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Emergency Management Fiscal Year 2026 Budget Presentation Copyrighted April 10, 2025 City of Dubuque PUBLIC HEARINGS # 1. City Council ITEM TITLE: Emergency Management Fiscal Year 2026 Budget Presentation SUMMARY: SUGGUESTED DISPOSITION: ATTACHMENTS: 1. 26 Policy Book Volume 5 - Emergency Management 2. EMA - FY26 Budget Presentation_Uploaded 4.10.25 Page 780 of 990 Emergency Management 1 Page 781 of 990 This page intentionally left blank. 2 Page 782 of 990 EMERGENCY MANAGEMENT FY 2024 Actual FY 2025 Budget FY 2026 Requested % Change From FY 2025 Budget Dubuque County Emergency Management Budget (DCEM) Expenditures Employee Expense $ 136,429 $ 152,391 $ 164,624 8.03 % Supplies and Services $ 93,081 $ 93,250 $ 100,000 7.24 % HAZMAT Expense $ — $ 200,000 $ 200,000 — % Machinery and Equipment $ — $ 40,500 $ 5,500 (86.42) % Total DCEM Expenditures $ 229,510 $ 486,141 $ 470,124 (3.29) % Revenues Resources (Miscellaneous / Cash Balance)$ 137,852 $ 150,591 $ 92,450 (38.61) % Resources (Federal)$ 39,000 $ 39,000 $ 39,000 — % COVID CDBG Grant $ — $ — $ — — % COVID FEMA $ 11,555 $ — $ — — % HAZMAT $ — $ 200,000 $ 200,000 — % County Contribution $ 69,600 $ 73,600 $ 77,600 5.43 % City Property Tax Support $ 104,400 $ 110,400 $ 116,400 5.43 % Total DCEM Resources $ 362,407 $ 573,591 $ 525,450 (8.39) % Available Cash Balance $ 150,591 $ 92,450 $ 56,326 (39.07) % Working Cash Balance % 65.61 % 32.31 % 20.85 % Emergency Management Fund Balance Available Balance July 1, 2024 $ 150,591 Estimated Fiscal Year 2025 Draw Down/Addition for Operating Budget (58,141) Balance July 1, 2025 ($25,000 Designated)$ 92,450 Estimated Fiscal Year 2026 Draw Down/Addition for Operating Budget (36,124) Balance July 1, 2025 ($7,500 Designated) 20% Working Cash Balance is $54,025 $ 56,326 Significant Line Items Property Tax Support 1.Property tax support increased from $110,400 in FY 2025 to $116,400 in FY 2026. 2.Payments to Other Agencies increased from $110,400 in FY 2025 to $116,400 in FY 2026. This line item represents The City of Dubuque's contribution to the Dubuque County Emergency Management Agency Commission each year. The Dubuque County Emergency Management 3 Page 783 of 990 Agency is funded through a federal emergency management performance grant, as well as local contributions from the City of Dubuque and Dubuque County. The contribution from the City helps fund the operations of the Dubuque County Emergency Management Agency. The City’s contribution accounts for 60% of the budget shortfall, with Dubuque County picking up the remaining 40%. This increase for FY 2026 was requested by Dubuque County and was necessary to maintain an approximate 20% cash balance. Dubuque County will also increase their contribution, going from $73,600 in FY 2025 to $77,600 in FY 2026. 3.HAZMAT expense is unchanged at $200,000 in FY 2026 and is offset by Hazardous Materials (HAZMAT) reimbursement revenue of $200,000. This will allow the Dubuque County Emergency Management Agency Commission to recover costs for all agencies involved in a hazardous materials incident in the county.The Emergency Management Agency per Dubuque County code of ordinances will gather all agencies costs for response and then will invoice the responsible party. Once paid, the Commission will deposit the check and then reimburse all fire, Emergency Medical Service, Hazardous Material teams, cities and Emergency Management Agency for their costs of response.The HAZMAT budget gives the Emergency Management Agency the spending authority in the event of a major event or multiple events. Machinery and Equipment 4.FY 2026 equipment replacements include: Emergency Management Machinery and Equipment Emergency Management Data Processing Hardware $ 5,000 Office Equipment $ 500 Vehicle Replacement Total Equipment $ 5,500 Revenue 5.Federal funding is anticipated to be unchanged from $39,000 in FY 2025 to $39,000 in FY 2026. Federal funding amounts to 14.4% of the total budget excluding HAZMAT of $200,000 in FY 2026.In FY 2025, the federal share supported 13.6% of the total budget excluding HAZMAT of $200,000. 6.The City’s participation of $116,400 increased from FY 2025 participation of $110,400 and reflects 50.4% of the total budget excluding HAZMAT of $200,000 and federal funding of $39,000 in FY 2026 as opposed to 44.7% of the total budget excluding HAZMAT of $200,000 and federal funding of $39,000 in FY 2025. 7.The County share of $77,600 is increased from the FY 2025 share of $73,600 and reflects 33.6% of the total budget excluding HAZMAT of $200,000 and federal funding of $39,000 in FY 2026 as opposed to 29.8% of the total budget excluding HAZMAT of $200,000 and federal funding of $39,000 in FY 2025. 8.Cash balances of $36,124 are being used in the FY 2026 operating budget. The goal is to keep the working cash balance at approximately 20% of the annual operating budget excluding HAZMAT 4 Page 784 of 990 expenses which are reimbursed. In FY 2026, the working cash balance is $56,326 which is 20.85% of the annual operating budget. The working cash balance was increased to 20% in Fiscal Year 2019 based on Moody's Investors Service's standard for AAA-rated entities to maintain a 20% cash reserve. The City and County agreed to this approach and the minimum balance to be maintained in the Emergency Management Fund. 5 Page 785 of 990 EMERGENCY MANAGEMENT Through an all hazards approach, resilience is the basis for capacity of local jurisdictions to plan, prepare for, respond to, and recover from disasters in a coordinated response. SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES 6 Page 786 of 990 EMERGENCY MANAGEMENT Resources and Property Tax Support FY 2024 Actual FY 2025 Budget FY 2026 Requested Cash Balance Federal HAZMAT County Contribution Property Tax Support $0 $50,000 $100,000 $150,000 $200,000 $250,000 The Emergency Management Agency will gather agency costs for response to a disaster and then will invoice the responsible party. The HAZMAT budget gives the Emergency Management Agency the spending authority in a major event or multiple events. Expenditures by Category by Fiscal Year $136,429 $93,081 $— $— $152,391 $93,250 $200,000 $40,500 $164,624 $100,000 $200,000 $5,500 FY 2024 Actual FY 2025 Budget FY 2026 Requested $0 $50,000 $100,000 $150,000 $200,000 Employee Expense Supplies and Services HAZMAT Expense Machinery and Equipment 7 Page 787 of 990 EMERGENCY MANAGEMENT Mission & Services Emergency Management provides a comprehensive emergency management program that includes planning, training, response, recovery and mitigation from natural and human-made disasters. With a focus of building a resilient community, the Emergency Management Director coordinates emergency preparedness training, national incident management training and disaster recovery training for cities, staff, emergency responders and citizens. Performance Measures City Council Goal: Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery Performance Measure (KPI)Target FY 2023 Actual FY 2024 Actual FY 2025 Estimated Performance Indicator 1 Activity Objective: Maintain a comprehensive local emergency management program to provide an adequate level of disaster preparedness that exceeds State and Federal planning, training and exercise requirements and minimizes the impact of natural and human-made disasters. Update 20% of the Comprehensive Emergency Management Plan on an annual basis ensuring the entire plan is updated every five years 5 ESFs Complete Complete Complete Goal Met # of tests of outdoor emergency warning system 10 9 8 10 Goal Met # of outreach events and emergency plan consultations provided or planning meetings attended 20 22 37 40 Goal Met # of training classes offered at the local level for disaster response and responder safety 6 6 7 8 Goal Met # of tabletop, functional, and full-scale exercises offered to community members 4 6 8 6 Goal Met Complete required emergency management continuing education hours 24 36 52 40 Goal Met 8 Page 788 of 990 Year $ ( M i l l i o n s ) Public Assistance Damages from Recent Presidentially Declared Disasters $255,700 $2,211,666 $497,159 $7,769,704 $892,668 $4,333,582 $436,170 $3,328,937 $306,067 $529,000 2001 2002 2004 2008 2010 2011 2017 2020- 2022 2023 2024 . 9 Page 789 of 990 Recommended Operating Revenue Budget - Department Total 15 - EMERGENCY MANAGEMENT Fund/Account/Account Title FY23 Actual Revenue FY24 Actual Revenue FY25 Adopted Budget FY26 Recomm'd Budget 100 - General 4A - Charges for Services 47100 - Reimbursements (915) (1,458) (2,647) (1,458) 4A - Charges for Services Total (915) (1,458) (2,647) (1,458) EMERGENCY MANAGEMENT - Total (915) (1,458) (2,647) (1,458) 10 Page 790 of 990 Recommended Operating Expenditure Budget - Department Total 13 - EMERGENCY MANAGEMENT Fund/Account/Account Title FY23 Actual Expense FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 6D - Repair/Maint/Util 100 - General 63730 - Telecommunications 689 1,499 689 1,499 6D - Repair/Maint/Util Total 689 1,499 689 1,499 6E - Contractual Svcs 100 - General 64130 - Payments to Other Agencies 104,400 104,400 110,400 116,400 64145 - Copying 547 44 547 44 64975 - Equip Maint Cont 1,411 1,533 1,411 1,533 6E - Contractual Svcs Total 106,358 105,977 112,358 117,977 6F - Commodities 100 - General 65045 - Technology Equipment 0 0 0 0 6F - Commodities Total 0 0 0 0 EMERGENCY MANAGEMENT - Total 107,047 107,477 113,047 119,476 11 Page 791 of 990 Recommended Expenditure Budget Report by Activity & Funding Source 15 - EMERGENCY MANAGEMENT Fund/Activity FY24 Actual Expense FY25 Adopted Budget FY26 Recomm'd Budget 1501 - Emergency Management 100 - General 6D - Repair/Maint/Util 1,499 689 1,499 6E - Contractual Svcs 105,977 112,358 117,977 6F - Commodities ——— 1501 - Emergency Management Total 107,477 113,047 119,476 EMERGENCY MANAGEMENT TOTAL 107,477 113,047 119,476 12 Page 792 of 990 EMERGENCY MANAGEMENT FISCAL YEAR 2026 BUDGET PRESENTATION Page 793 of 990 MISSION STATEMENT Dubuque County Emergency Management Commission Through partnerships and collaboration,we continue to build resiliency for our communities by planning for, responding to, mitigating and recovering from disasters utilizing a coordinated approach with the resources provided. Page 794 of 990 EMA Coordinator Thomas Berger Emergency Management Dubuque County Emergency Management Commission -Chapter 29C Iowa Code Mayor of each Community or Designee Dubuque: Fire Chief Amy Scheller Dubuque County Board of Supervisor Chair Harley Pothoff Dubuque County Sheriff Joe Kennedy Page 795 of 990 FISCAL YEAR 2025 HIGHLIGHTS •Response to the Mississippi River Flood in June/July 2024 •Rescue Task Force Training with full scale countywide exercise •Hazard Mitigation Plan approved •Collaboration with District 6 EMA’s Page 796 of 990 FISCAL YEAR 2025 HIGHLIGHTS •Storm response warnings 2024 ◦14 Thunderstorm ◦1 Derecho winds 100+ ◦1 Flood Warning •Exceeded state training, exercise and planning requirements •Regional COAD Exercise •Multiple City EOC Tabletop Exercises Page 797 of 990 FUTURE INITIATIVES •Work with committees and 911 Board to develop the new 911 Communications Center •Work with Fire Department, Public Works and Racom for outdoor siren updates •Continue National Incident Management System and Incident Command System Training •Continue to work with the Dubuque Community Awareness and Emergency Response Group for rail and other transportation emergencies •Completion of Hazard Analysis and Risk Assessment Page 798 of 990 FUTURE INITIATIVES •Continue to coordinate response to severe weather events and flooding events •Update the Comprehensive Emergency Management Plan and Severe Weather Plan. •Continue working with schools on safety assessment, radio procedures and expanding rescue task force training •Meet grant requirements for Local Emergency Planning Committee and EMA •Renew Storm Ready Status Page 799 of 990 FUTURE INITIATIVES Promotion of Alert Iowa Sign Up Sign up today Visiting the alert.iowa.gov website Scan the QR Code Texting “DubuqueIA” to 67283 Downloading the Smart911 App from the Apple or Google Play stores Receive weather alerts and customize your profile to only receive alerts that pertain to you! Page 800 of 990 Emergency Management Department FY 2026 REQUESTED PROPERTY TAX SUPPORT $118,018 $1.85 Net Operating Property Tax Support Average homeowner’s* property tax cost for Emergency Management (*Avg. home value of $196,508) Page 801 of 990 Emergency Management Department REVENUE SUMMARY Page 802 of 990 Emergency Management Department FY 2026 FUNDING SUMMARY •Federal Emergency Management Performance Grant: $39,000 ◦Pass-through is capped by the state •City of Dubuque: $116,400 •Dubuque County: $77,600 •Remaining Balance: 20% of expenses less Hazardous Materials Response •Reserve Funds: Vehicle, Computer, and Building Maintenance Page 803 of 990 IMPACTS TO PUBLIC SAFETY •Incident Command Training and NIMS Training •Mutual Aid Agreements •Emergency Notification and Alert Iowa System •Planning, Training and Exercise •Emergency Operations Center Support of Public Safety Page 804 of 990 DUBUQUE PRESIDENTIAL DECLARED DISASTERS Disasters 1965 -1998 1965 Floods 1969 Floods (2) 1972 Floods 1972 Winter 1973 Floods 1974 Floods 1993 Floods 8 Disasters Disasters 1999 -2024 1999 Floods 2001 Floods (2) 2002 Floods 2004 Winter 2008 Floods 2010 Floods 2011 Floods 2017 Floods 2020-22 COVID-19 2023 Flood 2024 Flood 12 Disasters Page 805 of 990 Public Assistance Damages EMERGENCY MANAGEMENT Page 806 of 990 PERFORMANCE MEASURES EMERGENCY MANAGEMENT Page 807 of 990 THANK YOU www.dubuquecounty.org/emergency-management Page 808 of 990