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Purchase of Services Fiscal Year 2026 Budget Presentation Copyrighted April 8, 2025 City of Dubuque PUBLIC HEARINGS # 2. City Council ITEM TITLE: Purchase of Services Fiscal Year 2026 Budget Presentation SUMMARY: SUGGUESTED DISPOSITION: ATTACHMENTS: 1. 26 Policy Book Volume 3 - Purchase of Services_Updated_Uploaded 4.7.25 2. 26 Policy Book Volume 3 - Purchase of Services 3. Purchase of Services - FY26 Budget Presentation_Uploaded 4.8.25 Page 838 of 1094 Purchase of Services 27 Page 839 of 1094 This page intentionally left blank. 28 Page 840 of 1094 DEPARTMENT/DIVISION:Purchase Of Services RESPONSIBILITY:Housing Department Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. In Fiscal Year 2014, an application process was implemented for the funding of purchase of service agencies. The FY 2026 budget recommends an allocation of $100,000 in General Fund and $0 in Community Development Block Funds for a total of $100,000 to fulfill some of the recommendations of the Community Development Advisory Commission. The recommendation of the Community Development Advisory Commission will be made to City Council after the FY 2026 budget is adopted on April 28, 2025. The following purchase of service agencies have received funding in the past: Agency FY 2025 Funding Source Four Mounds $21,220 General Fund Four Oaks $12,500 General Fund Iowa Legal Aid $5,000 General Fund Northeast Iowa Area Agency on Aging $4,280 General Fund Presentation Lantern $20,000 General Fund St. Mark Youth Enrichment $25,000 General Fund Waypoint $12,000 General Fund Total $100,000 Contracted services are services that the City would have within its organization regardless of who provides the service. Contracted services in many cases leverage other resources that would not normally be available to the City. An example is the Dubuque Humane Society which provides a heightened level of service for animal control over what the City would provide for animals. The following agencies have received or are being recommended to receive funding as contracted services within other departments: 29 Page 841 of 1094 Agency Department FY 2025 FY 2026 Funding Source Community Foundation of Greater Dubuque - Project HOPE Economic Development $85,000 $85,000 General Fund Community Foundation of Greater Dubuque - Inclusive Dubuque Economic Development $75,000 $75,000 General Fund Crescent Community Health Center - Operating Health Services $50,000 $50,000 General Fund Travel Dubuque Economic Development $1,617,272 $1,759,691 General Fund Dubuque Area Labor Management Council Economic Development $35,000 $35,000 General Fund Dubuque Dream Center Economic Development $63,000 $63,000 General Fund Dubuque Main Street Economic Development $96,211 $96,211 General Fund Dubuque Winter Farmers Market Economic Development $15,000 $15,000 General Fund DuRide Transit $30,000 $65,000 General Fund ECIA Membership Dues Planning $36,397 $37,590 General Fund ECIA Prosperity Iowa Economic Development $5,085 $5,085 General Fund ECIA Transportation Planning Engineering $25,000 $45,000 General Fund ECIA CSEI Housing Hotline Housing $13,000 $48,000 General Fund Fountain of Youth Economic Development $63,000 $63,000 General Fund Four Mounds HEART Program Housing $10,000 $10,000 General Fund Greater Dubuque Development Corporation - Retail Expansion/Marketing/ Workforce Economic Development $704,135 $704,135 Land Sales Greater Dubuque Development Corporation - Director of Sustainable Innovation Economic Development $105,500 $105,500 General Fund Greater Dubuque Development Corporation - True North Economic Development $26,500 $26,500 GDTIF Hills & Dales: Senior Center Recreation $25,000 $25,000 General Fund Humane Society Health Services $177,887 $183,757 General Fund Hawkeye Area Community Action Housing $70,000 $70,000 General Fund Total $ 3,327,987 $ 3,567,469 30 Page 842 of 1094 PURCHASE OF SERVICE Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. In Fiscal Year 2014, an application process was implemented for the funding of purchase of service agencies. Resources and Property Tax Support $— $120,165 $— $100,000 $— $100,000 FY 2024 FY 2025 FY 2026 CDBG Charges Property Tax Support 0 100,000 200,000 Purchase of Services is supported by no full-time equivalent employees. Pay to other agencies accounts for 100% of the department expense as seen below. Overall, the departments’ expenses are expected to unchange by 0.00% in FY 2026 compared to FY 2025. Expenditures by Category by Fiscal Year $120,165 $100,000 $100,000 FY 2024 FY 2025 FY 2026 $0 $50,000 $100,000 $150,000 $200,000 Pay to Other Agency 31 Page 843 of 1094 Recommended Operating Expenditure Budget - Department Total 79 - PURCHASE OF SERVICES Fund/Account/Account Title FY23 Actual Expense FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 6E - Contractual Svcs 100 - General 64130 - Payments to Other Agencies 82,574 120,165 100,000 100,000 180 - Community Development 64130 - Payments to Other Agencies 0 105,386 0 0 6E - Contractual Svcs Total 82,574 225,551 100,000 100,000 PURCHASE OF SERVICES - Total 82,574 225,551 100,000 100,000 32 Page 844 of 1094 Recommended Expenditure Budget Report by Activity & Funding Source 79- PURCHASE OF SERVICES Fund/Activity FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 7901 - Purchase of Services 100 - General 6E - Contractual Svcs 120,165 100,000 100,000 180 - Community Development 6E - Contractual Svcs ——— 7901 - Purchase of Services Total 120,165 100,000 100,000 PURCHASE OF SERVICES TOTAL 120,165 100,000 100,000 33 Page 845 of 1094 Purchase of Services 30 Page 846 of 1094 This page intentionally left blank. 31 Page 847 of 1094 DEPARTMENT/DIVISION:Purchase Of Services RESPONSIBILITY:Alexis Steger, Housing & Community Development Director Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. In Fiscal Year 2014, an application process was implemented for the funding of purchase of service agencies. The FY 2026 budget recommends an allocation of $100,000 in General Fund and $0 in Community Development Block Funds for a total of $100,000 to fulfill some of the recommendations of the Community Development Advisory Commission. The recommendation of the Community Development Advisory Commission will be made to City Council after the FY 2026 budget is adopted on March 23, 2023. The following purchase of service agencies have received funding in the past: Agency FY 2025 Funding Source Convivium Urban Farmstead $25,000 General Fund Presentation Lantern Center $25,000 General Fund Dubuque Dream Center $25,000 General Fund Friends of Fair Housing $17,080 General Fund Crescent Community Health Center $7,920 General Fund Total $100,000 Contracted services are services that the City would have within its organization regardless of who provides the service. Contracted services in many cases leverage other resources that would not normally be available to the City. An example is the Dubuque Humane Society which provides a heightened level of service for animal control over what the City would provide for animals. The following agencies have received or are being recommended to receive funding as contracted services within other departments: 32 Page 848 of 1094 Agency Department FY 2025 FY 2026 Funding Source Community Foundation of Greater Dubuque - Project HOPE Economic Development $85,000 $85,000 General Fund Community Foundation of Greater Dubuque - Inclusive Dubuque Economic Development $75,000 $75,000 General Fund Crescent Community Health Center - Operating Health Services $50,000 $50,000 General Fund Travel Dubuque Economic Development $1,617,272 $1,759,691 General Fund Dubuque Area Labor Management Council Economic Development $35,000 $35,000 General Fund Dubuque Dream Center Economic Development $63,000 $63,000 General Fund Dubuque Main Street Economic Development $96,211 $96,211 General Fund Dubuque Winter Farmers Market Economic Development $15,000 $15,000 General Fund DuRide Transit $30,000 $65,000 General Fund ECIA Membership Dues Planning $36,397 $37,590 General Fund ECIA Prosperity Iowa Economic Development $5,085 $5,085 General Fund ECIA Transportation Planning Engineering $25,000 $45,000 General Fund ECIA Continuum of Care Grant Administration Housing $13,000 $48,000 General Fund Fountain of Youth Economic Development $63,000 $63,000 General Fund Four Mounds HEART Program Housing $10,000 $10,000 General Fund Greater Dubuque Development Corporation - Retail Expansion/Marketing/ Workforce Economic Development $704,135 $704,135 Land Sales Greater Dubuque Development Corporation - Director of Sustainable Innovation Economic Development $105,500 $105,500 General Fund Greater Dubuque Development Corporation - True North Economic Development $26,500 $26,500 GDTIF Hills & Dales: Senior Center Recreation $25,000 $25,000 General Fund Humane Society Health Services $177,887 $183,757 General Fund Hawkeye Area Community Action Housing $70,000 $70,000 General Fund Total $ 3,327,987 $ 3,567,469 33 Page 849 of 1094 PURCHASE OF SERVICE Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. In Fiscal Year 2014, an application process was implemented for the funding of purchase of service agencies. Resources and Property Tax Support $— $120,165 $— $100,000 $— $100,000 FY 2024 FY 2025 FY 2026 CDBG Charges Property Tax Support 0 100,000 200,000 Purchase of Services is supported by no full-time equivalent employees. Pay to other agencies accounts for 100% of the department expense as seen below. Overall, the departments’ expenses are expected to unchange by 0.00% in FY 2026 compared to FY 2025. Expenditures by Category by Fiscal Year $120,165 $100,000 $100,000 FY 2024 FY 2025 FY 2026 $0 $50,000 $100,000 $150,000 $200,000 Pay to Other Agency 34 Page 850 of 1094 Recommended Operating Expenditure Budget - Department Total 79 - PURCHASE OF SERVICES Fund/Account/Account Title FY23 Actual Expense FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 6E - Contractual Svcs 100 - General 64130 - Payments to Other Agencies 82,574 120,165 100,000 100,000 180 - Community Development 64130 - Payments to Other Agencies 0 105,386 0 0 6E - Contractual Svcs Total 82,574 225,551 100,000 100,000 PURCHASE OF SERVICES - Total 82,574 225,551 100,000 100,000 35 Page 851 of 1094 Recommended Expenditure Budget Report by Activity & Funding Source 79- PURCHASE OF SERVICES Fund/Activity FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 7901 - Purchase of Services 100 - General 6E - Contractual Svcs 120,165 100,000 100,000 180 - Community Development 6E - Contractual Svcs ——— 7901 - Purchase of Services Total 120,165 100,000 100,000 PURCHASE OF SERVICES TOTAL 120,165 100,000 100,000 36 Page 852 of 1094 Purchase of Services FISCAL YEAR 2026 BUDGET PRESENTATION Partnering with Non-Profits to Further City Council Goals & Priorities Page 853 of 1094 MISSION STATEMENT Purchase of Services The Purchase of Services program is one of three types of investments within the FY 2026 budget that are designed to invest in community partners who are contributing towards the City Council’s goals. Page 854 of 1094 Insert Image Here Insert Image Here PARTNERSHIP INVESTMENTS CONTAINED IN FY 26 BUDGET $365,210 Arts & Culture, Sustainable Dubuque & Neighborhood Grants $3,567,469 Contracted Services $100,000 Purchase of Service Grants Partnership for a better Dubuque: Building our community that is viable, livable, and equitable. Page 855 of 1094 PURCHASE OF SERVICES •Activities which fit City Council goals + priorities that would not be provided in the normal course of City business •Funding: ◦Budget process allocates funding available ◦Annual grant competition opens in spring •Applications reviewed by Community Development Advisory Commission & approved by City Council Page 856 of 1094 WHO WHAT WHEN ELIGIBLE APPLICANTS •Non-profit organizations providing year-round human resource programs •Faith-based organizations •Organization’s mission is consistent with City goals & priorities •Services must be delivered in the City of Dubuque •Benefit low & moderate- income populations PURPOSE •Support human service programs in the City that support City goals, objectives, and priorities •Deliver services that are not required or would not be provided in the normal course of City business. INELIGIBLE COSTS •Capital improvement or building renovations •Purchasing equipment •Retirement of debt •Inherently religious, political, or lobbying activities •General fundraising •Organizational dues or memberships Page 857 of 1094 SERVICE DELIVERY •Activities must be delivered within the City of Dubuque •Primarily benefit low & moderate- income households •Activities benefit low & moderate- income service areas •Place-based + person-based programs •Places with potential to increase opportunity for residents TRAINING •Grant workshops (Spring) •Applicants encouraged to attend APPLY ONLINE •www.cityofdubuque.org/CDBG •Click “Purchase of Services Grant Application” REPORT PROGRESS ONLINE •Quarterly Reporting is required, including income and demographic information Page 858 of 1094 FY 25 Budget •$100,000 General Fund •$0 Community Development Block Grant (CDBG) TOTAL: $100,000 Amount Organization $21,220 Four Mounds $12,500 Four Oaks $5,000 Iowa Legal Aid $4,280 Northeast Iowa Area Agency on Aging $20,000 Presentation Lantern Center $25,000 St. Mark Youth Enrichment $12,000 Waypoint $100,000 Page 859 of 1094 2026 PURCHASE OF SERVICES BUDGET •$100,000 General Fund •$0 Community Development Block Grant (CDBG) TOTAL: $100,000 Page 860 of 1094 Additional FY 26 Investments: Arts, Neighborhood, Sustainability Grants Sustainable Dubuque Community Grants: $45,000 (CMO Budget) Neighborhood Grants: $24,560 (OSPNS Budget) Arts & Culture Grants: $295,650 (ED Budget) •$250,000 (Operating) + $45,650 (Special Projects) TOTAL ARTS, NEIGHBORHOOD, SUSTAINABILITY GRANTS = $365,210 Page 861 of 1094 Additional FY 26 Investments: Contracted Services Non-Profit Organization Partners Department FY26 Amount Community Foundation of Greater Dubuque -Project HOPE Economic Development $85,000 Community Foundation of Greater Dubuque -Inclusive Dubuque Economic Development $75,000 Crescent Community Health Center -Operating Health Services $50,000 Travel Dubuque Economic Development $1,759,691 Dubuque Area Labor Management Council Economic Development $35,000 Dubuque Dream Center Economic Development $63,000 Dubuque Main Street Economic Development $96,211 Dubuque Winter Farmers Market Economic Development $15,000 DuRide Transit $65,000 ECIA Membership Dues Planning $37,590 ECIA Prosperity Iowa Economic Development $5,085 ECIA Transportation Planning Engineering $45,000 ECIA/CSEI Housing Hotline Housing $48,000 Page 862 of 1094 Additional FY 26 Investments: Contracted Services TOTAL CONTRACTED SERVICES INVESTMENT = $3,567,469 Non-Profit Organization Partners Department FY26 Amount Fountain of Youth Economic Development $63,000 Four Mounds HEART Program Housing $10,000 Greater Dubuque Development Corporation -Retail Expansion/Marketing/Workforce Economic Development $704,135 Greater Dubuque Development Corporation -Director of Sustainable Innovation Economic Development $105,500 Greater Dubuque Development Corporation - True North Economic Development $26,500 Hills & Dales: Senior Center Recreation $25,000 Humane Society Health Services $183,757 Hawkeye Area Community Action Housing $70,000 Page 863 of 1094 THANK YOU www.cityofdubuque.org/1681/Purchase-of-Service-Grant-Application Page 864 of 1094