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Fiscal Year 2026 Purchase of Services Grant Recommendations & AgreementsCity of Dubuque City Council CONSENT ITEMS # 7. Copyrighted August 4, 2025 ITEM TITLE: Fiscal Year 2026 Purchase of Services Grant Recommendations & Agreements SUMMARY: City Manager recommending City Council approve the Fiscal Year 2026 Purchase of Services Grant funding recommendations as proposed by the Community Development Advisory Commission (CDAC) for United Way Of Dubuque Area Tri-States, Catholic Charities Of The Archdiocese Of Dubuque, Fountain Of Youth, Presentation Lantern Center, Dubuque And Jackson County Habitat For Humanity, and St. Mark Youth Enrichment and authorize the Mayor to execute the agreements on behalf of the City. RESOLUTION Authorizing Execution Of FY26 Purchase Of Services Grant Agreement To United Way Of Dubuque Area Tri-States RESOLUTION Authorizing Execution Of FY26 Purchase Of Services Grant Agreement To Catholic Charities Of The Archdiocese Of Dubuque RESOLUTION Authorizing Execution Of FY26 Purchase Of Services Grant Agreement To Fountain Of Youth RESOLUTION Authorizing Execution Of FY26 Purchase Of Services Grant Agreement To Presentation Lantern Center RESOLUTION Authorizing Execution Of FY26 Purchase Of Services Grant Agreement To Dubuque And Jackson County Habitat For Humanity RESOLUTION Authorizing Execution Of FY26 Purchase Of Services Grant Agreement To St. Mark Youth Enrichment SUGGUESTED Receive and File; Adopt Resolution(s) DISPOSITION: ATTACHMENTS: 1. MVM Memo 2. Staff Memo 3. FY26 Redlined Template for all Contracted Services and Purchase of Services Agreements 4. Resolution- United Way 5. FY26 Purchase of Service Agreement- United Way 6. Resolution- Catholic Charities Page 678 of 1311 7. FY26 Purchase of Service Agreement- Catholic Charities 8. Resolution- Fountain of Youth 9. FY26 Purchase of Service Agreement- Fountain of Youth 10. Resolution- Presentation Lantern 11. FY26 Purchase of Service Agreement- Presentation Lantern 12. Resolution- Habitat for Humanity 13. FY26 Purchase of Service Agreement- Habitat for Humanity 14. Resolution- St. Mark Youth Enrichment 15. FY26 Purchase of Service Agreement- St. Mark Youth Enrichment 16. FY26 Purchase of Service Agreement- St. Mark —Uploaded 8.1.25 Page 679 of 1311 THE CITY OF DUBE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque AI WIN av 2007-2012.2013 2017*2019 SUBJECT: Fiscal Year 2026 Purchase of Services Grant Recommendations & Agreements DATE: July 30, 2025 Assistant City Manager Cori Burbach is recommending City Council approve the Fiscal year 2026 Purchase of Services Grant funding recommendations as proposed by the Community Development Advisory Commission (CDAC) and authorize the Mayor to execute the agreements on behalf of the City. The CDAC recommends funding for the following applications: Organization Project Award United Way of Dubuque Area IGNITE: A United Way Leadership $g 750.00 Tri-States Initiative Catholic Charities of the Housing Counseling Services $25,000.00 Archdiocese of Dubuque Fountain Of Youth Program ICARE Program $20,000.00 Dubuque and Jackson County Homeownership Program $15,416.00 Habitat for Humanity Presentation Lantern Center Workforce Retention & Support for $15,416.00 Refugees & Immigrants St. Mark Youth Enrichment St. Mark After School $15,416.00 I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:sv Page 680 of 1311 Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Sandi Fowler, Interim Housing & Community Development Director Mary Bridget Corken-Deutsch, Community Development Specialist 2 Page 681 of 1311 THE CITY OF DUB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager Dubuque All -America City 2007.2012.2013 2017*2019 FROM: Cori Burbach, Interim Housing and Community Development Director SUBJECT: Fiscal Year 2026 Purchase of Services Grant Recommendations & Agreements DATE: July 30, 2025 Introduction This memorandum transmits the Fiscal Year 2026 Purchase of Services Grant funding recommendations as proposed by the Community Development Advisory Commission (CDAC). Purchase of Service Grant recipients partner with the City of Dubuque to provide support for human service programs in the City of Dubuque that further the City's goals, objectives, and priorities. Background The Fiscal Year 2026 budget provides $100,000 in general funds for the Purchase of Services Grant competition to fund human service programs and activities. The city received twenty applications for funding, requesting a total of $406,408. for a total requested amount of $406,408. All CDAC members, along with two City staff members, reviewed and scored the Purchase of Service applications. In total, each application received scores from seven reviewers. On Wednesday, June 25, 2025, the CDAC met and approved funding recommendations for the Purchase of Service applicants, awarding a total of $99,998. Discussion Grant recipients agree to use Purchase of Services Grant resources to further goals identified by the City Council. The CDAC recommends funding for the following applications: Organization Project Award United Way of Dubuque Area Tri- IGNITE: A United Way Leadership States Initiative 8,750.00 Catholic Charities of the Archdiocese of Dubuque Housing Counseling Services 25,000.00 Page 682 of 1311 Fountain Of Youth Program ICARE Program 20,000.00 Dubuque and Jackson County Habitat for Humanity Homeownership Program 15,416.00 Presentation Lantern Center Workforce Retention & Support for Refugees & Immigrants 15,416.00 St. Mark Youth Enrichment St. Mark After School 15,416.00 Recommendation I respectfully request the City Council approve the attached Purchase of Services Grant Agreements with the recommended organizations and authorize the Mayor to execute the agreements on behalf of the City. Prepared by: Mary Bridget Corken-Deutsch, Community Development Specialist Page 683 of 1311 REDLINED TEMPLATE FOR CONTRACTED SERVICES AND PURCHASE OF SERVICES AGREEMENT BETWEEN CITY OF DUBUQUE AND DUBUQUE AREA LABOR MANAGEMENT COUNCIL THIS AGREEMENT, dated for reference purposes the 1st day of July 20242025, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Area Labor -Management Council (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide a forum to improve and expand labor-management cooperation in the public and private sector within the Dubuque area; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance to be used to cover general operating expenses of Agency's program. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency shall provide within the City of Dubuque the 011eW RE services listed in the Memorandum of Understanding Exhibit 13 - .._ . . .r _ . _ r - ■ ' I _ Page 684 of 1311 SECTION 2. CITY RESPONSIBILITIES. 2-4City designates the Economic Development Director to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. 2.2 City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: (A)The opportunity to be active and engaged participants in 'nn'i si„e Dubuque peer learning opportunities and strategic efforts, as deSGribed in whihi+ G; (B)The opportunity to attend and equity -workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work an in+ornU'+i `n +o��, with a focusstFategiG for creating resiliency and promoting a sense of belonging advancing equity and inGl n within Agency and through Agency's work; and (C)Assistance in creatingquart9rly&eP#-aRR4a4 status reports that demonstrate the ways in which Agency's efforts are advancing —the specific community -level outcomes for which Agency is provided fundingen"ity and inn'i,cinn; an,+ SECTION 3. TIME OF PERFORMANCE. The term of this Agreement shall be from July 1, 20242025, through June 30, 2-0252026. SECTION 4. COMPENSATION. 4.1 City shall pay Agency Thirty -Five Thousand Dollars 00/100 ($35,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. Page 685 of 1311 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.citVofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Report-208 1 • • r r r r _ • r • •_ •• 1 • 1 • •••• 6 3—The online quarterly reports shall be due on October 161, 20242025, January 15th, 20252026, April 151h, 2-02-5202F, and July 15th, '92-5202(. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.3 In alianment with the Citv Council's priority Financiallv Resaonsible. Hiah Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with Page 686 of 1311 specific metrics the programming is aimed at advancing. 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Economic Development Director. SECTION 7. DISCRIMINATION. 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Page 687 of 1311 Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit Page 688 of 1311 CITY OF DUBUQUE Brad M. Cavanagh, Mayor WITNESS Adrienne N. Breitfelder, City Clerk DUBUQUE AREA LABOR MANAGEMENT COUNCIL Kelly Cooper, Executive Director Page 689 of 1311 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 690 of 1311 Prepared by Mary Bridget Corken-Deutsch, Community Development Specialist 350 W. 611 St Dubuque IA 52001 (563)690-6094 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 252-25 RESOLUTION AUTHORIZING EXECUTION OF FY26 PURCHASE OF SERVICES GRANT AGREEMENT TO UNITED WAY OF DUBUQUE AREA TRI-STATES Whereas, United Way of Dubuque Area Tri-States prepared and submitted requests to provide support for human service programs in the City of Dubuque; and Whereas, the City Council approved the Fiscal Year 2026 budget that included the Purchase of Services allocation; and Whereas, the submissions have been approved by the Community Development Advisory Commission on June 25, 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreements, authorized by the Community Development Advisory Commission beginning July 1, 2025 for Purchase of Services Grant to United Way of Dubuque Area Tri-States be approved. Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to execute said Agreement and related documents on behalf of the City of Dubuque, Iowa. Passed, approved, and adopted this 4th day of August 2025, Attest Brad M. Cavan-agh, Mayor Adrienne Breitfelder, City Clerk AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND UNITED WAY OF DUBUQUE AREA TRI-STATES THIS AGREEMENT (the "Agreement"), dated for reference purposes the 1th day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (the "City") and United Way of Dubuque Area Tri-States, an Iowa non-profit corporation (the "Agency"). WHEREAS, the City desires to engage the services of the Agency to provide IGNITE: A United Way Leadership Initiative; and WHEREAS, the Agency is willing to provide such services to the City upon the terms and conditions set forth herein. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: 1. Scope of Services Agency shall demonstrate its alignment with the City Council's goal Financially Responsible, High -Performance City Organization: Sustainable, Equitable, Effective Service by providing within the city of Dubuque the services listed in the Memorandum of Understanding Exhibit B. 2. City Responsibilities The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and; Page 1 of 5 Page 692 of 1311 c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding; and 3. Time of Performance The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") 4. Compensation The City shall pay the Agency $8,750 as compensation for the services provided by the Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency.. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.cityofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Resort-208 The online quarterly reports shall be due on October 15th, 2025, January 15th, 2026, April 15th, 2026, and July 15th, 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. In alignment with the City Council's priority Financially Responsible, High -Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. If the Agency has an annual audit performed, the Agency shall provide the City a copy of Page 2 of 5 Page 693 of 1311 the annual audit report within 60 days of audit completion. The audit shall be submitted as either an electronic or paper document to the City's Community Development Specialist. 7. Discrimination 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. 8. Termination of Aareement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. Page 3 of 5 Page 694 of 1311 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Attachment A. CITY OF DUBUQUE, IOWA Brad M. C gh, Mayor Witness: Adrienne Breitfelder, City Clerk OF DUBU Danielle Lei ARENTRI}STATES Page 4 of 5 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 696 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 697 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 700 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 702 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Goal of Financially Responsible, High -Performance City Organization: Sustainable, Equitable, Effective Service; 2. Provide IGNITE: A United Way Leadership Initiative 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 703 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 704 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 705 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 706 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 707 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 708 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 709 of 1311 �7 L i• yr4 F Prepared by Mary Bridget Corken-Deutsch Community Development Specialist 350 W. 61h St Dubuque IA 52001, (563) 690-6094 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 253-25 RESOLUTION AUTHORIZING EXECUTION OF FY26 PURCHASE OF SERVICES GRANT AGREEMENT TO CATHOLIC CHARITIES OF THE ARCHDIOCESE OF DUBUQUE Whereas, Catholic Charities of the Archdiocese of Dubuque prepared and submitted requests to provide support for human service programs in the City of Dubuque; and Whereas, the City Council approved the Fiscal Year 2026 budget that included the Purchase of Services allocation; and Whereas, the submissions have been approved by the Community Development Advisory Commission on June 25, 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreements, authorized by the Community Development Advisory Commission beginning July 1, 2025 for Purchase of Services Grant to Catholic Charities of the Archdiocese of Dubuque be approved. Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to execute said Agreement and related documents on behalf of the City of Dubuque, Iowa. Passed, approved, and adopted this 41h day of August 2025. Attest Adrienne Breitfelder, City Clerk AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND CATHOLIC CHARITIES OF THE ARCHDIOCESE OF DUBUQUE THIS AGREEMENT (the "Agreement"), dated for reference purposes the 1th day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (the "City") and Catholic Charities of the Archdiocese of Dubuque, an Iowa non-profit corporation (the "Agency"). WHEREAS, the City desires to engage the services of the Agency to provide Housing Counseling Services; and WHEREAS, the Agency is willing to provide such services to the City upon the terms and conditions set forth herein. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: 1. Scope of Services Agency shall demonstrate its alignment with the City Council's goal Livable Neighborhoods and Housing: Great Place to Live by providing within the city of Dubuque the services listed in the Memorandum of Understanding Exhibit B. 2. City Responsibilities The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and; c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding; and Page 1 of 5 Page 711 of 1311 3. Time of Performance The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") 4. Compensation The City shall pay the Agency $25,000 as compensation for the services provided by the Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency.. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.citvofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Report-208 The online quarterly reports shall be due on October 15th, 2025, January 15th, 2026, April 15th, 2026, and July 15th, 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. In alignment with the City Council's priority Financially Responsible, High -Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. If the Agency has an annual audit performed, the Agency shall provide the City a copy of the annual audit report within 60 days of audit completion. The audit shall be submitted as either an electronic or paper document to the City's Community Development Specialist. Page 2 of 5 Page 712 of 1311 7. Discrimination 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. 8. Termination of Agreement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies Page 3 of 5 Page 713 of 1311 of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Attachment A. CITY OF DUBUQUE, IOWA Witness: Cl'N -"e- /%' �('X,f (� Adrienne Breitfelder, City Clerk CATHOLIC CHARITIES OF THE ARCHDIOCESE OF DUBUQUE �k" 6", Y�- Tracy Marfison, Executive Director Page 4 of 5 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 715 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 716 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 719 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 721 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Goal of Livable Neighborhoods and Housing: Great Place to Live; 2. Provide Housing Counseling Services 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 722 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 723 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 724 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 725 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 726 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 727 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 728 of 1311 �7 L i• yr4 F Prepared by Mary Bridget Corken-Deutsch Community Development Specialist 350 W. 6111 St Dubuque IA 52001, (563) 690-6094 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13'h St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 254-25 RESOLUTION AUTHORIZING EXECUTION OF FY26 PURCHASE OF SERVICES GRANT AGREEMENT TO FOUNTAIN OF YOUTH Whereas, Fountain of Youth prepared and submitted requests to provide support for human service programs in the City of Dubuque; and Whereas, the City Council approved the Fiscal Year 2026 budget that included the Purchase of Services allocation; and Whereas, the submissions have been approved by the Community Development Advisory Commission on June 25, 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreements, authorized by the Community Development Advisory Commission beginning July 1, 2025 for Purchase of Services Grant to Fountain of Youth be approved. Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to execute said Agreement and related documents on behalf of the City of Dubuque, Iowa. Passed, approved, and adopted this 41h day of August 2025. Attest Adrienne Breitfelder, ity Clerk Waj /Br ro AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND FOUNTAIN OF YOUTH THIS AGREEMENT (the "Agreement"), dated for reference purposes the 1th day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (the "City") and Fountain of Youth, an Iowa non-profit corporation (the "Agency"). WHEREAS, the City desires to engage the services of the Agency to provide ICARE Program; and WHEREAS, the Agency is willing to provide such services to the City upon the terms and conditions set forth herein. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: 1. Scope of Services Agency shall demonstrate its alignment with the City Council's goal Vibrant Community: Healthy and Safe by providing within the city of Dubuque the services listed in the Memorandum of Understanding Exhibit B. 2. City Responsibilities The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and; c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding; and Page 1 of 5 Page 730 of 1311 3. Time of Performance The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") 4. Compensation The City shall pay the Agency $20,000 as compensation for the services provided by the Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency.. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.cityofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Reoort-208 The online quarterly reports shall be due on October 15th, 2025, January 15th, 2026, April 15th, 2026, and July 15th, 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. In alignment with the City Council's priority Financially Responsible, High -Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. If the Agency has an annual audit performed, the Agency shall provide the City a copy of the annual audit report within 60 days of audit completion. The audit shall be submitted as either an electronic or paper document to the City's Community Development Specialist. Page 2 of 5 Page 731 of 1311 7. Discrimination 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. 8. Termination of Agreement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies Page 3 of 5 Page 732 of 1311 of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Attachment A. CITY OF DUBUQUE, IOWA Brad M. a a ayor Witness: Adrienne Breitfelder, City Clerk FOUNTAIN OF YOUTH Caprice Jones, Executive Director Page 4 of 5 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 734 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 735 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 738 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 740 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Goal of Vibrant Community: Healthy and Safe; 2. Provide ICARE Program 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 741 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 742 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 743 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 744 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 745 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 746 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 747 of 1311 �7 L i• yr4 F Prepared by Mary Bridget Corken-Deutsch, Community Development Specialist, 350 W. 6th St, Dubuque, IA 52001, (563) 690-6094 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 255-25 RESOLUTION AUTHORIZING EXECUTION OF FY26 PURCHASE OF SERVICES GRANT AGREEMENT TO PRESENTATION LANTERN CENTER Whereas, Presentation Lantern Center prepared and submitted requests to provide support for human service programs in the City of Dubuque; and Whereas, the City Council approved the Fiscal Year 2026 budget that included the Purchase of Services allocation; and Whereas, the submissions have been approved by the Community Development Advisory Commission on June 25, 2025 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreements, authorized by the Community Development Advisory Commission beginning July 1, 2025 for Purchase of Services Grant to Presentation Lantern Center be approved. Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to execute said Agreement and related documents on behalf of the City of Dubuque, Iowa. Passed, approved, and adopted this 4th day of August 2025. Attest Adrienne Breitfelder, City Clerk /�� .• 1' : .•Mayor AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND PRESENTATION LANTERN CENTER THIS AGREEMENT (the "Agreement"), dated for reference purposes the 1th day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (the "City") and Presentation Lantern Center, an Iowa non-profit corporation (the "Agency"). WHEREAS, the City desires to engage the services of the Agency to provide Workforce Retention & Support for Refugees & Immigrants; and WHEREAS, the Agency is willing to provide such services to the City upon the terms and conditions set forth herein. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: 1. Scope of Services Agency shall demonstrate its alignment with the City Council's goal Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity by providing within the city of Dubuque the services listed in the Memorandum of Understanding Exhibit B. 2. City Responsibilities The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and; c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding; and Page 1 of 5 Page 749 of 1311 3. Time of Performance The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") 4. Compensation The City shall pay the Agency $15,416 as compensation for the services provided by the Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency.. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.citvofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Report-208 The online quarterly reports shall be due on October 15th, 2025, January 15th, 2026, April 15th, 2026, and July 15th, 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. In alignment with the City Council's priority Financially Responsible, High -Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. If the Agency has an annual audit performed, the Agency shall provide the City a copy of the annual audit report within 60 days of audit completion. The audit shall be submitted as either an electronic or paper document to the City's Community Development Specialist. Page 2 of 5 Page 750 of 1311 7. Discrimination 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. 8. Termination of Agreement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies Page 3 of 5 Page 751 of 1311 of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Attachment A. CITY OF DUBUQUE, IOWA ...��Mayor Witness: al��411t6zLq 7 Adrienne Breitfelder, City Clerk PRESENTATION LANTERN CENTER 71 Megan" , Executive Director Page 4 of 5 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 753 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 754 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 757 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 759 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Goal of Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity; 2. Provide Workforce Retention & Support for Refugees & Immigrants; 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 760 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 761 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 762 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 763 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 764 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 765 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 766 of 1311 �7 L i• yr4 F Prepared by Mary Bridget Corken-Deutsch, Community Development Specialist, 350 W. 611 St, Dubuque IA 52001, (563) 690-6094 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 256-25 RESOLUTION AUTHORIZING EXECUTION OF FY26 PURCHASE OF SERVICES GRANT AGREEMENT TO DUBUQUE AND JACKSON COUNTY HABITAT FOR HUMANITY Whereas, Dubuque and Jackson County Habitat for Humanity prepared and submitted requests to provide support for human service programs in the City of Dubuque; and Whereas, the City Council approved the Fiscal Year 2026 budget that included the Purchase of Services allocation; and Whereas, the submissions have been approved by the Community Development Advisory Commission on June 25, 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreements, authorized by the Community Development Advisory Commission beginning July 1, 2025 for Purchase of Services Grant to Dubuque and Jackson County Habitat for Humanity be approved. Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to execute said Agreement and related documents on behalf of the City of Dubuque, Iowa. Passed, approved, and adopted this 4th day of August 2025. Attest Adrienne Breitfelder, City Clerk �:1! IF . Jl� AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND DUBUQUE AND JACKSON COUNTY HABITAT FOR HUMANITY THIS AGREEMENT (the "Agreement"), dated for reference purposes the 1th day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (the "City") and Dubuque and Jackson County Habitat for Humanity, an Iowa non-profit corporation (the "Agency"). WHEREAS, the City desires to engage the services of the Agency to provide the Homeownership Program; and WHEREAS, the Agency is willing to provide such services to the City upon the terms and conditions set forth herein. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: 1. Scoae of Services Agency shall demonstrate its alignment with the City Council's goal Livable Neighborhoods and Housing: Great Place to Live by providing within the city of Dubuque the services listed in the Memorandum of Understanding Exhibit B. 2. City Responsibilities The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and; Page 1 of 5 Page 768 of 1311 c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding; and 3. Time of Performance The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") 4. Compensation The City shall pay the Agency $15,416 as compensation for the services provided by the Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency.. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.cityofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Reaort-208 The online quarterly reports shall be due on October 15t", 2025, January 151", 2026, April 15t", 2026, and July 15t", 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. In alignment with the City Council's priority Financially Responsible, High -Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. If the Agency has an annual audit performed, the Agency shall provide the City a copy of Page 2 of 5 Page 769 of 1311 the annual audit report within 60 days of audit completion. The audit shall be submitted as either an electronic or paper document to the City's Community Development Specialist. 7. Discrimination 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. 8. Termination of Aareement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. Page 3 of 5 Page 770 of 1311 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Attachment A. CITY OF DUBUQUE, IOWA Witness: Adrienne Breitfelder, City Clerk DUBUQUE AND JACKSON COUNTY HABITAT FOR HUMANITY Hilary Dalton, Exe6utive Director Page 4 of 5 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 772 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 773 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 776 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 778 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Goal of Livable Neighborhood and Housing: Great Place to Live; 2. Provide the Homeownership Program; 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 779 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 780 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 781 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 782 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 783 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 784 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 785 of 1311 S c +yet.• may. y:;t i _ �%z 1 } i J � _Prepared by Mary Bridget Corken-Deutsch, Community Development Specialist 350 W. 611 St Dubuque IA 52001, (563) 690-6094 Return to Adrienne N. Breiffelder, City Clerk, 50 W. 131" St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 257-25 RESOLUTION AUTHORIZING EXECUTION OF FY26 PURCHASE OF SERVICES GRANT AGREEMENT TO ST. MARK YOUTH ENRICHMENT Whereas, St. Mark Youth Enrichment prepared and submitted requests to provide support for human service programs in the City of Dubuque; and Whereas, the City Council approved the Fiscal Year 2026 budget that included the Purchase of Services allocation; and Whereas, the submissions have been approved by the Community Development Advisory Commission on June 25, 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreements, authorized by the Community Development Advisory Commission beginning July 1, 2025 for Purchase of Services Grant to St. Mark Youth Enrichment be approved. Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to execute said Agreement and related documents on behalf of the City of Dubuque, Iowa. Passed, approved, and adopted this 4t" day of August 2025. Attest , Adrienne Breitfelder, City Clerk .• COP .� AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND ST. MARK YOUTH ENRICHMENT THIS AGREEMENT (the "Agreement"), dated for reference purposes the 1th day of July 2025, is made and entered into by and between the City of Dubuque, Iowa (the "City") and St. Mark Youth Enrichment, an Iowa non-profit corporation (the "Agency"). WHEREAS, the City desires to engage the services of the Agency to provide St. Mark After School; and WHEREAS, the Agency is willing to provide such services to the City upon the terms and conditions set forth herein. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: 1. Scope of Services Agency shall demonstrate its alignment with the City Council's goal Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable by providing within the city of Dubuque the services listed in the Memorandum of Understanding Exhibit B. 2. City Responsibilities The City designates its Community Development Specialist, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the City's policies, and provide decisions in a timely manner pertinent to the work covered by this Agreement. The City's Community Development Specialist shall serve in this role until Agency has been advised in writing by City that such authority has been revoked. City will provide opportunities to demonstrate this support by inviting the Executive Director of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in peer learning opportunities and strategic efforts; b) The opportunity to attend workshops offered or sponsored by City, including workshops that focus on developing teams and supporting organizational culture work with a focus for creating resiliency and promoting a sense of belonging within Agency and through Agency's work; and; Page 1 of 5 Page 788 of 1311 c) Assistance in creating quarterly status reports that demonstrate the ways in which Agency's efforts are advancing the specific community -level outcomes for which Agency is provided funding; and 3. Time of Performance The term of this Agreement shall be from July 1, 2025 through June 30, 2026 (the "Term") 4. Compensation The City shall pay the Agency $15,416 as compensation for the services provided by the Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency.. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on City's behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with City's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.cityofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Resort-208 The online quarterly reports shall be due on October 15th, 2025, January 15th, 2026, April 15th, 2026, and July 15th, 2026. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. In alignment with the City Council's priority Financially Responsible, High -Performance City Organization, with a focus on data -driven decisions, Agency must demonstrate how its efforts advance participation by a wide variety of participants in its programming. Agency should also identify community -level outcomes it is actively working to advance. Reporting should include program -level data disaggregated with specific metrics the programming is aimed at advancing. If the Agency has an annual audit performed, the Agency shall provide the City a copy of Page 2 of 5 Page 789 of 1311 the annual audit report within 60 days of audit completion. The audit shall be submitted as either an electronic or paper document to the City's Community Development Specialist. 7. Discrimination 7.1 In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. 8. Termination of Aareement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. Page 3 of 5 Page 790 of 1311 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Attachment A. CITY OF DUBUQUE, IOWA i v7-5-1 Ma Witness: Adrienne Breitfelder, City Clerk ST. MARK YOUTH ENRICHMENT I'-- 71,5e� Dip n Cogan, xe tive Director Page 4of5 LIST OF EXHIBITS EXHIBIT A City Council Goals and Priorities EXHIBIT B Memorandum of Understanding EXHIBIT C Insurance Schedule G Page 5 of 5 Page 792 of 1311 EXHIBIT A CITY COUNCIL GOALS AND PRIORITIES Page 793 of 1311 THE CITYM TAT T TF LOOKING AHEAD POLICY AGENDA Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2024-2026 policy agenda as well as in - progress projects and capital projects for 2024-2026. Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2024 - 2026 Top Priorities (in alphabetical order) • Air Service Future Strategy and Action Plan: Major Airline Hub Connections • Central Avenue Revitalization Plan Implementation • Construction of 14th Street Railroad Overpass and 16th Street Corridor Complete Streets Improvements: RAISE Grant and Matching Funds • Police Department Staffing and Hiring • Street Maintenance/Rehabilitation Program 2024 - 2026 High Priorities (in alphabetical order) • Catfish Creek Sanitary Sewer Project: Old Mill Road Lift Station Project • Chaplain Schmitt Island Development • City Workforce Retention and Attraction • Comprehensive Study of Fire Station Locations and Staffing • Parks Maintenance/Refresh Action Plan BRAD M. CAVANAGH RIC W. JONES DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL MAYOR AT -LARGE AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD k VISION STATEMENT o 0 Dubuque 2039 is a sustainable and resilient city and an O inclusive and equitable community where ALL are welcome. Dubuque 2039 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyle; have a choice of quality, livable neighborhoods; and have an abundance of fun things to do; and are engaged in the community. MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. FIVE-YEAR GOALS: 2024 - 2026 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable F 111"lii yr • • • • • 0 0 0 0 0• e > 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0• 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 00 )-0-0-0-0-0—00 0°0-0-0' www.cityofdubuque.org/citycouncil MANAGEMENT IN PROGRESS & MAJOR PROJECTS n; _ Under each City Council goal are items listed as Management in Progress and Major Projects. These are items and projects that are underway and budgeted. Staff is implementing and providing updates to City Council. Vibrant Community Management in Progress 911 Center Prepared Live Software: Funding 911 Center Relocation, Technology, and Staffing • Animal Control Ordinance Update: Adoption • Diversity, Equity, Inclusion, and Belonging: City & Department Action Plans • Equitable Fines and Fees Reform Pilot Program Implementation ®© Fire Department Community Risk Reduction Strategic Plan • Fire Equipment Acquisition: Two Ambulances and Fire Boat - Fire Protective Gear Replacement: Funding and Acquisition • Law Enforcement Mental Health and Wellness Check -Ins License Plate Reader Cameras: Implementation • Opioid Settlement Planning and Response in Partnership with Dubuque County • Pet Licensing Systems Implementation Public Health Preparedness Emergency Response Plan Update Y r Public Safety Radios Upgrade Public Safety Workforce Diversification School Resource Office Program Expansion: Report Traffic and Security Cameras Deployment Veterinarian Services Contract with Animal Control Major Projects �•� Fie Headquarters Bunk Room Remodel, HVAC, and Fire Administration Office Update • Fire Training Center Burn Tower Improvement Project Financially Responsible, High -Performance City - Management in Progress • Adopt-A-Spot/Volunteer Management GIS Application City Bond Rating: Updated Credit Rating J City Legislative Advocacy Agenda and Action Plan 2025 • City Organization Safety Program: Review, Update, and Training • Commercial Banking Services: Implementation Citizen Response Management System Replacement: Implementation • Cyber Security Enhancements: Training and Tool `h Data Governance: Direction and Funding w Debt and Investment Management Software: RFP and Installation Enterprise Asset Management System and Work Order System: Funding & RFQ Enterprise Resource Planning Software Implementation • Future City Employee Career Development Program(s): Report • Human Resource Information System: Implementation Leisure Services Director Replacement Organizational Culture Continuous Improvement • Review of City Departments: Services and Staffing Major Projects • City Data Center Project- Phase 1: Completion • City Facilities Integrated Access Control Project • City Hall and City Hall Annex Renovations: Design • Federal Building HVAC System Condition Assessment and Long-term Replacement Plan: Completion • Federal Building Upgrade Project: Completion • Multicultural Family Center Project: Completion Page 796 of 1311 Robust Local Economy Management in Progress • Business Incentives Policy: Review and Refine • Comprehensive Hotel Incentive Policy and Strategy • Field of Dreams: Next Steps for City • Flexsteel Site Redevelopment: Pump Agreement • Grand Harbor Hotel • Minority- and/or Women -Owned Business Enterprise Procurement Policy: Revision and Public Awareness Report • Port of Dubuque New Hotel Development • Poverty Reduction Plan: Update Report Major Projects • Dubuque Brewing & Malting Building Project: Deconstruction Completion and Site Remediation Enforcement Action • River Boat Docking Project: Environmental Study and Temporary Dock Installation Livable Neighborhoods and Housing Management in Progress • Code Compliance/Enforcement Enhancements • Housing Opportunity Through Modernization Act Implementation for Housing Choice Voucher Program • National Standards for the Physical Inspection of Real Estate Implementation from Housing Quality Standards for Housing Choice Voucher Program • Neighborhood Associations Development • New Housing Development Support: Report • Permitting and Inspection Software Implementation • Terminus for all Permits, Data Governance, and Storage • Unified Development Code: Completion Sustainable Environment Management in Progress • Air Quality EPA Path Forward: Update Reports • Annual Water Quality (Consumer Confidence) Report • Electric Bus Implementation: Acquisition • Emerald Ash Borer: Funding for Planting, Stump Removal, and Sidewalk Replacement • Expand Testing Capability of Water & Resource Recovery Center State -Certified Lab • Fats, Oils, and Grease Program: Software Update • Pollinator Habitat in Park System: Completion • Sewer System Infrastructure Asset Master Plan: Analysis and Update Report • Branching Out Dubuque Tree Planting Program • Water Distribution and Treatment System Master Plan • Water & Resource Recovery Center HVAC System Improvements • Water & Resource Recovery Center Odor Abatement Major Projects • 42-inch Sanitary Sewer Force Main Stabilization Project • Advancing New Deep Water Well No.11 • Auburn and Custer Street Reconstruction Project • Bee Branch Stormwater Pumping Station Project • Cedar and Terminal St. Lift Station and Force Main Project • City -Wide Fiber Project: Water Department Pump Stations, Tanks, and Towers • Creek Crossing Restoration Project • Deep Water Well No. 7 Rehabilitation • Edval Ln. to N. English Mill Rd. Water and Sewer Main Extension • Granger Creek Lift Station Improvements • Green Alley Projects: - 15th St. to 17th St. between Iowa St. and Central Ave. - 17th St. to 18th St. between Central Ave. and White St. • Grove Terrace Sanitary Sewer Reconstruction • High -Strength Waste Receiving and Storage Project • Lead Water Service Line Replacement Pilot Program • Old Mill Rd. Lift Station and Force Main Project • Supervisory Control and Data Acquisition Overhaul: Water • Tamarack Park/HWY 61 Water and Sewer Main Extension • Twin Ridge Sanitary Sewer Extension and Lagoon Abandonment Connected Community Management in Progress • Community Broadband Project Fiber -to -the -Home: Phase 2 • Jule Services Study Planning Grant Completion • Parking System and Technology Master Plan • Smart Parking and Mobility Study: Parking Implementation • Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Program: Phase 1 • Central Ave. and White St. Corridor Short -Term Action: Report Major Projects • 2024 Pavement Marking Project: Completion • Bee Branch Trail - Phase 1 Project: Completion • Camera Connections to Additional City Locations Project: Completion • Connection to Data Center Project: Phase 2 Completion • East-West Corridor/Roundabout Policy/Projects: Preliminary Design • General Aviation Apron Reconstruction Project: Construction • Heeb St. Reconstruction Project: South of Kaufmann Ave. • US 20 and Northwest Arterial Intersection Project • Relocation of Fiber Optics on US 20 Catfish Creek Bridge • Schmitt Island Community Project Trail Grant • Southwest Arterial Intelligent Transportation Systems Project: Completion • Taxiway Alpha Construction Project - Phase 2: Completion • Wildwood Dr. Bridge Replacement: Design Diverse Arts, Culture, Parks, & Recreation Experiences & Activities Management in Progress • Arts and Culture Master Plan: Report and Engagement Strategy • Chaplain Schmitt Island Amphitheater Construction • Comiskey Park Phase 2 Construction • Comprehensive Parks Master Plan • Culture Definition in Community Programming: Report • Eagle Point Park Enhancements/Reinvestment • Five Flags Civic Center Management Selection • Five Flags Facility Project: Update Report • Historic Millwork District Park: Plan Adoption • Multicultural Family Center Cultural Experiences and Programming: Report Major Projects • Eagle Valley Neighborhood Park: Completion • English Ridge Neighborhood Park: Completion • ImOn Ice Arena Dehumidification, HVAC, and Generator Project • Jackson Park Restrooms and Amenities: Design • Westbrook Neighborhood Park: Completion Partnership for a Better Dubuque Management in Progress • City Life in Marshallese or Other Languages: Implementation • Community Impact Department: Mission and Vision • Equitable Fines and Fees Work Plan • Succession Plan for Intergovernmental Relations Position EXHIBIT B MEMORANDUM OF UNDERSTANDING Page 798 of 1311 MEMORANDUM OF UNDERSTANDING Agency shall provide within the City of Dubuque the following services: 1. Further City's Goal of Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable; 2. Provide St. Mark After School; 3. Comply with City Council goals and priorities set forth in Exhibit A; and 4. Support City's efforts to be a viable, livable, and equitable community, and to encourage a wide range of participants. Page 799 of 1311 EXHIBIT C INSURANCE SCHEDULE G Page 800 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2025 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to written mutual agreement attached hereto. Page 1 of 5 Schedule G Vendors December 2024 Page 801 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors December 2024 Page 802 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: OYes E No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: ❑Yes ❑✓ No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Dyes ❑✓ No Coverage for First and Third Party breach liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: OYes 0 No Page 3 of 5 Schedule G Vendors December 2024 Page 803 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Employer's Liability Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors December 2024 Page 804 of 1311 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 5 of 5 Schedule G Vendors December 2024 Page 805 of 1311