2024 Pavement Marking Project - Acceptance of Public Improvement Construction ContractCity of Dubuque
City Council
CONSENT ITEMS # 15.
Copyrighted
February 17, 2025
ITEM TITLE: 2024 Pavement Marking Project - Acceptance of Public
Improvement Construction Contract - Project Code:
5521000013
SUMMARY: City Manager recommending City Council adopt the attached
resolution to accept the improvements and to authorize the
payment of the final contract amount of $225,922.02 to
Ostrom Painting and Sandblasting, Inc for the 2024
Pavement Marking Project.
RESOLUTION Accepting The 2024 Pavement Marking
Project And Authorizing The Payment To The Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 2024 Pavement Marking Project - Staff Acceptance MEMO
3. 2024 Pavement Marking Project - Council Acceptance RESOLUTION
Page 213 of 797
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2024 Pavement Marking Project
Acceptance of Public Improvement Construction Contract
Project Code: 5521000013
DATE: February 13, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the improvements and to authorize the payment of the final contract
amount of $225,922.02 to Ostrom Painting and Sandblasting, Inc for the 2024
Pavement Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Justine Hull, Traffic Engineer
Jenny Larson, Chief Financial Officer
Robert Schiesl, Assistant City Engineer
Troy Kress, Engineering Tech.
Page 214 of 797
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: February 12, 2025
RE: 2024 Pavement Marking Project
Acceptance of Public Improvement Construction Contract
Project Code- 5521000013
INTRODUCTION
Dubuque
All -America City
2007-2012-2013
2017*2019
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the 2024 Pavement Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using waterborne paint with a service life of approximately one (1) to two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City includes portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
This project included an alternate bid for the installation of pavement markings for a
downtown Bike Lane Pilot Project. The Bike Lane Pilot project provided for the
establishment of a westbound bike lane route on 10th Street along with an eastbound
bike lane route on 9th Street. Both streets now utilize a combination of shared bike
lanes (bicyclists ride in mixed traffic) and conventional painted bike lanes (bicyclists ride
in a dedicated/exclusive space).
The 2024 Pavement Marking Project was completed by Ostrom Painting and
Sandblasting , Inc. of Rock Island, Illinois in the final contract amount of $225,922.02
which is a 0.8% increase from the original contract amount of $224,025.29.
Page 215 of 797
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $225,922.02 to Ostrom Painting and Sandblasting, Inc for the
2024 Pavement Marking Project.
BUDGETIMPACT
The project cost summary for the 2024 Pavement Marking Project is summarized
below:
Description
Cost
Estimate
Award
Final
Construction - City Pavement Markings
$ 222,500.00
$ 184,158.21
$ 185,543.79
Construction - Iowa DOT Pavement Markings
25,000.00
22,095.19
21,411.88
Alternate Bid (Bike Lane Pilot)
9,100.00
17,771,89
18,966.34
$ 247,500.00
$ 224,025.29
$ 225,922.02
Engineering Design and Administration
2,500.00
2,500.00
9,100.94
Total Construction Cost
$ 250,000.00
$ 226,525.29
$ 235,022.94
The proposed project funding is summarized as follows:
Project Code
Fund Description
Fund
Amount
Pavement Markings (FY25)
$ 213,611.07
5521000013-301-67990
Iowa DOT Funding
21,411.88
Total Project Funding
$ 235,022.94
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the final contract amount of $225,922.02
to Ostrom Painting and Sandblasting, Inc for the 2024 Pavement Marking Project.
Prepared by: Justine Hull, Traffic Engineer
cc: Jenny Larson, Chief Financial Officer
Robert Schiesl, Assistant City Engineer
Troy Kress, Engineering Tech.
Mitchell Wood, Janet Worrell, Iowa DOT
2
Page 216 of 797
Prepared by Justine Hull City of Dubuque Engineering 50 W. 1311 St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 53-25
ACCEPTING THE 2024 PAVEMENT MARKING PROJECT AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2024 Pavement Marking
Project, (the Project) has been completed by the Contractor, Ostrom Painting and
Sandblasting, Inc. (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $225,922.02; and
WHEREAS, the Contractor has previously been paid $214,625.92, leaving a
balance of $11,296.10; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
SECTION 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
SECTION 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $11,296.10 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 17th day of February 2025.
B ad M, a nagh, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
Prepared by Justine Hull City of Dubuque Engineering 50 W. 131h St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 1 Y St. Dubuque, IA 52001 (563)589-4100
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2024 PAVEMENT
MARKING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2024 Pavement Marking Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $235,022.94.
Dated this 17th day of February 2025.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 17th day of February 2025.
Adrienne N. Breitfelder, City Clerk
Page 218 of 797