Locust Street Ramp Repairs Project - Acceptance of Public Improvement Construction ContractCity of Dubuque
City Council
CONSENT ITEMS # 8.
Copyrighted
June 16, 2025
ITEM TITLE: Locust Street Ramp Repairs Project - Acceptance of Public
Improvement Construction Contract
SUMMARY: City Manager recommending City Council adopt the
resolution to accept the improvements and to authorize the
payment of the final contract amount of $38,896.64 to
Restoration & Renovation Services, LLC for the Locust Street
Ramp Repairs Project.
RESOLUTION Accepting The Locust Street Ramp Repairs
Project And Authorizing The Payment To The Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Locust Street Ramp Repairs Project - Staff Acceptance MEMO
3. Acceptance of Completion - Resolution
4. Acceptance of Completion
Page 106 of 1053
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Locust Street Ramp Repairs Project
Acceptance of Public Improvement Construction Contract
Project Code: 4683000002
DATE: June 10, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the resolution to
accept the improvements and to authorize the payment of the final contract amount of
$38,896.64 to Restoration & Renovation Services, LLC for the Locust Street Ramp
Repairs Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jim Bousley, Project Manager
Jenny Larson, Chief Financial Officer
Ryan Knuckey, Transportation Services Director
Russ Stecklein, Transportation Services Parking Operations Supervisor
Tracy Schadle, Confidential Account Clerk
Page 107 of 1053
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 15, 2025
RE: Locust Street Ramp Repairs Project
Acceptance of Public Improvement Construction Contract
Project Code- 4683000002
INTRODUCTION
Dubuque
All -America City
2007-2012-2013
2017*2019
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the Locust Street Ramp Repairs Project.
BACKGROUND
The Fourth Amendment to the Development Agreement between the City of Dubuque
and Roshek Property, LLC. requires the City to make pedestrian -related safety
improvements to the Locust Street Parking Ramp. Transportation Services and
Engineering Department personnel have collaborated on a ramp condition assessment
evaluation of the non-structural components of the Locust St. Parking Ramp with project
architect 563Design. A comprehensive list of improvements was created and prioritized.
DISCUSSION
The Locust Street Ramp Repairs project covers a scope of work to make safety and
aesthetic improvements to the ramp's stairwells. Repairs addressed the improvements
needed to all three of the existing stairwells and their adjacent landing/lobby areas.
Specially, the stairwells were repainted to create a brighter interior walking space,
degraded walk surfaces were repaired, and stairwell doors and other parts of the
entrances will be either refurbished or replaced.
This project included an alternate bid for an extended warranty on the painting
component of the bid. Which was elected to accept in the amount of $4,000.
The Locust Street Ramp Repairs Project was completed by Restoration & Renovation
Services, LLC of Dubuque, Iowa in the final contract amount of $344,744.40 which is a
23.57% increase from the original contract amount of $278,980. The increase in the
total contract amount is due to change orders that included additional work for; painting
additional areas, removing and replacing existing cast iron stormwater pipe, masonry
restoration, additional light fixtures, additional floor coating, replacing limestone pieces,
additional curb repair, replacing conduit, removing and replacing two skylights, installing
louvers, and installing two non -powered turbines.
Page 108 of 1053
BUDGET IMPACT
The project cost summary for the Locust Street Ramp Repairs Project is summarized
below:
Description
Cost
Estimate
Award
Final
Locust Street Ramp Repairs Bid
$ 250,000.00
$ 274,980.00
$278,980.00
Bid Alternate — Paint extended warranty
$4,000.00
$4,000.00
Change Order 1 — Painting, plumbing, masonry
$32,852.20
Change Order 2 - Electrical
$32,912.20
Change Order 4 - Floor coating, curb patching
$12,593.00
Change Order 5 — Ventilation Systems
$20,319.20
Total Construction Cost
$ 274,980.00
$ 278,980.00
$ 344,744.40
The project funding is summarized as follows:
Project No
Funding Source
Amount
4683000002
Parking Ramp Major Maintenance Repairs
$344,744.40
RECOMMENDATION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the final contract amount of $38,896.64
to Restoration & Renovation Services, LLC for the Locust Street Ramp Repairs Project.
Prepared by: Tracy Schadle, Eng. Dept.
cc: Jenny Larson, Chief Financial Officer
Ryan Knuckey, Transportation Services Director
Russ Stecklein, Parking Operations Supervisor
Jim Bousley, Project Manager
Tracy Schadle, Conf. Account Clerk
2
Page 109 of 1053
Prepared by Tracy Schadle City of Dubuque Engineering 50 W. 131h St, Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 131h St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 207-25
ACCEPTING THE LOCUST STREET RAMP REPAIRS PROJECT AND AUTHORIZING
THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Locust Street Ramp Repairs
Project, (the Project) has been completed by the Contractor, Ostrom Painting and
Sandblasting, Inc. (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $344,744.40; and
WHEREAS, the Contractor has previously been paid $305,847.94, leaving a
balance of $38,896.64; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
SECTION 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
SECTION 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $38,896.64 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 16th day of June 2025.
Attest:
Adrienne N. Breitfelder, City Clerk
spiviW-Nagh, Mayor
Prepared by Tracy Schadle City of Dubuque Engineering 50 W. 13" St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 131" St. Dubuque, IA 52001 (563)589-4100
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF LOCUST STREET
RAMP REPAIRS PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Locust Street Ramp Repairs Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $344,744.40.
Dated this 16th day of June 2025.
Gus Psihoyos, City Engi eer
Filed in the office of the City Clerk on the 16th day of June 2025.
a�'Izze /� ALAY�V'_
Adrienne N. Breitfelder, City Clerk