Auburn-Custer Utility and Roadway Reconstruction Project - Initiate Public Bidding Process and Setting Date for a Public HearingCity of Dubuque
City Council
Copyrighted
July 21, 2025
ITEMS SET FOR PUBLIC HEARING # 1.
ITEM TITLE: Auburn -Custer Utility and Roadway Reconstruction Project -
Initiate Public Bidding Process and Setting Date for a Public
Hearing
SUMMARY: City Manager recommending City Council authorize the
public bidding process and set a public hearing for August 4,
2025, and to preliminarily approve the plans, specifications,
form of contract and estimated cost of $1,617,162.80 for the
Auburn -Custer Utility and Roadway Reconstruction Project
through the adoption of the attached resolution.
RESOLUTION Auburn -Custer Utility And Roadway
Reconstruction Project: Preliminary Approval Of Plans,
Specifications, Form Of Contract, And Estimated Cost;
Setting Date Of Public Hearing On Plans, Specifications,
Form Of Contract, And Estimated Cost; And Ordering The
Advertisement For Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: August 4, 2025
ATTACHMENTS:
1. MVM Memo
2. 2025-07-15_AubCuster-InitiateMemo
3. Auburn Custer Reconstruction Project - Council Initiate Set PH RESOLUTION
4. Auburn Custer Reconstruction Project - Notice of Hearing
Page 530 of 720
Dubuque
THE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Auburn -Custer Utility and Roadway Reconstruction Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500008
DATE: July 16, 2025
City Engineer Gus Psihoyos is recommending City Council authorize the public bidding
process and set a public hearing for August 4, 2025, and to preliminarily approve the
plans, specifications, form of contract and estimated cost of $1,617,162.80 for the
Auburn -Custer Utility and Roadway Reconstruction Project through the adoption of the
attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Maxwell O'Brien, Civil Engineer
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Page 531 of 720
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 15, 2025
Dubuque
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2007-2012.2013
2017*2019
SUBJECT: Auburn -Custer Utility and Roadway Reconstruction Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500008
INTRODUCTION
This memorandum requests the City Council authorize initiating the bidding process and
set a public hearing on August 4, 2025, for the Auburn -Custer Utility and Roadway
Reconstruction Project.
DISCUSSION
The project provides for the removal and replacement of approximately 1,480 LF of 6-
inch diameter vitrified clay sanitary sewer, approximately 1,000 LF of various sized
water main, approximately 360 LF of various sized storm sewer and the installation of
approximately 1800 feet of drain tile, and the repaving of Auburn Street and Custer
street between University and Loras and N. Grandview and Atlantic. The project is
located in Consent Decree Sewershed 11.
PROJECT SCHEDULE
The proposed schedule for the project is as follows:
Initiate Public Bidding Process & Notice of Public Hearing
Publish Notice to Bidders, Advertise for Bids
Pre Bid Meeting
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Mail Notice to Affected Property Owners
Substantial Completion
Final Project Completion Date
RECOMMENDATION
July 21, 2025
July 25, 2025
July 31, 2025
August 4, 2025
August 7, 2025
August 18, 2025
August 22, 2025
July 31, 2026
August 31, 2026
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the Auburn -Custer Utility and Roadway
Reconstruction Project. I further recommend establishing the date of the public hearing
and authorizing the Engineering Department to advertise for bids for the project.
Page 532 of 720
BUDGETIMPACT
The estimate of probable cost for the Auburn -Custer Utility and Roadway
Reconstruction Project is summarized as follows:
Description
Estimate
Construction
$ 1,470,148.00
Contingency 10%
$ 147,014.80
Total Project Cost
1,617,162.80
The construction of the Auburn -Custer Utility and Roadway Reconstruction Project will
be covered by the funding sources as described below:
Auburn -Custer Utility and Roadway Reconstruction Project Funding
5581500008
Auburn & Custer Sanitary Sewer
$ 403,358.00
Reconstruction (Consent Decree)
5586500040
Auburn & Custer Storm Sewer
$ 287 500.00
Reconstruction
5521000057
Auburn and Custer Pavement
$ 500,000.00
4281000022
Water Main Replacements -Sanitary
$ 330,000.00
Sewer/Consent Decree Program.
Total Project Funding
1,520,858.00
Any project construction overages would be covered through a future budget
amendment request through the CIP and amounts shown below, if needed.
Future Budget Amendment Project Contingency Funding
5581500017
General Sanitary Sewer Repairs
$ 96,304.80
ACTION TO BE TAKEN
I respectfully request the City Council authorize the public bidding process and set a
public hearing for August 4, 2025, and to preliminary approve the plans, specifications,
form of contract and estimated cost for the Auburn -Custer Utility and Roadway
Reconstruction Project through the adoption of the attached resolution.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
2
Page 533 of 720
Prepared by Kerry Bradley City of Dubuque Engineering 50 W 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 246-25
AUBURN-CUSTER UTILITY AND ROADWAY RECONSTRUCTION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Auburn -Custer Utility and Roadway Reconstruction Project in the estimated construction
amount of $1,617,162.80, are hereby preliminarily approved and ordered filed in the office
of the City Clerk for public inspection.
A public hearing will be held on the 411 day of August, 2025, at 6:30 p.m. in the
Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The Auburn -Custer Utility and Roadway Reconstruction Project is hereby ordered
to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 711 day of August 2025.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
City Council for final action at 6:30 p.m. on the 18th day of August 2025, in the Historic
Federal Building Council Chambers 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 21 St day of July 2025.
Attest:Cav , ayor
Adrienne N, Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE: is hereby given that the Dubuque City Council will conduct a public
hearing on the 4th day of August, 2025 at 6:30 p.m., in the Historic Federal Building, 350
W. 6th Street, 2nd floor, Dubuque, Iowa, at which meeting the City Council proposes to
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Auburn -Custer Utility and Roadway Reconstruction Project.
The scope of the Project is as follows: The project provides for the removal and
replacement of approximately 1,480 LF of 6-inch diameter vitrified clay sanitary sewer,
approximately 1,000 LF of various sized water main, approximately 360 LF of various
sized storm sewer and the installation of approximately 1800 feet of drain tile, and the
repaving of Auburn Street and Custer street between University and Loras and N.
Grandview and Atlantic. The project is located in Consent Decree Sewershed 11.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official City Council agenda will be
posted the Friday before the meeting and will contain public input options. The agenda
can be accessed at https://dubugueia.portal.civicclerk.com/ or by contacting the City
Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13th St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8.00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800)
735-2942.
Published by order of the City Council given on the 21St day of July 2025.
Adrienne N. Breitfelder, City Clerk
Page 535 of 720