Fire Headquarters HVAC Replacement Project - Award Public Improvement ProjectCity of Dubuque
City Council
ACTION ITEMS # 2.
Copyrighted
June 16, 2025
ITEM TITLE: Fire Headquarters HVAC Replacement Project - Award
Public Improvement Project
SUMMARY: City Manager recommending City Council award the public
improvement contract for the 2025 Fire Headquarters HVAC
Replacement Project to Giese Sheet Metal Co. Inc. in the
amount of $451,500.00, which is 30% below the engineer's
estimate, through the adoption of the attached resolution.
RESOLUTION Awarding Public Improvement Contract For
The Fire Headquarters HVAC Replacement Project
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Fire Headquarters HVAC Replacement Project - Staff Award MEMO
3. Fire Headquarters HVAC Replacement Project - Award Resolution
Page 738 of 1053
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Headquarters HVAC Replacement Project
Award Public Improvement Project
Project No. 1315000008
DATE: June 10, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
Fire Chief Amy Scheller and Project Manager Jim Bousley are recommending City
Council award the public improvement contract for the 2025 Fire Headquarters HVAC
Replacement Project to Giese Sheet Metal Co. Inc. in the amount of $451,500.00,
which is 30% below the engineer's estimate, through the adoption of the attached
resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Amy Scheller, Fire Chief
Gus Psihoyos, City Engineer
Jim Bousley, Project Manager
Page 739 of 1053
THE CITY OF
UB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Amy Scheller, Fire Chief
Jim Bousley, Project Manager
DATE: June 9, 2025
SUBJECT: Fire Headquarters HVAC Replacement Project
Award Public Improvement Project
Project No. 1315000008
INTRODUCTION
Dubuque
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2007*2012*2013
2017*2019
The attached resolution authorizes the award of the public improvement contract for the
Fire Headquarters HVAC Replacement Project.
BACKGROUND
In 2023, the City entered into a professional services agreement with Shive Hattery to
provide engineering services for the mechanical systems serving Fire Headquarters.
Shive Hattery was tasked with a pre -design phase for a station renovation study as well
as a design and documentation phase for mechanical system upgrades. This two-
phase approach defined the scope for the station renovation and project budget. It also
defined the sizing requirements and scope of the mechanical systems.
DISCUSSION
Fire Headquarters HVAC Replacement Project will provide for the replacement of the
existing boiler system that is original to the building when it was constructed in 1970.
The project will remove the existing boiler and replace it with eight commercial, forced
air units that will supply heating and cooling to the different zones within the building.
Using the forced air units will provide consistent temperature control within each zone.
The system will be less expensive to install and will operate more efficiently than a new
boiler. In the garage area where the fire and rescue vehicles are parked, two smaller
boilers will provide the necessary heat for that area. There will also be upgrades to the
duct system within the building and new controls that will operate the system.
Page 740 of 1053
BID RESULTS
The City received sealed bids on June 5, 2025, for the Fire Headquarters HVAC
Replacement Project. Giese Sheet Metal Co. Inc. of Dubuque, Iowa submitted the low
bid in the amount of $451,500.00, which is 30% below the engineer's estimate. A
summary of the bid proposals received is as follows:
Contractor Name
Bid Amount
Giese Sheet Metal Co. Inc.
$451,500
Tricon Construction Group
$594,400
RECOMMENDATION
I recommend awarding the public improvement contract for the Fire Headquarters
HVAC Replacement Project in the amount of $451,500.00.
BUDGETIMPACT
The estimate of probable cost for the Fire Headquarters HVAC Replacement Project is
summarized as follows:
PROJECT COSTS
ESTIMATE
AWARD
Construction Contract
$ 650,000.00
$451,500.00
Contingency
65,000.00
65,000.00
Consultant Services Design, Construction Administration
228,850.00
228,850.00
Total Project Cost
$ 943,850.00
$745,350.00
The proposed funding for the project is summarized in the following table:
Project No.
Fund Description
Fund
Amount
1315000008
HVAC Replacement Fire HQ
$745,350.00
Total Project Funding
$ 745,350.00
ACTION TO BE TAKEN
The City Council is requested to award the public improvement contract for the 2025
Fire Headquarters HVAC Replacement Project to Giese Sheet Metal Co. Inc. in the
amount of $451,500.00, through the adoption of the attached resolution.
2
Page 741 of 1053
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 230-25
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE FIRE HEADQUARTERS
HVAC REPLACEMENT PROJECT
WHEREAS, sealed proposals have been submitted by contractors for the Fire
Headquarters HVAC Replacement Project, (the Project) pursuant to Resolution No. 168-
25 and Notice to Bidders published on the City of Dubuque, Iowa website and plan room
service with statewide circulation on the 23rd day of May 2025; and
WHEREAS, said sealed proposals were opened and read on the 5th day of June
2025 and it has been determined that Giese Sheet Metal Co. Inc. of Dubuque, Iowa, in
the bid amount of $451,500.00 is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Giese
Sheet Metal Co. Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved, and adopted this 16th day of June 2025.
Attest: vanagh, Mayor
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Adrienne Breitfelder, C4MC City Clerk