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Office of Equity and Human Rights Fiscal Year 2026 Budget Presentation Copyrighted April 3, 2025 City of Dubuque PUBLIC HEARINGS # 5. City Council ITEM TITLE: Office of Equity and Human Rights Fiscal Year 2026 Budget Presentation SUMMARY: SUGGUESTED DISPOSITION: ATTACHMENTS: 1. 26 Policy Book Volume 2 - Office of Eq and HR 2. Presentation - Uploaded 4.3.25 Page 672 of 706 Office of Equity and Human Rights 115 Page 673 of 706 This page intentionally left blank. 116 Page 674 of 706 OFFICE OF EQUITY AND HUMAN RIGHTS DEPARTMENT Budget Highlights FY 2024 Actual FY 2025 Budget FY 2026 Requested % Change From FY 2025 Budget Expenses Employee Expense $ 235,511 $ 376,522 $ 276,339 (26.6%) Supplies and Services $ 22,313 $ 85,675 $ 67,694 (21.0%) Machinery & Equipment $ — $ 550 $ 800 45.5% Total $ 257,824 $ 462,747 $ 344,833 (25.5%) Resources Case Processing ICRC $ — $ 2,000 $ 1,400 (30.0%) Miscellaneous $ — $ 1,125 $ — 0.0% Total $ — $ 3,125 $ 1,400 (55.2%) Property Tax Support $ 257,824 $ 459,622 $ 343,433 (116,189) Percent Increase (Decrease) (25.3%) Personnel - Authorized FTE 3.00 3.00 2.00 Improvement Package Summary 1 of 2 This improvement package request is for a bus wrap and a social media campaign targeting minorities and low-income residents. The purpose of this campaign will be to advertise the existence of the Equity and Human Rights Department and how and why to file a complaint of discrimination. There has been a decrease in inquiries regarding civil rights and discrimination complaints. One main reason is that people do not know we exist and do not know they have the right to file a complaint. It is important that people know their rights and file complaints when they experience discrimination. Change does not happen unless people speak up. This campaign would send a visual message to the community that Dubuque cares about being an equitable community for all residents. The bus wrap would be displayed for 6 months with a cost of $4,675. A social media campaign would take place during that period with a cost of $1,200. Data would be collected before, during, and after the campaign to track its effectiveness. This would be calculated on the number of inquiries received from residents. This request supports the City Council's goal of building a Partnership for a Better Dubuque: Building our Community that is Viable, Livable, and Equitable. It also supports the City's mission statement of making Dubuque a more equitable place to live. Related Cost:$ 5,875 Tax Funds Non-Recurring Recommend - No 117 Page 675 of 706 Net Property Tax Cost:$ 5,875 Property Tax Impact:$ 0.002 0.02% Activity: Office of Equity & Human Rights 2 of 2 This improvement package request is for a new program called "Bridge Building for an Inclusive Dubuque." The program will be open to the public and will consist of four, two-hour sessions offered twice a year in English, one time a year in Spanish, and one time a year in Marshallese. These sessions would include both a presentation and and space for discussion. Sessions would be capped at 30 residents and would cover topics such as diversity, equity, inclusion, justice, knowing your rights, discrimination, emotional intelligence, and leadership. The financial allocation would be used towards meals, marketing, speaker fees and supplies. This request supports the City Council's goal of building a Partnership for a Better Dubuque: Building Our Community That is Viable, Livable, and Equitable and aligns with the City's mission statement of making Dubuque a more equitable place to live. Related Cost:$ 8,750 Tax Funds Non-Recurring Recommend - No Net Property Tax Cost:$ 8,750 Property Tax Impact:$ 0.003 0.03 % Activity: Office of Equity & Human Rights Significant Line Items Employee Expense 1.FY 2026 employee expense reflects a 3.00% wage package increase. 2.The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2025. The employee contribution of 6.29% is unchanged from FY 2025. 3.The City portion of health insurance expense is unchanged from $1,119 in FY 2025 to $1,119 in FY 2026 per month, per contract, which results in annual unchanged of $0 or 0.0%. 4.A full-time Equity and Human Right Specialist position has been removed (-1.00 FTE). This position was vacant for long period of time, and upon further review, it became evident that current staffing levels could adequately handle work load and responsibilities Supplies & Services 5.Education Reimbursement is decreased from $12,447 in FY 2025 to $8,837 in FY 2026. The significant decrease is just a transition to the Meetings & Conferences line. This line item represents training in the following areas: legal, commissioner, Equity Core Team staff development, supplies for Core Equity Team and Intercultural Competency training workshops, and recurring improvement package for guest speakers' travel and lodging. 6.Meetings & Conferences is increased from $11,318 in FY 2025 to $14,927 FY 2026. This line item represents attendance to Government Alliance on Race & Equity (GARE) national and regional conferences, National League of Cities Conference, League of Iowa Human Rights Agencies quarterly meetings and conference, Des Moines Race Conference, NAACP event, MLK Breakfast, and the Sustainable Communities Conference. 118 Page 676 of 706 7.Speakers cost is unchanged from $6,940 in FY 2025 to $6,940 in FY 2026. This line item includes the dispute resolution center ($600), interpreters for commission functions ($340), and speaker stipends ($6,000). 8.Pay to Other Agency is decreased from $22,000 in FY 2025 to $16,000 in FY 2026. This line item includes $16,000 for Faces and Voices Human Relations Event as well as recurring improvement package for community educational efforts. The VISTA cost of $6,000 was previously a part of this line item. This is no longer budgeted. 9.Other Contractual Services is unchanged from $5,000 in FY 2025 to $5,000 in FY 2026. This line item represents the recurring improvement package for the student stipend under the REAL Program. 10.IT Recharges decreased from $4,797 in FY 2025 to $4,644 in FY 2026. Departments receive recharges for maintenance agreement costs on City-wide software based on the number of users in their department. 11.Advertising decreased from $6,974 in FY 2025 to $414 in FY 2026 based on FY 2024 actual of $414. This decrease is largely due to an improvement package of $5,800 that was in FY 2025 and was a one-time occurrence. Revenue 12.Case processing revenue in FY 2026 is based on 7 employment cases reimbursed at $200 per case ($1,400) by the Iowa Civil Rights Commission. 13.General reimbursement revenue is decreased from $1,125 in FY 2025 to $0 in FY 2026 based on FY 2024 actual of $0. This revenue line reflects the reimbursement for Intercultural Competency training materials for four-day workshops. 119 Page 677 of 706 OFFICE OF EQUITY AND HUMAN RIGHTS Department Goal: Office of Equity and Human Rights partners to advance equity in City services and civic engagement through City and community partnerships. In all efforts, compliance with current civil rights laws is considered the bare minimum required, not the end goal. SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES 120 Page 678 of 706 OFFICE OF EQUITY AND HUMAN RIGHTS FY 2024 FY 2025 FY 2026 Full-Time Equivalent 3.00 3.00 2.00 Resources and Property Tax Support FY 2024 FY 2025 FY 2026 Case Processing ICRC Reimbursements Property Tax Support $0 $100,000 $200,000 $300,000 $400,000 $500,000 The Office of Equity and Human Rights is supported by 2.00 full-time equivalent employees, which accounts for 80.14% of the department expense as seen below. Overall, the department's expenses are expected to decrease by (25.48)% in FY 2026 compared to FY 2025. 121 Page 679 of 706 Expenditures by Category by Fiscal Year $235,511 $22,313 $— $376,522 $85,675 $550 $276,339 $67,694 $800 FY 2024 FY 2025 FY 2026 $0 $100,000 $200,000 $300,000 $400,000 Employee Expense Supplies and Services Machinery and Equipment 122 Page 680 of 706 OFFICE OF EQUITY AND HUMAN RIGHTS Organizational Development Mission & Services The Office of Equity and Human Rights partners with other City Departments to advance equity understanding and actions amongst our employees, through service delivery, community engagement efforts, and grants and contracts. Organization Development Funding Summary FY 24 Budget FY 25 Budget FY 2026 Recomm'd Expenditures $0 $0 $0 Resources $0 $0 $0 Organization Development Position Summary FY 2026 Chief of Equity and Human Rights 0.50 Equity & Human Rights Specialists 0.50 Total FT Equivalent Employees 1.00 Performance Measures* Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery 1 Activity Objective: Using an intercultural approach, facilitate equity teams, consult on department equity plans, and develop organizational framework for collectively advancing equity. Performance Measure (KPI)Target FY 2023 Actual FY 2024 Actual FY 2025 Estimated Performance Indicator % of departments with equity goals 100%70%80%82%Goal in Progress 2 Activity Objective: Educate staff on developing intercultural skills and applying equity tools in service delivery and community engagement. Provide monthly dialogue opportunities for current employees to enhance their understanding of the importance of intercultural skills, equity, justice, inclusion. 12 0 12 12 Goal Met Provide two, 16-hour ICC training seminars for new employees to enhance their understanding of the importance of intercultural skills, equity, justice, and inclusion and how to integrate them into their new positions with the City. 2 0 2 2 Goal Met 123 Page 681 of 706 OFFICE OF EQUITY AND HUMAN RIGHTS Community Development Mission & Services Community Development involves partnering with various groups and organizations within the community to address inequities in economic opportunity, health, housing, education, transportation, and safety. Community Development Funding Summary FY 2024 Actual FY 2025 Budget FY 2026 Recomm'd Expenditures $ 257,824 $ 462,747 $ 344,833 Resources $ — $ 3,125 $ 1,400 Community Development Position Summary FY 2026 Equity & Human Rights Specialists 0.50 Human Rights Director 0.50 Total FT Equivalent Employees 1.00 Performance Measures City Council Goal: Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable 1 Activity Objective: Educate the public, non-profit organizations, private businesses, and educational institutions in ways they can contribute towards advancing equity through the Imagine Dubuque plan. Performance Measure (KPI)Target FY 2023 Actual FY 2024 Actual FY 2025 Estimated Performance Indicator Complete twelve speaking/presenting arrangements with non-profit organizations, private businesses, and educational institutions in ways they can contribute towards advancing equity through the Imagine Dubuque plan. 12 0 13 3 Goal Not Met Participate in twelve community events to create awareness of the mission and vision of the Equity and Human Rights Department. 12 0 12 12 Goal Met 2 Activity Objective: Educate the public on knowing their rights for employment, housing, education and credit. # of inquiries received from residents via phone, in-person, or online request. 100 N/A 76 100 Goal Met 124 Page 682 of 706 Recommended Operating Revenue Budget - Department Total 16 - OFFICE OF EQUITY AND HUMAN RIGHTS Fund/Account/Account Title FY23 Actual Revenue FY24 Actual Revenue FY25 Adopted Budget FY26 Recomm'd Budget 100 - General 4A - Charges for Services 45010 - Case Processing 0 0 (2,000) (1,400) 47100 - Reimbursements 0 0 (1,125) 0 47150 - Refunds 0 0 0 0 4A - Charges for Services Total 0 0 (3,125) (1,400) Grand Total 0 0 (3,125) (1,400) 125 Page 683 of 706 6A - Salaries & Wages 100 - General 60100 - Salaries-Regular Full Time 199,341 161,373 281,877 207,684 60300 - Hourly Wages - Temp/Seasonal 0 0 0 0 60400 - Overtime 0 0 0 0 60630 - Special Pay Sick Lv Payout Ret 3,846 5,364 5,263 5,263 60635 - Special Pay Sick Lv Payout 50% 251 0 264 0 60640 - Special Pay - Vacation Payout 10,131 0 0 0 60710 - Special Pay - Parental Leave 0 0 0 0 180 - Community Development 60100 - Salaries-Regular Full Time 0 0 0 0 6A - Salaries & Wages Total 213,568 166,737 287,404 212,947 6B - Employee Benefits 100 - General 61100 - FICA - City Contribution 15,713 12,405 21,563 16,290 61300 - IPERS - City Contribution 18,445 15,234 26,610 19,605 61510 - Health Insurance 40,269 40,587 40,269 26,846 61540 - Life Insurance 104 92 138 92 61600 - Workers' Compensation 513 457 538 559 61992 - Physicals 0 0 0 0 180 - Community Development 61100 - FICA - City Contribution 0 0 0 0 61300 - IPERS - City Contribution 0 0 0 0 61510 - Health Insurance 0 0 0 0 61540 - Life Insurance 0 0 0 0 6B - Employee Benefits Total 75,044 68,775 89,118 63,392 6C - Staff Development 100 - General 62100 - Association Dues 1,200 1,200 1,500 1,275 62200 - Subscriptions 462 573 750 585 62300 - Training 0 0 0 0 62325 - Mileage 0 0 71 71 62400 - Meetings & Conferences 11,193 6,305 11,318 14,927 62500 - Education Reimbursement 2,961 1,284 12,447 8,837 6C - Staff Development Total 15,816 9,361 26,086 25,695 Recommended Operating Expenditure Budget - Department Total 16 - OFFICE OF EQUITY AND HUMAN RIGHTS Fund/Account/Account Title FY23 Actual Revenue FY24 Actual Revenue FY25 Adopted Budget FY26 Recomm'd Budget 126 Page 684 of 706 6D - Repair/Maint/Util 100 - General 63730 - Telecommunications 1,412 1,279 1,412 1,412 6D - Repair/Maint/Util Total 1,412 1,279 1,412 1,412 6E - Contractual Svcs 100 - General 64020 - Advertising 0 414 6,974 414 64081 - Insurance - Liability 2,869 2,126 2,725 2,404 64130 - Payments to Other Agencies 16,000 0 22,000 16,000 64140 - Printing 201 769 5,817 792 64145 - Copying 232 116 232 116 64160 - Rental - Land/Bldgs/Parking 858 1,454 960 1,440 64190 - Technology Services 4,475 1,045 1,932 1,932 64191 - IT Recharges 4,716 4,699 4,797 4,644 64860 - Speakers 1,572 0 6,940 6,940 64890 - Background Check 0 0 400 400 64900 - Other Professional Service 0 0 0 0 64980 - Technology Equip Maint Cont 0 0 0 0 64989 - Participant Stipend 0 0 5,000 5,000 6E - Contractual Svcs Total 30,924 10,623 57,777 40,082 6F - Commodities 100 - General 65025 - Program Materials 0 0 0 0 65045 - Technology Equipment 2,533 0 350 800 65060 - Office Supplies 263 1,045 286 500 65080 - Postage/Shipping 170 4 114 5 65925 - Uniform Purchase 0 0 0 0 6F - Commodities Total 2,966 1,049 750 1,305 6G - Capital Outlay 100 - General 67210 - Furniture/Fixtures 0 0 200 0 6G - Capital Outlay Total 0 0 200 0 Grand Total 339,730 257,824 462,747 344,833 Recommended Operating Expenditure Budget - Department Total 16 - OFFICE OF EQUITY AND HUMAN RIGHTS Fund/Account/Account Title FY23 Actual Revenue FY24 Actual Revenue FY25 Adopted Budget FY26 Recomm'd Budget 127 Page 685 of 706 Recommended Expenditure Budget Report by Activity & Funding Source 16 - OFFICE OF EQUITY AND HUMAN RIGHTS Fund/Activity FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 6801 - Administration 100 - General 6G - Capital Outlay —200 — 6A - Salaries & Wages 166,737 287,404 212,947 6B - Employee Benefits 68,775 89,118 63,392 6C - Staff Development 9,361 26,086 25,695 6D - Repair/Maint/Util 1,279 1,412 1,412 6E - Contractual Svcs 10,623 51,777 40,082 6F - Commodities 1,049 750 1,305 1601 - Off of Equity and Human Rights Total 257,824 456,747 344,833 1602 - VISTA Cost Share 100 - General 6E - Contractual Svcs —6,000 — 1602 - VISTA Cost Share Total —6,000 — 1650 - Grants 100 - General 6C - Staff Development ——— 180 - Community Development 6A - Salaries & Wages ——— 6B - Employee Benefits ——— 1650 - Grants Total ——— 1699 - Pcard Clearing 100 - General 6F - Commodities ——— 1699 - Pcard Clearing Total 0 0 0 Grand Total 257,824 462,747 344,833 128 Page 686 of 706 C I T Y O F D U B U Q U E , I O W A DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 16 DEPARTMENT FY 2026 FD JC WP-GR JOB CLASS FTE BUDGET 60100 Full Time Employee Expense 100 1035 GE-17 CHIEF OF EQUITY AND HUMAN RIGHTS 1.00 $ 123,145 100 1025 GE-11 EQUITY AND HUMAN RIGHTS SPECIALIST 1.00 $ 84,539 TOTAL FULL TIME EMPLOYEES 2.00 $ 207,684 TOTAL OFFICE OF EQUITY & HUMAN RIGHTS DEPT.2.00 $ 207,684 129 Page 687 of 706 Office of Equity & Human Rights-FT 1601 60100 100 1035 GE-17 CHIEF OF EQUITY AND HUMAN RIGHTS 1.00 $ 123,145 1601 60100 100 1025 GE-11 EQUITY AND HUMAN RIGHTS SPECIALIST 1.00 $ 84,539 Total 2.00 $ 207,684 TOTAL OFFICE OF EQUITY & HUMAN RIGHTS DEPARTMENT 2.00 $ 207,684 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2026 ACCT FD JC WP- GR POSITION CLASS FTE BUDGET 130 Page 688 of 706 EQUITY & HUMAN RIGHTS DEPARTMENT FISCAL YEAR 2026 BUDGET PRESENTATION Page 689 of 706 MISSION STATEMENT Equity & Human Rights Department Equity & Human Rights Department Mission To advance social justice, racial equity, & human rights in City services and civic engagement through education, analysis, outreach, & community partnerships. Page 690 of 706 Chief of Equity & Human Rights Dr. Gisella Aitken-Shadle Current Equity & Human Rights Department (2.00 Full-Time Equivalents) Equity and Human Rights Specialist Ann Marie Jannette Shared Administrative Assistant Liz Martin Page 691 of 706 EQUITY & HUMAN RIGHTS COMMISSIONERS Rick Baumhover Matt Zanger David Heiar Delano Cain- Watson Michaela Freiburger Nikki Nutter Traci Phillipson Luselena Bravo Jake Kurczek (Chair) Page 692 of 706 EQUITY & HUMAN RIGHTS SERVICE AREAS EducationEquity Plans & Projects Advocacy Page 693 of 706 FISCAL YEAR 2025 HIGHLIGHTS Services to the Organization •Intercultural Competency (ICC) Training for all new employees – Sessions in the Spring and the Fall •Monthly Cultural Creators presentations at the all-employee Wednesday Webinars Page 694 of 706 FISCAL YEAR 2025 HIGHLIGHTS Services to the Organization •Development of a new Language Access Plan •Non-English speakers •New procedures for interpretations and translating documents •Recommendations on documents needing translations •Staff responsibilities •Training will be established •Access for those who are hard of hearing •Staff responsibilities •Resources: Relay Iowa Page 695 of 706 FISCAL YEAR 2025 HIGHLIGHTS Services to the Organization •Diversity Calendar and monthly Diversity in Dubuque Newsletter Page 696 of 706 FISCAL YEAR 2025 HIGHLIGHTS Services to the Community Community outreach and speaking events •“Tools for Dealing with Implicit and Explicit Bias” for the Sisters of St. Francis •Black Excellence at the Multicultural Family Center •“Building an Emotionally Intelligent and Inclusive Workplace” at ILCMA Winter Conference •Back to School Bash •National Night Out •Dubuque Fest •Senior Expo •Latinx Fiesta •Kids Expo •Caregiver Wellness Day •Empowering Immigrants Page 697 of 706 FISCAL YEAR 2025 HIGHLIGHTS Services to the Community Dubuque Equitable Community Grant FY24 Recipients: Red Basket Project Hills & Dales Childcare Center FY25 Recipients: Visiting Nurse Association Afriwell Hub Page 698 of 706 FISCAL YEAR 2025 HIGHLIGHTS Services to the Community Increased Marketing – Department Branding Page 699 of 706 FISCAL YEAR 2025 HIGHLIGHTS Services to the Community Billboard on White Street & Bus Posters Interactions, Calls, Emails, Walk-Ins: Total 105* *Between 7/2024 – 3/2025 Page 700 of 706 FISCAL YEAR 2025 HIGHLIGHTS Types of Filed Complaints by Area Housing 4 Employment 14 Education 1 Disability 5 Religion 1 Family Status 1 Sex 7 Sexual Orientation 3 Race 6 Types of Filed Complaints by Discrimination Retaliation 4 National Origin 1 Page 701 of 706 FISCAL YEAR 2025 HIGHLIGHTS Mediations2 Outreach Presentations4 Discrimination Complaint Intakes TakenCalls, Emails, Walk-Ins (July 2024-March 2025) Community Outreach Events Internal Trainings1011 105 20 Page 702 of 706 Goals PERFORMANCE MEASURES Equity & Human Rights Department 0% 20% 40% 60% 80% 100% 120% Departments with Equity Goals Education Opportunities for Staff ICC Training Seminars Speaking Arrangements with Organizations Participation in Community Events Inquiries Received from ResidentsDepartments with Equity Goals ICC Training Seminars Education Opportunities for Staff Inquiries Received from Residents Participation in Community Events Speaking Arrangements with Organizations Page 703 of 706 FUTURE INITIATIVES •Development and execution of the Diversity, Equity, Inclusion, and Belonging (DEIB) Action Plan. •Conduct qualitative and quantitative DEIB surveys among all employees. •Provide coaching for departments. •Develop a toolkit for departments to implement DEIB. •Re-development and implementation of Department Equity Plans. •Increased educational opportunities for the organization on DEIB related topics. •Partner with outside organizations to offer DEIB related presentations and trainings. •Continued outreach to the public to inform and educate about the Equity & Human Rights department and “Know Your Rights.” Page 704 of 706 Equity & Human Rights Department FY2026 REQUESTED PROPERTY TAX SUPPORT $343,433 $4.54 Net Property Tax Request Average homeowner’s* property tax cost for the Human Rights Office (*Avg. home value of $196,508) 453822 Page 705 of 706 THANK YOU www.cityofdubuque.org/Equity-Human-Rights Page 706 of 706