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City Council Fiscal Year 2026 Budget PresentationCity Council 25 Page 429 of 635 This page intentionally left blank. 26 Page 430 of 635 CITY COUNCIL FY 2024 Actual FY 2025 Budget FY 2026 Requested % Change From FY 2025 Budget Budget Highlights Employee Expense $ 90,063 $ 90,429 $ 90,427 0.0 % Supplies and Services $ 53,749 $ 70,081 $ 70,237 0.2 % Machinery and Equipment $ 2,102 $ — $ 400 0.0 % Total $ 145,914 $ 160,510 $ 161,064 0.3 % Resources Reimbursements $ 1,340 $ — $ — 0.0 % Total $ 1,340 $ — $ — 0.0 % Property Tax Support $ 144,574 $ 160,510 $ 161,064 $ 554 Percent Increase (Decrease) 0.3 % Personnel - Authorized FTE 3.50 3.50 3.50 Significant Line Items Employee Expense 1.The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2025. The employee contribution of 6.29% is unchanged from FY 2025. 2.The fiscal hours budgeted is unchanged from 2,088 hours in FY 2025 to 2,088 in FY 2026. If the number of hours budgeted in a fiscal year increases or decreases, the budget for employee expenses is impacted. Supplies & Services 3.Meetings & Conferences is unchanged from $35,729 in FY 2025 to $35,729 in FY 2026. This line item includes $1,000 per City Council member for city business meetings and approximately $4,104 per City Council member to attend 1 regional conference, the Iowa League of Cities Summer Conference, and the National League of Cities Congressional Summit in Washington, DC. In addition to these funds, members of the City Council may participate in the Chamber of Commerce Annual Washington DC Fly-in. Funding for that trip is in the Economic Development budget. 4.Association Dues increased from $21,463 in FY 2025 to $22,216 in FY 2026. This line item is based on the actual cost of the membership to Iowa League of Cities ($16,246) and the US Conference of Mayors ($5,970). The cost of these memberships tends to increase each year as the organizations increase membership prices. 5.Technology Services decreased from $2,280 in FY 2025 to $1,920 in FY 2026. This line item represents data plans for tablets used by City Council members. The FY 2025 budget included data 27 Page 431 of 635 plans for 6 tablets. The FY 2026 budget includes data plans for 5 tablets, as one council member switched from a tablet to an laptop and therefore will not be using a data plan. Machinery and Equipment 6.Equipment replacement items include ($400) City Council Machinery and Equipment Administration Smartphone $ 400 Total Equipment $ 400 Revenue 7.Reimbursements Revenue is unchanged from $0 in FY 2025 to $0 in FY 2026. The FY 2024 Actual was $1,340. This revenue is unpredictable and very rare. Future revenue is not planned on and therefore not budgeted. In past years, revenue received in this line item has been associated with reimbursements from outside agencies for Mayor speaking engagements and travel expenses. 28 Page 432 of 635 CITY COUNCIL Dubuque operates under the council-manager form of local government, which combines the political leadership of elected officials in the form of a city council, with the managerial experience of an appointed local government manager, the city manager. FY 2024 FY 2025 FY 2026 Full-Time Equivalent 3.50 3.50 3.50 Resources and Property Tax Support FY 2024 FY 2025 FY 2026 Operating Revenue Property Tax Support 0 100,000 200,000 The City Council is supported by 3.50 full-time equivalent employees, which accounts for 56.14% of the department expense as seen below. Overall, the departments’ expenses are expected to increase by 0.35% in FY 2026 compared to FY 2025. 29 Page 433 of 635 Expenditures by Category by Fiscal Year $90,063 $53,749 $2,102 $90,429 $70,081 $— $90,427 $70,237 $400 FY 2024 FY 2025 FY 2026 $0 $20,000 $40,000 $60,000 $80,000 $100,000 Employee Expense Supplies and Services Machinery and Equipment 30 Page 434 of 635 31 Page 435 of 635 32 Page 436 of 635 33 Page 437 of 635 34 Page 438 of 635 Recommended Operating Revenue Budget - Department Total 70 - CITY COUNCIL Fund/Account/Account Title FY23 Actual Revenue FY24 Actual Revenue FY25 Adopted Budget FY26 Recomm'd Budget 100 - General 4A - Charges for Services 47100 - Reimbursements $ (1,908) $ (1,340) $ 0 $ 0 4A - Charges for Services Total (1,908) (1,340) 0 0 Grand Total $ (1,908) $ (1,340) $ 0 $ 0 35 Page 439 of 635 6A - Salaries & Wages 100 - General 60200 - Salaries - Regular Part Time $ 81,713 $ 81,400 $ 81,400 $ 81,400 6A - Salaries & Wages Total $ 81,713 $ 81,400 $ 81,400 $ 81,400 6B - Employee Benefits 100 - General 61100 - FICA - City Contribution $ 1,876 $ 1,868 $ 1,181 $ 1,181 61300 - IPERS - City Contribution $ 6,662 $ 6,636 $ 7,685 $ 7,685 61540 - Life Insurance $ — $ — $ — $ — 61600 - Workers' Compensation $ 153 $ 159 $ 163 $ 161 6B - Employee Benefits Total $ 8,690 $ 8,663 $ 9,029 $ 9,027 6C - Staff Development 100 - General 62100 - Association Dues $ 25,784 $ 21,780 $ 21,463 $ 22,216 62325 - Mileage $ — $ — $ 79 $ 79 62400 - Meetings & Conferences $ 27,641 $ 24,254 $ 35,729 $ 35,729 62500 - Education Reimbursement $ 410 $ 295 $ 3,500 $ 3,500 6C - Staff Development Total $ 53,835 $ 46,329 $ 60,771 $ 61,524 6D - Repair/Maint/Util 100 - General 63400 - Equipment Maint/Repair $ 396 $ 420 $ 430 $ 430 63730 - Telecommunications $ 1,419 $ 1,385 $ 1,596 $ 1,596 6D - Repair/Maint/Util Total $ 1,815 $ 1,805 $ 2,026 $ 2,026 6E - Contractual Svcs 100 - General 64020 - Advertising $ — $ — $ — $ — 64081 - Insurance - Liability $ 2,918 $ 2,343 $ 3,004 $ 2,786 64140 - Printing $ 39 $ — $ 285 $ 285 64190 - Technology Services $ 1,873 $ 1,657 $ 2,280 $ 1,920 64191 - IT Recharges $ 1,853 $ 1,615 $ 1,515 $ 1,496 64900 - Other Professional Service $ — $ — $ — $ — 64980 - Technology Equip Maint Cont $ — $ — $ — $ — 6E - Contractual Svcs Total $ 6,683 $ 5,615 $ 7,084 $ 6,487 6F - Commodities 100 - General 65045 - Technology Equipment $ 1,035 $ 2,102 $ — $ 400 65060 - Office Supplies $ — $ — $ 200 $ 200 6F - Commodities Total $ 1,035 $ 2,102 $ 200 $ 600 Recommended Operating Expenditure Budget - Department Total 70 - CITY COUNCIL Fund/Account/Account Title FY23 Actual Expense FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 36 Page 440 of 635 Grand Total $ 153,771 $ 145,915 $ 160,510 $ 161,064 Recommended Operating Expenditure Budget - Department Total 70 - CITY COUNCIL Fund/Account/Account Title FY23 Actual Expense FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 37 Page 441 of 635 Recommended Expenditure Budget Report by Activity & Funding Source 70 - CITY COUNCIL Fund/Activity FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 7001 - Administration 100 - General 6A - Salaries & Wages $ 75,892 $ 81,400 $ 81,085 6B - Employee Benefits 8,062 9,019 8,983 6C - Staff Development 25,665 56,383 58,455 6D - Repari/Maint/Util 1,666 1,757 1,997 6E - Contractual Svcs 5,552 6,552 6,192 6F - Commodities 506 105 538 7001 - Administration Total 117,344 155,216 157,250 CITY COUNCIL TOTAL $ 117,344 $ 155,216 $ 157,250 38 Page 442 of 635 C I T Y O F D U B U Q U E , I O W A DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 70 CITY COUNCIL FY 2026 FD JC WP-GR JOB CLASS FTE BUDGET 60200 Part Time Employee Expense 100 2515 CONT MAYOR 0.50 $ 14,800 100 2505 CONT COUNCIL MEMBER 3.00 66,600 TOTAL PART TIME EMPLOYEES 3.50 $ 81,400 TOTAL CITY COUNCIL 3.50 $ 81,400 39 Page 443 of 635 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2026 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET City Council-PT 7001 60200 100 2515 CONT MAYOR 0.50 $ 14,800 7001 60200 100 2505 CONT COUNCIL MEMBER 3.00 66,600 Total 3.50 $ 81,400 TOTAL CITY COUNCIL 3.50 $ 81,400 40 Page 444 of 635