FY26 Iowa Department of Transportation's Certificate of Cost Allocation Plan Review and ApprovalCity of Dubuque
City Council
CONSENT ITEMS # 9.
Copyrighted
May 19, 2025
ITEM TITLE: FY26 Iowa Department of Transportation's Certificate of Cost
Allocation Plan Review and Approval
SUMMARY: City Manager recommending City Council approval to sign
the Iowa Department of Transportation's (IDOT's) Certificate
of Cost Allocation Plan, which are part of The Jule's fiscal
year 2026 (FY26) Consolidated Funding Application.
SUGGUESTED Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 04b-Staff Memo
3. 04b-Certificate_of_Cost_Allocation 25
4. 2026_Authorizing_Resolution-Consolidated_Funding (003)
Page 175 of 950
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY26 Iowa Department of Transportation's Certificate of Cost Allocation
Plan Review and Approval
DATE: May 14, 2025
Director of Transportation Services Ryan Knuckey is recommending City Council's
approval to sign the Iowa Department of Transportation's (IDOT's) Certificate of Cost
Allocation Plan, which are part of The Jule's fiscal year 2026 (FY26) Consolidated
Funding Application.
To receive the state operating and maintenance allocations for FY26, The Jule is
required to submit a Consolidated Funding Application. This annual application requires
that, along with other documents, a Certificate of Cost Allocation Plan be submitted. The
Jule, as the public transit agency operated by the City of Dubuque, receives a portion of
its annual operating funds from the IDOT/Office of Public Transit (OPT) and/or Federal
Transit Administration (FTA). The timely submittal of the Consolidated Funding
Application is critical to ensuring the release of funds.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Ryan Knuckey, Director of Transportation Services
Page 176 of 950
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Ryan Knuckey, Director of Transportation Services
SUBJECT: FY26 Iowa Department of Transportation's Certificate of Cost Allocation Plan
Review and Approval
DATE: May 13, 2025
PURPOSE
This memorandum is a request for the City Manager to review the Iowa Department of
Transportation's (IDOT's) Certificate of Cost Allocation Plan to obtain your approval and
signature, which are part of The Jule's fiscal year 2026 (FY26) Consolidated Funding
Application.
BACKGROUND:
To receive the state operating and maintenance allocations for FY26, The Jule is required
to submit a Consolidated Funding Application. This annual application requires that, along
with other documents, a Certificate of Cost Allocation Plan be submitted. The Jule, as the
public transit agency operated by the City of Dubuque, receives a portion of its annual
operating funds from the IDOT/Office of Public Transit (OPT) and/or Federal Transit
Administration (FTA). The timely submittal of the Consolidated Funding Application is
critical to ensuring the release of funds.
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The City of Dubuque d.b.a. The Jule (The Jule) is, as a federally and state funded public
transit system, prohibited from engaging in behaviors that are not consistent with current
Federal and State laws regarding accounting and reporting practices and use of
federal/state funding for purposes of lobbying.
By signing the Certificate of Cost Allocation Plan (the Plan) the City of Dubuque is
certifying that it follows 2 CFR Part 225 "Cost Principles for State, Local and Indian Tribal
Governments", including generally accepted accounting principles, that an adequate
accounting and statistical system exists, that can support that accurate information has
been in support of the Plan is accurate and that all federally unallowable costs have been
excluded from allocations (see attached Certificate of Cost Allocation for a more detailed
definition). The Plan refers to the funding amounts shown in the Authorizing Resolution
(see attached copy of the Authorizing Resolution).
The Authorizing Resolution for the FY26 Consolidated Funding application is scheduled to
go the City Council at their May 19, 2025 meeting for review and approval.
Page 177 of 950
REQUESTED ACTION:
Enclosed with this memo are the Certificate of Cost Allocation Plan and the Authorizing
Resolution. It is recommended that these documents be reviewed, and the Certificate
of Cost Allocation Plan be signed for the inclusion with The Jule's FY26 Consolidated
funding application.
Page 178 of 950
CERTIFICATE OF COST ALLOCATION PLAN
This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my
knowledge and belief that:
(1) All costs and information included in this proposal dated 5/12/2025 to establish cost
allocations or billings for FY26 are allowable in accordance with (please check the
applicable CFR):
El 2 CFR Part 225 (formerly OMB Circular A-87), "Cost Principles for State, Local and
Indian Tribal Governments.", or
❑ 2 CFR Part 230 (formerly OMB Circular A-122), "Cost Principles for Non-profit
Organizations."
(2) All costs have been accorded consistent treatment in accordance with generally accepted
accounting principles,
(3) An adequate accounting and statistical system exists to support claims that will be made under
the Plan,
(4) The information provided in support of the Cost Allocation Plan is accurate, and
(5) All federally unallowable costs have been excluded from allocations.
I declare under penalty of perjury that the foregoing is true and correct.
Signed by the official having the authority to negotiate indirect cost rates for the organization or by a higher level official.
F.
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Michael Van Milligen
Print Name
City Manager
Title
City of Dubuque
05/20/2025
Date Signed
Iowa Department of Transportation Certificate of Cost Allocation Plan Form 020124 (12-21)
Prepared by Ryan Knuckey, Transportation Services 950 Elm Street, Dubuque, IA 52001, 563-589-4341
Return to Adrienne Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100
RESOLUTION NO. -25
AUTHORIZING RESOLUTION: APPROVAL OF CONSOLIDATED FUNDING
APPLICATION TO IOWA DOT
Whereas, the City of Dubuque provides fixed -route and paratransit services for the
citizens of Dubuque; and
Whereas, the Iowa Department of Transportation (IDOT) is a pass -through funding
entity for federal capital and operating funds; and
Whereas, the City of Dubuque has historically applied through the IDOT for these
funds; and
Whereas, pursuant to published notice, a public hearing was held on the proposed
approval of the consolidated funding application on May 19, 2025, at 6:30 p.m. in the
Historic Federal Building, 350 W. 6th Street, Dubuque, Iowa; and
Whereas, the City Council finds that the applying for the funds to be beneficial to the
continued provision of transit service for the citizens of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Council of the City of Dubuque, Iowa hereby endorses the
application to the IDOT, which includes a City match.
Section 2. The IDOT application will include requests and mandatory certifications by
the City of Dubuque as follows:
From the State Transit Assistance Program:
2.067% of formula funds
Total: $399,858
From federal funds for transit in non -urbanized areas and/or for transit
serving primarily elderly persons and persons with disabilities:
$93,467
We understand acceptance of federal transit assistance involves an
agreement to comply with certain labor protection provisions.
We certify that the City of Dubuque/The Jule has sufficient non-federal
funds or sufficient in -kind match to provide required local match for capital
projects and at time of delivery will have the funds to operate and maintain
vehicles and equipment purchased under this contract.
Page 180 of 950
We request that State Transit Assistance formula funding be advanced as
allowed by law, to improve system cash flow.
Section 3. That Ryan Knuckey, Director of Transportation Services, is authorized on
behalf of the City Council, to apply for financial assistance and to enter into related
contract(s) with the IDOT.
Passed, adopted and approved this 19t" day of May 2025.
Attest:
Adrienne N. Breitfelder, City Clerk
Brad M. Cavanagh, Mayor
Page 181 of 950