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Contracted Services Agreements Fiscal Year 2026 for Community Foundation of Greater Dubuque ProgramsCity of Dubuque City Council CONSENT ITEMS # 6. Copyrighted July 7, 2025 ITEM TITLE: Contracted Services Agreements Fiscal Year 2026 for Community Foundation of Greater Dubuque Programs SUMMARY: Assistant City Attorney recommending City Council approval of the Contracted Services Agreements with the Community Foundation of Greater Dubuque for programs Envision Dubuque and Project HOPE for Fiscal Year 2026, authorizing the Mayor to execute the contracts on behalf of the City. SUGGUESTED Receive and File; Approve DISPOSITION: ATTACHMENTS: 1. JDL MEMO 2. Staff Memo 3. FY2026 Envision Dubuque Service Agreement 4. FY2026 Project HOPE Service Agreement Page 259 of 678 Dubuque THE CITY OF uFA�a9a av DuBE 13 Masterpiece on the Mississippi zoo�•*o rP PP 2017202019 TO: The Honorable Mayor and City Council Members FROM: Jason D. Lehman, Assistant City Attorney SUBJECT: Contracted Services Agreements FY2026 for Community Foundation of Greater Dubuque Programs DATE: June 30, 2025 Economic Development Director Jill Connors is recommending City Council approval of the attached Contracted Services Agreements with the Community Foundation of Greater Dubuque for programs Envision Dubuque and Project HOPE for Fiscal Year 2026, authorizing the Mayor to execute the contracts on behalf of the City. The adopted Fiscal Year 2026 operating budget reflects a payment of: • $75,000 to Envision Dubuque, • $85,000 to Project HOPE I concur with the recommendation and respectfully request Mayor and City Council approval. JDL:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Jill Connors, Economic Development Director Page 260 of 678 Dubuque THE CITY OF AII•Ame�in City va x Al nz: a=,v a a - DUB E ' I I' 2007.2012*2013 Masterpiece on the Mississippi 2017*2019 TO: Jason D. Lehman, Assistant City Attorney FROM: Jill M. Connors, Economic Development Director Economic Development Department 1300 Main Street Dubuque, Iowa 52001-4763 Office (563) 589-4393 TTY (563) 690-6678 http://www.cityofdubuque.org SUBJECT: Contracted Services Agreements FY2026 for Community Foundation of Greater Dubuque Programs DATE: June 17, 2025 INTRODUCTION Attached for City Council approval is the Contracted Services Agreements with Envision Dubuque and Project HOPE for Fiscal Year 2026. Both programs further the City of Dubuque Goal: Partnership for a Better Dubuque: Building our community that is viable, livable and equitable. DISCUSSION The adopted Fiscal Year 2026 operating budget reflects a payment of: • $75,000 to Envision Dubuque, • $85,000 to Project HOPE Progress reports will be submitted quarterly using a form on the City's website. Audit reports are due within 60 days of audit completion. The State of Iowa recently passed House File 856 (HF856) amending Iowa Code Chapter 19, which places new legal parameters on the language, practices, and programming related to diversity, equity, and inclusion (DEI) within state and local government operations. In response to this legislation, necessary adjustments have been made to the contracts to ensure full compliance while maintaining our commitment to respectful, lawful, and effective public service. Page 261 of 678 RECOMMENDATION/ ACTION STEP I respectfully recommend City Council approval of the attached Contracted Services Agreements with the Community Foundation of Greater Dubuque, authorizing the Mayor to execute the contracts on behalf of the City. Page 262 of 678 AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND COMMUNITY FOUNDATION OF GREATER DUBUQUE THIS AGREEMENT, dated for reference purposes the 1st day of July, 2025, is made and entered into by and between City of Dubuque, Iowa (City) and the Community Foundation of Greater Dubuque (Agency). WHEREAS, City desires to engage the services of Agency to furnish professional and technical assistance in connection with Inclusive Dubuque as described in Exhibit A (Scope of Work); and WHEREAS, Agency has signified its willingness to furnish such services to City upon the terms and conditions set forth herein. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency shall demonstrate its alignment with the City Council's goal Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable by providing within the City of Dubuque the services listed in the Memorandum of Understanding Exhibit B SECTION 2. CITY RESPONSIBILITIES. 2.1 City designates the Economic Development Director to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. 2.2 City will provide opportunities to demonstrate this support by inviting the Executive Director of the Agency and any employees working on services covered by this Agreement to participate in the following professional development opportunities and supporting activities: 06172025bal Page 263 of 678 (1) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; (2) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and (3) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding. SECTION 3. TIME OF PERFORMANCE. The term of this Agreement shall be from July 1, 2025 through June 30, 2026. SECTION 4. COMPENSATION. 4.1 City shall pay Agency Seventy -Five Thousand Dollars ($75,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with the City of Dubuque's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.cityofdubugue.org/FormCenter/Budget-15/Contracted- Page 264 of 678 Services-Performance-Report-208 6.2 The online quarterly reports shall be due on October 15t", 2025, January 151" 2026, April 15t", 2026, and June 30t", 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.3 In alignment with the City Council's priority Financially Responsible, High - Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Economic Development Director. SECTION 7. DISCRIMINATION. 7.1 In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Page 265 of 678 SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit B. CITY OF DUBUQUE, IOWA COMMUNITY FOUNDATION OF GREATER DUBUQUE BBy- Brad-M. C a h, Mayor J oft ms, CFO ATTEST: By: �/4 Adrienne Breitfelder, City Clerk LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 267 of 678 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 268 of 678 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES MAYOR AT -LARGE DAVID T. RESNICK AT -LARGE SUSAN R. FARBER 1ST WARD LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL 2ND WARD 3RD WARD 4TH WARD Page 269 owo k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress • 911 Center Prepared Live Software: Funding • 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation • Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat • Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins • License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation • Public Health Preparedness Emergency Response Plan Update • Public Safety Radios Upgrade • Public Safety Workforce Diversification • School Resource Office Program Expansion: Report • Traffic and Security Cameras Deployment • Veterinarian Services Contract with Animal Control Major Projects Fire Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application • City Bond Rating: Updated Credit Rating • City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation • Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool • Data Governance: Direction and Funding • Debt and Investment Management Software: RFP and Installation • Enterprise Asset Management System and Work Order System: Funding & RFQ • Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation • Leisure Services Director Replacement • Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 271 of 678 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 273 of 678 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Goal of Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable 2. Comply with City Council goals and priorities set forth in Exhibit A; and 3. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. 4. Provide all services listed in the scope of work defined on the following pages. Page 274 of 678 ENVISION DUBUQUE SCOPE OF WORK FY26 Our partnership with the City of Dubuque was established in 2012 as a network of local organizations coming together to build on the idea that our strength is grounded in our ability to work together. Over the past twelve years, the Community Foundation of Greater Dubuque has convened meetings and led programming throughout the city to connect our residents of Dubuque to good -paying jobs, a vibrant community, and livable neighborhoods. This includes being a key source of information, training, and engagement, as well as working to promote a more welcoming community within Dubuque. Envision 2030 Building off the success of Envision 2010 — which helped lead directly to achievements like the establishment of Crescent Community Health Center — Envision 2030 will solicit thousands of proposed projects and recommendations from Dubuque residents. Then, through the help of community members, the number will be narrowed to 10 priority initiatives that can shape the future of Dubuque. The involvement of Inform and Engaged Dubuque in this effort is essential, as including the input of residents throughout our entire community is necessary for ensuring initiatives that meet our city's needs and accurately reflect our community's priorities. Local News Accessibility Envision Dubuque will spearhead an effort to ensure local news is available broadly throughout our community. This will include an assessment of the local news ecosystem to understand how local community members currently access local news and what their preferred methods and content are. Simultaneously, an advisory board will be established to collect input from a multitude of voices and guide the work as it moves forward. We will also establish a grants program to support local news organizations and concepts. Lack of access to local news can limit our community's ability to be well- informed and up-to-date on important news, such as in the case of weather alerts and other emergencies. We can provide strong local news coverage by understanding gaps in access to local information and empowering communities to fill those gaps. Immigrant Families The Community Foundation will administer a fund for immigrants to provide individual assistance to immigrant families regarding their health and its determinants, including housing. City Partnerships One of our primary efforts will be partnering with aligned departments within the City of Dubuque to further shared goals and priorities. Data Envision Dubuque will share important data from local research on economic mobility, poverty, education and more that highlights the barriers and opportunities facing Dubuque residents. This includes hosting an annual Data Walk focused on a key issue to inspire community conversations and Page 275 of 678 empower collective action. Informed and Engaged Dubuque also regularly presents community -level data to nonprofit organizations and local groups, emphasizing an understanding of the experiences of Dubuque residents. Safe Schools Through the Safe in Schools initiative we will build local partnerships to ensure school safety. Safe in Schools brings together school districts, non-profit leaders, law enforcement officials, elected officials and committed members of our community to identify ways to support child safety at school. Education and Local College Access We will champion academic success for students in need through Every Child Reads and the Attendance Counts Local College Access Network focused on reducing chronic absenteeism, This is especially important given existing data outlining differences in school outcomes, such as how 54% of Black students and 63% of Pacific Islander students in the Dubuque Community School District are considered chronically absent. Activating Funding Through our close partnerships and networks with local stakeholders, we will continue to support local entities and nonprofit organizations in bringing funding to reduce pollutants and increase wealth building into our region. Community Events Envision Dubuque will host and fund network and community events, including cultural celebrations such as the Juneteenth Celebration, Pride Festival, Latinx Fiesta, Marshallese Constitution Day, and the Fiesta Guatemalteco. This also includes continuing events such as our recent International Student Event held at the National Mississippi River Museum & Aquarium, which are designed to encourage individuals and families to choose Dubuque as a destination for long-term careers, recreation, and entertainment. Page 276 of 678 EXHIBIT C INSURANCE SCHEDULE G Page 277 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 278 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 279 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 280 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 281 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 282 of 678 AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND COMMUNITY FOUNDATION OF GREATER DUBUQUE THIS AGREEMENT, dated for reference purposes the 1st day of July, 2025, is made and entered into by and between City of Dubuque, Iowa (City) and the Community Foundation of Greater Dubuque (Agency). WHEREAS, City desires to engage the services of Agency to furnish professional and technical assistance in connection with Project HOPE (Helping Our People Excel) as described in attached Exhibit B, the Memorandum of Understanding; and WHEREAS, Agency has signified its willingness to furnish such services to City. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency shall demonstrate its alignment with the City Council's goal Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity by providing within the City of Dubuque the services listed in the Memorandum of Understanding. SECTION 2. CITY RESPONSIBILITIES. 2.1 City designates the Economic Development Director to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. 2.2 City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: 06182025bal Page 283 of 678 (1) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; (2) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and (3) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding. SECTION 3. TIME OF PERFORMANCE July 1, 2025 through June 30, 2026. SECTION 4. COMPENSATION. The term of this Agreement shall be from 4.1 City shall pay Agency Eighty -Five Thousand Dollars ($85,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with City of Dubuque's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.cityofdubugue.org/FormCenter/Budget-15/Contracted-Services- Page 284 of 678 Performance-Report-208 6.2 The online quarterly reports shall be due on October 15tn, 2025, January 15tn 2026, April 15tn, 2026, and July 15tn 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.3 In alignment with the City Council's priority Financially Responsible, High - Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Economic Development Director. SECTION 7. DISCRIMINATION. 7.1 In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, nor be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Page 285 of 678 SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit C. CITY OF DUBUQUE, IOWA COMMUNITY FOUNDATION OF GREATER DUBUQUE By: By: Bra . Ca r Jason Adams, CFO ATTEST: By: Adrienne Breitfelder, ity Clerk LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 287 of 678 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 288 of 678 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES MAYOR AT -LARGE DAVID T. RESNICK AT -LARGE SUSAN R. FARBER 1ST WARD LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL 2ND WARD 3RD WARD 4TH WARD Page 2 1"ilm k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress • 911 Center Prepared Live Software: Funding • 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation • Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat • Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins • License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation • Public Health Preparedness Emergency Response Plan Update • Public Safety Radios Upgrade • Public Safety Workforce Diversification • School Resource Office Program Expansion: Report • Traffic and Security Cameras Deployment • Veterinarian Services Contract with Animal Control Major Projects Fire Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application • City Bond Rating: Updated Credit Rating • City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation • Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool • Data Governance: Direction and Funding • Debt and Investment Management Software: RFP and Installation • Enterprise Asset Management System and Work Order System: Funding & RFQ • Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation • Leisure Services Director Replacement • Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 291 of 678 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 293 of 678 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Goal of Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity; 2. Comply with City Council goals and priorities set forth in Exhibit A; 3. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants; and 4. Provide all services listed in the scope of work defined on the following pages. Page 294 of 678 PROJECT HOPE SCOPE OF WORK FY26 Project HOPE (Helping Our People Excel) is an initiative led by the Community Foundation that unites key stakeholders in a collaborative effort to tackle systemic issues faced by individuals living in poverty. Project HOPE aims to enhance access to economic opportunities for all community members by addressing barriers related to education, employment, housing, brain health, and other vital elements of economic mobility. Project HOPE Steering Committee The Project HOPE Steering Committee will be a collaboration of community partners (government agencies, businesses, educational institutions, and nonprofit organizations) who will meet regularly with the intent to assess and address community needs (brain health, financial security, college access, community engagement, and creating strong referral networks for community leaders). • The Committee serves as an advisory council to the City's Office of Economic Mobility & Neighborhood Support. • This contributes to the City of Dubuque's goal of a robust local economy for jobs with economic prosperity. • Opportunity Dubuque, a partnership initially led by Project HOPE, connects underemployed community members with free job training. Support for Grassroots Efforts and Organizations Research by the Community Foundation has identified a significant lack of connected, sufficiently resourced, and sustainable organizations operating within low-income communities. To better support these organizations, we will use a newly developed Project HOPE Playbook for Capacity Building with Grassroots Partners, a document collaboratively created by Project HOPE staff and the Office of Economic Mobility & Neighborhood Support as part of a yearlong collaboration through the Urban Institute's Mobility Action Learning Network. This playbook serves as a tool for Project HOPE to build relationships with grassroots organizations, assess priority and long-term needs, provide ongoing support and resources, and connect these organizations to leadership and advocacy opportunities. Project HOPE has already initiated engagement with four grassroots partners. Office of Economic Mobility & Neighborhood Support One of the primary efforts of Project HOPE is partnering with the Office of Economic Mobility & Neighborhood Support to lead the effort to create a thriving community and eliminating obstacles for the city's most vulnerable residents. Data Project HOPE will maintain and share city -level cost of living data by using the United Way's ALICE Survival Budget as a key metric, conducted in partnership with staff from the Office of Economic Mobility & Neighborhood Support. Project HOPE staff will also continue to share community -level data Page 295 of 678 on a wide variety of economic mobility topics in order to support an evidence -based approach to addressing economic growth and poverty reduction. Immigration (Better Together Committee) The Community Foundation will convene the Better Together Committee (BTQ a collective impact group focused on reducing barriers faced by local immigrant populations. The BTC is currently pursuing five projects related to economic opportunity: 1. Assisting local businesses in hiring and retaining employees from immigrant populations; 2. Supporting and retaining international students; 3. Training local community members in medical interpretation; 4. Increasing the number of navigators in local systems and providing support to existing navigators; and 5. Addressing chronic absenteeism, including among immigrant populations. National Economic Mobility Action Network The Community Foundation is participating as one of ten selected communities from across the U.S. in the CFLeads Economic Mobility Action Network. We are part of an advanced -level cohort run by the Urban Institute and CFLeads, one of the largest national organizations that support community foundations. Our participation has enabled us to collaborate with staff from the City's Community Impact Department, Multicultural Family Center, and Office of Economic Mobility & Neighborhood Support as partners in the program. This network brings together collective impact initiatives across the country, offering connections and technical assistance focused on economic mobility efforts. For this network, we aim to enhance the capacity of local businesses to better hire and retain employees from immigrant communities. Affordable Housing We will support access to affordable housing for low to moderate -income households throughout Dubuque through the efforts of the Dubuque Housing Trust Fund. Food Provider Network Through a collaboration with local nonprofits, we will convene Dubuque's Food Provider Network, which offers support and coordination to organizations tackling food insecurity. Volunteer Tax Assistance Through a collaboration with the City, HACAP, and other local partners and dedicated volunteers, we will provide free volunteer income tax assistance and Earned Income Tax Credit help through the VITA program. Restorative Justice In partnership with NAMI Dubuque the Community Foundation will conduct a restorative justice program in Dubuque that provides young people accused of a crime with an alternative to the juvenile justice system which helps them avoid adding to their criminal record by engaging with the impacted Page 296 of 678 individuals, providing restitution for their offenses, and facilitating their reintegration into the community. Brain Health Project HOPE will provide systems -level support with community stakeholders regarding brain health, including assisting the City's crisis intervention team (CIT) staff when necessary. Disaster Prevention The Community Foundation will continue to convene and support the local Community Organizations Active in Disaster (COAD) group to assist storm victims and their families with funds to meet their needs. Page 297 of 678 EXHIBIT C INSURANCE SCHEDULE G Page 298 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 299 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 300 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 301 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 302 of 678 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 303 of 678