Resolution Approving Fund Transfers for Capital Projects and Other Expense Reimbursements in Fiscal Year 2025 - Period 12City of Dubuque
City Council
CONSENT ITEMS # 5.
Copyrighted
June 16, 2025
ITEM TITLE: Resolution Approving Fund Transfers for Capital Projects and
Other Expense Reimbursements in Fiscal Year 2025 —
Period 12
SUMMARY: City Manager recommending City Council approval of the
suggested proceedings approving a transfer of funds for
capital projects and other expense reimbursements.
RESOLUTION Authorizing The Chief Financial Officer To
Make The Appropriate Interfund Transfers Of Sums And
Record The Same In The Appropriate Manner For The FY
2025 For The City Of Dubuque, Iowa
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo FY25 Period 12 Transfer_MVM Memo_2025_06_09
2. FY25 Budgeted Transfer Period 12 Staff Memo_2025_06_09
3. FY25 Period 12 Transfer Resolution 2025 06 09
Page 80 of 1053
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
AIFAnti Ciq
2007-2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2025 — Period 12
DATE: June 9, 2025
Chief Financial Officer Jennifer Larson recommends City Council approval of the
suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. Iowa Administrative Rules Code 545-2.5(5), which
implements Iowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2025, $63,433,142.00 in capital projects and other obligations were
budgeted and it is recommended to transfer from the funds that were budgeted to pay
the expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Page 81 of 1053
THE CITY F
D-�!B-
uE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Chief Financial Officer
Dubuque
AII•Amwin City
n.
2007-2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2025 — Period 12
DATE: June 9, 2025
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
Fiscal Year 2025 resolution.
BACKGROUND
Iowa Administrative Rules Code 545-2.5(5), which implements Iowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer budgeted from the various funds to reimburse these obligations is
$63,433,142.00.
Page 82 of 1053
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
2
Page 83 of 1053
Prepared by Jennifer Larson, Chief Financial Officer, 50 W. 131h St. Dubuque IA 52001 (563) 589-4322
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 205-25
A RESOLUTION AUTHORIZING THE CHIEF FINANCIAL OFFICER TO MAKE THE
APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE SAME IN THE
APPROPRIATE MANNER FOR THE FY 2025 FOR THE CITY OF DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys from
one budgeted fund to another budgeted fund as provided in Iowa Administrative Rules Code
Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Chief Financial Officer to Transfer Funds. That the Chief
Financial Officer be and is hereby authorized by the City Council to make the appropriate
interfund transfer of sums and record the same in the appropriate manner for FY 2025.
Section 2. Transfer of Funds. That the Chief Financial Officer will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from General Fund to the Section 8 Fund $152,744.00 for the deficit
related to HUD administrative funding.
2. Transfer from General Fund to Transit Fund $2,096,192.00 for the Transit Levy
and reimbursement of the downtown shuttle.
3. Transfer from the Tort Liability Fund to the General Fund $1,462,081.00 for the
cost of liability insurance.
4. Transfer from the Trust & Agency Fund to the General Fund $2,102,465.00 for
the cost of employee benefits.
5. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the General Fund $329,150.00 for the reimbursement of Tax Increment
Financing eligible expenses.
6. Transfer from the Greater Downtown Tax Increment Financing Fund to the
General Fund $168,504.00 for the reimbursement of Tax Increment Financing
eligible expenses.
7. Transfer from Dubuque Industrial Center TIF fund to the General Construction
Fund $976,480.00 for Tax Increment financing eligible construction projects.
8. Transfer from Greater Downtown TIF Fund to Parking Operations Fund
$2,615,030.00 for debt service on downtown ramps.
9. Transfer from Greater Downtown TIF Fund to Housing Trust Fund $62,583.00
for reimbursement of Tax Increment Financing eligible construction projects.
10.Transfer from Sanitary Sewer Operating Fund to General Fund $2,258,392.00
for recharge of administrative overhead.
11.Transfer from Sanitary Sewer Operating Fund to Sanitary Sewer Capital Fund
$1,600,000.00 for capital construction.
12. Transfer from Stormwater Operating Fund to General Fund $1,982,609.00 for
recharge of administrative overhead.
13. Transfer from Stormwater Operating Fund to Stormwater Construction Fund
$3,971,071.00 for capital construction.
14.Transfer from Parking Operating Fund to General Fund $348,163.00 for
recharge of administrative overhead.
15.Transfer from Water Operating Fund to General Fund $2,148,495.00 for
recharge of administrative overhead.
16.Transfer from Water Operating Fund to Water Construction Fund $4,013,161.00
for capital construction.
17. Transfer from Refuse Operating Fund to General Fund $1,670,833.00 for
recharge of administrative overhead.
18. Transfer from Refuse Operating Fund to Refuse Construction Fund
$600,000.00 for capital construction.
19.Transfer from Landfill Fund to General Fund $596,912.00 for recharge of
administrative overhead.
20. Transfer from General Fund to the Debt Service Fund $133,213.00 for annual
debt service payments.
21.Transfer from Dubuque Industrial Center Tax Increment Financing Fund to the
Debt Service Fund $1,083,345.00 for annual debt service payments.
22.Transfer from Greater Downtown Tax Increment Financing Fund to the Debt
Service Fund $2,028,325.00 for annual debt service payments.
23. Transfer from Road Use Tax Special Revenue Fund to the Debt Service Fund
$67,032.00 for annual debt service payments.
24. Transfer from Street Construction Fund to the Debt Service Fund $231,809.00
for annual debt service payments.
25. Transfer from Sales Tax Increment Special Revenue Fund to the Debt Service
Fund $5,645,274.00 for annual debt service payments.
26. Transfer from Sales Tax Construction Fund to the Debt Service Fund
$1,272,996 for annual debt service payments.
27.Transfer from Passenger Facility Fund to the Debt Service Fund $181,366.00
for annual debt service payments.
28. Transfer from General Fund to the Stormwater Operating Fund $519,584.00. for
stormwater subsidies related to tax exempt entities, farms, and half rate for
income qualified.
29. Transfer from the General Fund to the Refuse Fund $45,000.00 for
reimbursement of 50% rate reduction.
30. Transfer from the General Fund to the Sanitary Sewer Operating Fund
$32,000.00 for reimbursement of 50% rate reduction.
31. Transfer from the General Fund to the Water Operating Fund $24,593.00 for
reimbursement of 50% rate reduction.
32.Transfer from the Greater Downtown Tax Increment Financing Fund to the
Transit Enterprise Fund $276,900.00 for the reimbursement of Tax Increment
Financing eligible debt service expenses.
2
33. Transfer from the Sales Tax Special Revenue Fund to the Transit Enterprise
Fund $68,300.00 for the reimbursement of debt service expenses.
34. Transfer from the Greater Downtown Tax Increment Financing Fund to the
Downtown Loan Pool Fund $500,000.00 for the reimbursement of Tax
Increment Financing eligible expenses.
35.Transfer from the North Cascade TIF Fund to the General Fund $118,734.00
for the reimbursement of Tax Increment Financing eligible expenses.
36. Transfer from Stormwater Capital Fund to General Fund $15,174.00 for capital
construction.
37.Transfer from Sales Tax Construction Fund to DRA Gaming Fund $17,027.00
for capital construction.
38.Transfer from Stormwater Capital Fund to Sanitary Sewer Construction Fund
$230,000.00 for capital construction.
39. Transfer from Road Use Tax Fund to Street Construction Fund $358,787.00 for
capital construction.
40.Transfer from DRA Distribution Fund to General Fund $23,898.00 for capital
construction.
41.Transfer from Street Construction Fund to General Fund $45,374.00 for capital
construction.
42. Transfer from the Special Assessments Special Revenue Fund to the General
Fund $9,200.00 to reimburse previously assessed sidewalk improvements.
43. Transfer from Special Assessments Special Revenue Fund to the Street
Construction Fund $30,000.00 to reimburse previously assessed street
improvements.
44.Transfer from Special Assessments Special Revenue Fund to the Road Use
Tax Fund $4,000.00 to reimburse previously assessed street improvements.
45.Transfer from the Special Assessments Special Revenue Fund to the Sales Tax
Increment Fund $45,000.00 to reimburse previously assessed street
improvements.
46. Transfer from Special Assessments Special Revenue Fund to the Sanitary
Sewer Capital Enterprise Fund $2,000.00 to reimburse previously assessed
water improvements.
47.Transfer from Special Assessments Special Revenue Fund to the Stormwater
Capital Enterprise Fund $1,000.00 to reimburse previously assessed
stormwater improvements.
48.Transfer from Sales Tax Construction Fund to General Fund $77,135.00 for
capital construction.
49. Transfer from General Fund to DRA Gaming Fund $538.00 for capital
construction.
50.Transfer from the Greater Downtown Tax Increment Financing Fund to the DRA
Gaming Fund $3,134.00 for the reimbursement of Tax Increment Financing
eligible expenses.
51. Transfer from Sales Tax Construction Fund to DRA Gaming Fund $72,283.00
for capital construction.
52.Transfer from General Fund to DRA Distribution Fund $549,714.00 for capital
construction.
3
53. Transfer from Street Construction Fund to DRA Distribution Fund $186,845.00
for capital construction.
54. Transfer from Sales Tax Construction Fund to DRA Distribution Fund
$224,508.00 for capital construction.
55. Transfer from Street Construction Fund to Road Use Tax Fund $40,668.00 for
capital construction.
56. Transfer from Dubuque Industrial Center TIF fund to the Street Construction
Fund $300,000.00 for Tax Increment financing eligible construction projects.
57. Transfer from General Construction Fund to Street Construction Fund
$25,120.00 for capital construction.
58. Transfer from General Fund to Sales Tax Construction Fund $640,616.00 for
capital construction.
59. Transfer from DRA Distribution Fund to Street Construction Fund $103,586.00
for capital construction.
60. Transfer from the Greater Downtown Tax Increment Financing Fund to the
Sales Tax Construction Fund $15.00 for the reimbursement of Tax Increment
Financing eligible expenses.
61. Transfer from Street Construction Fund to Sales Tax Construction Fund
$1,901,723.00 for capital construction.
62. Transfer from General Construction Fund to Sales Tax Construction Fund
$22,307.00 for capital construction.
63. Transfer from General Fund to General Construction Fund $111,284.00 for
capital construction.
64. Transfer from the Greater Downtown Tax Increment Financing Fund to the
General Construction Fund $13,382,698.00 for the reimbursement of Tax
Increment Financing eligible expenses.
65. Transfer from the North Cascade Housing Tax Increment Financing Fund to the
General Construction Fund $561,239.00 for the reimbursement of Tax
Increment Financing eligible expenses.
66.Transfer from the English Ridge Housing Tax Increment Financing Fund to the
General Construction Fund $319,117.00 for the reimbursement of Tax
Increment Financing eligible expenses.
67. Transfer from the South Pointe Housing Tax Increment Financing Fund to the
General Construction Fund $60,173.00 for the reimbursement of Tax Increment
Financing eligible expenses.
68. Transfer from the Rustic Point Housing Tax Increment Financing Fund to the
General Construction Fund $256,076.00 for the reimbursement of Tax
Increment Financing eligible expenses.
69. Transfer from Special Assessments Special Revenue Fund to the General
Construction Fund $30,000.00 to reimburse previously assessed street
improvements.
70. Transfer from General Fund to Airport Construction Fund $895,432.00 for
capital construction.
71. Transfer from DRA Distribution Fund to Airport Construction Fund $26,455.00
for capital construction.
El
72.Transfer from Customer Facility Charge Fund to Airport Construction Fund
$150,000.00 for capital construction.
73. Transfer from Sales Tax Construction Fund to Airport Construction Fund
$232,250.00 for capital construction.
74. Transfer from General Fund to Passenger Facility Charge Fund $212,678.00 for
debt service.
75. Transfer from General Fund to Water Construction Fund $228,220.00 for capital
construction related to ARPA.
76.Transfer from DRA Distribution Fund to Water Construction Fund $10,000.00
for capital construction.
77. Transfer from General Construction Fund to Parking Construction Fund
$64,211.00 for capital construction.
78. Transfer from Sales Tax Construction Fund to Refuse Construction Fund
$50,731.00 for capital construction.
79. Transfer from DRA Distribution Fund to Transit Construction Fund $384,790.00
for capital construction.
80. Transfer from Sales Tax Construction Fund to Transit Construction Fund
$662.00 for capital construction.
Passed, approved and adopted this 16th day of June 2025.
Attest:
Adrienne N. Breitfelder, City Clerk
5