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Vacate 8th St. Central & IowaCITY OF DUBUQUE, IOWA MEMORANDUM June 14, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Vacating Petition - 8th Street between Central Avenue and Iowa Street Public Works Director Mike Koch is recommending approval of the vacation of 8th Street between Central Avenue and Iowa Street to further the construction plans related to the Dubuque Law Enforcement Center expansion. At the July 6, 1999 City Council meeting, the Council voted to keep 8th Street closed to traffic to accommodate this facility expansion, however, the street was not officially vacated at that time. As part of reviewing the concepts for this project, the City has identified some utility improvements/modifications which need to be made. There are two water mains over 75 years old which the City believes should be replaced with one larger main installed in a fashion that repairs could be made to it even though it will be partially under the connecting breezeway between the old and the new Law Enforcement Center buildings. The cost to complete this is approximately $108,000. In the alley to the west of the new addition to the facility is a sanitary sewer line which needs replacement. The cost to complete this replacement is $35,000. it is recommended that the storm sewer system under the proposed building be reinforced at a cost of approximately $27,000. I am proposing that as part of our partnership with Dubuque County on construction of this building, that the City accepts responsibility for the cost of these items. They are affordable within the confines of our water and sewer utility construction budgets. I respectfully request that the Mayor and City Council schedule a public hearing for July 2, 2001, to consider vacation of this street. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Mike Koch, Public Works Director TO: FROM: SUBJECT: CITY OF DUBUQUE, IOWA MEMORANDUM June 13, 2001 Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director Vacating Petition - 8th Street between Central Avenue & Iowa Street INTRODUCTION This is in response to a request from the Dubuque County Board of Supervisors for the vacating of 8th Street between Central Avenue and Iowa Street. DISCUSSION The attached plat shows the area proposed on 8th Street to be vacated. The abutting properties are owned by the Dubuque County Board of Supervisors. The property is needed for the planned construction of an extension to the Dubuque County Jail and the Dubuque Law Enforcement Center, which will extend to the north across the present 8th Street right-of-way. The area to be vacated is divided in one lot numbered Lot lA of Block 1 of Dubuque Downtown Plaza. Lot lA of Block 1 of Dubuque Downtown Plaza is an existing 37-foot wide street on which public utilities exist. Perpetual easement rights will be reserved on the entire Lot lA for maintenance of the existing sanitary sewer and watermain utilities, and other utilities. The City has no need for the proposed vacated area, except for reserving utility easements. Some reconstruction and/or repair will be needed to be done by the City to the existing watermain, and possibly sanitary or storm sewers in this vicinity. RECOMMENDATION The issue of extending 8th Street from Iowa Street to Central Avenue was discussed in a memo to the City Council from Durrant dated June 29, 1999, a copy of which is attached. The City Manager's recommendation to close the alley for the expansion of the Law Enforcement Center dated July 1, 1999 is also attached. I would recommend that the areas indicated by Lot lA of Block 1 of Dubuque Downtown Plaza on the attached plat be vacated, and that a public hearing be set for the disposition of the City's interest in the vacated area on July 2, 2001. I would further recommend that the purchase price be established at $1.00, plus platting, publication and filing fees. ACTION TO BE TAKEN The recommendation of the City Manager should be approved and a public hearing should be scheduled on the disposal of the property through adoption of the enclosed resolutions MAK/vjd Prepared by Ronald J. Turner, P.L.S. Prepared by: Michael A: Koch, Engineering Division Address: 50 W. 13th Street, Dubuque, IA 52001-4864 RESOLUTION NO. -01 RESOLUTION APPROVING PLAT OF PROPOSED VACATED 8th STREET BETVVEEN CENTRAL AVENUE AND IOWA STREET Whereas, there has been presented to the City Council of the City of Dubuque, Iowa, a plat dated June 13, 2001, prepared by I IW Engineers & Surveyors, P.C., describing the proposed vacated portion of 8th Street between Central Avenue and Iowa Street; and Whereas, said plat conforms to the laws and statutes pertaining thereto. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the plat dated June 13, 2001, prepared by IIW Engineers and Surveyors, P.C. relative to the real estate hereinabove described be and the same is hereby approved, and the Mayor and City Clerk be and they are hereby authorized and directed to execute said plat for and on behalf of the City of Dubuque, Iowa. Section 2. The City of Dubuque reserves unto itself a perpetual easement including the right of ingress and egress thereto, for the purpose of erecting, installing, constructing, reconstructing, repairing, owning, operating, and maintaining water, sewer, drainage, gas, telephone, t.v. cable, and electric lines as may be authorized by the City of Dubuque, Iowa. Section 3. That the westerly 20 feet of Lot lA of Block 1 of Dubuque Downtown Plaza be reserved as a public access easement as shown on the plat thereof. Section 4. That the City Clerk be and is hereby authorized and directed to file said plat and certified copy of this resolution in the office of the Recorder, in and for Dubuque County, Iowa. Passed, approved and adopted this day of ,2001. Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk PLAT OF SURVEY LOT lA, BLOCK 1, DUBUQUE DOWNTOWN PLAZA IN THE CITY OF DUBUQUE, IOWA DESCRIPTION: A VACATED PORTION OF 8TH STREET RIGHT--OF--WAY WEST OF AND ADJACENT TO CENTRAL AVE. IN THE CITY OF DUBUQUE. IOWA m FOUND "X' ~T ~ $~T "X' CUT NORTH SET 5/8' IRON ROD W/ ~ SET NAIL w/ WASHER NO. 12631 GRAPHIC SCALE ( ) REC~D INFORMATION 0 30 60 i ' 1" = 50' ~ DRA~NG MAY HA~ BEEN REDUCED THIS SURLY IS SUBJECT TO EASEMENTS, CO~NANTS, ~R~DES, RESERVATIONS, RESTRICTIONS AND RIGHTS--OF--WAY OF RECORD ANO NOT OF RECORD, SURVEYED FOR: DUBUQUE COUNTY PROPRIETOr: CITY OF DUBUQUE DATE OF ~URVEY: FEB. 2001 ~ ~ E ~ANMER ~ ¢ ~ s63. s56.246~ TOTAL P.01 Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864 ORDINANCE NO. ~1 ORDINANCE VACATING 8th STREET BETWEEN CENTRAL AVENUE AND IOWA STREET Whereas, the Dubuque County board of Supervisors has requested the vacating of 8th Street between Central Avenue and Iowa Street; and Whereas, IIW Engineers & Surveyors, PC has prepared and submitted to the City Council a plat showing the vacated portion of 8th Street between Central Avenue and Iowa Street and assigned lot numbers thereto, which hereinafter shall be known and described as Lot lA Block 1 Dubuque Downtown Plaza, in the City of Dubuque, Dubuque County, Iowa; Whereas, the City Council of the City of Dubuque, Iowa has determined that 8th Street between Central Avenue and Iowa Street is no longer required for public use, except for utility easements as noted, and vacating of said portions of 8th Street between Central Avenue and Iowa Street known as Lot lA Block 1 Dubuque Downtown Plaza, in the City of Dubuque, Dubuque County, Iowa should be approved. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the real estate described as Lot lA Block 1 Dubuque Downtown Plaza, in the City of Dubuque, Iowa, be and the same is hereby vacated. Section 2. The City of Dubuque reserves unto itself a perpetual easement including the right of ingress and egress thereto, for the purpose of erecting, installing, constructing, reconstructing, repairing, owning, operating, and maintaining water, sewer, drainage, gas, telephone, t.v., cable, and electric lines as may be authorized by the City of Dubuque, Iowa. Section 3. That the westerly 20 feet of Lot lA of Block 1 of Dubuque Downtown Plaza be reserved as a public access easement as shown on the plat thereof. Passed, approved and adopted this Attest: day of .,2001. Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk Prepared by: Michael A. Koch, Engineering Division Address: 50 W. 13th Street; Dubuque, IA 52001-4864 RESOLUTION NO. -01 RESOLUTION OF INTENT TO DISPOSE OF CITY INTEREST IN LOT lA BLOCK 1 DUBUQUE DOWNTOWN PLAZA, DUBUQUE, IOWA Whereas, the Dubuque County Board of Supervisors have requested the vacating of 8th Street between Central Avenue and Iowa Street. Whereas, IIW Engineers & Surveyors, P.C. has prepared and submitted to the City Council a plat showing the vacated portion of 8th Street between Central Avenue and Iowa Street and assigned lot numbers thereto, which hereinafter shall be known and described as Lot lA Block 1 Dubuque Downtown Plaza, in the City of Dubuque, Iowa; and Whereas, the City Council of the City of Dubuque, Iowa has determined that this portion of 8,h Street between Central Avenue and Iowa Street is no longer required for public use, except for utility easements as noted, and vacating and sale of said portions of alleys and streets known as Lot lA Block 1 Dubuque Downtown Plaza in the City of Dubuque, Dubuque County, Iowa should be approved. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the City of Dubuque intends to dispose of its interest in Lot lA Block 1 Dubuque Downtown Plaza, in the City of Dubuque, Iowa. Section 2. That the conveyance of Lot lA Block 1 Dubuque Downtown Plaza, in the City of Dubuque, Iowa to the Dubuque County Board of Supervisors be contingent upon the payment of 91.00, plus platting, publication and filing fees. Section 3. The City of Dubuque reserves unto itself a perpetual easement including the right of ingress and egress thereto, for the purpose of erecting, installing, constructing, reconstructing, repairing, owning, operating, and maintaining water, sewer, drainage, gas, telephone, t.v., cable, and electric lines as may be authorized by the City of Dubuque, Iowa. Section 4. That the westerly 20 feet of Lot lA of Block 1 of Dubuque Downtown Plaza be reserved as a public access easement as shown on the plat thereof. Section 5. That the city Clerk be and is hereby authorized and directed to cause a notice of intent to dispose of said real estate to be published in the manner as prescribed by law. Passed, approved and adopted this day of __, 2001. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Prepared by: Michael A. Koch, Engineering Division Address: 50 W. 13th Street, Dubuque, IA 52001-4864 RESOLUTION NO. -01 RESOLUTION DISPOSING OF CITY INTEREST IN LOT lA BLOCK 1 DUBUQUE DOWNTOWN PLAZA, IN THE CITY OF DUBUQUE, DUBUQUE COUNTY, IOWA Whereas, pursuant to resolution and published notice of time and place of hearing, published in the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, Iowa on day of ., 2001, the City Council of the City of Dubuque, Iowa met on the day of , 2001, at 6:30 p.m. in the Public Library Auditorium, 11th and Locust, Dubuque, Dubuque, County, Iowa to consider the proposal for the sale of real estate described as: Lot lA Block 1 Dubuque Downtown Plaza, in the City of Dubuque, Dubuque County, Iowa Whereas, the City Council of the City of Dubuque, Iowa overruled any and all objections, oral or written to the proposal to sell such real estate, except for easement as noted. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the sale of City of Dubuque real property described as Lot lA Block 1 Dubuque Downtown Plaza, in the City of Dubuque, Iowa to the Dubuque County Board of Supervisors be and the same is hereby approved for the sum of $1.00 plus cost of publication, platting and filing fees. Conveyance shall be by Quit Claim Deed. Section 2. The City of Dubuque reserves unto itself a perpetual easement including the right of ingress and egress thereto, for the purpose of erecting, installing, construction, reconstructing, repairing, owning, operating, and maintaining water, sewer, drainage, gas, telephone, t.v., cable, and electric lines as may be authorized by the City of Dubuque, Iowa. Section 3. That the westerly 20 feet of Lot lA of Block 1 of Dubuque Downtown Plaza be reserved as a public access easement as shown on the plat thereof. Section 4. That the Mayor be authorized and directed to execute a Quit Claim Deed, and the City Clerk be and is hereby authorized and directed to deliver said deed of conveyance to the Dubuque County Board of Supervisors upon receipt of the purchase price in full. Section 5. That the City Clerk be and is hereby authorized and directed to record a certified copy of this resolution in the office of the City Assessor, Dubuque County Recorder and Dubuque County Auditor. Passed, approved and adopted this day of ,2001. Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk DUBUQUE COUNTY ATTORNEY ~red H. McCaw Ralph R. Potter~ First Assistant Timothy L GaIlagher ]can A. Becker ~. Chflsdne O. Corker L¥1e R. Galliart ~id'.aei ]'. Whale~ ~ari' T. Hoszager Brad R Walz Ailsha A. Stach Victim and Witnes~ Assistance ]ulie C. McClurg Holly M. Elliot April 1i, 2001 Hon. Mayor Terry Duggan & City Council City HalM 3t~ & Iowa - DubUque, IA 52001 De~ Mayor Duggan & Members of the Council: Please consider th~ to ~ the formal request of Dubuque County for the vacation of that portion of Eighth Street which lies between Central Avenue and Iowa Street. The request is made necessary by the planned consl~ction of an extension to the Dubuque County Jail and the Dubuque Law Enforcement Center which extends to the north across the present Eighth Street right-of-way. Accompanying this request are two topographic and boundary survey documents and a letter from Bm-ney A_ Bishop of Durrant Architects dated June 29, 1999, explaitdng the design and the need for the vacation. Please let me know if you need ~dditional information. Thank you very much for your attention and consideratio~ Sincerely, Fred H. McCaw Dubuque County Attorney VH tm .'-:, 'D Enc. '*- r-: . 'iq cc: Board of Supervisors rD HffrlVllgWp~Fafl McCaw~,LE ! r.~LS-IV!~MOS~2001~Du~.Mq~xTmy. Ci~,tounc/L.do¢ -Dubuque County Courthouse, DubUque, Iowa 52001.7057 (3191 589-4470, lax [319) 589-4477 Regular Session, July 6, 1999 redeemed shall have been previously published or provisions shall have been made for such publication. Upon such payment or deposit money or secudtiss, or both, in amount and manner provided by Section,, ail liability of the issuer, respect to the Note shall determine and be discharged, and the holders shall be entitled only to payment oul the money or securities s(~ deposited. Section 19.. The provisions of this Resolution constitute a .contract between the Issuer and the holder or holders of the Note, and after the issuance of the Note no change, variation or alteration of any kind in the provisions of this Resolution shall be made in any manner, except with the consent of the Original Purchaser or other registered holder of the Note, until such time as the Note shall have been satisfied and discharged as provided in this Rssdiufion. Section 20. Severebli'rb/. If any section, paragraph, or provisions of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforcaab~]ity of such section, paragraph or provisions shall not affect any of the remaining provisions. Section 2t. Repeal of Conflicting Ordinances or Resolutions and ~ffectJve Date. All other ordinances, rssdiu~Jons and orders, or parts thereof, in conflict with the provisions of this Resolution are, to the extent of such conflic~ hereby repealed; and this Rssolu'don shall be in effect from and after its adoption. Adopted and approved this 6th day of July, 1999. Terranca M. Duggan, Mayor Attest Mary A. Davis, City Clerk Voetberg moved adoption of the Resolution. Seconded by Nichoison. Motion carried 7-0. Michael Pratt, General Manager of McLeodUSA addressed the Coun~'l advising of the return of loan agreement between City and McLeodUSA. Michalski moved thatthe communication be received and filed and accepted the return of the unsigned loan agreement. Seconded I byVostberg, Motion carried 7-0. City Manager recommending to :oncur with Dubuque County's request to have Eighth Street remain closed to traffic for expansion of Law Enforcement Center, presented and read. Buol moved that the communication be recd,/ed and filed and approved the recommenda~on. Seconded by Michaiski. Carried bythe following vote: Yeas--Buol, MichalskJ, Nichdiscn, Vostberg. Nays~Duggan. Setter, representing Paul & Jayne Cate, requesting Counc~ to reconsider their rezoning request for land located on Highway 20 West, presented and read. Vo~tberg moved that they reconsider and to piace this matter on the next Counc~ Agenda. Seconded by Nichoison. Motion carried 7-0. At[y. Todd Stevenson, on behalf of Wayne Stewart and Stewar~ Construction requesting Council reconsider its action regarding zoning of appm×. 9.5 acres of real estate located on Highway 20 West and Cousins Road, presented and read. Michaiski moved that they reconsider action on this matter. Seconded by Markham. Carded by the fdilowing vote: Yeas--Buel, Markham, Michelski, Nichoison, Robbins. Nay~--Duggan, Voetberg. City Manager recommending approval of Ordinance fixing fees for domestic (Septic Tanks) sewage discharged st treatment plant, Welu Pumping Services and Triple J Septic Tank Service commenting on proposed rate increase, presented and read. Voetberg moved that the communications be received and filed. Seconded by Nicholson. Carried by the follov~ng vote: Yeas---Budi, Duggan, Markham, Michaiski, Robbies, Voetberg. Nays--Nichoison. An Ordinance Amending Section 44-71(0 providing for fi)dng fees for haulers of Domestic (Sep~c Tanks) Sewage Discharged at the Wastewater Treatment Plant, presented and read. CiTY OF DUBUQUE, IOWA MEMORANDUM July 1, 1999 TO: The Honorable Mayor and City Council Members FROM: Michaet C. Van Milligen, City Manager SUBJECT; DLEC Expansion - Maintaining Closure of Eighth Street Police Chief John Mauss is recommending that the City of Dubuque concur with a request from Dubuque County to have Eighth Street remain closed to traffic. The need for additional jail space in Dubuque County has been welt documented. Keeping Eighth Street ctosed would provide for the abitity to expend the existing jai[ in the most cost efficient manner possible by minimizing construction costs and the annual operating expense of the new jail space. Keeping Eighth Street closed would allow for a two-story structure connecting the existing Dubuque Law Enforcement Center with the new addition, The ~[rst floor of that connection would block Eighth Street and would be a security port for police cars to enter and drop off prisoners in a secure environment. It would also have space to process vehic[es that were involved in crimes. The second floor of this connection between the buildings would be an exercise area for prisoners and, more importantly, a connection for jailers to use to minimize the staffing costs of the facility, t concur with the recommendation and respectfully request Mayor and City Council approval MCVMIi Attachment Barry Undahl, Corporation Counsel Tim Moerman, Assistant City Manager John Mauss, Police Chief CITY OF DUBUQUE, IOWA MEMORANDUM June 14, 2001 TO: FROM: Michael C. Van Milligen, City Manager Gus A. Psihoyos, Assistant City Engineer SUBJECT: Dubuque Law Enfomement Center - Sanitary and Storm Sewer Relocation and Reinfomement Currently there is a sanitary sewer in the alley within seven feet of the west edge of the proposed Dubuque Law Enforcement Center facility. Also, there is a 60" storm sewer on 8th Street that will be under the proposed facility. Due to the close building proximity, it is my recommendation that ductile iron pipe be used for the complete replacement of sanitary sewer. Also, the 60" storm sewer should be reinforced to prevent any future sewer repair/replacement. BUDGET IMPACT The cost for the sanitary sewer replacement is approximately $35,000, with the funding derived from the General Sanitary Sewer Repair Capital Improvement Project. The storm sewer reinforcement will utilize $27,000 of the General Storm Sewer Repair Capital Improvement Project. GAP:vjd CITY OF DUBUQUE, IOWA MEMORANDUM June 14, 2001 TO: FROM: SUBJECT: Michael C. Van Milligen, City Manager Bob Green, Water Department Mana~ 8th Street (DLEC) Watermain Replacement Project Water Department Staff and I, when reviewing the new proposed Law Enforcement Center project, have discovered the need to replace two watermains that have been in service for the past 75 years. Both watermains, an 8-inch and 10 inch are located within the scope of this project. This pipe is cast iron and joined together with lead joints. The age of the material and the method used to join this pipe could relate to failures in the near future. It is our recommendation at this time to replace these two water mains with one 20 inch. This will improve service and fire flows to this area. The use of ductile iron pipe and fittings will eliminate potential failures. The portion of watermain to be constructed under the parking garage structure area of their facility will be encased. This will provide additional protection to the watermain and the building. The funds to support this estimated $108,000 project will come from our annual Watermain Replacement Program CIP #340-539. I am available at your earliest convenience should you have any questions. cc: File I 1 I DUBUQUE COUNTY- LAW ENFORCEMENT C JUN-07-01 THU 10:80 ~M DUBUQUE OITY CLERK F~× NO, 8195890890 P, 07 Durrant Architects 31~ 583-9131 Fax:319 557-9078 A Part of The Durrant Group Inc, June 29, 1999 Donna L. Smith, Chairperson Dubuque County Board of Supervisors Dubuque County Courthouse Dubuque, IA 52001 Re: Dubuque City - County LEC Expansion Dear Donna' As a follow up to the discussion during the joint Dubuque City Council - County Board of Supervisors meeting last Wednesday, June 23, it was suggested that I prepare a letter describing the design concept in general and more specifically why the concept depends on maintaining 8th Street as a closed street. During the joint meeting I identified four reasons supporting keeping 8th Street closed as it has been for the last 25 years. They were: 1. Maintains consistency in operation and in how the combined facility would function; 2, Provides for greater staff efficiency and fewer new staff to operate a combined facility; 3. Wouldn't present height limitation problems for vehicular traffic on 8th Street using the facility; and 4. Problems associated with the existing underground utilities would be negated. There is one other reason that bears mentioning: that of developing greater security around the facllity. One could argue that if 8th Street is opened to through traffic, the threat of attack to the structures would be greater. However, considering that both the exTsting facility, as well as the proposed addition, would still have exposure to public streets and/or alley, this argument tends to be somewhat subjective. First, I believe it's important to remember that the 1973 design of the existing Dubuque City-County Law Enforcement Center was predicated on the closing of 8th Street and was endorsed by the Dubuque City Council. One of the most important aspects of that design, and any correctional facility design was, and would continue to be under this design concept, the way prisoners are brought into the facility and processed. This intake procedure should be as efficient and safe as possible for staff and prisoners alike and should occur as close to the exterior of the building as possible. As originally designed, the intake procedure consisted of moving a prisoner from the secure vehicIe sally port into an elevator and up to second floor for processing. Additionally, within the last couple years the county spent ~34,000.00 developing an arraignment cour~ from this area over to the County Courthouse, Also, due to the increased demand on this vehicular sally port JUN-07-01 THU 10:80 ,qM DUBUQUE CITY CLERK F,qX NO, 8195890890 P, 08 Donna L. Smith, Chairperson Dubuque County Board of Supervisors June 29,3999 99237.00 Page 2 by the local sheriff's department as well as other outside agencies over the last 25 years, the new design concept suggests maintaining the intake procedure within the existing facility and incorporating a new drive-thru three vehicle sally port across the width of 8th Street. The layout, as presented, would still allow for sheriff's department vehicles to park along the south side of 8th with some limited parking on the north side of 8th Street east of the sally port. This would allow vehicles entering or leaving the double door portion of the sally port to do so unimpeded. If access to the single stall of the sally port is required, perked vehicles would need to be relocated. Stated another way, the design as presented facilitates staff, inmate, and other outside law enforcement agency movement into and out of the facility consistent with the present operation. As an added benefit, no dotlars are being spent having to redo the existing intake area. Also, as shown on the design concept, traffic moving either north or south on Iowa Street would be able to turn east onto 8th Street to access the north/south alley between 8th and 9th Streets. Vehicles leaving the vehicular sally port could either move west on 8th Street to Iowa Street and head north or south on Iowa or they could head north through the alley. Second, the First to Second Floor dimension in the existing facility is 12' 8". By maintaining approximately the same floor-to-floor heights and connecting the existing facility to the addition with a second floor bridge above the on-grade - vehicular sally port, supervising correctional staff can "rove" back and forth between the existing LEC and the addition. This negates having to duplicate this staff were they not connected. Again, stated another way, sharing this staff position with the existing facility saves approximately $250,000 annually (1 staff position = 5 staff persons at approximately ~50,000 annually including benefits). Additionally, food, laundry and other services can move back and forth with ease and under appropriate supervision, An added benefit is that the Indoor/Outdoor Exercise area and other program spaces required by code and jail standards can be located above the vehicular sally port and between the new and existing housing units, thereby minimizing the movement of inmates while accommodating excellent sight and sound separation between male and female inmates, Third, if 8th Street were opened to facilitate through traffic, both the vehicular sally port as well as the connecting bridge at second floor(s) would need to be eliminated from the project because the depth of the structure supporting the bridge would be approximately 3' 0" thereby limiting the clear height below such a structure to something in the area of 9'0" +/-, clearly not enough for many vehicles. Including the on-grade vehicular sally port into the design provides the opportunity to rely on exterior walls and columns for bearing thereby reducing the dimension the structure has to span which results in a shallower structure, JUN-07-OI THU 10:3I ,~H DUBUOUE OITY OLERK FaX NO. 3195890890 P. 09 Donna L. Smith, Chairperson Dubuque County Board of Supervisors June 29,1999 99237.00 Page 3 Fourth, providing a below grade connection between the existing facility and the addition to facilitate the movement of staff, inmates, services, otc, doesn't work for several reasons: 1. Underground utilities consisting of a 5' diameter reinforced concrete storm sewer, telephone conduit, and 8"diameter H.P. water main run below 8th Street precluding any connection without substantial rework to these utilities. 2. There would be a tremendous inefficiency in staff if the "rover" in the existing building were to provide supervision in the addition as well. That person would have to move down two flights of stairs or use the elevator to access the cor~nector under the street, move under 8th Street, and then go up two flights of stairs to access second floor housing. Iowa Jait Standards dated May 1997 require that the "rover" or other appropriate staff conduct personal observation of individual inmates at least hourly and ethers considered to be higher risk at least every half hour (Chapter 201-50.13(2)a.(3). During the time this person is moving between buildings he/she would be unable to respond quickly to any emergency that may occur. 3. The problems involving the movement of services, ie., food and laundry, are just as significant, Trustees (inmates) ere generally assigned the responsibility for moving food and laundry, Under the proposed design, this type of movement is atways capable of being supervised by staff without accompanying the trustee, If Food and laundry were to move via an underground connection it would require staff assistance or would be accomplished entirely by staff. This would/e, ould result in increased staff and payroll, 4. One primary goal in a correctional facility ~s to maintain a safe environment for both staff and inmates by minimizing inmate movement. A below grade connection would do just the opposite. In summary, Durrant was asked to develop a concept that kept any remodeling in the existing building to a minimum, allowed the combined facility to function efficiently and safely, and accommodated expansion. We believe that the concept as presented does just that. · It minimizes tile number of additional correctional staff to operate the combined facility. The present staff to inmate ratio - baaed on the rated number of beds during the most staff intensive shift - is 1:11,5; as proposed the staff to inmate ratio would be 1 ;23.5. If additional beds were added internally in the future, it could be accomplished without any increase in correctional staff thereby improving the staff to inmate ratio even further. · Changes to the existing facility are primarily associated with name changes as opposed to any reconstruction. JUN-O?-O1THU I0:3I ~ DUBUQUE OITY OLE~K F~× NO. 3195890890 P, I0 Donna L. Smith, Chairperson Dubuque County Board of Supervisors June 29,1999 99237.00 Page 4 Operationally, the combined intake and detention portion of the facility will continue to function much as it does now. Any improvements or changes will occur as a result of either code and/or standards requirements. If you or anyone copied has any questions or comments to the above, please direc'[ them to my at-Lention. ;incerely, /~ar B' hop, AIA rice President CC'. Alan R. Menternach, County Supervisor Jim Wailer, County Supervisor Mike Van Milligen, City Manager Mike Ruden :sg W:\SS\99237.00\CORR\OTHER\amithltr 6-29.d0c