North Schmitt Island Collection System Contract #1 Contracting ServicesCity of Dubuque
City Council
Copyrighted
July 21, 2025
ITEMS SET FOR PUBLIC HEARING # 3.
ITEM TITLE: North Schmitt Island Collection System Contract #1
Contracting Services
SUMMARY: City Manager recommending City Council preliminary
approval of the proposed plans, specifications, form of
contract and construction estimate of $200,000.00 for the
North Schmitt Island Collection System Project — Contract #1
and recommends establishing August 4, 2025, as the date of
the public hearing, and authorizing the Engineering
Department to advertise for bids for the project.
RESOLUTION North Schmitt Island Collection System
Project — Contract #1: Preliminary Approval Of Plans,
Specifications, Form Of Contract, And Estimated Cost;
Setting Date Of Public Hearing On Plans, Specifications,
Form Of Contract, And Estimated Cost; And Ordering The
Advertisement For Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: August 4, 2025
ATTACHMENTS:
1. MVM Memo
2. 2025-07-15_SchmittlslandSan-Contract1-InitiateMemo
3. SchmittlslandSan-Contract1 - Council Initiate Set PH RESOLUTION
4. SchmittlslandSan-Contract1 - Notice of Hearing
Page 553 of 720
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: North Schmitt Island Collection System Project - Contract #1
Contracting Services
DATE: July 15, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council preliminary approval of the
proposed plans, specifications, form of contract and construction estimate of
$200,000.00 for the North Schmitt Island Collection System Project — Contract #1 and
recommends establishing August 4, 2025, as the date of the public hearing, and
authorizing the Engineering Department to advertise for bids for the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Maxwell O'Brien, Civil Engineer
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Page 554 of 720
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 15, 2025
SUBJECT: North Schmitt Island Collection System Project — Contract #1
Contracting Services [CIP# 5581500049]
Dubuque
All•Ameft Qly
11�i KVr\l_1 nF_ IIAt'
2007-2012-2013
2017*2019
INTRODUCTION
This memorandum requests the City Council authorize initiating the bidding process and
set a public hearing on August 4, 2025, for the North Schmitt Island Collection System
Project — Contract #1.
BACKGROUND
The City of Dubuque in conjunction with the Dubuque Racing Association (DRA) and
community participants have worked diligently for years to procure a Chaplain Schmitt
Island Master Plan and Schmitt Island Placemaking & Implementation Plan. The goals
of the plan were largely recreational focused and included connecting and expanding
access to the riverfront, creation of educational opportunities on the island, highlighting
the unique characteristics of the island, bringing new visitors to the island, and offering
activities and events for all seasons. The City is currently working with the DRA to
update the Chaplain Schmitt Island Master Plan to further pursue these goals.
With the additional anticipated developments, City Staff have investigated the public
infrastructure on the Island to identify any major defects or deficiencies and to confirm
there is adequate capacity to accommodate the anticipated developments. Staff have
identified deficiencies within the existing sanitary sewer system, specifically for the
sewer that serves the northern half of the Island. Deficiencies identified include
measured excessive inflow and infiltration, pipeline sags and reversed slope failures
caused by unsuitable subbase materials and limited available capacity of critical sewer
assets that serve the Island.
On May 7, 2024, the City advertised a Request for Qualifications (RFQ) to retain a
professional service consultant to aid the City in further evaluating the existing collection
and pumping systems that transport sanitary sewage in the Dog Track Lift Station sewer
service area, develop a facility plan with phased improvements to address identified
high risk infrastructure within the sewer service area, and to design and construct the
recommended improvements.
Due to the complexity of this project, it was determined that the project will be split into
Page 555 of 720
multiple task orders, with the initial task order encompassing data collection,
alternatives analysis, and the stakeholder engagement process. Results of the initial
task order will determine the additional design and construction related task orders
required to complete the project. On December 18, 2024, the City entered into the
second task order for the detailed design and bidding services phase of the project.
DISCUSSION
The second task order for the design of the project is ongoing and the overall project is
anticipated to be advertised for construction before the end of the calendar year.
However, in order to better accommodate the construction and operational schedule of
the currently ongoing developments on the Island, specifically the Key Hotel Expansion
Project, there is a need for the City to advertise a portion of the North Schmitt Island
Collection System Project ahead of the overall project.
The small portion of sewer replacements will be bid as North Schmitt Island Collection
System Project — Contract #1. This project provides for the installation of approximately
200 LF of sanitary sewer, in the area located immediately adjacent to the Key Hotel
Expansion Project on the north half of Chaplain Schmitt Island. The contractor will be
awarded an incentive of $1,000 per calendar day for each day the project is completed
before the Final Completion Date of October 1, 2025 up to a maximum of 15 days
(September 16, 2025) or $15,000.
The City anticipated these issues as the area is built partially on a former trash dump.
Funds were budgeted in the amount of $2,640,000.00 through City budget process to
accommodate these improvements.
PROJECT SCHEDULE
The proposed schedule for the project is as follows:
Initiate Public Bidding Process & Notice of Public Hearing July 21, 2025
Publish Notice to Bidders, Advertise for Bids
July 25, 2025
Pre Bid Meeting
July 31, 2025
Public Hearing on Plans & Specifications
August 4, 2025
Receipt of Bid Proposals (Bid -Letting)
August 7, 2025
Award Construction Contract
August 18, 2025
Final Project Completion Date
October 1, 2025
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the North Schmitt Island Collection System
Project — Contract #1. 1 further recommend establishing the date of the public hearing
and authorizing the Engineering Department to advertise for bids for the project.
2
Page 556 of 720
BUDGET IMPACT
The estimate of probable cost for the North Schmitt Island Collection System Project —
Contract #1 is summarized as follows:
Description
Estimate
Construction
$ 200,000.00
Contingency 10%
$ 20,000.00
Incentive Completion
$ 15,000.00
Total Project Cost
$ 235,000.00
The construction of the North Schmitt Island Collection System Project — Contract #1
will be covered by the funding sources as described below:
North Schmitt Island Collection System Project — Contract
#1 Funding
5581500049
Schmitt Island Sanitary Improvement
$ 2,640,000.00
(sanitary sewer construction funds)
Total Project Funding
2,640,000.00
ACTION TO BE TAKEN
I respectfully request the City Council authorize the public bidding process and set a
public hearing for August 4, 2025, and to preliminarily approve the plans, specifications,
form of contract and estimated cost for the North Schmitt Island Collection System
Project — Contract #1 through the adoption of the attached resolution.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
3
Page 557 of 720
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 248-25
NORTH SCHMITT ISLAND COLLECTION SYSTEM PROJECT — CONTRACT #1
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
North Schmitt Island Collection System Project — Contract #1 in the estimated
construction amount of $200,000.00, are hereby preliminarily approved and ordered filed
in the office of the City Clerk for public inspection.
A public hearing will be held on the 41h day of August, 2025, at 6:30 p.m. in the
Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
P roj ect.
The North Schmitt Island Collection System Project — Contract #1 is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2.00 p.m. on the 7th day of August 2025.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
City Council for final action at 6:30 p.m. on the 18th day of August 2025, in the Historic
Federal Building Council Chambers 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 21 St
Attest: R
'
Adrienne N. Breitfelder, City Clerk
day of July 2025.
Brad M. riagh, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE: is hereby given that the Dubuque City Council will conduct a public
hearing on the 4t" day of August, 2025 at 6:30 p.m., in the Historic Federal Building, 350
W. 6t" Street, 2nd floor, Dubuque, Iowa, at which meeting the City Council proposes to
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the North Schmitt Island Collection System Project — Contract #1
The scope of the Project is as follows: This project provides for the installation of
approximately 200 LF of sanitary sewer, in the area located immediately adjacent to the
Key Hotel Expansion Project on the north half of Chaplain Schmitt Island.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official City Council agenda will be
posted the Friday before the meeting and will contain public input options. The agenda
can be accessed at https://dubugueia.portal.civicclerk.com/ or by contacting the City
Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13t" St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8.00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800)
735-2942.
Published by order of the City Council given on the 21St day of July 2025.
Adrienne N. Breitfelder, City Clerk
Page 559 of 720