Rebid 2025 Repair and Maintenance of the Iowa Street Parking Garage - Initiate Public Bidding Process and Setting Date for a Public HearingCity of Dubuque
City Council
Copyrighted
June 16, 2025
ITEMS SET FOR PUBLIC HEARING # 2.
ITEM TITLE: Rebid 2025 Repair and Maintenance of the Iowa Street
Parking Garage - Initiate Public Bidding Process and Setting
Date for a Public Hearing
SUMMARY: City Manager recommending City Council authorize the
public bidding process and set a public hearing for July 7,
2025, and to approve the preliminary plans, specifications,
form of contract and estimated cost of $4,450,000 for the
2025 Repair and Maintenance of the Iowa Street Parking
Garage through the adoption of the attached resolution.
RESOLUTION 2025 Repair And Maintenance Of The Iowa
Street Parking Garage: Preliminary Approval Of Plans,
Specifications, Form Of Contract, And Estimated Cost;
Setting Date Of Public Hearing On Plans, Specifications,
Form Of Contract, And Estimated Cost; And Ordering The
Advertisement For Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: July 7, 2025
ATTACHMENTS:
1. MVM Memo
2. 2025 Repair Maintenance Iowa Parking Garage - Initiate Bid Set PH Staff MEMO
3. 2025 Repair and Maintenance of the Iowa St Parking Garage - Initiate Set PH
RESOLUTION
4. 2025 Repair and Maintenance of the Iowa St Parking Garage - Notice of Hearing
Page 339 of 1053
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Rebid 2025 Repair and Maintenance of the Iowa Street Parking Garage
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 4683000002
DATE: June 11, 2025
Director of Transportation Services Ryan Knuckey and Project Manager Jim Bousley
are recommending City Council authorize the public bidding process and set a public
hearing for July 7, 2025, and to approve the preliminary plans, specifications, form of
contract and estimated cost of $4,450,000 for the 2025 Repair and Maintenance of the
Iowa Street Parking Garage through the adoption of the attached resolution.
In May 2025, the City issued bids and only received one (1) bid proposal for the 2025
Repair and Maintenance of the Iowa Street Parking Garage. The single bid received
was significantly over the current funding available to complete the construction
improvements as proposed. As a result, the City Council rejected the single bid due to a
lack of competitive bids and insufficient funding.
Following the bid rejection, City staff and the consultant team collaborated and reviewed
the scope of work for the project and the base bid and alternates bid items to determine
a path forward that would address the main repair priorities of the needed
improvements to meet the current available funding. The team also discussed and
extended the construction schedule completion date to allow contractors more time to
complete the ramp repair work.
The rebid 2025 Repair and Maintenance of the Iowa Street Parking Garage will provide
for slab -on -grade asphalt and concrete repairs, full depth pan joist slab repairs, partial
depth concrete repairs on garage ramps, concrete curb island removal and
replacement, form and pour joist repairs, form and pour beam repairs, column repairs,
waterproofing repair and enhancements, new waterproofing membrane, stair tower
repairs, installation of new supplemental floor drains on roof level, electrical upgrades
including circuit conduit and feeders, lighting fixtures, plumbing upgrades including
waste drains, piping, hose bibs, replacement of elevator pit pump and other
miscellaneous work.
Page 340 of 1053
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Ryan Knuckey, Director of Transportation Services
Jim Bousley, Project Manager
Robert Schiesl, Assistant City Engineer
Russ Stecklein, Operations Supervisor Transportation Services
2
Page 341 of 1053
THE COF
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Ryan Knuckey, Director of Transportation Services
Jim Bousley, Project Manager
DATE: June 11, 2025
Dubuque
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SUBJECT: Rebid 2025 Repair and Maintenance of the Iowa Street Parking Garage
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 4683000002
INTRODUCTION
This memorandum requests the City Council authorize initiating the rebidding process
and set a public hearing on July 7, 2025, for the 2025 Repair and Maintenance of the
Iowa Street Parking Garage.
BACKGROUND
In 2022 the City issued a Request for Proposals for a Parking Ramp Maintenance
Needs Assessment. In November of 2022 the City Council approved awarding of the
contract to Desman, Inc. of Chicago, Illinois.
The Iowa Street Ramp condition assessment report completed by Desman indicated
several areas in the Iowa Street parking ramp that need repairs and maintenance work.
A professional services contract was signed with Desman to provide design and
construction administration services for structural repairs.
DISCUSSION
In May 2025, the City issued bids and only received one (1) bid proposal for the 2025
Repair and Maintenance of the Iowa Street Parking Garage. The single bid received
was significantly over the current funding available to complete the construction
improvements as proposed. As a result, the City Council rejected the single bid due to a
lack of competitive bids and insufficient funding.
Following the bid rejection, City staff and the consultant team collaborated and reviewed
the scope of work for the project and the base bid and alternates bid items to determine
a path forward that would address the main repair priorities of the needed
improvements to meet the current available funding. The team also discussed and
extended the construction schedule completion date to allow contractors more time to
complete the ramp repair work.
Page 342 of 1053
The rebid 2025 Repair and Maintenance of the Iowa Street Parking Garage will provide
for slab -on -grade asphalt and concrete repairs, full depth pan joist slab repairs, partial
depth concrete repairs on garage ramps, concrete curb island removal and
replacement, form and pour joist repairs, form and pour beam repairs, column repairs,
waterproofing repair and enhancements, new waterproofing membrane, stair tower
repairs, installation of new supplemental floor drains on roof level, electrical upgrades
including circuit conduit and feeders, lighting fixtures, plumbing upgrades including
waste drains, piping, hose bibs, replacement of elevator pit pump and other
miscellaneous work.
ALTERNATE BID ITEMS
As part of the Iowa Parking Garage project, the scope of work for the alternates bid
items was revised. The bid documents will include alternates bid items that are lower
priority which staff believe is in the City's best interest to receive bids and pricing that
will be evaluated for potential consideration if sufficient funds are available.
that can be evaluated for potential consideration
Based on the bids received, if the City elects not to select any alternatives the base bid
will be used as the basis for the recommended award for this project.
PROJECT SCHEDULE
The project development schedule is as follows:
Initiate Public Bidding Process & Notice of Public Hearing
Publish Notice to Bidders, Advertise for Bids
Publish Notice of Public Hearing on Plans and Specs
Public Hearing on Plans and Specifications
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
June 16, 2025
June 20,2025
June 20,2025
July 7 2025
July 11, 2025
July 21, 2025
July 31, 2026
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the 2025 Repair and Maintenance of the Iowa
Street Parking Garage. I further recommend establishing the date of July 7, 2025, for
the public hearing and authorizing the Engineering Department to advertise for bids for
the project.
2
Page 343 of 1053
BUDGETIMPACT
The estimate of probable cost for the 2025 Repair and Maintenance of the Iowa Street
Parking Garage is summarized as follows:
PROJECT COSTS
ESTIMATE
Construction Contract - Base Bid
$ 4,450,000
Construction Contract - Alternate Bid
410,000
Contingency
486,000
Consultant Services Design - Desman
116,200
Consultant Services Construction - Desman
148,600
City Staff Services, Construction Administration & Inspection
70,000
Total Project Cost
$5,680,800
The proposed funding for the project is summarized in the following table:
Project No.
Fund Description
Fund
Amount
4683000002
Parking Ramp Maintenance (FY25)
$ 5,213,362
4683000002
1 Parking Ramp Maintenance (FY26)
467,438
Total Project Funding
$ 5,680,800
ACTION TO BE TAKEN
I respectfully request the City Council authorize the public bidding process and set a
public hearing for July 7, 2025, and to approve the preliminary plans, specifications,
form of contract and estimated cost for the 2025 Repair and Maintenance of the Iowa
Street Parking Garage through the adoption of the attached resolution.
RSS/kb
cc:
Robert Schiesl, Assistant City Engineer
Russ Stecklein, Operations Supervisor Transportation Services
3
Page 344 of 1053
Prepared by Kerry Bradley City of Dubuque Engineering 50 W 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 220-25
2025 REPAIR AND MAINTENANCE OF THE IOWA STREET PARKING GARAGE
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2025 Repair and Maintenance of the Iowa Street Parking Garage in the estimated base
bid amount of $4,450,000, are hereby preliminarily approved and ordered filed in the
office of the City Clerk for public inspection.
A public hearing will be held on the 7th day of July, 2025, at 6:30 p.m, in the Historic
Federal Building Council Chambers, 350 W. 6th Street, Dubuque, Iowa, at which time
interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The 2025 Repair and Maintenance of the Iowa Street Parking Garage is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 11 th day of July 2025. Bids
shall be opened and read by the City Clerk at said time and will be submitted to the City
Council for final action at 6:30 p.m. on the 21St day of July 2025, in the Historic Federal
Building Council Chambers 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 16th
Attest:
Adrienne N. Breitfelder, City Clerk
day of June 2025.
- e'—_ � � � —
Brad M. an h, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public
hearing on the proposed plans, specifications, form of contract and estimated cost for the
2025 Repair and Maintenance of the Iowa Street Parking Garage, in accordance with the
provisions of Chapter 26, Code of Iowa, on the 7th day of July, 2025, at 6:30 p.m., in the
Historic Federal Building, 350 W. 6th Street, 2nd floor, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimated cost are now on file
in the office of the City Clerk.
The scope of the Project is as follows: The project includes slab -on -grade asphalt and
concrete repairs, full depth pan joist slab repairs, partial depth concrete repairs on garage
ramps, concrete curb island removal and replacement, form and pour joist repairs, form
and pour beam repairs, column repairs, waterproofing repair and enhancements, new
waterproofing membrane, stair tower repairs, installation of new supplemental floor drains
on roof level, electrical upgrades including circuit conduit and feeders, lighting fixtures,
plumbing upgrades including waste drains, piping, hose bibs, replacement of elevator pit
pump and other miscellaneous work shown on the drawings or in the specifications and
not otherwise enumerated in bid items.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official City Council agenda will be
posted the Friday before the meeting and will contain public input options. The agenda
can be accessed at https://dubugueia.portal.civicclerk.com/ or by contacting the City
Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 131h St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800)
735-2942.
Published by order of the City Council given on the 16th day of June 2025.
Adrienne N. Breitfelder, CIVIC, City Clerk
Page 346 of 1053