Fire Headquarters HVAC Replacement Project Public Hearing Copyrighted
June 2, 2025
City of Dubuque PUBLIC HEARINGS # 4.
City Council
ITEM TITLE: Fire Headquarters HVAC Replacement Project Public
Hearing
SUMMARY: Proof of publication on notice of public hearing to consider
City Council approve the plans, specifications, form of
contract, and estimated cost of$650,000.00, for the 2025
Repair and Maintenance of the Fire Headquarters HVAC
Replacement Project through the adoption of the attached
resolution, and City Manager recommending approval.
RESOLUTION Approval Of Plans, Specifications, Form Of
Contract, And Estimated Cost For The Fire Headquarters
HVAC Replacement Project
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTAC H M ENTS:
1. MVM Memo
2. Fire Headquarters HVAC Replacement Project - Public Hearing Staff MEMO
3. Fire Headquarters HVAC Replacment Project - PH Resolution
Page 951 of 2490
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Headquarters HVAC Replacement Project
Public Hearing
Project No. 1315000008
DATE: May 28, 2025
Fire Chief Amy Scheller and Project Manager Jim Bousley are recommending City
Council approve the plans, specifications, form of contract, and estimated cost of
$650,000.00, for the 2025 Repair and Maintenance of the Fire Headquarters HVAC
Replacement Project through the adoption of the attached resolution.
Fire Headquarters HVAC Replacement Project will provide for the replacement of the
existing boiler system that is original to the building when it was constructed in
1970. The project will remove the existing boiler and replace it with eight commercial,
forced air units that will supply heating and cooling to the different zones within the
building. Using the forced air units will provide consistent temperature control within
each zone. The system will be less expensive to install and operate more efficiently
than a new boiler. In the garage area where the fire and rescue vehicles are parked,
two smaller boilers will provide the necessary heat for that area. There will also be
upgrades to the duct system within the building and new controls that will operate the
system.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Amy Scheller, Fire Chief
Gus Psihoyos, City Engineer
Jim Bousley, Project Manager
Page 952 of 2490
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Amy Scheller, Fire Chief
Jim Bousley, Project Manager
DATE: May 27, 2025
SUBJECT: Fire Headquarters HVAC Replacement Project
Public Hearing
Project No. 1315000008
INTRODUCTION
This memorandum requests the City Council conduct a public hearing for the Fire
Headquarters HVAC Replacement Project.
BACKGROUND
In 2023, the City entered into a professional services agreement with Shive Hattery to
provide engineering services for the mechanical systems serving Fire Headquarters.
Shive Hattery was tasked with a pre-design phase for a station renovation study as well
as a design and documentation phase for mechanical system upgrades. This two-
phase approach defined the scope for the station renovation and project budget. It also
defined the sizing requirements and scope of the mechanical systems.
DISCUSSION
Fire Headquarters HVAC Replacement Project will provide for the replacement of the
existing boiler system that is original to the building when it was constructed in 1970.
The project will remove the existing boiler and replace it with eight commercial, forced
air units that will supply heating and cooling to the different zones within the building.
Using the forced air units will provide consistent temperature control within each zone.
The system will be less expensive to install and will operate more efficiently than a new
boiler. In the garage area where the fire and rescue vehicles are parked, two smaller
boilers will provide the necessary heat for that area. There will also be upgrades to the
duct system within the building and new controls that will operate the system.
Page 953 of 2490
PROJECT SCHEDULE
The project development schedule is as follows:
Initiate Public Bidding Process & Notice of Public Hearing May 19, 2025
Publish Notice to Bidders, Advertise for Bids May 23,2025
Publish Notice of Public Hearing on Plans and Specs May 23,2025
Prebid Meeting May 28, 2025
Public Hearing on Plans and Specifications June 2, 2025
Receipt of Bid Proposals (Bid Letting) June 5, 2025
Award Construction Contract June16, 2025
Project Completion Date December 30, 2025
RECOMMENDATION
I recommend the City Council conduct a public hearing and approve the plans,
specifications, form of contract and estimated cost for the Fire Headquarters HVAC
Replacement Project.
BUDGET IMPACT
The estimate of probable cost for the Fire Headquarters HVAC Replacement Project is
summarized as follows:
PROJECT COSTS ESTIMATE
Construction Contract $ 650,000.00
Contingency 65,000.00
Consultant Services Design, Construction Administration 228,850.00
Total Project Cost $ 943,850.00
The proposed funding for the project is summarized in the following table:
Project No. Fund Description Fund
Amount
1315000008 HVAC Replacement Fire HQ $943,850.00
Total Project Funding $ 943,850.00
ACTION TO BE TAKEN
I respectfully request the City Council conduct a public hearing and approve the plans,
specifications, form of contract, and estimated cost, for the 2025 Repair and
Maintenance of the Fire Headquarters HVAC Replacement Project through the adoption
of the attached resolution.
JDB/kb
2
Page 954 of 2490
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 197-25
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE FIRE HEADQUARTERS HVAC REPLACEMENT
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the plans, specifications, form of contract and cost for the Fire Headquarters
HVAC Replacement Project in the estimated amount $650,000.00, are hereby
approved.
Passed, approved and adopted this 6th day of June, 2025.
C ag , Mayor
Attest:
Adrienne N. Breitfelder, CMC City Clerk