City IT Department Commercial Office Renovation Project - Acceptance of Public Improvement Construction ContractCity of Dubuque
City Council
CONSENT ITEMS # 11.
Copyrighted
May 5, 2025
ITEM TITLE: City IT Department Commercial Office Renovation Project -
Acceptance of Public Improvement Construction Contract
SUMMARY: City Manager recommending City Council adopt the attached
resolution to accept the Public Improvements and to
authorize the payment of the contract amount of $449,461.00
to Sheets Design Build, of Maquoketa, IA, for the City IT
Department Commercial Office Renovation Project.
RESOLUTION Accepting The City IT Department
Commercial Office Renovation Project And Authorizing Final
Payment To The Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 1 Memo Acceptance City IT Department Commercial Office Renovation Project
3. 2 Acceptance Resolution City IT Dept Office Reno Project
4. 3 Engineer's Certificate of Completion
Page 167 of 326
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: City IT Department Commercial Office Renovation Project
Acceptance of Public Improvement Construction Contract
Project 7769900001
DATE: April 30, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
Project Manager Jim Bousley and Chief Information Officer Joe Pregler are
recommending City Council adopt the attached resolution to accept the Public
Improvements and to authorize the payment of the contract amount of $449,461.00 to
Sheets Design Build, of Maquoketa, IA, for the City IT Department Commercial Office
Renovation Project.
The final contract amount of $449,461.00 is a 46.02% increase above the original
contract amount of $307,800.00. The additional cost is due to change orders in the
amount of $141,661 for door hardware revisions, additional fire alarm, power to EDH 3,
breakers at panels, move existing light fixtures, add junction box, move existing light
fixtures, power monitoring, reverse fire separation, repair cubicle cables, modify
emergency egress path and the installation of a Knox box.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jim Bousley, Project Manager
Joe Pregler, Chief Information Officer
Justin Hogan, Facilities Manager
Page 168 of 326
THE C
Dubuque
DUUB--*--TE
MI-America City
Masterpiece on the Mississippi
2002-2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jim Bousley, Project Manager
Joe Pregler, Chief Information Officer
DATE: April 28, 2025
RE: City IT Department Commercial Office Renovation Project
Acceptance of Public Improvement Construction Contract
Project 7769900001
INTRODUCTION
The attached resolution provides for the acceptance of the public improvement
construction contract for the City IT Department Commercial Office Renovation Project at
7900 Chavenelle Road, Dubuque, IA.
BACKGROUND
This project involved the renovation of approximately 2,600 SF of commercial office
space to create a new office location for the City's Information Services Department.
Building systems modified by this project include fire suppression and alarm system,
plumbing, HVAC, electrical, and low voltage communications. The award of the
construction contract also included selection of the one bid alternate. This alternate
provided for modifications to Heat Pump #4 which physically separates the HVAC
system so that there is a complete system serving just the Information Technology and
Traffic Center rooms. By making this improvement city staff will have direct & full
control of the HVAC system serving its space and not have to collaborate with other
building tenants regarding adjusting temperature controls, and responsibility for
equipment breakdowns.
DISCUSSION
The City IT Department Commercial Office Renovation Project was completed by Sheets
Design Build in the final contract amount of $449,461 which is a 46.02% increase above
the original contract amount of $307,800. The additional cost is due to change orders in
the amount of $141,661 for door hardware revisions, additional fire alarm, power to EDH
3, breakers at panels, move existing light fixtures, add junction box, move existing light
fixtures, power monitoring, reverse fire separation, repair cubicle cables, modify
emergency egress path and the installation of a Knox box.
Page 169 of 326
Change Order #1 Door hardware revisions
($1,514)
Additional Fire Alarm
$16,105
Power to EDH 3
$3,760
Change Order #2 Breakers at Panels
$6,002
Move existing light fixtures
$396
Add junction box $2,204
Change Order #3 Move existing light fixtures $1,282
Door hardware revisions $5,402
Power monitoring $22,351
Change Order #4 Reverse fire separation $58,689
Change Order #5 Repair cubicle cables $3,478
Change Order #6 Modify emergency egress path $22.706
Change Order #7 Knox box $800
TOTAL CHANGE ORDERS $141,661
RECOMMENDATION
I recommend that the City Council accept the Public Improvements and authorize the
payment of the contract amount of $449,461 to Sheets Design Build for the City IT
Department Commercial Office Renovation Project.
BUDGETIMPACT
The project cost for the City IT Department Commercial Office Renovation Project is as
follows:
Description
Award
Final
Construction Contract
$ 307,800
$449,461
Construction Design, Engineering & Inspection
30,780
23,760
Office Furniture
0.00
$5,460
Total
$338,580
$478,681
2
Page 170 of 326
The project funding summary is as follows:
Project No.
Fund Description
Fund Amount
7769900001
IS Office Redesign
478,681
Total Project Funding
$478,681
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the Public
Improvements and to authorize the payment of the contract amount of $449,461 to Sheets
Design Build, of Maquoketa, IA, for the City IT Department Commercial Office Renovation
Project.
cc: Gus Psihoyos, City Engineer
Justin Hogan, Facilities Manager
3
Page 171 of 326
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 1311 St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 151-25
ACCEPTING THE CITY IT DEPARTMENT COMMERCIAL OFFICE RENOVATION
PROJECT AND AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the Public Improvement Contract for the City IT Department
Commercial Office Renovation Project (the Project) has been completed by the
contractor, Sheets Design Build (Contractor), and the City Engineer has examined the
work and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $449,461.00; and
WHEREAS, the Contractor has previously been paid $426,228.00, leaving a
balance of $23,233.00; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Director of Finance and Budget is hereby directed to pay the
balance of the retainage of $23,233.00 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
chapter 26.13.
Passed, approved and adopted this 5th day of May 2025.
Bra anagh, Mayor
Attest:
Adrienne N. Breitfeld4, CMC City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CITY IT
DEPARTMENT COMMERCIAL OFFICE RENOVATION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the City IT Department Commercial Office Renovation Project and work
has been performed in compliance with the terms of the Public Improvement Contract,
and that the total cost of the completed work is $478,861.00.
Dated this 30th day of April 2025.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 30th day of April 2025.
Adrienne N. Breitfelder, CMC City Clerk
Page 173 of 326