Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Fiscal Year 2026 Contracted Services Agreements
City of Dubuque City Council CONSENT ITEMS # 6. Copyrighted August 4, 2025 ITEM TITLE: Fiscal Year 2026 Contracted Services Agreements SUMMARY: City Manager recommending City Council approval of the Fiscal Year 2026 Contracted Services Agreements with Community Solutions of Eastern Iowa, Four Mounds HEART, and Hawkeye Area Community Action Program, authorizing the Mayor to execute the contracts on behalf of the City. SUGGUESTED Receive and File; Approve DISPOSITION: ATTACHMENTS: 1. MVM Memo 2. Staff Memo 3. FY26 Redlined Template for all Contracted Services and Purchase of Services Agreements 4. FY26 Community Solutions of Eastern Iowa Service Agreement 5. FY26 Four Mounds- HEART Service Agreement 6. FY26 Hawkeye Area Community Action Program Service Agreement Page 614 of 1311 THE CITY OF DUBE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fiscal Year 2026 Contracted Services Agreements DATE: July 30, 2025 Dubuque AI WIN av 2007-2012.2013 2017*2019 Assistant City Manager Cori Burbach is recommending City Council approval of the Fiscal Year 2026 Contracted Services Agreement with the three agencies listed below, authorizing the Mayor to execute the contracts on behalf of the City. The adopted Fiscal Year 2026 operating budget provides a payment of: • $48,000 to Community Solutions of Eastern Iowa • $10,000 to Four Mounds HEART • $70,000 to Hawkeye Area Community Action Program I concur with the recommendation and respectfully request Mayor and City Council approval. /�'� / 'L'T v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Sandi Fowler, Interim Housing & Community Development Director Mary Bridget Corken-Deutsch, Community Development Specialist Page 615 of 1311 THE CITY OF Dubuque DUB El All -America City 'I11I ' Masterpiece on the Mississippi rP PP Z°o�•zoiz•zo 13 2017*2019 TO: Michael C. Van Milligen, City Manager FROM: Cori Burbach, Interim Housing and Community Development Director SUBJECT: Fiscal Year 2026 Contracted Services Agreements DATE: July 30, 2025 Introduction Attached for City Council approval are the Contracted Services Agreements with three agencies for the City's financial support for Fiscal Year 2026. All agencies further the City of Dubuque Goal of Livable Neighborhoods and Housing: Great Place to Live. Discussion The adopted Fiscal Year 2026 operating budget provides a payment of: • $48,000 to Community Solutions of Eastern Iowa • $10,000 to Four Mounds HEART • $70,000 to Hawkeye Area Community Action Program Progress reports will be submitted quarterly using a form on the City's website. Audit reports are due within 60 days of audit completion. All agencies are required to undertake their work in alignment with City Council goals and priorities, as well as incorporating the work of Envision Dubuque. The State of Iowa recently passed House File 856 (HF856) amending Iowa Code Chapter 19, which places new legal parameters on the language, practices, and programming related to diversity, equity, and inclusion (DEI) within state and local government operations. In response to this legislation, necessary adjustments have been made to the contracts to ensure full compliance while maintaining our commitment to respectful, lawful, and effective public service. Recommendation I respectfully request City Council approval of the attached Contracted Services Agreement with the listed agencies, authorizing the Mayor to execute the contracts on behalf of the City. Prepared by: Mary Bridget Corken-Deutsch, Community Development Specialist Page 616 of 1311 REDLINED TEMPLATE FOR CONTRACTED SERVICES AND PURCHASE OF SERVICES AGREEMENT BETWEEN CITY OF DUBUQUE AND DUBUQUE AREA LABOR MANAGEMENT COUNCIL THIS AGREEMENT, dated for reference purposes the 1st day of July 20242025, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Area Labor -Management Council (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide a forum to improve and expand labor-management cooperation in the public and private sector within the Dubuque area; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance to be used to cover general operating expenses of Agency's program. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency shall provide within the City of Dubuque the 011eW RE services listed in the Memorandum of Understanding Exhibit 13 - .._ . . .r _ . _ r - ■ ' I _ Page 617 of 1311 SECTION 2. CITY RESPONSIBILITIES. 2-4City designates the Economic Development Director to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. 2.2 City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: (A)The opportunity to be active and engaged participants in 'nn'i si„e Dubuque peer learning opportunities and strategic efforts, as deSGribed in whihi+ G; (B)The opportunity to attend and equity -workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work an in+ornU'+i `n +o��, with a focusstFategiG for creating resiliency and promoting a sense of belonging advancing equity and inGl n within Agency and through Agency's work; and (C)Assistance in creatingquart9rly&eP#-aRR4a4 status reports that demonstrate the ways in which Agency's efforts are advancing —the specific community -level outcomes for which Agency is provided fundingen"ity and inn'i,cinn; an,+ SECTION 3. TIME OF PERFORMANCE. The term of this Agreement shall be from July 1, 20242025, through June 30, 2-0252026. SECTION 4. COMPENSATION. 4.1 City shall pay Agency Thirty -Five Thousand Dollars 00/100 ($35,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. Page 618 of 1311 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.citVofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Report-208 1 • • r r r r _ • r • •_ •• 1 • 1 • •••• 6 3—The online quarterly reports shall be due on October 161, 20242025, January 15th, 20252026, April 151h, 2-02-5202F, and July 15th, '92-5202(. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.3 In alianment with the Citv Council's priority Financiallv Resaonsible. Hiah Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with Page 619 of 1311 specific metrics the programming is aimed at advancing. 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Economic Development Director. SECTION 7. DISCRIMINATION. 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Page 620 of 1311 Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit Page 621 of 1311 CITY OF DUBUQUE Brad M. Cavanagh, Mayor WITNESS Adrienne N. Breitfelder, City Clerk DUBUQUE AREA LABOR MANAGEMENT COUNCIL Kelly Cooper, Executive Director Page 622 of 1311 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 623 of 1311 AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND COMMUNITY SOLUTIONS OF EASTERN IOWA THIS AGREEMENT dated for reference purposes the 1st day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (City) and Community Solutions of Eastern Iowa (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide the Housing Helpline; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance to be used to cover general operating expenses of Agency's program. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency shall provide within the City of Dubuque the services listed in the Memorandum of Understanding Exhibit B. SECTION 2. CITY RESPONSIBILITIES. 2.1 The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. 2.2 City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding. Page 1 of 5 Page 624 of 1311 SECTION 3. TIME OF PERFORMANCE. The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") SECTION 4. COMPENSATION. 4.1 City shall pay Agency Forty -Eight Thousand Dollars ($48,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.cityofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Report-208 6.2 The online quarterly reports shall be due on October 15t", 2025, January 151" 2026, April 15t", 2026, and July 15t", 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.3 In alignment with the City Council's priority Financially Responsible, High - Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. Page 2 of 5 Page 625 of 1311 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted by either an electronic or paper document to the Community Development Specialist. SECTION 7. DISCRIMINATION. 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Agency shall not assign any interest in this Agreement without the prior written approval of City. Page 3 of 5 Page 626 of 1311 SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit C. CITY OF DUBUQUE, IOWA COMMUNITY SOLUTIONS OF EASTERN IOWA Witness: Adrienne Breitfelder, City Clerk LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities Page 4 of 5 EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 628 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 629 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 632 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 634 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Livable Neighborhoods and Housing: Great Place to Live; 2. Provide Housing Hotline; 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 635 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 636 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 637 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 638 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 639 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 640 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 641 of 1311 AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND FOUR MOUNDS FOUNDATION THIS AGREEMENT dated for reference purposes the 1st day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (City) and Four Mounds Foundation (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide the HEART Program; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance to be used to cover general operating expenses of Agency's program. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency shall provide within the City of Dubuque the services listed in the Memorandum of Understanding Exhibit B. SECTION 2. CITY RESPONSIBILITIES. 2.1 The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. 2.2 City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and Page 1 of 5 Page 642 of 1311 c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding. SECTION 3. TIME OF PERFORMANCE. The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") SECTION 4. COMPENSATION. 4.1 City shall pay Agency Ten Thousand Dollars ($10,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency- https://www. cityofd u bug ue. org/FormCenter/Budget- 1 5/Contracted -Services- Performance-ReDort-208 6.2 The online quarterly reports shall be due on October 15t", 2025, January 151" 2026, April 15t", 2026, and July 15t", 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.3 In alignment with the City Council's priority Financially Responsible, High - Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively Page 2 of 5 Page 643 of 1311 working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted by either an electronic or paper document to the Community Development Specialist. SECTION 7. DISCRIMINATION. 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Page 3 of 5 Page 644 of 1311 Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit C. CITY OF DUBUQUE, IOWA d �11 • M:g Witness: Adrienne Breitfelder, City Clerk FOUR MOUNDS FOUNDATION 4(- John,Gronen, Board President 1-1 Page 4 of 5 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 646 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 647 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 650 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 652 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Livable Neighborhoods and Housing: Great Place to Live; 2. Provide the HEART Program; 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 653 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 654 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 655 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 656 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 657 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 658 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 659 of 1311 AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND HAWKEYE AREA COMMUNITY ACTION PROGRAM THIS AGREEMENT dated for reference purposes the 1st day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (City) and Hawkeye Area Community Action Program (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide Volunteer Income Tax Assistance (VITA) program, a free, reliable, and trusted source for preparing tax returns for eligible individuals and families; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance to be used to cover general operating expenses of Agency's program. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency shall provide within the City of Dubuque the services listed in the Memorandum of Understanding Exhibit B. SECTION 2. CITY RESPONSIBILITIES. 2.1 The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. 2.2 City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and Page 1 of 5 Page 660 of 1311 c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding. SECTION 3. TIME OF PERFORMANCE. The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") SECTION 4. COMPENSATION. 4.1 City shall pay Agency Seventy Thousand Dollars ($70,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency- https://www. cityofd u bug ue. org/FormCenter/Budget- 1 5/Contracted -Services- Performance-ReDort-208 6.2 The online quarterly reports shall be due on October 15t", 2025, January 151" 2026, April 15t", 2026, and July 15t", 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.3 In alignment with the City Council's priority Financially Responsible, High - Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively Page 2 of 5 Page 661 of 1311 working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted by either an electronic or paper document to the Community Development Specialist. SECTION 7. DISCRIMINATION. 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Page 3 of 5 Page 662 of 1311 Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit C. CITY OF DUBUQUE, IOWA HAWKEYE AREA COMMUNITY ACTION PROGRAM i rad M. h, Mayor Ja e Drapeaux, Chief Executive Officer Witness: 64942 Adrienne Breitfelder, City Clerk Page 4 of 5 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 664 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 665 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 668 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 670 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Livable Neighborhoods and Housing: Great Place to Live; 2. Provide Volunteer Income Tax Assistance (VITA) program; 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 671 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 672 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 673 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 674 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 675 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 676 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 677 of 1311