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Fire Headquarters HVAC Replacement Project Public Hearing Copyrighted June 2, 2025 City of Dubuque PUBLIC HEARINGS # 4. City Council ITEM TITLE: Fire Headquarters HVAC Replacement Project Public Hearing SUMMARY: Proof of publication on notice of public hearing to consider City Council approve the plans, specifications, form of contract, and estimated cost of$650,000.00, for the 2025 Repair and Maintenance of the Fire Headquarters HVAC Replacement Project through the adoption of the attached resolution, and City Manager recommending approval. RESOLUTION Approval Of Plans, Specifications, Form Of Contract, And Estimated Cost For The Fire Headquarters HVAC Replacement Project SUGGUESTED Receive and File; Adopt Resolution(s) DISPOSITION: ATTAC H M ENTS: 1. MVM Memo 2. Fire Headquarters HVAC Replacement Project - Public Hearing Staff MEMO 3. Fire Headquarters HVAC Replacment Project - PH Resolution Page 951 of 2490 Dubuque THE CITY QF � All•li�eriea Ciry DLT B E ��, . � �� MaSt� Z�C� alZ t�Q Mt55ZSSZ Z zoa�•zoiz•zai3 �' pp zai�*zaig TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fire Headquarters HVAC Replacement Project Public Hearing Project No. 1315000008 DATE: May 28, 2025 Fire Chief Amy Scheller and Project Manager Jim Bousley are recommending City Council approve the plans, specifications, form of contract, and estimated cost of $650,000.00, for the 2025 Repair and Maintenance of the Fire Headquarters HVAC Replacement Project through the adoption of the attached resolution. Fire Headquarters HVAC Replacement Project will provide for the replacement of the existing boiler system that is original to the building when it was constructed in 1970. The project will remove the existing boiler and replace it with eight commercial, forced air units that will supply heating and cooling to the different zones within the building. Using the forced air units will provide consistent temperature control within each zone. The system will be less expensive to install and operate more efficiently than a new boiler. In the garage area where the fire and rescue vehicles are parked, two smaller boilers will provide the necessary heat for that area. There will also be upgrades to the duct system within the building and new controls that will operate the system. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Amy Scheller, Fire Chief Gus Psihoyos, City Engineer Jim Bousley, Project Manager Page 952 of 2490 Dubuque THE CITY OF � All•pmerica Ci� UB E .��,�� i � ��r Maste l2Ce OYl the MZSSZSSI 1 zoo��zaiz*zois � pp zoi�*zoi� TO: Michael C. Van Milligen, City Manager FROM: Amy Scheller, Fire Chief Jim Bousley, Project Manager DATE: May 27, 2025 SUBJECT: Fire Headquarters HVAC Replacement Project Public Hearing Project No. 1315000008 INTRODUCTION This memorandum requests the City Council conduct a public hearing for the Fire Headquarters HVAC Replacement Project. BACKGROUND In 2023, the City entered into a professional services agreement with Shive Hattery to provide engineering services for the mechanical systems serving Fire Headquarters. Shive Hattery was tasked with a pre-design phase for a station renovation study as well as a design and documentation phase for mechanical system upgrades. This two- phase approach defined the scope for the station renovation and project budget. It also defined the sizing requirements and scope of the mechanical systems. DISCUSSION Fire Headquarters HVAC Replacement Project will provide for the replacement of the existing boiler system that is original to the building when it was constructed in 1970. The project will remove the existing boiler and replace it with eight commercial, forced air units that will supply heating and cooling to the different zones within the building. Using the forced air units will provide consistent temperature control within each zone. The system will be less expensive to install and will operate more efficiently than a new boiler. In the garage area where the fire and rescue vehicles are parked, two smaller boilers will provide the necessary heat for that area. There will also be upgrades to the duct system within the building and new controls that will operate the system. Page 953 of 2490 PROJECT SCHEDULE The project development schedule is as follows: Initiate Public Bidding Process & Notice of Public Hearing May 19, 2025 Publish Notice to Bidders, Advertise for Bids May 23,2025 Publish Notice of Public Hearing on Plans and Specs May 23,2025 Prebid Meeting May 28, 2025 Public Hearing on Plans and Specifications June 2, 2025 Receipt of Bid Proposals (Bid Letting) June 5, 2025 Award Construction Contract June16, 2025 Project Completion Date December 30, 2025 RECOMMENDATION I recommend the City Council conduct a public hearing and approve the plans, specifications, form of contract and estimated cost for the Fire Headquarters HVAC Replacement Project. BUDGET IMPACT The estimate of probable cost for the Fire Headquarters HVAC Replacement Project is summarized as follows: PROJECT COSTS ESTIMATE Construction Contract $ 650,000.00 Contingency 65,000.00 Consultant Services Design, Construction Administration 228,850.00 Total Project Cost $ 943,850.00 The proposed funding for the project is summarized in the following table: Project No. Fund Description Fund Amount 1315000008 HVAC Replacement Fire HQ $943,850.00 Total Project Funding $ 943,850.00 ACTION TO BE TAKEN I respectfully request the City Council conduct a public hearing and approve the plans, specifications, form of contract, and estimated cost, for the 2025 Repair and Maintenance of the Fire Headquarters HVAC Replacement Project through the adoption of the attached resolution. JDB/kb 2 Page 954 of 2490 Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St Dubuque IA 52001 (563)589-4270 Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 197-25 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FIRE HEADQUARTERS HVAC REPLACEMENT PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the plans, specifications, form of contract and cost for the Fire Headquarters HVAC Replacement Project in the estimated amount $650,000.00, are hereby approved. Passed, approved and adopted this 6th day of June, 2025. C ag , Mayor Attest: Adrienne N. Breitfelder, CMC City Clerk STATE OF IOWA SS: DUBUQUE COUNTY CERTIFICATE OF PUBLICATION I, Kathy Goetzinger, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: 05/23/2025 and for which the charge is 37.62 Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this 27th day of May, 2025 GLpv Notary lic in and for Dubuque County, Iowa. JANET K. PAPE y Commission Number 199659 My Commission Expires 12/11/2025 Ad text : CITY OF DUBUQUE, IOWA OFFICIAL NOTICE PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Fire Headquarters HVAC Replacement Project, in accordance with the provisions of Chapter 26, Code of Iowa, on the 2nd day of June, 2025, at 6:30 p.m., in the Historic Federal Building, 350 W. 6th Street, 2nd floor, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. The scope of the Project is as follows: Fire Headquarters HVAC Replacement Project will provide for the replacement of the existing boiler system and replace it with eight commercial, forced air units that will supply heating and cooling to the different zones within the building. At the meeting, the City Council will receive oral and written comments from any resident or property owner of said City to the above action. The official City Council agenda will be posted the Friday before the meeting and will contain public input options. The agenda can be accessed at https://dubuqueia.portal.civicclerk.com/ or by contacting the City Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org. Written comments on the public hearing may be submitted to the City Clerk's Office by email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13th St., Dubuque, IA 52001, before the scheduled hearing. The City Council will review all written comments at the time of the hearing. Documents related to the public hearing are on file in the City Clerk's Office and may be viewed Monday through Friday between 8:00 a.m. and 5:00 p.m. Individuals requiring special assistance should contact the City Clerk's Office as soon as feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942. Published by order of the City Council given on the 19th day of May 2025. Adrienne N. Breitfelder, CMC, City Clerk It 5/23