Heeb Street Reconstruction Project - Initiate Public BiddingCity of Dubuque
City Council
Copyrighted
March 3, 2025
ITEMS SET FOR PUBLIC HEARING # 2.
ITEM TITLE: Heeb Street Reconstruction Project - Initiate Public Bidding
Process and Set Date for Public Hearing
SUMMARY: City Manager recommending City Council authorize initiating
the public bidding process and conduct a public hearing for
April 7, 2025, and to preliminary approve the plans,
specifications, estimated cost of $857,478.99, form of
contract, and authorize the City Engineer to advertise for bid
proposals for the Heeb Street Reconstruction Project through
the adoption of the enclosed resolution.
RESOLUTION Heeb Street Reconstruction Project:
Preliminary Approval Of Plans, Specifications, Form Of
Contract, And Estimated Cost; Setting Date Of Public
Hearing On Plans, Specifications, Form Of Contract, And
Estimated Cost; And Ordering The Advertisement For Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: April 7, 2025
ATTACHMENTS:
1. MVM Memo
2. 1 Heeb Street - Staff Initiate Set Date PH
3. 2 Heeb Street - Initiate Resolution
4. 3 Heeb Street - Notice of Hearing - Plans
Page 417 of 629
Dubuque
THE CITY OF
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DuBE
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Masterpiece on the Mississippi zoo�•*o
rP PP 2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Heeb Street Reconstruction Project
Initiate Public Bidding Process and Set Date for Public Hearing
Project No: 5521000015-305,5521000015-611,5521000015-621,
4281000005
DATE: February 25, 2025
City Engineer Gus Psihoyos is recommending City Council authorize initiating the public
bidding process and conduct a public hearing for April 7, 2025, and to preliminary
approve the plans, specifications, estimated cost of $857,478.99, form of contract, and
authorize the City Engineer to advertise for bid proposals for the Heeb Street
Reconstruction Project through the adoption of the enclosed resolution.
This project will include the reconstruction of the street with 7" HMA pavement, new
curb and gutter, new sidewalk on the west side, installation of a modified cul-de-sac at
the end of the street and the complete replacement of all water main, sanitary main and
associated services for both utilities. The historic brick pavers under the existing asphalt
street will be salvaged and stockpiled for future use on a city project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
Jenny Larson, Chief Financial Officer
Chris Lester, Water Department Director
Max O'Brien, Civil Engineer II
Page 418 of 629
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
RE: Heeb Street Reconstruction Project
Dubuque
NI -America City
2007-2012.2013
2017*2019
Initiate Public Bidding Process and Set Date for Public Hearing
Project No: 5521000015-305,5521000015-611,5521000015-621,
4281000005
DATE: February 24, 2025
INTRODUCTION
This memorandum requests the City Council authorize initiating the public bidding
process and conduct a public hearing on April 7, 2025, for the Heeb Street Reconstruction
Project.
BACKGROUND
The section of Heeb Street just south of Kaufmann Avenue is a dead-end street that has
very old utilities. The water main is an old 4" main that doesn't meet current standards.
The majority of the houses (5 out of 6) have lead water services where multiple properties
are daisy chained to provide service. This is problematic because if a services line leaks,
it impacts multiple properties. There has been one lead service line failure in this area in
the last 10 years that has impacted multiple properties.
The sanitary sewer main also needs to be replaced. The last house on Heeb Street is still
on a septic system because the current sanitary main doesn't extend far enough to the
south to service this property.
The street itself has old brick pavers overlaid with asphalt. The end of the street does not
have a proper cul-de-sac to allow traffic to easily turn around.
DISCUSSION
This project will include the reconstruction of the street with 7" HMA pavement, new curb
and gutter, new sidewalk on the west side, installation of a modified cul-de-sac at the end
of the street and the complete replacement of all water main, sanitary main and
associated services for both utilities. The historic brick pavers under the existing asphalt
street will be salvaged and stockpiled for future use on a city project.
PUBLIC ENGAGEMENT
City staff have sent letters to the abutting property owners in this corridor and held
individual meetings with property owners requiring permanent easements.
Page 419 of 629
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Mail Notice to Affected Property Owners
Publish Public Hearing Notice on Plans & Specs
Publish First Public Hearing Notice to Property Owners
Publish Second Public Hearing Notice to Property Owners
Public Hearing on Plans & Specifications
Receipt of Bids (Bid Letting)
Award Construction Contract
Final Project Completion
March 3, 2025
March 7, 2025
March 7, 2025
March 7, 2025
March 7, 2025
March 14, 2024
April 7, 2025
April 10, 2025
April 21, 2025
August 15, 2025
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract,
and construction estimate for the Heeb Street Reconstruction Project. I further
recommend establishing the date of April 7, 2025, to conduct public hearing and
authorizing the City Engineer to advertise for bids for the Project.
BUDGET IMPACT
The estimate of probable cost for the Heeb Street Reconstruction Project is as follows:
Description
Cost Estimate
Construction
$ 677,849.00
Contingency
67,784.90
Construction Engineering and Inspection
111,845.09
Total Construction Cost Estimate
$ 857,478.99
The project funding summary is as follows:
CIP
Fund Description
Fund Amount
5521000015-305
Heeb Street Reconstruction
$472,773.37
5521000015-611
Heeb Street Sanitary Sewer
180,000.00
5521000015-621
Heeb Street Storm Sewer
30,000.00
4281000005
Street Program Water Funds
100,000.00
Special Assessment — Street Improvement,
Residential
20,816.62
Special Assessment — Private Sanitary Services
19,734.00
Special Assessment — Private Water Services
34,155.00
Total Project Funding
$857,478.99
2
Page 420 of 629
PROPERTY ASSESSMENTS
Low- to moderate -income property owners subject to assessments will be eligible for
financial assistance of the assessment for the owner -occupied resident property
depending on family size and income level.
According to State Code Section 384.62, the assessment shall not exceed twenty-five
percent of the value of the lot as shown by the plat and schedule approved by the council.
There is no assessment for this project that meets these criteria.
Abutting properties can pay assessment balances in excess over $500 over a 15-year
period with 3% interest. Abutting property owners can pay their assessment balances to
the City Treasurer within the first 30 days after receiving the final notice of special
assessment to avoid interest charges.
ACTION TO BE TAKEN
I respectfully request the City Council authorize initiating the public bidding process and
conduct a public hearing for April 7, 2025, and to preliminary approve the plans,
specifications, form of contract, and authorize the City Engineer to advertise for bid
proposals for the Heeb Street Reconstruction Project through the adoption of the
enclosed resolutions.
Attach.
Prepared by Jon Dienst, P.E.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Finance and Budget Director
Chris Lester, Water Department Manager
Max O'Brien, Civil Engineer II
3
Page 421 of 629
Prepared by Jon Dienst Civil Engineer, 50 W. 1V St., Dubuque IA 52001 (563) 589-4276
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 80-25
HEEB STREET RECONSTRUCTION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Heeb Street Reconstruction Project in the estimated amount $857,478.99, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 7th day of April, 2025, at 6:30 p.m. in the Historic
Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed plans
and specifications, form of contract and estimated cost of said Project, and the City Clerk
be and is hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four days nor more than twenty days
prior to the date of such hearing. At the hearing, any interested person may appear and
file objections to the proposed plans, specifications, form of contract, or estimated cost of
the Project.
The Heeb Street Reconstruction Project is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website, in a contractor plan room service with statewide
circulation, and construction lead generating service with a statewide circulation which
notice shall be published not less than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 10th day of April 2025. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 21 st day of April 2025, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, approved and adopted this 3rd day of March, 2025.
Attest:
U�J�✓nr� /`� �'1
Adrienne N. Breitfelder, `AMC City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public
hearing on the proposed plans, specifications, form of contract and estimated cost for the
Heeb Street Reconstruction Project, in accordance with the provisions of Chapter 26,
Code of Iowa, on the 7t" day of April 2025, at 6:30 p.m. in the Historic Federal Building,
350 West 6th Street, 2nd Floor, Dubuque, Iowa.
Said proposed plans, specifications, form of contract, and estimated cost are now on file
in the office of the City Clerk.
The scope of the Project is as follows:
This project involves the reconstruction of Heeb Street in the City of Dubuque, Iowa. The
project includes removal and replacement of an existing street pavement and sidewalks
and drive approaches. Historic brick pavement will be removed and salvaged. The
roadway is approximately 400 feet in length and 21 feet in width with a 4' sidewalk on the
westerly side. The scope of work also includes the installation of new curb and gutter,
placement of a 7-inch asphalt pavement, replacement of 380 lineal feet of sanitary sewer,
320 lineal feet of water main, and portions of the private service connections to the
following addresses 2151, 2141, 2131, 2121, 2109, and 2019 Heeb Street.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official City Council agenda will be
posted the Friday before the meeting and will contain public input options. The agenda
can be accessed at https://dubugueia.portal.civicclerk.com/ or by contacting the City
Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13t" St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800)
735-2942.
Published by order of the City Council given on the 3rd day of March 2025.
Adrienne N. Breitfelder, CIVIC, City Clerk
Page 424 of 629