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Minutes Airport 6 7 01 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Thursday, June 07, 2001 7:00 a.m. Dubuque Regional Airport Dubuque Air Service Conference Room PRESENT: ABSENT: STAFF: GUESTS: MEDIA: Doug Brotherton, John Markham, Jim O'Neill, and Rick Goodin Ted Goodmann Ken Kraemer, Bob Boleyn, Peggy Dickson, and Gordy Vetsch Brett Knox, University of Dubuque Administrative Intern Matthew Kittle (Telegraph Herald) UPDATE OF AIRPORT MANAGER'S JOB SI~ARCHF,~ Ken Kraemer told the Airport Commission he had no report. 02_ DISCUSSION OF WASHINGTON DC TRIP Doug Brother[on told the Commission of the trip he, Ted Goodmann and Ken Kraemer had made and their meetings with Willy Card, of the FAA, and the discussion about contract towers. Dubuque was added to the list of airports requesting a radar display system that would satellite from another radar- controlled airport. They also met with legislators and discussed the possible terminal funding based on the recommendation of our upcoming Terminal Scope Study. Also discussed was the need for more runways at O'Hare. With Northwest they were asked not to support the United and US Airways merger, and with American, Ted discussed up possible growth due to the America's River project. United talked about their move to Regional Jets, and the new jet-share that operates similar to Flex Jet but is all handled through United, combining commercial and charter flights. The Commission decided to make this an annual trip as they felt so much had F:~SHARED~Paggy Dickson~Airport Commission~Airport Commission Minutes~June 07 2001 Commission Minutes.doc Page 1 Printed: 6/13/01 a4 9:11 AM Airport Commission Minutes June 7, 2001 Meeting Page 2 been aooomplished. LEASES - OUTLINE AND TIMETARLE Ken told the Commission that staff had updated the lease table, and he proposed a timetable for the airline leases that had somehow slipped through the cracks. He suggested forming an Aidine Agreement Task Force and asked Jim O'Neil to serve from the Commission. Ken told the Commission he had just received a copy of a lease from Amedcan Eagle, which Peggy would convert to a working MS Word document. Jim O'Neill said he would talk about being a member of such a taskforce when Ken returned in July, but did not want to comment at this time. The Commission asked Ken whom the lease was written for or was it generic. It was a lease for Lubbock TX. The Commission asked Ken if he had contacted Lubbock management regarding their feelings on the lease or if he had contacted the American Association of Airport Executives regarding sample leases. He said he had not started any communication, but had several similar size airports he could contact. Rick Goodin said it was embarrassing to read the article in the Saturday paper and' the situation must be corrected. Rick mentioned that Dubuque's very Iow airfares might be connected with the airlines lower operating costs. John Markham said Ken had to take the lead on these leases and that it was not be delegated, secondly, he wanted a summary as to what this cost us, and how much was left on the table since their expiration in 1994. This is to be determined atter the new leases are in place. Thirdly, it was embarrassing that major tenants had not had their leases updated. Doug Brotherton suggested that possibly the fact they had not received any increases would be a positive tool in the new negotiations. 04. AIRPORT COMMISSION GOALS AND OBJECTIVES Ken told the Commission he had written a paragraph expanding each of the updates of the goals they received at the last meeting. There were no comments. 05_ PRE~S PROCEDURES Jim O'Neill and Teri Goodmann had jointly been working on a policy to speak with F:\SHARED\Peggy Dickson~Airport CommissionVUrport Commission Minutes~June 07 2001 Commission Minutes,doc Page 2 Printed: 6/13/01 at 9:11 AM Airport Commission Minutes June 7, 2001 Meeting Page 3 a unified voice from the Dubuque Regional Airport and to streamline Commission efforts to promote a positive image of the Airport and its services. It was recommended that calls from the media be cleared through the Chair. Commissioners would direct press to the Chair, calls to the Manager should be directed to the Chair. It was also asked that the press fax a copy of their questions, or jot down their questions, and they will be called back by the Chair or the Chair may designate a person to speak to an issue. Routine press releases on maintenance questions can handled by staff as they currently are, but a courtesy call is requested to inform the Chair of the content of the release or issue. Susan Gwiasda, of the City Manager's staff, has been working with the Commission to formulate a policy. Questions involving airlines should be routed to their corporate offices, airline decisions that may impact our Airport should be directed to the Chair. Press releases relating to policy or commission business are to be handled by the Chair. John Markham requested as an elected official, to be able to respond to the press and have the Commission rely on his judgment. He said that he may refer questions to the Chair but he would not like a fence around him. The Commission said they thought this was not a problem and would probably place an elected official provision and possibly an emergency provision in the procedure. No formal action was taken and it will continue to be refined and it will be brought back for discussion on June 18, 2001. 06. SCHEDULE QUARTERLY MEETS (DF COMMERICAL TENANTS Bob Boteyn handed out a notice of the upcoming Tenant Meeting he usually schedules and the agenda for that June meeting. The Commission asked Airport staff to schedule meeting the Airport Manger would attend particularly for terminal tenants (airlines) and find out what they would like to discuss and set the meeting for July when Ken would be back from his vacation. F:~SHARED\Peggy Dickson~Airport Commissien~Airport Commission MJnutes~June 07 2001 Commission Minutes,doc Page 3 Printed: 6/13/01 at 9:11 AM Airport Commission Minutes June 7, 2001 Meeting Page 4 07. CELJ_MEET. II~G The Commission discussed what their commitment is to showing visible support of American Airlines by Ken's attending this conference and how much time would Ken need away from work to speak at the Aviation Issues Conference in Montreal on July 6-9. The Commission asked if he had to stay for the entire conference if he was speaking on the afternoon of July 6th and Saturday July 7th. Ken said he wanted to stay for the entire conference and travel home the following day. He said two of the days would be on the weekend and would be on his time. John Markham said this was of concern because of the amount of time he has been out of the office and this would follow his vacation. After some discussion the Commission agreed to allow him to attend since the Airport would bear no expense for the trip. 08. HAWI(I=YI= RADIO FUNDING RI=PORT The Commission was informed that the Hawkeye Radio campaign didn't proceed as many Airports had already committed their money. The Marketing, Advertising and Promotion. (MAP) Taskforce had met recently and agreed they could commit $2,000 for the campaign; however, it didn't appear the project would go forth. Rick Goodin suggested the MAP Taskforce consider putting some money aside on an annual basis for joint marketing. 09_ FLIGHT INSTRUCTION PROPOSAL Chartaire is no longer providing flight instruction, aimraff rental and check rides, the lease offers them the option to stop and have taken the option. The General Aviation Task Force has recommended using the University of Dubuque's program for flight training. Legal counsel for the airport is comfortable with this change. However, those wanting flight instruc[ion must register as non-traditional students at the University of Dubuque, The cost is approximately $300 higher than charged by Chartaire to complete flight training. The Commission discussed looking at some way to help offset part of this additional cost. Another item is annual flight reviews, instrument competency checks, VFR checks and current competency checks. The Airport would develop a no endorsement list of Certified Flight Instructors that would operate as independent contractors. Legal counsel is comfortable if there is no endorsement of any particular one or there is F:\SHARED~Peggy Dic~sonWirpor[ CommissionV~i~port Commission Minutes~June 07 2001 Commission Minu~es.doc Page 4 Printed: 6/13/01 at 9:11 AM Airport Commission Minutes June 7, 2001 Meeting Page 5 no special order to the list. The Minimum Standards will need to be waived for this period of time until such time as there is an operator on the field that will perform these services. John Markham moved to temporarily waive the Minimum Standards to address these areas that are no longer offered by a FBO. This motion was seconded by Jim O'Neill. AYES: All. NAYS: None. It was suggested that the web's General Aviation section direct people to call in the FBO for information in these areas. 10. UPDATE ON AIRCRAFT RENTAL DISCUSSIONS Staff and the General Aviation Task Fome are pursing a lease back program that does not require a waiver of the minimum standards for aimraft rental. Currently there is strong interest and final details only remain to be worked out for such a plan. 11, ASfiI(~NMENT OF RESPONfilRILITIES Ken gave the Commission a list of meetings, tasks, issues and miscellaneous items that would occur when he is gone and who was designated person to handle the different areas. 12. TERMINAL SCOPE STUDY Bob Boleyn asked that a subcommittee be appointed to work with staff. The Commission suggested that staff also find some heavy users that visit many airports and use their input of things they have seen in other airports that would enhance our facility. Ken reminded the Commission that this should be completed and plans formulated by February 2002 in order to ask for federal assistance. Bob explained the goals of this study is: a. Is the terminal adequate to meet current needs and accommodate growth? b. Can it be modified in its present location? c. Determine the size and location for a new terminal building The goals Et. b. C. d. for the terminal improvement project are: Enhance the total Customer Experience Improve passenger and airline convenience and comfort Improve community image an perception Provide a cost-effective project F:~SHARED\Peggy Dickson~Airpo~t Comm[ssion\Airpor~ Commission Minutes~lune 07 2001 Commission Minu~es.doc Page 5 Pdnted: 6113101 at 9:11 AM Airport Commission Minutes June 7, 2001 Meeting Page 6 It was suggested that between Rick, Jim and Ted, two of them could work with staff on this project. Ken suggested creating a Terminal Task Force rathan than an official Commission sub-committee. APPROVAL OF RESOLLITION A600-'1-0'1 ENDORSING THE COMMERCIAL AIR SERVICE MARKETING PROGRAM Jim O'Neili made a motion to approve Resolution A600-1-01 endorsing the Commercial Air Service Marketing Program from the Iowa Department of Transportation. This motion was seconded by Rick Goodin. AYES: All. NAYS: None. Dubuque's share for FY2002 is $31,231.00 towards marketing. ~4. FY 200'1 BUDGET BALANCES Staff asked the Commission for guidance on the final month of the budget. Several issues such as the fuel tank project still remain. Staff will bdng the May financial report and recommendations to the next meeting. The Commission said they had no problem returning excess to the City. If there were projects that should be done, they would discuss it, and Pauline could work with Airport on funding it possible through the additional revenues. Rick Goodin made a motion to adjourn the meeting. The motion was seconded by Jim O'Neill. AYES: All. NAYS: None. The meeting adjourned at 9:10 a.m. ;:\SHARED~Peggy DicksonV~irport Commission~Airport Commission Minutes~June 07 2001 Commission Minutes.doc Page 6 Printed: 6/13/01 at 9:11 AM