the City Council authorize the public bidding process and set a
public hearing for February 17, 2025, and to approve the preliminary plans,
specifications, form of contract and estimated cost for the Southgate Drive Sanitary
Sewer Improvements Project through the adoption of the attached resolution.
Prepared by Maxwell O'Brien, Civil Engineer
2
Page 278 of 721
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 38-25
SOUTHGATE DRIVE SANITARY SEWER IMPROVEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Southgate Drive Sanitary Sewer Improvement Project in the estimated construction
amount of $193,600.00, are hereby preliminarily approved and ordered filed in the office
of the City Clerk for public inspection.
A public hearing will be held on the 17th day of February, 2025, at 6:30 p.m. in the
Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The Southgate Drive Sanitary Sewer Improvement Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 20th day of February 2025.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
City Council for final action at 6:30 p.m. on the 3rd day of March 2025, in the Historic
Federal Building Council Chambers (and/or by virtual means) 350 West 6th Street,
Dubuque, Iowa.
Passed, adopted and approved this the 31d day of February 2025.
Attest: Brad M.�agh, Mayor
Adrienne N. Breitfelder; City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public
hearing on the proposed plans, specifications, form of contract and estimated cost for the
Southgate Drive Sanitary Sewer Improvements Project, in accordance with the provisions
of Chapter 26, Code of Iowa, on the 17th day of February, 2025, at 6:30 p.m., in the
Historic Federal Building, 350 W. 6th Street, 2nd floor, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimated cost are now on file
in the office of the City Clerk.
The scope of the Project is as follows:
This project provides for the for the replacement of 276 linear feet of 8-inch diameter
sanitary sewer main having a depth of fourteen to twenty-one feet, including the
replacement of two sanitary sewer manholes, restoring sanitary service lines, crossing
water main and other utilities, and pavement removal and restoration.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official City Council agenda will be
posted the Friday before the meeting and will contain public input options. The agenda
can be accessed at https://dubugueia.portal.civicclerk.com/ or by contacting the City
Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13th St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8.00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800)
735-2942.
Published by order of the City Council given on the 3rd day of February 2025.
Adrienne N. Breitfelder, CIVIC, City Clerk
Page 280 of 721