Project Statement to Master Co-Location and Shared Services Agreement between the City of Dubuque and Dubuque County Copyrighted
June 2, 2025
City of Dubuque CONSENT ITEMS # 13.
City Council
ITEM TITLE: Project Statement to Master Co-Location and Shared
Services Agreement between the City of Dubuque and
Dubuque County
SUMMARY: City Manager recommending City Council approval of a
Project Statement for the collaboration between the City and
County on providing fiber connectivity that will allow the
County to connect multiple County facilities in a redundant
"loop", increasing capacity, safety and security of the County
IT system.
SUGGUESTED Receive and File; Approve
DISPOSITION:
ATTAC H M ENTS:
1. MVM Memo
2. County Super-Loop Agreement Memo 20250528
3. County super-loop project statement Final 20250528
Page 546 of 2490
Dubuque
THE CITY QF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Project Statement to Master Co-location and Shared Services Agreement
Between the City of Dubuque and Dubuque County
DATE: May 28, 2025
Civil Engineer II David Ness, Sustainable Innovation Consultant David Lyons, and Chief
Information Officer Joe Pregler are recommending City Council approval of a Project
Statement for the collaboration between the City and County on providing fiber
connectivity that will allow the County to connect multiple County facilities in a
redundant "loop", increasing capacity, safety and security of the County IT system. This
Project Statement would be entered into under the existing Master Co-location and
Shared Services Agreement in place between the City of Dubuque and Dubuque
County.
There is no negative budgetary impact to the City as this Project Statement sets aside
County funds that the City can use when it has costs associated with this Project
Statement. In return, the County would be receiving fiber capacity at costs far below any
other option available to it.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Barry Lindahl, Senior Counsel
David Ness, Civil Engineer II
David Lyons, Sustainable Innovation Consultant
Joe Pregler, Chief Information Officer
Jim Bousley, Engineering Project Manager
Page 547 of 2490
Dubuque
THE CITY OF �
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TO: Mike Van Milligen, City Manager
FROM: David Ness, Civil Engineer II
David Lyons, Sustainable Innovation Consultant
Joe Pregler, Chief Information Officer
DATE: May 28, 2025
RE: Project Statement to Master Co-location and Shared Services
Agreement Between the City of Dubuque and Dubuque County
INTRODUCTION
The purpose of this memo is to request approval of a Project Statement for the
collaboration between the City and County on providing fiber connectivity that will allow
the County to connect multiple County facilities in a redundant "loop", increasing
capacity, safety and security of the County IT system. This Project Statement would be
entered into under the existing Master Co-location and Shared Services Agreement in
place between the City of Dubuque and Dubuque County.
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The
Initiative focuses on public/private collaborations and includes a comprehensive
strategy to reduce the cost and time required for broadband expansions in Dubuque.
One effort within that strategy is the use of"Master Agreements", where an overall legal,
structural and financial relationship is established between the City and broadband
providers or partners and approved by City Council. Project Statements carried out
pursuant to that Master Agreement can then be quickly considered and approved.
In 2021 City of Dubuque and Dubuque County entered into a Master Co-location and
Shared Services Agreement to accelerate the deployment of new broadband capacity to
improve public services throughout the region. The City and County have entered into
multiple projects under this Master Agreement, including a major collaboration to
provide improved connectivity from the County Courthouse to the new County data and
911 center at the Bright Minds Campus. The success of that project led County and
City to explore the ability to tie that project into a larger route that could directly connect
more County facilities in a redundant "loop". The City has excess fiber on this route with
the exception of the SW Arterial, which is under planning/construction now. County has
requested that City consider integrating into its network a set of dedicated fibers that
would run from the County data and 911 center south and across the SW Arterial and
then up the Highway 151/61 route to enter the County Courthouse on the south side.
Page 548 of 2490
County would contribute $150,000 to the costs of completing this route in order to make
it economically feasible for the City to provide the requested service.
Budget Impact
There is no negative budgetary impact to the City as this Project Statement sets aside
County funds that the City can use when it has costs associated with this Project
Statement. In return, the County would be receiving fiber capacity at costs far below any
other option available to it.
RECOMMENDATION
This Project Statement with the County supports the City's broadband acceleration
initiative, reduces overall costs to City and County taxpayers and improves the safety
and security of multiple county facilities. We would respectfully request your approval
and recommendation to City Council
ATTAC H M ENTS
County super-loop project statement Final 20250528
c.c. Crenna Brumwell, City Attorney
Barry Lindahl, Senior Counsel
Jim Bousley, Engineering
2
Page 549 of 2490
RESOLUTION NO. -25
A RESOLUTION APPROVING A PROJECT STATEMENT UNDER THE MASTER CO-
LOCATIONS AND SHARED SERVICES AGREEMENT BETWEEN THE CITY OF
DUBUQUE AND DUBUQUE COUNTY
WHEREAS, the City of Dubuque, lowa ("City") and Dubuque County, lowa ("County")
entered into a Master Co-locations and Shared Services Agreement dated May 10,
2021 ("Master Agreement") to support collaboration in the use of broadband
infrastructure and shared services; and
WHEREAS, pursuant to the terms of the Master Agreement, the City and County have
prepared and mutually agreed to a new Project Statement, attached hereto as Exhibit A,
titled "PROJECT STATEMENT FOR CO-LOCATION AND SERVICE SHARING," which
outlines the County's use of specific segments of unused City fiber optic infrastructure
to enhance and support broadband communication services for County facilities; and
WHEREAS, the Project Statement provides for the County's access to approximately
81,840 linear feet of 12-strand fiber optic cable from the County 911 and Data Center on
Chavenelle Road to the Dubuque County Courthouse, and includes the terms under
which County shall pay a one-time fee of$150,000 to the City to offset fiber loop
completion costs; and
WHEREAS, the Project Statement also includes provisions for expansion, future County
facility connections, and cost-sharing for repair or relocation of the fiber, in accordance
with Section 2.7 of the Master Agreement; and
WHEREAS, the City Council finds that this Project Statement supports the shared goal
of providing robust and redundant broadband access to public facilities, promotes
intergovernmental cooperation, and enhances community infrastructure;
3
Page 550 of 2490
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
1. The Project Statement under the Master Co-locations and Shared Services
Agreement between the City of Dubuque and Dubuque County, as outlined in
Exhibit A, is hereby approved.
2. The City Manager is hereby authorized to execute the Project Statement and
take such further actions as may be necessary to implement the terms of the
agreement.
3. This Resolution shall be in full force and effect upon its passage and approval.
4
Page 551 of 2490
PROJECT STATEMENT
FOR
MASTER CO-LOCATIONS AND SHARED SERVICES AGREEMENT
BETWEEN
THE CITY OF DUBUQUE
AND
DUBUQUE COUNTY
Pursuant to the Master Co-locations and Shared Services Agreement between the City
of Dubuque (City) and Dubuque County (County) dated May 10, 2021, the Parties hereby
agree to the following PROJECT STATEMENT:
PROJECT STATEMENT
CO-LOCATION AND SERVICE SHARING:
City will license to County access to and use of certain presently unused fiber, shown on
Exhibit A attached hereto, for purposes of County providing broadband communication
services and support to County facilities.
CO-LOCATION OR SERVICE SITE: The co-location and/or service site for this
PROJECT STATEMENT is generally described below and shown on Exhibit A:
City will provide approximately 81,840 linear feet of 12 strand (6 pair) of fiber optic cable
running from:
- County 911 and Data Center located at 7900 Chavenelle Road to the NW corner
of the intersection of Seippel Road and SW Arterial, approximately 14,256 linear
feet.
- From the NW corner of the intersection of Seippel Road and SW Arterial Dubuque
to the NE corner of intersection of SW Arterial and Elmwood Drive, approximately
43,296 linear feet.
- From the NE corner of intersection of SW Arterial and Elmwood Drive to County
Courthouse, approximately 24,288 linear feet.
Costs associated with County connecting to the provided fiber shall be paid for by County.
As City fiber capacity is expanded and County's needs identified, if excess capacity is
available, County may request up to an additional 6 pair/12pair strands under this
PROJECT STATEMENT.
Page 552 of 2490
When County connects to City fiber loop to service existing or future County facilities,
County shall be responsible for all costs relating to that connection.
City and County agree that robust and redundant fiber access to County facilities is the
ultimate goal and is mutually beneficial to the Parties. City and County will continue to
explore the most cost-effective means to achieve that objective.
City and County agree to work collaboratively to identify and share repair or relocation
costs as contemplated under Section 2.7 of the Master Shared Services Agreement.
CHARGES AND PAYMENT TERMS:
This PROJECT STATEMENT is a joint collaboration of City and County to provide
enhanced, and in the future, redundant fiber capacity for County facilities. County shall
pay City a one-time fee of $150,000 to be used by City to off-set costs relating to
completing the fiber loop contemplated under this PROJECT STATEMENT.
TERM OF PROJECT:
City will provide County an indefeasible right of use (IRU) to the fiber outlined within this
PROJECT STATEMENT. Should City discontinue its use and maintenance of the fiber,
City will provide County the opportunity to assume ownership and control of the fiber.
PROJECT STATEMENT ACCEPTED:
Dated: Dated:
CITY OF DUBUQUE, IOWA DUBUQUE COUNTY, IOWA
By: By:
Michael C. Van Milligen, City Manager
6/3/2025
EXHIBIT A
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