Request approval to hire a Lead Paint Healthy Homes Inspector for the 2024 Healthy Homes Production GrantCity of Dubuque
City Council
CONSENT ITEMS # 8.
Copyrighted
August 4, 2025
ITEM TITLE: Request approval to hire a Lead Paint Healthy Homes
Inspector (Limited Term) for the 2024 Healthy Homes
Production Grant
SUMMARY: City Manager recommending City Council approval to hire a
Lead Paint Healthy Homes Inspector (Limited Term) to fill the
required role in the 2024 Healthy Homes Production (HHP)
grant.
SUGGUESTED Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Request approval to hire a Lead Paint Healthy Homes Inspector
3. Memo —Transmit 2024 HUD Grant Applications
4. 24 Lead Grant - Full Submission
5. 24 HHP Grant - Full Submission
Page 806 of 1311
Dubuque
THE CITY OF
uFA�a9a av
DuBE
13
Masterpiece on the Mississippi zoo�•*o
rP PP 2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Request approval to hire a Lead Paint Healthy Homes Inspector (Limited
Term)
for the 2024 Healthy Homes Production Grant
DATE: July 30, 2025
Assistant Housing & Community Development Director Michael Belmont is
recommending City Council approval to hire a Lead Paint Healthy Homes Inspector
(Limited Term) to fill the required role in the 2024 HHP grant.
This role is fully funded by the grant and will have no impact on the general fund.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4 szjzn"
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Sandi Folwer, Interim Housing & Community Development Director
Michael Belmont, Assistant Housing & Community Development Director
Page 807 of 1311
THE CITY OF
Dubuque
DUB E,,n
All•Awwe�iea City
Masterpiece on the Mississippi
�`P PP
zoa�•o 13
2017*20*2019
TO: Michael Van Milligen, City Manager
FROM: Michael Belmont, Assistant Housing & Community Development Director
DATE: June 16, 2025
RE: Request approval to hire a Lead Paint Healthy Homes Inspector (Limited Term)
for the 2024 Healthy Homes Production Grant
Introduction
We are Requesting approval to hire a Lead Paint Healthy Homes Inspector (Limited Term), class
code 6155-LT, for the 2024 Healthy Homes Production Grant
Background
The Housing and Community Development Department was recently awarded two new HUD
grants: the 2024 Lead and Healthy Homes Grant (24-LHH) and the 2024 Healthy Homes
Production Grant (24-HHP) . Additionally, we recently received a period of performance
extension for the 2021 LHH Grant, which now runs through November 2025, and the 2022 HHP
Grant remains active through October 2025.
Discussion
Each grant requires a dedicated Lead and Healthy Homes Inspector. The newly awarded 2024
LHH Grant includes funding for two lead and healthy home inspector positions for its entire
performance period, which runs through January 1, 2029.
Currently, we have two inspectors - one assigned to the 2021 LHH Grant and the other to the
2022 HHP Grant. When those grants conclude, these inspectors can transition into the two
funded positions under the 2024 LHH Grant.
However, to support the 2024 HHP Grant —which has a performance period through
September 1, 2028—we will need to hire one additional full-time Lead and Healthy Homes
Inspector. The salary range for this position is $49,566.40 to $64,750.40 annually. This role is
fully funded by the grant and will have no impact on the general fund.
Recommendation
We respectfully request approval to hire a Lead Paint Healthy Homes Inspector (Limited Term)
to fill the required role in the 2024 HHP grant.
CC: Cori Burbach, Interim Housing & Community Development Director
Page 808 of 1311
THE CITY OF
Dubuque
DUB E,,n
All•Awwe�iea City
Masterpiece on the Mississippi
�`P PP
zoa�•o 13
2oi7*20*2oi9
TO: Michael Van Milligen, City Manager
FROM: Michael Belmont, Assistant Housing & Community Development Director
DATE: June 27, 2025
RE: Transmit two 2024 HUD Grant Applications
Introduction
This memo is intended to provide information regarding the submission of two 2024 grant
applications in to the U.S. Department of Housing and Urban Development (HUD). While the
associated grant awards were properly routed to City Council for approval, the original
applications were not transmitted to Council prior to submission, as is typically our standard
practice.
Background
The City regularly seeks HUD grant funding to support Lead hazard control and environmental
health programming. Our established protocol includes submitting either the grant application,
or an intent to apply, to City Council for their information prior to sending them to the HUD.
Discussion
Applications for the 2024 Lead and Healthy Homes Grant and the 2024 Healthy Homes
Production Grant were submitted earlier this year. However, neither the intent to apply, nor
the applications were sent through Council for review in advance, which deviated from
standard procedure.
Importantly, when the grant applications were successful, and HUD announced the awards for
both grants, the City Council did review and approve the acceptance of those awards and the
release of funds, which allowed the City to move forward with implementation. This step
fulfilled the required formal authorization to receive and expend grant funds.
To maintain transparency, copies of the original grant applications are being provided to the
City Manager's Office with this memo.
Recommendation
No additional action is needed at this time. This memo is for informational purposes only.
Copies of both grant applications are attached for the City Manager's records.
CC: Cori Burbach, Interim Housing & Community Development Director
Page 809 of 1311
APPLICANT ABSTRACT FOR THE CITY OF DUBUQUE, IOWA.
Type of applicant
Current
Type of jurisdiction
< 3,500 occupied rental housing units
List complete Target Area
City of Dubuque, Iowa
Total Federal Amount Requested
$5,197,053
Lead Funding. LBPHC/LHRD Requested
$4,460,453
Healthy Homes Supplemental Requested
$736,600
Match Commitment
$691,888
Total Lead -Safe Units Proposed
90
Total Healthy Homes Interventions Proposed
90
This application seeks $5,197,053 in HUD funding for a 48-month Lead -Based Paint Reduction
Program in Dubuque, Iowa, which includes $736,600 for Healthy Homes Supplemental
activities. The program will be jointly administered by the City of Dubuque's Housing and
Community Development and Healthy Services Department, with $691,888 in matching funds
from Community Development Block Grants and other local sources. Dubuque faces unique
challenges as Iowa's older city and the second -oldest west of the Mississippi, including a high
percentage of National Register Eligible housing stock in the urban center, which increases the
cost associated with lead hazard control and healthy homes interventions. Additionally, deferred
maintenance issues with historic buildings will be addressed through the Healthy Homes
Supplement, while the city's location in Radon Zone 1 necessitates professional testing and
mitigation systems.
City of Dubuque, Abstract, Page 1
Page 810 of 1311
Despite a decrease in childhood lead poisoning rates, elevated blood lead levels and the presence
of lead -based hazards in homes remain significant problems in Dubuque. The City has extensive
experience with Lead Hazard Control Programs, having received eight Lead Hazard Control
Grants since 1997, with the most recent award, IALHB0073-21, running from November 2021 to
May 2025. This grant aims to improve some of Dubuque's most distressed housing, particularly
for disadvantaged families, while also strengthening neighborhood infrastructure. By leverages
significant resources and collaborating with multiple community partners, this program seeks to
create a more energy -efficient, safe and healthy community for Dubuque's children, addressing
both lead hazards and other health concerns in Iowa's oldest housing stock.
City of Dubuque, Abstract, Page 2
Page 811 of 1311
RATING FACTOR ONE.
a. IW6ance Histor.y: The City of Dubuque's Lead Hazard Control/Healthy Homes
(LHCHH) Program is steadily advancing toward its goals. To date, the program has achieved
57% of its Assessment benchmark and is nearing 30% of its completed units benchmark, with a
program completion in May 2025. While progress has been influenced by factors such as
material availability, rising costs, and contractor capacity, the program remains committed to
overcoming these challenges. One key focus is addressing the need for more contractors with
proper lead insurance, which has impacted participation. In response, the program is
implementing several proactive strategies, including targeted outreach to Housing Choice
Voucher property owners, seeking referrals from code enforcement, increasing community and
contractor meetings/engagement, and intensifying marketing efforts for multi -unit properties.
The LHCHH Program continues to offer substantial financial assistance of up to $30,000 per
home to eligible low- and moderate -income households. With these focused efforts, the City of
Dubuque is confident in accelerating progress and maximizing the program's impact as it
approaches its program completion in 2025.
b. Program Administration andMersight: (1) The City of Dubuque has successfully
managed a Lead Hazard Control Program since 1997, demonstrating a long-standing
commitment to addressing lead -based paint hazards in the community. The program's
administration is structured to ensure efficient operation and oversight. The Program Manager
(PM) has over five years of experience in lead paint inspection and public education. The PM
collaborates closely with the Project Director and a Public Health Specialist (Health Department
Liaison) through bi-weekly meetings to track progress, discuss financial matters and address
operational challenges. An experienced Housing Financial Specialist (HFS) prepares invoices
City of Dubuque, Narrative, Page 1
Page 812 of 1311
and purchase orders which are then approved by the Housing Department Director. To ensure
compliance and proper use of funds, the PM conducts monthly reviews of all expenses to verify
eligibility. An expense spreadsheet (See ATTACHMENT 1) is updated monthly to track all
financial activities in conjunction with a robust project management software. The Department
Director reviews expenses before submitting a drawdown request via the HHGMS (Healthy
Homes Grant Management System) LOCCS (Line of Credit Control System). When required or
requested, detailed documentation, including copies of all invoices for the month, is included
with the LOCCS request. The Lead and Healthy Homes Inspector will be conducting
environmental reviews for each property. This comprehensive approach to program management
and financial oversight has contributed to the program's longevity and success, having made over
1,300 units lead -safe since its inception.
(2) Program funding for projects follows a structured approach where allocations and
disbursements are tied directly to verified accomplishments. The Inspector plays a crucial role in
this process, utilizing a Payment Verification Packet (ATTACHMENT 2) to certify the
completion of each line item in the scope of work. Contractors are required to submit invoices,
for processing payments that align with the approved work documents in the payment packet. No
payment is made to the contractor without verification of work completed. Permitted work must
be approved by a Building Inspector prior to final payment.
(3) The target area is the entire City of Dubuque. The city faces significant housing challenges, in
its older neighborhoods. 61 % of the residents in these tracts have low to moderate income with
40% of the community's children residing in these areas. These older neighborhoods contain
some of the most affordable housing options for low-income populations, including a
disproportionate number of minority residents. Many families relocate to Dubuque from larger
City of Dubuque, Narrative, Page 2
Page 813 of 1311
metropolitan areas seeking housing stability, safety, education, employment, and opportunities
for asset building. City of Dubuque's program will target efforts to older, low -moderate income
areas while working in conjunction with existing city neighborhood improvement incentives and
activities. The city will aim to alleviate the cost burden for residents while addressing health and
safety issues in this unique and important housing stock.
(4) The City of Dubuque's Finance Department assigns every program a unique project number.
An activity code specific to the new Lead/Healthy Homes funds will ensure the funds are not
comingled. Oversight by the Finance and Budget Department Director and staff provides
redundant safeguards.
(5) The City of Dubuque's program is managed internally by city staff utilizing Neighborly
software. The Inspector is responsible for conducting and uploading all Environmental Reviews
to HEROS before funds are committed to projects. The program partners with the Visiting Nurse
Association (VNA), which submits monthly invoices detailing hours worked on each project.
This partnership allows for efficient tracking of services. By conducting the program operations
internally, the City of Dubuque can maintain direct control over program implementation,
financial management, and regulatory compliance.
(6) Key personnel include a Project Director, Health Department Liaison and a Program
Manager responsible for this grant only, two Lead Inspector/Risk Assessors, and one Fiscal
Officer (Housing Financial Specialist). Current Lead/HH Program staff listed will transition to
the new grant after completion of existing grant. When needed, other lead -certified staff will be
available to assist with coordination and efficiency. (Resumes are ATTACHMENT 3)
Name & Title Description of Duties
Alexis Steger, Housing Referral source, Financial/LOCCS Draw request review, (Project
Director (5% Director)
City of Dubuque, Narrative, Page 3
Page 814 of 1311
Mary Rose Corrigan,
Health outcomes, Health contact, EBL management, program
Public Health Specialist
oversight, community & health care provider, education (Health
7%
De artment Liaison
Christina Schneider,
HUD Contact, reporting, financial & performance tracking, LOCCS
Program Manager
draws, inspection report & work specification review, contract
100%
signing, outreach & education, sustainability
Kelly Davis Lead/HH
Lead Inspection/Risk Assessment, Healthy Homes Assessment, Tier
Inspector (95%)
II Environmental Reviews, develop scope of work, 106's, bid
process, project management, trainin & contractor liaison
Ragan Griffin
Lead Inspection/Risk Assessment, Healthy Homes Assessment, Tier
Lead/HH Inspector
II Environmental Reviews, develop scope of work, 106's, bid
86%process,
project management, trainin & contractor liaison
Tami Conzett, Housing
Waiting List management, application/intake, eligibility
Financial Specialist
determination, file maintenance, document prep, draw and match
(100%)
monitor, relocation coordinator, payment oversight, scheduling,
Section 3, Lead Safe Registry Fiscal Officer
(7) The current PM, Christina Schneider, who is an Iowa certified Lead Abatement Contractor
and Lead Inspector/Risk Assessor will transition to the new grant to begin start-up.
c. Sub recipient and Sub grantee: (1) The Dubuque VNA (UEI: FKYCGJLBSMF6), a non-
profit public health services organization, provides Home Advocacy staff for program
participants as well as community outreach and education. The VNA Home Advocate conducts
an in-depth assessment of the participant's health, social capital, economic state, education and
built environment. By considering the family's social determinants of health, the Advocate can
prioritize challenges in a way that enhances resilience and strengthens families and
neighborhoods. Additionally, the VNA offers lead testing for children within the program and
throughout the community, alongside nursing case management for elevated blood lead levels
(EBLs).
(2) The key personnel from partnership are (See ATTACHMENT 4 for resumes):
Name & Title
Description of Duties
Stacey Killian,
Provides oversight of the partnership, authors and executes the Program
Director
Contract and provides community outreach and education.
Michelle
Primary VNA lead staff nurse, provides BLL testing to all children under
Zurcher, RN,
six of participating families, provides the CLPPP services, provides
BSN
City of Dubuque, Narrative, Page 4
Page 815 of 1311
medical case management, home visits for EBL children, medical, dental,
and social service referrals, community outreach/education.
Amy Smith Liaison between health/social services and Program participants to link
Home Advocate community services and improve the quality and cultural competence of
service delivery, Assesses health, safety, social, & relocation needs.
d. Partnerships: (1) Dubuque's program is integrated within the Housing and Community
Development Department, working closely with the city's code enforcement, housing authority
and community development initiatives. This integration is both organic and deliberately
cultivated to maximize efficiency and effectiveness. The program's structure ensures that Lead
and Healthy Homes staff are strategically incorporated into relevant interdepartmental teams. For
instance, the Lead Inspector is part of the comprehensive Inspection Team, while the Program
Manager participates in the Department Supervisor Team. This arrangement facilitates seamless
communication and coordination across different city functions.
(2) Since 1994, the Lead Hazard Control Program has worked closely with the Health
Department's Childhood Lead Poisoning Prevention Program (CLPPP) in alignment with the
Iowa Department of Health and Human Services' (IDHHS) statewide strategic plan to reduce
childhood lead poisoning. This collaborative effort focuses on primary prevention, coordinated
service delivery, and ensuring secondary prevention services. Key activities include blood lead
testing for children aged 12-35 months and all children under six years old according to IDHHS
protocol, monitoring confirmation rates for blood lead levels of 10 µg/dL or higher and raising
awareness of housing -based primary prevention measures. The partnership also provides
environmental investigations and case management for families with lead -poisoned children,
coordinates efforts between public health agencies, child service organizations, and community
groups serving children, and offers medical case management for affected children. Additionally,
the collaboration emphasizes education, outreach, and training on primary prevention strategies
City of Dubuque, Narrative, Page 5
Page 816 of 1311
and exposures related to housing and occupational lead. This comprehensive approach is
facilitated through the strong relationship between the Lead Hazard Control Program and the
Health Department, ensuring a unified effort to combat childhood lead poisoning in Iowa.
(3) Grassroots, community -based organizations play a crucial role in the success of Dubuque's
Program, which is part of the Green and Healthy Homes Initiative (GHHI), a nationwide effort to
create healthier and safer living environments. The program takes a comprehensive approach by
addressing multiple housing -related hazards simultaneously, including lead paint, moisture
intrusion, allergens, and radon. The Dubuque Visiting Nurse Association serves as the liaison for
the local GHHI chapter, which meets quarterly. This collaboration brings together various
partners including the Health Department, Sustainability Department, Fire and Police
Departments, Crescent Community Health Center, Hawkeye Area Community Action Agency,
Energy companies (Black Hills Energy and Alliant Energy), Green Iowa AmeriCorps, Dubuque
Community School District and Hillcrest Family Services. This partnership aligns with HUD's
eight Healthy Homes principles and significantly enhances the community's capacity to address
lead. To further promote lead testing and program enrollment, Lead and Healthy Homes staff
attend monthly meetings with the local Community Partnership for Protection of Children, a
coalition of over 30 community organizations.
e. Contractor Capacity and Public Private Partnerships1 (1) The current Program primarily
utilizes seven certified Lead Abatement Firms (LAF) that each have one Lead Abatement
Contractor and up to five Lead Abatement Workers (LAW). The contractors have from one year
to twenty years of experience. Four of the LAFs have secured the bulk of the projects from the
current Lead/HH Program, two of which have larger crews to complete more intense projects.
The other two LAFs have smaller crews limiting their capacity. The Program plans to expand
City of Dubuque, Narrative, Page 6
Page 817 of 1311
the contractor workforce by partnering with the local community college that offers a
construction trades track. Additional marketing will be directed to high school contacts and
career/workforce development agencies.
(2) Scholarships are provided to assist LAFs to train and certify new LAWs. In the current grant
round, assistance totaling $12,600 was provided to certify new LACs and LAWs. We will
continue to expand our contractor base and build capacity by offering scholarships and financial
assistance, along with targeted marketing, particularly for Section 3 contractors and workers.
Collaboration between social service agencies, faith -based organizations, schools, local business,
the medical community, and City departments is facilitated by quarterly meetings of the GHHI
resource group. This group is critical to creating and sustaining the infrastructure to support the
citizen health and safety priorities of Dubuque's City Council and the Lead/HH Program.
RATING FACTOR TWO. JUSTIFICATION OF APPLICANT NEED
a. Varget Area Need: The Lead/HH Program will encompass the entire City of Dubuque.
Table 1A
City of
Target
Comparison
Comparison Data
Justification of need
Dubuque Data
Area
Data
Results
percentage
Results
Pre-1978
18,852
Total Housing
25,198
75%
Housing Units
Units All
Children under
4,190
Total
59,315
7%
six (6) years old
Population
All Ages)
Low -Income
11,275
Total
24,150
47%
Families
Population of
Families
Data Point
Source of Data for Table 1A
Pre-1978
https:Hdata.census.gov/table/ACSST5Y2022.SO101?g=060XXOOUS1906
191085
Housing Units
Children under
https:Hdata.census.gov/cedsci/table?q=Dubuque%20City%20Iowa&tid=
ACSST5Y2019.50101
6
Low -Income
https://www.huduser.goy/portal/datasets/cp.html
Families
City of Dubuque, Narrative, Page 7
Page 818 of 1311
Table 1 C
Data
Year
Jurisdiction
# of children
under six (6)
in jurisdiction
# of children under
six (6) in Dubuque
tested for confirmed
EBLL
% of children
under six (6) in
Dubuque tested for
confirmed EBLL
2022
City of Dubuque
4,277
759
17.75%
Data
Year
Target Area
# of children
under six (6)
in target area
# of children under
age six (6) in target
area with a
confirmed EBLL
>=5
% of children
under age six (6) in
target area with a
confirmed EBLL
>=5
2022
1 City of Dubu ue
4,277
1 37
.9%
Data Point
Source of Data for Table 1C
# of children
under six (6) in
jurisdiction
https:Hdata.census.gov/cedsci/table?q=Dubuque%20Ciiy%2OIowa&tid
=
ACSST5Y2019.S0101
# of children
under age six (6)
in jurisdiction
tested for
confirmed EBLL
https:Hdata.idph.state.ia.us/t/IDPH-
DataViz/views/Under6AnnualTenLargestCities/CityLevelData?iframe
SizedToWindow=true&z%3Aembed=y&r%3AshoLAAppBanner=falser%
3Adisplay count=no&%3AshowVizHome=no&r%3Arender=false
# of children
under age six (6)
in jurisdiction
with a confirmed
EBLL
https:Hdata.IDHHS.state.ia.us/t/IDHHS-
DataViz/views/ Jnder6AnnualTenLargestCities/CitybyBLLLevel?ifram
eSizedToWindow=true&%3Aembed=y&%3AshowAppBanner—false&
%3Adisplay_count=no&%3AshowVizHome=no&%3Arender=false
# of children
under age six (6)
in target area
htlps:Hdata.census.gov/cedsci/table?q=Dubuque%20City%20Iowa&tid
_
ACSST5Y2019.S0101
# of children
under age six (6)
in target area with
a confirmed EBLL
(>=5 u /dL)
https:Hdata.idph.state.ia.us/t/IDPH-
DataViz/views/Under6AnnualTenLargestCities/CitybyBLLLevel?ifram
eSizedToWindow=true&z%3Aembed=y&%3AshowAppBanner=false&
oo3Adisplay count=no&r%3AshowVizHome=no&z%3Arender=false
2. Target Area Need — Narrative Response. (1) The EBLL and blood lead testing requirements
recommend all children get a blood lead test at 1, 2 and 3 years of age. Specifically, the IDHHS
and city of Dubuque's CLPPP recommend ensuring blood lead testing of ALL children between
12 and 35 months of age, along with confirmation BLL's greater than or equal to 10 µg/dL, the
IDHHS action level for case management. However, the CLPPP uses 5 ug/dL for follow up case
City of Dubuque, Narrative, Page 8
Page 819 of 1311
management. Iowa law requires children entering kindergarten to have at least one blood lead
test.
(2) The City of Dubuque follows the IDHHS EBL Case Management Protocols set forth by the
Iowa Department of Health and Human Services:
hgps://IDHHS. iowa. gov/Portals/ 1 /userfiles/ 106/Case%20Managment%2OProtocol_August2016.
pddf The Health Department and VNA Lead Nurse monitor all blood tests for Dubuque via
HHLPPS where all blood lead levels and notify our program when there is an EBL that requires
environmental intervention.
(3) Households with an EBL (5 ug/dL or greater) child under the age of six followed by
households with any child under six years will be prioritized for lead hazard control work. The
Housing Choice Voucher (HCV) program, administered through the Housing Department, assists
with prioritization by referring HCV residents with a child under 6 years via a query a pre-1977
HCV units in which children under the age of six reside. Also prioritized are households and
landlords of pre- 1978 housing utilizing other Housing Department improvement programs.
RATING FACTOR THREE. BUDGET PROPOSAL
Planning Documentation. (1) See ATTACHMENT 5 for HUD 424 CBW for Lead
Hazard Control Costs. (2) See ATTACHMENT 6 for HUD 424 CBW for Healthy Homes
Supplemental Funding. (3) Justification for requesting higher cost units: Dubuque's older
housing stock directly contributes to the historic fabric of the city, making historic preservation a
priority. This increases costs for lead hazard control, especially if components are in poor
condition and need to be replaced with historically accurate replacements to maintain the
integrity of the structure.
City of Dubuque, Narrative, Page 9
Page 820 of 1311
(4) Under the previous grant, funding was allocated to identify and control lead hazards in
housing units, particularly targeting homes built before 1978 and those in low-income and
minority neighborhoods. This involved lead hazard control activities, including lead paint
removal and stabilization, and ensuring long-term safety for residents, especially children under
six years of age. With the increased funding, the plan will scale up these activities. This will be
achieved by expanding geographic coverage to target additional high -risk areas that we
previously underserved, leveraging advanced lead detection and abatement technologies to
enhance efficiency and effectiveness, recruiting more certified lead abatement professionals to
accelerate the lead hazard control processes, and collaborating with local non -profits to leverage
additional resources and expertise.
The prior grant focused on building local capacity by training individuals in lead -safe work
practices and certifying them in EPA or state lead certification disciplines. This included training
in renovation and maintenance activities to ensure they are conducted safely and effectively. The
increased funding will allow for a more extensive training program by updating training
materials to include the latest best practices and regulatory requirements.
The previous grant included targeted outreach and education programs to inform community
members about lead hazards and prevention strategies. This involved educating property owners,
tenants and the public on the benefits and expectations of the lead hazard control program. With
additional funds, the community education efforts will be expanded by launching a larger -scale
public awareness campaign using input and resources from the city's Public Information Office.
This includes organizing workshops in collaboration with local community organizations to
provide education and resources.
Additional Match. See Match Commitment letters ATTACHMENT 7.
City of Dubuque, Narrative, Page 10
Page 821 of 1311
Match Source
Match Use
Match Amt
CDBG
direct lead hazard control (20 units at $15,000)
$300,000.00
Owner
Contribution
direct lead hazard control; 10% of project total on 60 rental
units $3,000x60
$180,000.00
In -Kind
office space & utilities ($2,500/month)
$105,000.00
In -Kind
Housing Director oversight (2 hours per week)
Health Department Liaison (3 hours per week)
Each with fringe benefits
$70,081.86
Relocation
Fee
Property owner contribution towards relocation ($200 for 60
relocations
$12,000.00
VNA
Outreach & Education 130 hours @ $56.20/hr.
$7,306.00
Local Hotels
Discount Rate @ $35.00/night for 10 nights for 50 relocations
$17,500.00
TOTAL
$691,888
PERCENT
15.51 %
Budget Justification Narrative. (1) See ATTACHMENT 8 for Lead Hazard Control cost
justification. (2) See ATTACHMENT 9 for Healthy Homes Supplemental cost justification.
Fiscal Oversight and Financing Strategy Narrative. (1) The financing strategy is a three-year
forgivable loan (one-third forgiven every year). When an applicant with eligible children applies,
their total gross family income is verified through third party documents and verifications
utilizing HUDs Part 5 Annual Income definition. Housing Choice Voucher participants may sign
a release of information for our staff to obtain their IUD-50058 from the Housing Authority to
verify income information. An inspection is then scheduled, completed, Tier II Environmental
Review is completed, the project is bid, awarded, then the property owner closes on the loan.
Required documentation is signed and notarized; Promissory Note and mortgage lien are then
filed. Rental property owners must abide by the conditions of the Program, (marketing and
renting participating units to income eligible families with preference to children under six) for
not less than 36 months. For all projects higher than $30,000, approval will be sought from the
GTR to accept the project.
(2) The PM will administer and oversee approval of the bid specs, tours, contract award, and
closing. Housing Financial Specialist, Tami Conzett, has several years of experience working in
City of Dubuque, Narrative, Page 11
Page 822 of 1311
the finance industry and can navigate the financial systems and procurement policies
competently. Additionally, the Housing and Community Development Department Director,
Alexis Steger, is a CPA and has worked as an Accountant for the City and will monitor program
financials and review/approve all LOCCS draws.
(3) Rental property owners will contribute 10% of the total Lead costs (avg. $3,000) Property
owners will provide a $200 relocation fee per unit.
(4) Each year a survey is sent to the property occupants to verify income and presence of
children. If the property owner has not abided the conditions, the loan must be repaid (pro rata).
The mortgage lien will not be released until payback is received. If a rental property is sold, the
new owners may assume the promissory note and a new mortgage is filed for the remainder of
the 36 months (starting at contract signing date).
(5) Costs will be monitored closely to ensure that averages are being maintained. The contract
will be awarded to the lowest responsible bidder, and no change orders will be approved unless
agreed upon by the Contractor, PM, Inspector, and property owner, for newly discovered issues
arising as part of the work.
Section 3 Strategy. The Program will continue to market to low-income and diverse individuals
and offer scholarships to assist with training and certification costs. All projects are advertised
on the City's website and through a text "Notify Me" service. A Contractor Open House will be
held at a local venue to promote the work through City Programs. The city partners with
Northeast Iowa Community College to promote employment opportunities to their students
completing a Construction certificate. The city has a formalized Section 3 Plan for compliance
and consistency.
City of Dubuque, Narrative, Page 12
Page 823 of 1311
�Sustainability of Fiscal Resource (1) The City of Dubuque continues to focus efforts on lead
hazard control (LHC) and healthy homes as is evident through the City Council Goals &
Priorities and noted in our Consolidated Plan (See ATTACHMENT 10 for Consolidated Plan
link, and ATTACHMENT 11 for HUD2291). The City will continue to request local CDBG
funds after the conclusion of this grant to implement LHC, although these funds are less
impactful than the HUD LHC grant. The city is developing a model to sustain Program staff to
continue LHC efforts through other funding sources and has made the Lead Inspector/Risk
Assessor position permanent. Non-CDBG funds will be requested at the end of the current grant
period to continue the LHC efforts; however, this funding cannot be requested or committed
prior to the City Council budget process preceding the fiscal year in which funds are needed.
A closer partnership with Rental Code Enforcement will help sustain LHC efforts in rental units
throughout the city. Owners of pre-1978 rental housing will be given information on Lead Safe
Renovator requirements. Ongoing education of the hazards and laws of lead -based paint is part
of the required Successful Rental Property Management course offered twice per year to rental
property owners and managers.
In addition to LHC, local resources have been allocated to prevent lead from entering the water
supply when a lead water line is replaced to update infrastructure. Replacing lead water lines
entering homes when surrounding infrastructure is being upgraded as part of City operations.
Lead water line replacement will continue to be a focus of the city until all lead water lines have
been replaced, which is estimated at 5,554 homes.
Our City prioritizes lead poisoning prevention on multiple fronts including education and
neighborhood development to keep our residents safe and healthy. Additional HUD Lead Hazard
City of Dubuque, Narrative, Page 13
Page 824 of 1311
Reduction funds will allow the City of Dubuque to continue making significant strides towards
this goal.
(2) The City of Dubuque focuses on Healthy Homes interventions through code enforcement,
CDBG-funded programs, other Federal, state, and local funding, and partnerships with other
organizations. Dubuque's CDBG allocates for housing rehabilitation, as well as the city is
currently managing a Healthy Homes Production Grant through HUD. Partnerships with Green
Iowa AmeriCorps for energy audits and interventions are also key to sustaining our progress with
Healthy Homes.
RATING FACTOR 4. EQUITY PROVISIONS
a. Racial Compositio4 - Utilizing census data, the project area is predominantly white (90%), but
our outreach and marketing efforts aim to increase the participation of minority populations. As
these efforts grow, we expect to see a more diverse group benefiting from the program.
Potential Barriers - Minority populations in Dubuque face significant housing challenges,
including limited access to affordable, quality housing and language barriers for non-English
speakers. These challenges often lead to unsafe living conditions for these communities.
Preventing, Reducing or Eliminating Barriers - To improve housing quality, we plan to invest
in rehabilitating existing homes and expanding education and outreach programs, particularly for
non-English speakers. Partnering with local colleges to offer ESL classes will help residents
better access housing resources.
Tracking Process of Efforts - The City will utilize proven methods from previous HUD grants
to track and evaluate progress. We will continuously update data to measure the effectiveness of
our efforts in advancing racial equity, with the goal of increasing safe and healthy homes for
minority populations.
City of Dubuque, Narrative, Page 14
Page 825 of 1311
b. Equity, Affirmative Marketing and Outreach - We will implement a broad marketing and
outreach strategy to ensure widespread awareness of the program benefits. This includes
collaborating with local organizations, using social media, radio, and print media, and
conducting in -person outreach at community centers and events. Our goal is to inform all
eligible individuals and ensure they can access the available opportunities.
c. Equity, Experience Promoting Racial Equity - Our organization has extensive experience
working with underserved communities through various programs tailored to their unique
needs. We have successfully improved access to affordable housing and ensured equitable
service distribution. Additionally, we have developed staff resources and training to advance
racial equity within our organization and the communities we serve. Our commitment to racial
equity is shown through our continuous monitoring and evaluation of program impacts, making
adjustments as necessary to meet the needs of underserved communities.
d. Equity, Affirmatively Furthering Fair Housigj - The City will implement strategies such as
housing trusts to preserve affordable housing and prevent displacement. Community initiatives
will be promoted to foster interaction among diverse groups. Staff will involve citizens in
projects to ensure their needs are met. Regular ongoing training will be provided to housing
providers and city staff on civil rights and fair housing laws.
- See ATTACHMENT 12 for Dubuque's formal Section 3 Plan.
City of Dubuque, Narrative, Page 15
Page 826 of 1311
Draw #
FY 19
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Account # Description
BUDGET $
Totals
FY 20 June
FY 21 July
August
September
October
November
December
December #2
JanuaryFebruary
March
April
May
June
Encum. TOTAL
Balance
61010 Wages (Direct Labor)
$ 844,535.60
$ 28,357.98
$ 8,460.38
$ 16,155.61
$ 12,553.60
$ 11,975.45
$ 11,634.29
$ 13,636.62
$ 12,549.51
$ 16,502.77
$ 17,524.68
$ 16,361.76
$ 16,364.60
$ -
$ 326031.22
$ 518,504.38
61092 Vacation Payoff
$ 3,016.60
$ 492.38
$ 3:508.98
613101PERS
$ 2,697.12
$ 798.65
$ 1,625.08
$ 1,185.08
$ 1,130.48
$ 1,098.28
$ 1,287.29
$ 1,184.66
$ 1,463.45
$ 1,654.33
$ 1,544.56
$ 1,644.80
$ -
$ 30,797.35
61320 S.S.
$ 1,915.34
$ 594.47
$ 1,182.46
$ 1,114.47
$ 874.37
$ 849.04
$ 934.07
$ 1,034.63
$ 1,150.26
$ 1,316.61
$ 1,195.14
$ 1,183.83
$ -
$ 23,236.41
61410 Health Ins
$ 6,011.21
$ 1,177.01
$ 1,209.65
$ 2,668.09
$ 1,953.09
$ 1,824.35
$ 2,070.66
$ 1,047.89
$ 1,772.20
$ 1,135.21
$ 831.50
$ 3,465.19
$ -
$ 66,466.36
61416 Life Ins
$ 31.42
$ 7.98
$ 12.88
$ 13.00
$ 13.45
$ 13.53
$ 13.55
$ 13.54
$ 12.24
$ 15.41
$ 14.90
$ 16.71
$ -
$ 307.19
61660 Physicals
$ 133.50
$ -
$ -
$ 271.50
61415 Workmans comp
$ 10,000.00
$ 7,765.74
$ 7,765.74
$ 2,234.26
62436 Parking (3) staff, 39 mos
$ 5,499.00
$ 331.00
$ 4.00
$ 23.50
$ 47.00
$ 70.50
$ 47.00
$ 47.00
$ 94.00
$ 94.00
$ 94.00
$ 94.00
$ 1,512.50
$ 3,986.50
Reimbursement
$ (121.84)
$ (121.84)
Subtotal Total Fringe Beneffs
$ 360,016.07
$ 11,119.59
$ 2,578.11
$ 3,930.07
$ 5,004.14
$ 4,018.39
$ 3,855.70
$ 4,352.47
$ 11,093.46
$ 3,680.10
$ 6,182.69
$ 120,233.21
$ 239,782.86
TOTAL Wa eslBenes
$ 1,204,551.67
$ 39,477.67
$ 11,042.49
$ 20,085.68
$ 20,574.34
$ 15,993.84
$ 15,489.99
$ 17,988.99
$ 23,642.97
$ 19,994.92
$ 21,740.24
$ 20,041.86
$ 23,039.67
$ -
$ 449,773.41
$ 754,778.26
62521 Vehicle Maintenance
$ 6,033.16
$ 412.19
$ 165.18
$ 37.18
$ 296.21
$ 157.44
$ 3,648.48
$ 2,384.68
62511 Vehicle Fuel
$ 283.93
$ 17.05
$ 25.22
$ 24.07
$ 46.32
$ 24.25
$ 45.43
$ 26.39
$ 74.99
62436 Parking - City care (2)
$ 1,660.00
$ -
$ 1,560.00
62310 Conference Registrafion
$ 2,400.00
$ 1,605.86
$ (520.00)
$ 1,764.19
$ 635.81
62310 Airfare
$ 5,400.00
$ 542.99
$ 4,857.01
62310 Per Diem
$ 2,856.00
$ 200.25
$ 2,655.75
62340 City travel
$ 1.25
61651 Meals No Overnight
$ 11.41
62310 Hotel
$ 8,028.00
$ -
$ 8,028.00
62320 Travel -City Business
$ 786.00
$ 819.70
TOTAL Tavel Costs - Stafl
$ 26,277.16
IS 2,987.97
$ (502.95)1
$ 25.22
$ 24.07
$
$ 211.50
$
$ 24.25
$
$ 82.61
$ 322.60
$ 232.43
$ 6,988.27
$ 19,288.89
62611 XRF Analyzer
$ 15,580.04
$ -
$ 16 830.00
62611 XRF Analyzer Resourcing
$ 5,240.00
$ 3:247.48
$ 1,992.52
62611 XRF Analyzer Battery Packs
$ 100.00
$ 47.90
$ 24.95
$ 124.10
$ (24.10)
TOTAL Equipment
$ 20,920.04
$
$
$
$
$
$
$
$ 47.90
$
$ 24.95
$ 19,201.58
$ 1,718.46
62010 Office Sup.
$ 3,000.13
$ 29.94
$ 7.19
$ 251.15
$ 32.15
$ -
$ 923.73
$ 2,076.40
71110 Misc. Office Sup.
$ 70.00
$ 108.02
$ 35.60
$ 774.72
71124 Tablet
$ 2,050.00
$ -
$ 2,050.00
71124 Computer
$ 9,200.00
$ 4,300.69
$ -
$ 4,313.68
$ 4,886.32
TOTAL Supplies & Materials
$ 14,250.13
$ 4,330.63
$
$ 70.00
$
$
$ 115.21
$
$ 35.60
$ 251.15
$ 32.15
$ 6,012.13
$ 8,238.00
62764 Lead Hazard Reduction
$ 1,493,500.00
$ 32,752.18
$ 17,240.68
$ 27,567.90
$ 18,603.08
$ 32,357.50
$ 13,510.25
$ 84,810.00
$ 22,432.00
$ 6,552.50
$ 13,705.00
$ 35,024.60
$ 429,964.10
$ 1,063,535.90
62761 Contracted Service VNA
$ 58,800.00
$ 1,444.41
$ 1,870.90
$ 1,139.06
$ 1,621.60
$ 3,310.89
$ 1,350.40
$ 1,047.77
$ 1,527.56
$ 32,485.67
$ 26,314.33
TOTAL Subcontracts Coal
$ 1,552,300.00
$
$ 34,196.59
$ 17,240.68
$ 27,567.90
$ 20,473.98
$ 33,496.56
$ 15,131.85
$ 3,310.89
$ 84,810.00
$ 22,432.00
$ 7,902.90
$ 14,752.77
$ 36,552.05
$ 462,449.77
$ 1,089,850.23
62011 Uniforms
$ 800.00
$ 301.93
$ 35.96
$ 132.00
$ 5.00
$ 127.60
$ 620.11
$ 179.89
62030 Postage & Fed Ex
$ 6,300.00
$ 219.06
$ 8.00
$ 1.90
$ 4.21
$ 10.90
$ 7.81
$ 1.69
$ 34.85
$ 1.56
$ 4.10
$ 9.42
$ 1,135.14
$ 5,164.86
62031 Processing Materials
$ 504.00
$ 12.58
$ 12.58
$ 491.42
62090 Printing
$ 2,100.00
$ 396.50
$ 562.60
$ 1,537.40
62110 Copying/Reproduction
$ 2,100.00
$ 31.45
$ 0.03
$ 0.56
$ 0.68
$ 1.83
$ 0.98
$ 0.62
$ 3.14
$ 5.13
$ 2.66
$ 2.74
$ 143.50
$ 1,956.50
62130 Advertising & Outreach
$ 7,360.00
$ 1,232.99
$ 1,700.00
$ 75.00
$ 625.12
$ 625.12
$ 7,538.44
$ (188.44)
62360 Training -Staff
$ 20,015.00
$ 5,033.06
$ 264.00
$ 30.00
$ 1,010.00
$ 14,964.72
$ 5,050.28
62360 Training - Other Capacity
$ 12,600.00
$ 7,700.00
$ 12,600.00
$ -
62421 Telephone & Cell Usage
$ 8,400.00
$ 735.56
$ 146.48
$ 142.98
$ 145.64
$ 142.69
$ 143.34
$ 140.75
$ 141.34
$ 143.91
$ 255.93
$ 197.63
$ 3,820.83
$ 4,579.17
62667 Data Services
$ 30.46
$ 13.89
$ 13.17
$ 13.82
$ 12.42
$ 12.67
$ 11.32
$ 11.60
$ 12.36
$ 10.90
$ 12.24
$ 290.48
72418 Telephone Related
$ 149.99
$ 149.99
$ 149.99
$ 449.97
73112 Relocations
$ 64,000.00
$ 5,800.05
$ 930.71
$ 2,416.02
$ 503.70
$ 571.15
$ 1,456.84
$ 3,895.23
$ 39.02
$ 3,272.39
$ 3,178.86
$ 3,140.32
$ 34,770.73
$ 29,229.27
62729 Dust Wipe Testing
$ 37,500.00
$ 117.00
$ 208.00
$ 439.00
$ 524.00
$ 195.00
$ 685.46
$ 312.00
$ 205.00
$ 350.00
$ 8,707.13
$ 28,792.87
Other Misc (Pollution Insurance,
62208 Audit & Legal Fees)
$ 20,000.00
$ 2,440.02
$ 600.00
1
1
1
1 $ 16,795.07
$ 3,204.93
TOTAL Direct Costs
$ 181,669.00
$ 15,564.07
$ 7,980.05
$ 1,532.01
$ 3,132.69
$ 938.05
$ 2,181.57
$ 1,621.64
$ 6,801.631
$ 1,455.07
$ 3,645.35
$ 3,760.04
$ 5,268.84
$ 102,411.30
$ 79,257.70
62764 Healthy Homes Loans
$ 576,000.00
$ 11,953.96
$ 9,976.50
$ 4,224.00
$ 7,085.00
$ 8,999.00
$ 1,350.00
$ 19,240.00
$ 9,875.00
$ 3,725.00
$ 6,600.00
$ 19,675.00
$ 149,127.86
$ 426,872.14
72515 Healthy Homes Equipment
$ 5,000.00
$ 29.99
$ 121.96
$
$
$ 289.00
$ 1,263.94
$ 3,736.06
TOTAL Health Homes Su lemeni
$ 581,000.00
$
$ 11,983.95
$ 9,976.50
$ 4,345.96
$ 7,085.00
$ 8,999.00
$ 1,350.00
$ 19,529.00
$ 9,875.00
$ 3,725.00
$ 6,600.00
$ 19,675.00
$ 150,391.80
$ 430,608.20
TOTAL BUDGET COSTS/ACTUAL
$ 3,580,968.00
$ 62,360.241
$ 64,700.13
1 $ 48,929.99
$ 55,644.96
$ 44,490.87
$ 60,493.83
$ 36,092.48
$ 53,392.24
$ 84,810.00
$ 54,008.14
$ 37,096.10
$ 45,477.27
$ 84,824.99
$
$
$ 1,197,228.26
$ 2,383,739.74
Rating Factor 1, Attachment 1, Page 1 Page 827 of 1311
THECITY OF City of Dubuque
DUB E Lead and Healthy Homes Program
Masterpiece on the Mississippi Contractor Payment Packet
Client Name: Jane A. Smith
Address: 1234 Main Street
Contractor: Lead Abatement Construction, LLC
LEAD AND
HEALTHY HDMES
PRUGHAM
Request 1 Request 2 Request 2 Request 3 Request 3
CITY Contractor Cost Contractor Cost Lead Request 1 HH Lead HH Lead HH
ROOM 1: PORCH
Window Sash - Replace window sashes with vinyl replacement windows. Remove sash balances
1 and insulate weight pockets. Side C
1
400
2 Window Sill - Strip window sills/prime & paint. Side C
1
100
3 Window Casing - Wet scrape/wet sand window casings/prime & paint. Side C
1
100
ROOM 3: BEDROOM
Door - Strip impact surfaces of doors and wet sand/wet scrape remainder of both sides of
5 door/prime & paint. Side D
1
200
6 Door Casing - Wet scrape/wet sand door casing/prime & paint. Side D
1
100
Walls - Wet scrape/wet sand/repair all holes & cracks in walls A,B,C, & D/prime & paint. Inside
7 closet.
4
500
8 Window Casing - Wet scrape/wet sand window casings/prime & paint. Side B
1
100
Window Sash - Replace window sashes with vinyl replacement windows. Remove sash balances
9 and insulate weight pockets. Side B
1
400
ROOM 4: BATHROOM
ROOM 5: PORCH
Door - Strip impact surfaces of doors and wet sand/wet scrape remainder of both sides of
10 door/prime & paint. Side D (Door to basement)
1
200
11 Install code compliant railing to basement
1
F 300
ROOM 6: LAUNDRY
ROOM 7: KITCHEN
Walls - Remove plaster where previous water damage occurred. Install drywall, tape,prime &
13 paint. Side C and ceiling.
2
400
Window Sash - Replace window sashes with vinyl replacement windows. Remove sash balances
14 and insulate weight pockets. Side D
1
400
15 Baseboard - Wet scrape/wet sand baseboards/prime & paint. By stairs side B & D
2
100
16 Stairs - Wet scrape/wet sand stair stinger/prime & paint. Side B & D
2
700
ROOM 8: DINING ROOM
17 Window Jamb - Strip window jambs/prime & paint both interior and exterior. Side D 1 1 1 300
Rating Factor 1, Attachment 2, Page 1 Page 828 of 1311
Request 1 Request 2 Request 2 Request 3 Request 3
CITY Contractor Cost Contractor Cost Lead Request 1 HH Lead HH Lead HH
Window Sash - Replace window sashes with vinyl replacement windows. Remove sash balances
18 and insulate weight pockets. Side D 1 400
ROOM 9: BEDROOM
Window Sash - Replace window sashes with vinyl replacement windows. Remove sash balances
19 and insulate weight pockets. Side A 1 400
ROOM 10: ATTIC
ROOM 11: ATTIC
ROOM 12: BEDROOM
Window Sash - Replace window sashes with vinyl replacement windows. Remove sash balances
ROOM 13: BASEMENT
21 Have eeFtifiFed professional rpmevp 9F encapsulate the asbetes tape an et wArk in basement.
A
Door - Strip impact surfaces of doors and wet sand/wet scrape remainder of both sides of
22 door/prime & paint. Side C
1
200
23 Door Casing - Wet scrape/wet sand door casing/prime & paint. Side C
I 1
100
EXTERIOR:
24 Install new vinyl siding. Color of owners choice. Side B,C,D.
3
7800
25 Window Sill - Wet sand/wet scrape window sills/prime & paint. Side B Location 1, 2
2
200
27 Install gutters where missing. Side A,C. Install gutter extensions to drain away from home.
1 2
700
OTHER:
28 Permits required to complete work (Building, Engineering, etc.)
1
200
29 Install carbon monoxide detector (see attached sheet)
1
75
Material costs for containment, PPE, signage, proper disposal, etc. to comply with lead -safe
30 work practices
1
1200
31 Clean complete home to meet Lead clearance and pass clearance
1
1200
PPM Bond: Required if bid is over $25,000
1 1
1 0
$ LEAD $ HH
ADDENDUM TOTAL $ 16,100.00 1 $ 1,475,00
ADD:
32 • Wet scrape/wet sand/repair all holes & cracks in ceiling/prime & paint Bedroom 3
1
400
33 Install soffit and facia. Side A, B, C, D
4
3000
34 Remove door side B and box in so siding can be installed on top of it. -Exterior
1
200
MODIFY:
4 Add window now to include Side A Location 1,2 & 3.
31
1800
26 Update qty to include additional window.
111
1100
Total Addenda 3100 3400
Total original and addenda $ 19,200.00 $ 4,875.00
Rating Factor 1, Attachment 2, Page 2
0 0 0 0 0 0
Page 829 of 1311
Request 1
QTy Contractor Cost Contractor Cost Lead
Subtract 10%for retainage. Full payment will be made upon completed Abatement Report
Total
The contractor's signature below certifies that the identified work was completed in a workmanlike
manner. The inspector's signature certifies this work was visually inspected and found to be satisfactory.
Contractor Signature
Inspector Signature
$0.00
$ 19,200.00 $ 4,875.00 $0.00
Request 2 Request 2 Request 3 Request 3
Request 1 HH Lead HH Lead HH
$0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
Date
Lead
HH
Total Request
Request 1
$0.00
$0.00
$0.00
Request 2
$0.00
$0.00
$0.00
Request 3
$0.00
$0.00
$0.00
Rating Factor 1, Attachment 2, Page 3 Page 830 of 1311
1234 Main Street
Jane Smith, Owner
Lead Abatement Construction, Contractor
Lead & Healthy Homes Program
Lead
Healthy
Homes
GRAND
TOTAL
HUD Lead & HH Program
Owner Contribution
AMOUNT
AMOUNT
Other
$ 19,200.00
$ 4,875.00
$ 24,075.00
$ -
$ -
$ -
$24,075.00
INITIAL CONTRACT
$19,200.00
$4,875.00
Change
Order
Date
1
2
3
Sub -Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL
CONTRACT
19,200.001
4,875.001
24,075.00
Payment
Date
1
2
3
Payment Sub -Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Balance Remaining
$19,200.00
$4,875.00
$24,075.00
$0.00
Percent Paid Out
0%
0%
of
Rating Factor 1, Attachment 2, Page 4 Page 831 of 1311
csrRe
MARY ROSE CORRIGAN, RN, M.S.N.
City of Dubuque Health Services Department
City Hall Annex, 1300 Main Street
Dubuque, Iowa 52001
Work: (563) 589-4181
Fax: (563) 589-4299
Home: 2398 Beacon Hill Drive, (563) 582-7666
mcorriga@cityofdubuque.org
GOAL To obtain a position which utilizes my public health, nursing and managerial education and
skills.
EDUCATION Mt. Mercy College, Cedar Rapids, IA
Bachelor of Science in Nursing, May 1985
Clarke College, Dubuque, IA
Masters of Science in Nursing, Nurse Educator, May 2004
JOB CITY OF DUBUQUE HEALTH SERVICES DEPARTMENT
EXPERIENCE 1989 - Present - Public Health Specialist
Manage the activities of the City's Health Services Department, including food inspection,
nuisance enforcement, swimming pool/spa inspection, animal control and private sewage
system inspections. Performed communicable/infectious disease investigation and follow-
up, health education (Radon, food sanitation, lead, AIDS, etc.), grant writing and reporting,
community health planning, school immunization audits and unsanitary housing inspections.
Co -directs the City's Childhood Lead Poisoning Prevention Project in conjunction with the
Housing Services Department. Coordinates the Urban Deer Management Program.
Administers community and State contracts and Memorandums of Understanding for the
provision of public health services. Provides community education through multi -media
(billboards, radio PSA's, bus signs, newspaper ads, displays, brochures, flyers, articles,
presentations, etc. on a variety of current public health issues.
Policy Development:
Developed City ordinances and updates for:
■ Potentially vicious animal ordinance, 10/01
■ Dangerous animal ordinance
■ Nuisance ordinance, 5/98
■ Tattoo ordinance, `92, and 7/2008
Coordinated the Board of Health transition team for the dissolution of the City Board of
Health.
Staff for City's Environmental Stewardship Advisory Council
Developed/implemented plan to assess City for homes not connected to public sanitary
sewer and developed strategy for their connection in accordance with City Ordinance.
Chaired:
■ Chaired Steering committee for "Healthy Dubuque 2000". Supervised consultant assigned
to the project.
■ Participated in formulating and distributing County Pediculosis Plan
■ Iowa Department of Public Health (IDPH) Communicable Disease Task Force (to revise
rules and regulations
■ IDPH AIDS Task Force
■ HIV/AIDS Community Planning group, 1994-1996
1985 - 1989 - Environmental Sanitarian
Responsible for licensing and inspection of all food service establishments, nuisance
enforcement, including weed, garbage, junk, rat, sewage, air pollution and other
miscellaneous complaints.
Page 832 of 1311
GRANT APPLICATIONS FUNDED
Iowa Cancer Consortium grant ($7,000), 06/2016
HUD Lead -based Paint Hazard Control grant ($3.2 mil), 11 /2015
HUD Lead -based Paint Hazard Control grant ($2.9 mil), 12/2007
HUD Lead -based Paint Hazard Control grant ($2.4 mil), 10/2003
HUD Lead -based Paint Hazard Control grant ($3.6 mil), 10/96
IDPH Childhood Lead Poisoning Prevention Program grant (startup grant - $55,000), 7/94
IDPH Tobacco Cessation funds, ($45,818), 3/01
Richard Kent -Hoffman Foundation ($5500), 1999
Dubuque Racing Association for Healthy Dubuque 2000 ($5000), 1996
AIDS Prevention ($27,500), 1999
Smoking Cessation ($5000)
Radon Awareness ($1500), 1998 -
NEW PROGRAMS ESTABLISHED
Swimming pool/spa inspection program
Grocery store inspection program
Childhood lead poisoning prevention program
Encephalitis surveillance program
HIV/AIDS case manager
Urban Deer Management Program
Tattoo/tanning facility inspection program
CONTINUING
EDUCATION/CERTIFICATIONS
March 2000 Certified as an Iowa Lead -based Paint Inspector
December 1997 Certified as an Iowa Lead Risk Assessor
1996 Dale Carnegie Course
May 1993 Childhood Lead Poisoning Prevention School Jefferson County Health Dept.
Louisville, KY
March 1993 Lead Paint Abatement HUD Guidelines Course Leadtec Services, Inc.
June 1991 Certified Pool/Spa Operator
January 1989 Radon Measurement Certification Course, Iowa State University
September 2008 National Health Homes Conference, Baltimore
August 2009 National Association of Community Health Centers
PROFESSIONAL ORGANIZATIONS
National Environmental Health Association, 1990 - present
Iowa Environmental Health Association, 1990 - present
Iowa Public Health Association, 1989 - present
American Public Health Association, 1990 - present
Iowa Association of Local Public Health Agencies, 1991 - present
National Association of City and County Health Officials, 2000 - present
COMMUNITY INVOLVEMENT
City of Dubuque Speakers Bureau
American Red Cross Dubuque Area Chapter, Board of Directors - 1989 - 1994
American Red Cross Dubuque Area Chapter, Nominating Committee, 1999 - 2003 Page 833 of 1311
American Red Cross Dubuque Area Chapter, Service Delivery Committee, 1998 - present
Women in Management Board of Directors, 1991 - 1994, member 1989 - 2000
Dubuque County Society for Special Needs - 1989 - 2001
Dubuque Regional AIDS Coalition, Treasurer - 1989 - 2000
Dubuque Rescue Mission - Free Medical Clinic Volunteer
Little Cloud Girl Scout Council, Board of Directors - 1993 - 2001
American Heart Association, Dubuque County Board of Directors, 2000 - 2001
Dubuque Community School District Student Services Advisory Committee
Finley Hospital Women's Health Advisory Committee, 1998 - present
Iowa Department of Public Health Director's Advisory Committee, Co-chair, 1999 - present
Bi-hospital Infection Control Committee member
Mercy Medical Center's Public Policy and Community Relations Committee
Hillcrest Health Advisory Committee
Crescent Community Health Center, Vice -President, Secretary, Board of Directors 2004-2008
Board Chair, 2009 -
Dubuque County Empowerment Board, 1997 - present
March of Dimes local board member, 2004 - 2009
University of Iowa College of Public Health Advisory Board, 2004- present
Mercy Medical Center Community Benefit Grant Review Committee
Dubuque County Public Health Preparedness Committee - 2002 - present
PRESENTATIONS
Governor's Conference, A Barn Raising for Public Health, 1999
■ Childhood lead poisoning, 1997
■ Healthy Dubuque 2000
Iowa Hospital Association Conference, 1997
■ Healthy Dubuque 2000
Numerous nursing continuing education presentations on public health topics
PUBLICATIONS
Numerous City Focus articles
Julien's Journal, Transitioning Public Health in Dubuque County, May 2000
Julien's Journal, One Board of Health, Two Health Departments, May 2002
And others
Page 834 of 1311
CERTIFICATION
Alexis M. Steger, CPA
9466 Royal Wood Drive
Peosta, IA 52068
Phone: (563) 580-2947
Email: asteger@cityofdubuque.org
Certified Public Accountant May 2017
Iowa Board of Accountancy
PROFESSIONAL EXPERIENCE
City of Dubuque, Iowa
Housing & Community Development Director June 2017-Present
• Supervise six divisions of employees
• Manage HUD Section 8 Programming
• Develop community engagement strategies
Senior Budget Analyst June 2015-Present
• Performance measure management and implementation
• Co -lead a team to identify specific outcomes for city council review
o Developed a training for leadership team to understand outcomes versus
outputs or inputs
• Complete data analysis in several software programs for performance measures,
project management, and grant reporting
• Created a City Comparison Report comparing full-time equivalent employees
across Iowa's top 10 cities.
• Creating efficiencies and effectiveness throughout the city
o Collaborate with departments to create a ranking system for capital
improvement projects
o Collaborate with several departments to establish opportunities for
cross -training and blended work assignments.
o Facilitated a pay period change with unions to enact one universal city
pay period
• Capital improvement program coordination across 33 divisions
• Cross -departmental coordination of enterprise fund management
• Provide data for long-range financial planning
Confidential Account Clerk January 2013-June 2015
• Presented complex financial information to state and local partners
• Created data analysis worksheets to assist with grant reporting
• Worked with seven different agencies to secure and maintain funding sources
• Reported to the State Flood Mitigation Board on progress and developed
amendments to the funding agreement as required.
Crescent Electric Supply Company — East Dubuque, IL
Accounting Assistant October 2010-November 2012
• Managed profit sharing program
o Prepared statistical data and reports for profit sharing program
• Developed a Purchase Card system to decrease costs and save employee time
• Created an internal corporate audit procedure
o Designed reports for the Board of Directors
o Identified policy updates and presented to the Board of Directors
Page 835 of 1311
Alexis M. Steger, CPA
9466 Royal Wood Drive
Peosta, I.A. 52068
Phone: (563) 580-2947
Email: asteger@cityofdubuque.org
PROFESSIONAL EXPERIENCE
EDUCATION
Substance Abuse Services Center — Dubuque, IA
Business Manager October 2009-April 2010
• Analyzed schedules for efficiency of recorded billable hours
• Identified agency outcomes to report to United Way
• Supervised a team of 26 full-time employees, 4 part-time employees and several
independent contractors
Crescent Electric Supply Company — East Dubuque, IL
Corporate Auditor January 2008-October 2009
• Assisted management with analyzing the effectiveness of operating procedures
• On -boarded newly acquired locations with a team of training personnel
• Audited operating and financial procedures across 125 locations
South University
Master of Business Administration June 2009
University of Wisconsin — Platteville
Bachelor of Science — Criminal Justice May 2006
• Chancellor and Dean's List, Liberal Arts and Education
COMMUNITY INVOLVEMENT
MEMBERSHIPS
Luther Manor Communities
Executive Board of Directors, May 2016-Present
• Oversee a $14 million expansion, including the hiring of new management
• Authorize loans and manage employee compensation
Lord of Life Lutheran Church
Treasurer, February 2016-Present
• Maintain financial records and ensure viability of the church
Supervise employees
Collaborate with six other Lutheran Churches to provide services and discuss
issues with the community
CASA for Children, Inc
Court Appointed Special Advocate Coach, June 2013-June 2017
• Oversaw court appointed advocates in Dubuque County
• Met with community resource providers to address community issues
• Presented and made recommendations for the care of children to the juvenile
court judge
Government Finance Officers Association 2013
International City/County Management Association 2013
Council of Development Finance Agencies 2014
Page 836 of 1311
Seasoned Architectural Production Manager adept at developing and producing complete construction
documentation. Proficient at interpreting and implementing Architects design intent. Knowledgeable in
current construction codes, methods and standards. Experienced leader with 32-year history in field.
Self -guided, clear communicator, decision maker and problem solver.
Work History
Education
Assistant Housing and Community Development Director
Building Code Official March 2021- Present
City of Dubuque, Iowa
• Oversight and management of Inspection and Construction services
• Oversight of Rehabilitation and Home Purchase Programs
CAD Manager, Principal - 1992 — 2020
Larrison & Associates Architects, Davenport, Iowa
• Lead production for all phases of Architectural Projects from Concept to
Project Closeout.
• Develop structural design concepts and work closely with structural
engineers for implementation.
• Worked closely with Architects, Interior Designers and MEP Consultants
• Devise and implement strategies for project documentation.
• On -site construction observation and coordination of various project types
and sizes.
Owner - 1995-Present
Belcad, Inc., Dubuque, Iowa
• Drafting Services Company
• Architectural & Structural CAD Production
• Structural Steel Detailing
Associate of Applied Science
ITT Technical Institute - Tampa, FL
Architectural And Building Technology
Community Involvement
Boards and Commissions:
• Secretary - Dubuque Community Ice and Recreation, Inc. (DICE)
DICE is the 501(c)3 non-profit that was the lead developer and currently manages
the Mystique Community Ice Center in Dubuque.
• Dubuque Zoning Advisory Commission
• Dubuque Airport Zoning Commission
Past Boards:
• Dubuque Youth Hockey Association. Past President
• St. Joseph the worker Church Building Committee
• Dubuque Independent League Baseball
Projects
Actively involved in the successful completion of over 280 Educational, Healthcare,
Correctional, Municipal, Religious, Office, and Sports Arena Projects.
Recent Project Highlights:
• MidAmerican RecPlex, West Des Moines
268,000 Sq Ft. Sports Complex Including Ice and Soccer fields
• Davenport Central High School
900 Seat Auditorium - 8 lane Competition Pool
• Mystique Community Ice Arena
• Scott County Jail Additions and Remodel
Skl
Page 837 of 1311
Christina M. Schneider
Professional Summary
9224 495 Ave Miles, IA 52064
Cell(563)593-3063—clkschneider@yahoo.com
I'm a dedicated individual that supports community, families, and agencies. I work with numerous agencies to support a comfortable
and safe environment for families to live. I'm constantly prioritizing in a fast pace environment.
Proficiencies
Customer Relations Organization
Written and Verbal Communications Leadership Ability
Experience
City of Dubuque
Grants Program Manager
March 2024 — Present
Supervise the Lead Inspector and Intake Specialist to ensure the program processes are followed. Plan community outreach
opportunities to educate people about lead safety and how the Grant can improve the safety of children. Utilize software to
complete reports for HHGMS and Loccs reporting to HUD. Communicate with the HUD GTR to make requests i.e. high cost units,
regulation clarifications, reporting issues.
City of Dubuque
Lead/Rental Inspector
May 2019 —March 2024
Use an XRF gun to measure the presence of lead surfaces on a property. Inspect for Healthy Homes standards using common
principals, write bid specs, and prepare documents for State Historic Preservation Office. Work with home owners, landlords,
tenants, contractors, and staff to make homes lead safe while following lead safe work practices. Inspect rental property for
International Property Maintenance Code Violations and work with landlords to ensure the property is code complaint.
JC Schneider LLC
Secretary/Treasurer
August 2007 - Present
Measure floor area, calculate square yards, figure amount of product to order, and compute a price estimate for floor covering.
Complete orders, total customer bills, and pay company invoices. Figure quarterly sales tax, itemize company income taxes, and pay
taxes. Maintain accurate records on Excel spreadsheet and Word documents. Communicate with distributors, customers, and
employees. Prepare surface for installation.
City of Clinton
Building & Neighborhood Services Inspector
September 2003 — December 2014
Inspect properties for safety compliance such as structural, electrical, and venting issues. Work with tenants and landlords to ensure
the dwelling is brought into compliance. Utilize the State Laws to provide families with a safe place to live. Clearly document all
findings and record all communications on a computer data base. Schedule approximately 100 biennial inspections monthly. Scan
and file the completed reports. Communicate and schedule contractors for abatement procedures. Bill property owners for
abatement work. Record a list of properties, including all work performed, for City Council to approve and County Assessor/Treasure
to assess to property taxes.
Education
Buena Vista University — Bachelors in English, Religion, and Philosophy
Page 838 of 1311
T: 563.690.8064 E: kellydavis8064@gmaii.com
EXPERIENCE
Lead Inspector/Risk Assessor City of Dubuque
02/20-Present Dubuque, Iowa
www.cityofdubuque.org
Perform field inspections and investigation work to ensure compliance with contract agreements and
government regulations. Conduct risk assessments for possible lead exposure. Provide oversite and
guidance to contractors. Utilize Microsoft Office software and other platforms. Prepare reports and
related documentation. Problem solving. Maintain relationships with clients, supervisors, and public. Perform
sampling and testing onsite both interior and exterior of homes. Maintain department records. Use
different tools and instruments during inspections. Collaborate with community agencies.
Property Manager GRTD Rentals/JHTD Plaza Properties
05/12-02/20 Dubuque, Iowa
www.grtdrentals.com
Manage over 450 units including both commercial and residential. Process rental applications (verification
of employment, background check and references). Schedule and show properties to prospective tenants.
Receive and track rent money. Run weekly and monthly reports. Communicate with tenants to address any
needs and concerns that they may have. Receive maintenance requests and send to appropriate people.
Keep rental software and website up-to-date. Inspect units to ensure they are ready for new tenants.
Create floor plans and choose finishes for remodeling projects. Coordinate estimates for different tasks
from many vendors. Appear in court when necessary. Use Microsoft Office Programs and Buildium Rental
Software.
Client Relations
12/11 — 12/17 The New Eagle Group
www.TheNewEagleGroup.com Dubuque, Iowa
Customer service for 5 businesses. Help all clients when they enter office. Answer multiple phone lines,
schedule appointments, hand out tax returns, and take payments. Maintain office supplies and order when
necessary, resolve any issues regarding computers, printers, and phones. If needed schedule repair
technicians. Insurance customer service for New Eagle Insurance. Take headshot photos for new
employees. Design and order business cards for all employees. Design marketing materials.
Use ProSeries tax software and Microsoft Office programs.
Photographer/Owner Studio D Photography
01105 — Present Dubuque, Iowa
www.KellyDavis.biz
Photograph weddings and other portrait sessions. Run all aspects of the business including bookkeeping,
sales, marketing, and customer service. Use Adobe Photoshop and Lightroom software.
Equipment and Supply Manager Hawkeye Community College
09/04 — 1 1 /1 1 Waterloo, Iowa
www.hawkeyecollege.edu
Operate and maintain the photography program's studios, labs, and equipment. Supervise and schedule
work-study students. Inventory control and record keeping. Purchase and maintain supplies and
equipment for department. Generate daily and monthly reports. Repair equipment as needed.
Page 839 of 1311
Problem solving. Receive donations for program. Coordinate photography related college activities and
events. Give tours to prospective students. Mix chemicals for darkrooms and film processing. Other
general office duties. Use Microsoft Office Suite and library circulation software.
EDUCATION
Associate in Applied Arts Hawkeye Community College
05/02 Waterloo, Iowa
General Studies University of Northern Iowa
Cedar Falls, Iowa
LICENSES/CERTIFICATIONS
Real Estate License, State of Iowa
Insurance License in State of Iowa, Personal Lines
Certified Professional Photographer, Professional Photographers of America
Page 840 of 1311
Ragan Griffin M.A.
2910 Wildwood Drive, Dubuque, Iowa 52001;
608-622-8226; raganschumacher(cr�,gmail.com
Education:
Chaminade University of Honolulu Honolulu, HI
Studied Criminal Justice and Biology Sept 1999 — May 2000
University of Wisconsin Platteville Platteville, WI
Bachelor of Science — Criminal Justice May 2003
n Bachelor of Science — Psychology May 2003
➢ Conducted Undergraduate Research
o Effects of Sex and Attractiveness of Victim and Defendants on Guiltiness in a Sexual Assault
Chicago School of Professional Psychology Chicago, IL
D Master of Arts — Forensic Psychology May 2005
Career Summary:
During my career I have worked in client centered settings with client services as the focus. I have worked with
diverse populations in diverse settings. I have worked with communities and community partners in building
relationships within the community. During my career I have prided myself on getting to know everyone I
work with and partner with while developing a strong trust and communication line.
Work Experience:
June 2022 - Present City of Dubuque Housing and Community Development Dubuque, IA
Lead and Healthy Homes Inspector
I work as an inspector for HUD funded programs in our grants division. I inspect homes for the Healthy Homes
program. I write reports, supervise contractors during the work, submit documents for review, assist in grant
writing, and work across multiple programs to coordinate services in the community. I am LEAD certified.
June 2015 - June 2022 City of Dubuque Communications Center Dubuque, IA
Dispatch Operator
I work as an emergency communications operator. I answer phones, dispatch fire, EMS, and law enforcement
over the radio. I handle multiple tasks at once. I answer phones and record information in a computer. I answer
questions of the citizens of Dubuque County, and direct them to the proper services when needed. I am part of the
Critical Incident Debriefing team. I am also one of three instructors for 911 in schools, a program developed to
teach elementary school students in the Dubuque Community School District about 911.
April 2015 — June 2015 Scott Goins Insurance
Dubuque, IA
Customer Relations Representative
I answered phones, verified insurance, took payments, explained insurance, routed calls, and documented calls.
D Work in a Team
➢ Procedure Verification
D Office Maintenance
February 2015 — April 2015 Schultz Family Dentistry Dubuque, IA
Front Desk
I answered phones, checked in patients, entered new patient and insurance information as it came into the office.
I organized and filled the schedule for the doctors and hygienists. I worked in a team of three front desk staff.
);- File Maintenance
D Procedure Verification
➢ Office Maintenance
Page 841 of 1311
Ragan Griffin M.A.
2910 Wildwood Drive, Dubuque, Iowa, 52001;
608-622-8226; raganschumacherggmail.com
Work Experience Continued:
April 2014 — January 2015 Riverview Center Galena, IL
Domestic Violence Legal Advocate
I worked with victims of Domestic Violence in the courts, with the State's Attorneys Office, and law enforcement
to conduct monthly meetings with law enforcement, judiciary, state's attorney, probation, and the clerk's office.
I helped to coordinate services, and work with victims. I worked in the community building relationships with
treatment providers, law enforcement, the courthouse, judicial, and community partners. I created and assisted
victims in completing and filing court documents for an Order of Protection
Work with Victims to be aware of the progress of all pending cases
➢ Help Victims Prepare Themselves and Witnesses for Court
D Accompany Victims to All Court Proceedings
Accompany Victims to Meetings with Attorneys and Law Enforcement
➢ Provide Appropriate Referrals to Victims as Needed
D Work with the State's Attorney's Office, Law Enforcement to be a Link to the Victim
Follow Up with Victims to Ensure that the Court is Working on their Behalf
D Participate in Assigned ILCADV Committees
Participate in Bi — Monthly PAIP Meetings
Prepare, Conduct, and Implement County Wide Trainings
D Answer 24 hour Hotline
Have Current and Accurate Documentation for Services
Participate in Fundraising
February 2013 — April 2014 Hillcrest Family Services RCF RCF/PMI Dubuque, IA
Social Worker
I worked within an adult mental health residential care facility. While there I coordinated treatment for each
resident. I maintained accurate and thorough files for each patient. I completed all paperwork and court reports
on a strict deadline. I completed reports for doctors and supportive services, and in accordance with state and
federal regulations. I worked with other treatment providers for inpatient substance abuse treatment, outpatient
substance abuse treatment, and other rehabilitative services as needed.
➢ Monitor 15 — 30 Adult Residents
➢ Teach and Assist in Daily Habilitation Courses
D Provide Direct Care to the Resident
Work with Families and Guardians
Work On Call Shifts Responding to the 24 Hours Requests of Staff and Residents
Work with Law Enforcement and Attorneys
Page 842 of 1311
Ragan Griffin M.A.
2910 Wildwood Drive, Dubuque, Iowa, 52001;
608-622-8226; raganschumacherkgmail.com
Work Experience Continued:
January 2008 - February 2013 Kendall County Court Services Yorkville, IL
Sex Offender/Adult Probation Officer January 2010 -February 2013
I monitored 100 plus adult probationers. I supervised all sex offenders in the county. I maintained accurate files.
I completed accurate and timely case notes for all contacts. I completed all court reports. I created a quarterly
sex offender management team for the county including law enforcement, attorneys, and judicial. I trained local
personnel on sex offender practices, statutes, and updates for both adults and juveniles. I was part of the pilot
Effective Casework Model team to help create and test a more efficient and proactive approach to probation. I
conducted the Thinking for a Change class in a cognitive behavioral program. I conducted continuous
assessments to provide accurate supervision, and made appropriate referrals to community resources for proper
treatment.
);- Worked with the State's Attorney's Office and Judicial to Create a Sex Offender Order
D Write Presentence Investigations and Pre Plea Investigations
Monitor Conditions of Probation
Report Violations to the Court and State's Attorney
D Develop and Modify Case Plans that are Specific to each Individual
Coordinate all Information Relative to the Case Plan and Report that Information to the Court
Maintain Face to Face Contact
D Provide Accurate Information to Outside Agencies
Comply with all Policies, Procedures, and Statutes
D Attend and Participate in Trainings and Seminars
Establish and Maintain Working Relationships with Attorneys, Judges, Police/Sheriff Departments,
Correctional Staff, and Treatment Agencies
D Work with Strict Deadlines
Work with other Officers on Cases and Probationers
Special Programs Officer January 2008 -January 2010
D Supervise a Warrant Caseload of 30 Plus Probationers Adult and Juvenile
➢ Supervise a Global Positioning Caseload of 2 Plus Defendants
Hook Up, Disconnect, and Monitor those on the GPS System
➢ Respond to Problems, Violations of the GPS Rules Outside of Normal Business Hours
May 2007 - January 2008 Justice 2000 Milwaukee, WI Release
Planning and Forensic Team Leader
I_supervised a team of 5 people. I was responsible for checking their work. I advised team of policies and
procedures, and train new team members. I trained new team members. I worked alongside the team to conduct
interviews and write reports for intake court. I managed a caseload of offenders who were on not guilty by reason
of insanity pleas and were being restored to stand trial. I wrote reports to court regarding their progress.
Interview Offenders in Jail that have been Released to Program
Monitor Case Loads of Team Members
Help Offenders with any and all Issues (referrals for AODA treatment, Mental Health, Housing)
Work with Mental Health Institutions to Ensure Smooth Transitions
Work with Courts System to Coordinate Services
D Work with Service Providers, both Mental Health and AODA
Page 843 of 1311
Ragan Griffin M.A.
2910 Wildwood, Dubuque, Iowa, 52001;
608-622-8226; raganschumacherAgmail.com
Work Experience Continued:
January 2007 — April 2007 Justice 2000 Milwaukee, WI
Diversion Specialist
I worked in booking at the Milwaukee County Jail. The offenders were interviewed and screened based on
guidelines. I worked alongside the District Attorney's Office and defense attorneys to identify possible
candidates. I made referrals to coordinate services with treatment providers and services to support offenders
when released.
n Coordinate Services between all Law Enforcement and Attorneys
➢ Notify DA and Defense of Possible Candidates
n Coordinate Services with Treatment Providers and Services
➢ Document all Interactions Including Admissions and Releases
May 2006 — December 2006 Justice 2000 Racine, WI
Risk Assessment Case Manager
I reviewed booking logs at the Racine County Jail. I prioritized offenders to be interviewed based on booking
status, and interviewed the defendants in the jail. I wrote risk assessment interviews and provided them to the
court same day as booking logs. I entered all the information into a data base and maintained accurate and timely
contact notes for all interactions. I managed all offenders that were released on pretrial.
D Verify the Information Provided by Defendant with Third Party
August 2001 — May 2006 Home Concept Madison, WI
Inventory Assistant Manager/Lost Prevention
I worked as the inventory assistant manager. I supervised 2-6 employees. I created and implemented lost
prevention techniques.
D Pricing Control
D Customer Service
D Computer Skills in many areas
Inventory Control
D Part of the Decorating Team
➢ Coordinate Sales with Warehouse and Delivery Departments
Train and Supervise New Employees
D Supervise Inventory Control
Page 844 of 1311
Ragan Griffin M.A.
2910 Wildwood, Dubuque, Iowa, 52001;
608-622-8226; raganschumacherAgmail.com
Internship Experience:
September 2004 — May 2005 Federal Probation and Presentence Chicago, IL
Probation Agent Intern
➢ Learned the Federal Judicial System
n Court Appearances
➢ Collateral Reports for other Jurisdictions
Worked with Agents on Presentence Reports and Supervision
n Investigated Offenders
D Interviewed Offenders
n Documented All Interactions
Summer 2002 Probation and Parole Columbia County, WI
Intern
D Processed Offenders from Intake to Release
D Home Visits
Court Appearances
D Supervised Offenders
Investigated Offenders
Worked with Agents on Investigations
Computer Skills:
Word
D Blackboard
Teams
Zoom
Skype
D Online Meeting Platforms
D Online learning Platforms
Word Perfect
D Power Point
➢ Excel
Internet
D Print Shop
➢ Multiple Types of Information Database
Page 845 of 1311
Tami M. Conzett
20112 E Pleasant Grove Road
Peosta, IA 52068
(563)543-5844
tamiconzett@yahoo.com
OBJECTIVE Obtain a position that will allow me to utilize my exceptional ability to
approach problems by seeking and analyzing facts in order to make
effective decisions and exceptional conclusions.
EDUCATION Clarke College Dubuque, IA (2001)
Bachelor of Arts in Accounting
Northeast Iowa Community College, Peosta, IA (1980)
Associates in Marketing Management
EXPERIENCE City of Dubuque
Housing Financial Specialist/Acting Program Manager (2022-Present)
Acting Grant Manager for City's 2018 Lead Grant. Complete, review and
submit monthly draws and quarterly reports. Prepare Requisitions and
Purchases Orders utilizing Tyler Technologies. Prepare and maintain grant
files, assist in collecting documents to income qualify home owners and
tenants, complete contracts, schedule inspections and offer general
assistance as needed.
Dupaco Community Credit Union
Business Lending Processing Supervisor (2021-Present)
Lead a team of processors and associates to prepare loan documents and
other duties as required including collateral releases, construction draws,
adverse actions and payment schedules
Q Casino/Mystique Casino/DGP&C, Dubuque, IA
Director of Guest Services/Cage (1995-2021)
. Incorporated Cage, My Club, Valet and Coat Check into a new
department which resulted in payroll savings due to efficiencies
Page 846 of 1311
• Assist in preparation of monthly casino financials utilizing MAS 100
including all areas of casino, and sports betting
• Developed and implemented necessary reports and cash requirements
of sports betting
• Manage department of approximately 25+ team members and
maintain over $5 million dollars in assets
• Ensure compliance of internal controls, policies, procedures and
IRGC Rules and Regulations
• Prepare yearly departmental payroll budget of over $700k and
department's capital improvement budget
• Work with collection agency and guests to recover NSF checks
• Create and review numerous reports and best practices to ensure self -
exclusion requirements
• Implement quick solutions to minimize guest/team member issues
• Acting Compliance Officer and trainer for BSA -Title 31 and
Suspicious Activity
• Acting Administrator of Iowa Offset Withholding
Dubuque Greyhound Park & Casino, Dubuque, IA
Money Room Manager (1988-1995)
• Maintain accurate levels of cash
• Prepare daily deposits
• Complete reports to ensure pari-mutuel clerks balance
• Explore cashier shortages
• Settled monthly accounts with numerous satellite betting facilities
PERSONAL Member of St John's Catholic Church
Past member of Women's Leadership
Former Employee Engagement Chairperson
Developed and implemented Sunshine Fund
Page 847 of 1311
Michelle Zurcher RN, BSN
3120 Kaufmann Ave
Dubuque, IA 52001
563-583-2689
Obiective Utilize public health experience and nursing judgment to provide excellent care to patients
Education
1991-1995 Hempstead High School, diploma
1995-1999 Clarke College, Bachelors degree in Nursing
Employment History and iob duties
1997-1999 Visiting Nurse Association
Home Care Aide: In home services; including activities of daily living, and general assessments.
1999-2001 Finley Hospital
3 Medical- Nurse: Nursing care for variety of medical needs; including telemetry, peritoneal
dialysis, blood transfusion, IV therapy, etc.
2001-present Visiting Nurse Association
Community Health Nurse: Multitude of duties
2001-2004 HIV counseling and testing Nurse
2004-2005 "DrugEndangered ndangered Children" program: trained and participated in evacuation
of children from Meth Lab and obtained hair samples for drug testing.
Oct 2009- Mar 2010Dubuque County H1N1 Vaccination Coordinator
Monitor vaccine supplies for all providers in Dubuque County
Ordering and tracking of all H1N1 Vaccine for Dubuque County
Scheduling and staffing of H1N1 clinics through VNA in Dubuque County
Apr 2010- Jul 2010 Chair Agency LEAN committee
Prepare agenda, meeting times/location
Reporting on committee suggestions to director and staff
Lead committee throughout process
Mar 2012-Sept 2014 Coordinate Dubuque County Community Transformation Grant
Co -Chair County Wellness coalition meetings
Interact with local businesses and healthcare providers
Coordinate and implement Better Choices/ Better Health classes in county
2001- Present Child Health Case Manaizer
Monitoring Children's well child, dental, lead testing, and immunization needs.
Assisting families with referrals for basic necessities
Re -design electronic record keeping using Excel and Access databases
Vaccine for children immunization nurse
Staffing immunization clinics
Evaluation and assessment of individual vaccination needs
Assist in creating electronic scheduling using Excel
Capillary Lead Testing Clinic Nurse
Scheduling, staffing, following up with results for lead testing clinics at VNA
Dubuque County Medical Case manager for lead poisoned children
In home education to families of children with elevated blood lead levels
Educating public on lead hazards and recommended routine blood lead testing
Following State of Iowa protocol for elevated blood lead levels
Ensuring completion of required blood lead testing following elevated levels
Jan 2015- Present Nurse Supervisor of education for Care Net Department Home Care Aides
Plan and provide monthly required education meetings
Maintain educational file for all Care Net Home Care Aides
Complete yearly nursing supervisory visits of all aides performing direct
patient care
Available as resource person for aides with questions or concerns with client
care
Page 848 of 1311
Apr 2016 — Present Medicaid Informing for families Newly Enrolled
Letters and Phone call attempts made monthly to provide Medicaid coverage
and usage education to families newly enrolled in Medicaid in 8 county service
area: Allamakee, Chickasaw, Clayton, Delaware, Dubuque, Fayette, Howard,
& Winneshiek County
2018 Committee Member
Dubuque County Wellness Coalition
Dubuque County Lead Coalition
Dubuque Community Health Needs Assessment Health Improvement Plan: committee for Environmental Health
Dubuque Visiting Nurse Association Safety Committee
Dubuque Visiting Nurse Association Sustainability Committee
Certifications
CPR certified
Healthy Homes Specialist
Organizational Membership
National Environmental Health Association
Clinical Knowledge
■ Proficient in use of Microsoft access, excel, word, Cares, IRIS, HHLPSS, and outlook programs
■ Ability to operate throughout multiple duties/ tasks and prioritize appropriately
■ Experienced in public speaking and performing outreach education
■ Experienced in coordinating employee orientation at VNA
■ Working relationships with Dubuque community school nurses, local physician offices, local housing and
health department staff
■ Complete knowledge of community resources
Page 849 of 1311
Amy Smith AS
3050 Hales Mill Road
Dubuque, IA 52002
Phone: 563.451.9203
Email: gslapgyousa.net
EDUCATION Bachelor of Arts Degree in Social Work August, 1990-May, 1992
Loras College
Dubuque, Iowa
Associates Degree August, 1988-May, 1990
Kirkwood Community College
Cedar Rapids, Iowa
EXPERIENCE DUBUQUE VISITING NURSE ASSOCIATION September, 1994-Present
Dubuque, Iowa
Case Manager, Home Based Services
Programs)
• Coordinates and provides parent education services to families in need
of parent skill development. Assesses client needs, develops
individual family service plans, coordinates services with other
providers. Teaches nurturing skills to parents and children.
Maintains proper documentation and evaluates client progress.
• Instructs, interprets and supervises direct service personnel in
activities and decisions related to client care.
• Committed to improving quality of programs by using evidence -based
practices, obtaining program accreditation, effectively managing
grant activity, and continuous assessments of program effectiveness.
• Sustains funding for programs through grant -writing and by seeking
available resources
• Participates in professional and community groups as a
representative of the VNA and an advocate for community needs.
Early Access Service Coordinator
Coordinated and provided Early Access Services to children 0-3
years of age with high lead levels
Conducted Developmental Assessments to Young Children (DAYC)
on a routine basis, made referrals and recommendations on behalf of
the children served and affected by lead.
Healthy Homes Advocate (Lead and Bee Branch Resiliency
• Completes comprehensive assessments with all program
participants to determine needs and challenges, while also
providing resources and community linkages
Page 850 of 1311
Informs, motivates, educates and empowers participants to
understand home health, and actively apply the information to
improve the living conditions for better health
Collaborates with service providers and community groups to
become better aware of available services for families and to educate
them on the Healthy Homes programs
HILLCREST FAMILY SERVICES June, 1992-September, 1994
Dubuque, Iowa
Social Services Coordinator
Provided counseling and case management services to persons with
chronic mental illness who lived independently in Dubuque
Community.
Established and implemented treatment goals, conducted
interdisciplinary meetings, provided crisis intervention, taught
independent living skills and performed social skills groups.
GANNON MENTAL HEALTH CENTER September, 1991-March, 1992
Dubuque, Iowa
Nurturing Program Instructor
• Taught positive, appropriate parenting skills to parents in need of
support and education.
• Observed, recorded and reported parent -child interactions, organized
weekly parent and child group activities, conducted safety checks
on children, role -modeled positive behaviors.
PROFESSIONAL Social fork Licensure July, 1997
TRAINING Certified Family Development Specialist July, 2007
Certified Early Access Coordinator April, 2007
Certified Nurturing Program
Instructor to Parents and Children August, 2008
Certified Marketplace Application CounselorNovember, 2014
Certified Family Support Supervisor January, 2014
Trained in the Ages and Stages Questionnaire
Developmental Assessment Tool April, 2014
Trained in Essentials for Healthy Homes
Practitioners Course February, 2016
COMMUNITY Child Abuse Prevention Council of Dubuque
ORGANIZATIONS Community Partnerships for Protecting Children
Program Coordinators Committee
Mental Health America Board 2011-2016
UnityPoint Health/Finley Culture Committee 2015-2018
Partnership Empowerment Network
Green and Healthy Homes Resource Coalition, co-chair
Inclusive Dubuque Neighborhoods Group
Is' 5 Advisory Board
Page 851 of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1131 /2026
Applicant Name:
Applicant Address:
City of Dubuque
Health & Housing and Community Development Department
350 W. 6th Street Suite 312
Dubuque, Iowa 52001
Category
Detailed Description of Budget (for full grant period)
1. Personnel Direct Labor)
Estimated
Hours
Rate per Hour
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Position or Individual
Housing and CD Director 2 hrs / wk
275
$73
$20,075
$20,075
Health Department Liason 3 hrs / wk
546
$55
$30,030
$30,030
Program Manager 1 FTE 42 Months
7,280
$43
$313,040
$313,040
Lead/HH Inspector- 1 FTE 40 months
6,900
$37
$255,300
$255,300
Lead/HH Inspector-1 FTE 36 Months
6,240
$37
$230,880
$230,880
Lead/HH Financial Specialist - 1 FTE 42 Months
7,280
$31
$225,680
$225,680
Total Direct Labor Cost
$1,075,005
$1,024,900
$50,105
2. Fringe Benefits
Rate (%)
Base
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Housing and CD Director percentage
39.87%
$20,075
$8,004
$8,004
Health Department Liason percentage
39.87%
$30,030
$11,973
$11,973
Program Manager 1 FTE percentage
39.87%
$313,040
$124,809
$124,809
Lead/HH Inspector- 1 FTE percentage
39.87%
$255,300
$101,788
$101,788
Lead/HH Inspector-1 FTE percentage
39.87%
$230,880
$92,052
$92,052
Lead/HH Financial Specialist - 1 FTE percentage
39.87%
$225,680
$89,979
$89,979
Workman's Comp
$10,000
$10,000
Parking
$5,499
$5,499
Total Fringe Benefits Cost
$444,103.49
$424,127
$19,977
3. Travel
3a. Transportation - Local Private Vehicle
Mileage
Rate per Mile
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Vehicle Mileage Miles
11,000
$0.620
$6,820
$6,820
Subtotal - Trans - Local Private Vehicle
$6,820
$6,820
3b. Transportation -Airfare show destination
Trips
I Fare
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
I Share
State Share
Local/Tribal
Share
Other
Program
Income
Airfare (mandatory trips for 2 staff per year)
1 6
$600
$3,600
$3,600
Previous versions of HUD-424-CBW are obsolete. 1 form HUD-424- W (2 )of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1 /31 /2026
Applicant Name:
City of Dubuque
Subtotal - Transportation - Airfare
$3,600
$3,600
3c. Transportation - Other
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Hotel (3 nights per trip for mandatory training)
18
$300
$5,400
$5,400
Subtotal - Transportation - Other
$5,400
$5,400
3d. Per Diem or Subsistence (indicate location)
Days
Rate per Day
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Per Diem (4 days per trip)
24
$72
$1,728
$1,728
Conference Registration
6
$300
$1,800
$1,800
Subtotal - Per Diem or Subsistence
$3,528
$3,528
Total Travel Cost
$19,348
$19,348
4. Equipment (Only items over
$5,000 Depreciated value)
Quantity
Unit Cost
Estimated Cost
1 HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Total Equipment Cost
5. Supplies and Materials (Items under $5,000 Depreciated Value)
5a. Consumable Supplies
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Office Supplies
1
$3,000
$3,000
$3,000
XRF Analyzer Resourcing
6
$3,700
$22,200
$22,200
XRF Analyzer Battery Packs
8
$65
$520
$520
Subtotal - Consumable Supplies
$25,720
$25,720
Previous versions of HUD-424-CBW are obsolete. 2 form HUD-424� W (2 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1131 /2026
Applicant Name:
5b. Non -Consumable Materials
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Micro -Computer
4
$2,300
$9,200
$9,200
Tablet
2
$1,200
$2,400
$2,400
Smart Phones
2
$400
$800
$800
Software Costs (plan layout and photo)
2
$125
$250
$250
Subtotal - Non -Consumable Materials
$12,650
$12,650
Total Supplies and Materials Cost
$38,370
$38,370
6. Consultants (Type)
Days
Rate per Day
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
I Share
State Share
Local/Tribal
Share
Other
Program
Income
Total Consultants Cost
7. Contracts and Sub -Grantees (List individually)
7a. Contracts
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Lead Hazard Control (LHC) Forgivable Loans
90
$30,000
$2,700,000
$2,700,000
LHC Landlord Contribution 10% per project
60
$3,000
$180,000
$180,000
CDBG Match Funds LHC Forgivable Loans
20
$15,000
$300,000
$300,000
Contract Service VNA Month
42
$1,500
$63,000
$63,000
VNA outreach Match Hours
130
$56
$7,306
$7,306
Subtotal - Contracts
$3,250,306
$2,763,000
$487,306
7b. Sub -Grantees (List individually)
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Sub -Grantees
Total Contracts and Sub -Grantees Cost
$3,250,306
$2,763,000
$487,306
8. Construction Costs
Previous versions of HUD-424-CBW are obsolete. 3 form HUD-424- W (2 Q03)of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1 /31 /2026
Applicant Name:
8a. Administrative and legal expenses
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Administrative and legal expenses
8b. Land, structures, rights -of way, appraisal, etc
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Land, structures, rights -of way, ...
8c. Relocation expenses and payments
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Relocation expenses and payments
8d. Architectural and engineering fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Architectural and engineering fees
8e. Other architectural and engineering fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Other architectural and engineering fees
8f. Project inspection fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Previous versions of HUD-424-CBW are obsolete. 4 form HUD-424� geHE'of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1 /31 /2026
Applicant Name:
City of Dubuque
Subtotal - Project inspection fees
8g. Site work
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Site work
8h. Demolition and removal
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Demolition and removal
8i. Construction
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Construction
8j. Equipment
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Equipment
8k. Contingencies
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Contingencies
81. Miscellaneous
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Miscellaneous
Total Construction Costs
Previous versions of HUD-424-CBW are obsolete. 5 form HUD-424� ge �6�'of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1131 /2026
Applicant Name:
9. Other Direct Costs
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Item
Copying/Reproduction - Machine Rental
42
50
$2,100
$2,100
Printing (Manuals, Flyers, etc)
42
50
$2,100
$2,100
Processing Materials (shredding)
42
12
$504
$504
Federal Express & Postage
180
35
$6,300
$6,300
Advertising - Outreach/Education per mo
42
200
$8,400
$8,400
Uniforms (5 shirts x 2 inspectors x 3 years)
30
$40
$1,200
$1,200
Telephone - (3 smart phones & land line)
42
$225
$9,450
$9,450
Office Space, Utilities, & Maintenance -4Offices
42
$2,500
$105,000
$105,000
Training Staff Certifications - Lead, HH etc.. / r
3
$4,000
$12,000
$12,000
Training (Contractors, Non -Lead Staff) - Capacity Buildii
3
$6,000
$18,000
$18,000
Relocation
90
$800
$72,000
$72,000
Relocation Deposit Collected
60
$200
$12,000
$12,000
Hotel Rate Discount ($35.00 for a 10 day stay)
50
$350
$17,500
$17,500
Soil & Dust Sampling & Related Supplies
210
$150
$31,500
$31,500
Other Misc Pollution Insurance, Audit & Legal Fees
1
$27,155
$27,155
$27,155
Healthy Homes Supplement - Radon Testing
90
$140.00
$12,600
$12,600
Healthy Homes Supplement - Project Costs
90
$8,000.00
$720,000
$720,000
Healthy Homes Supplement - Inspection Supplies
1
$4,000.00
$4,000
$4,000
Total Other Direct Costs
$1,061,809
$927,309
$134,500
Subtotal of Direct Costs $5,888,941
$5,197,053
$691,888
10. Indirect Costs
Rate
Base
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Type
Total Indirect Costs
Total Estimated Costs
$5,888,941
$5,197,053
$691,888
Previous versions of HUD-424-CBW are obsolete. 6 form HUD-424- W (2 )of 1311
Previous versions
form HUD-424-CBW
OMB Approval No. 2501-0017
Grant Application Detailed Budget Worksheet Expiration: 1/31/2026
Detailed Description of Budget
Analysis of Total Estimated Costs
Estimated Cost
Percent of Total
1
Personnel (Direct Labor)
1,075,005.00
18.3%
2
Fringe Benefits
444,103.00
7.5%
3
Travel
19,348.00
0.3%
4
Equipment
0.00
0.0%
5
Supplies and Materials
38,370.00
0.7%
6
Consultants
0.00
0.0%
7
Contracts and Sub -Grantees
3,250,306.00
55.2%
8
Construction
0.00
0.0%
9
Other Direct Costs
1,061,809.00
18.0%
10
Indirect Costs
0.00
0.0%
Total:
5,888,941.00
100.0%
Federal Share:
5,197,053.00
Total Healthy Homes Supplement:
736,600.00
Total Federal Share without HH Supplement
4,460,453.00
Match
(Expressed as a percentage of the Total Federal
Share without HH Supplement):
691,888.00
15.51%
HUV-424-CBW
are obsolete.
form HUD-424-CBW (2/2003)
Page 858 of 1311
This form is to be used to provide detailed budget information regarding your proposed program. If your program requires you to provide program activity
information you should use a separate HUD-424-CBW to provide information related to each program activity. The detailed information provided on this form can
be summarized on the HUD424-CB form by checking the "All Years" box at the top of the form and inputting the summary information.
Item
Discussion
This section should show the labor costs for all individuals supporting the grant program effort
(regardless of the source of their salaries). The hours and costs are for the full life of the grant. If
an individual is employed by a contractor or sub -grantee, their labor costs should not be shown
here.
Please include all labor costs that are associated with the proposed grant program, including
1 - Personnel (Direct Labor)
those costs that will be paid for with in -kind or matching funds.
Do not show fringe or other indirect costs in this section.
Please use the hourly labor cost for salaried employees (use 2080 hours per year or the value
your organization uses to perform this calculation). An employee working less than full time on
the grant should show the numbers of hours they will work on the grant.
Use the standard fringe rates used by your organization. You may use a single fringe rate (a
percentage of the total direct labor) or list each of the individual fringe charges. The spreadsheet
2 - Fringe Benefits
is set up to use the Total Direct Labor Cost as the base for the fringe calculation. If your
organization calculates fringe benefits differently, please use a different base and discuss how
you calculate fringe as a comment.
3 - Travel
If you plan on reimbursing staff for the use of privately owned vehicles or if you are required to
3a - Transportation - Local Private Vehicle
reimburse your organization for mileage charges, show your mileage and cost estimates in this
section.
Show the estimated cost of airfare required to support the grant program effort. Show the
destination and the purpose of the travel as well as the estimated cost of the tickets.
3b - Transportation - Airfare
Each program notice of funding opportunity (NOFO) discusses the travel requirements that
should be listed here.
If you or are charged monthly by your organization for a vehicle for use by the grant program,
3c - Transportation - Other
indicate those costs in this section.
Provide estimates for other transportation costs that may be incurred taxi, etc.).
For travel which will require the payment of subsistence or per diem in accordance with your
3d - Per Diem or Subsistence
organization's policies. Indicate the location of the travel.
Each program NOFO discusses the travel requirements that should be listed here.
"Equipment" means tangible personal property (including information technology systems)
having a useful life of more than one year and a per -unit acquisition cost that equals or exceeds
4 — Equipment
the lesser of the capitalization level established by the non -Federal entity for financial statement
purposes, or $5,000.
Each program NOFO describes what equipment may be purchased using grant funding.
"Supplies" means all tangible personal property other than those described in the definition of
equipment. A computing device is a supply if the acquisition cost is less than the lesser of the
capitalization level established by the non -Federal entity for financial statement purposes or
5 - Supplies and Materials
$5,000, regardless of the length of its useful life.
List the proposed supplies and materials as either Consumable Supplies or as Non -Consumable
Materials.
5a - Consumable Supplies
List the consumable supplies you propose to purchase. General office or other common supplies
may be estimated using an anticipated consumption rate.
5b - Non -consumable materials
List furniture, computers, printers, and other items that will not be consumed in use. Please list
the quantity and unit cost.
6 — Consultants
Indicate the consultants you will use. Indicate the type of consultant (skills), the number of days
you expect to use them, and their daily rate.
List the contractors and sub -grantees that will help accomplish the grant effort. Examples of
contracts that should be shown here include contracts with Community Based Organizations;
liability insurance; and training and certification for contractors and workers.
If any contractor, sub -contractor, or sub -grantee is expected to receive over 10% of the total
Federal amount requested, a separate Grant Application Detailed Budget (Worksheet) should be
developed for that contractor or sub -grantee and the total amount of their proposed effort should
be shown as a single entry in this section.
7 - Contracts and Subgrantees
Unless your proposed program will perform the primary grant effort with in-house employees
7a - Contracts
(which should be listed in section 1), the costs of performing the primary grant activities should
7b - Subgrantees
be shown in this section.
Types of activities which should be shown in this section:
Contracts for all services
Training for individuals not on staff
Contracts with Community Based Organizations or Other Governmental Organizations
(note the 10% requirement discussed above)
Insurance if your program will procure it separately
Previous versions of HUD-424-CBW are obsolete. 8 form HUD-424-CBW (2/2003)
Page 859 of 1311
I I Please provide a short description of the activity the contractor or subgrantee will perform, if not I
evident.
Previous versions of HUD-424-CBW are obsolete. 9 form HUD-424-CBW (2/2003)
Page 860 of 1311
8 — Construction Costs
8a — Administrative and legal expenses
Enter estimated amounts needed to cover administrative expenses. Do not include costs that
are related to the normal functions of government.
8b — Land, structures, wa rights -of
g y, appraisal, etc.
Enter estimated site and right(s)-of-way acquisition costs (this includes purchase, lease, and/or
easements).
8c — Relocation expenses and payments
Enter estimated costs related to relocation advisory assistance, replacement housing, relocation
payments to dis laced persons and businesses, etc.
8d — Architectural and engineering fees
Enter estimated basic engineering fees related to construction (this includes start-up services
and preparation of project performance work plan).
8e — Other architectural and engineering fees
Enter estimated engineering costs, such as surveys, tests, soil borings, etc.
8f — Project inspection fees
Enter estimated engineering inspection costs.
8g — Site work
Enter the estimated site preparation and restoration costs that are not included in the basic
construction contract.
8h — Demolition and removal
Enter the estimated costs related to demolition activities.
8i — Construction
Enter estimated costs of the construction contract.
8j - Equipment
Enter estimated cost of office, shop, laboratory, safety equipment, etc. to be used at the facility,
if such costs are not included in the construction contract.
8k — Contingencies
Enter any estimated contingency costs.
81— Miscellaneous
Enter estimated miscellaneous costs.
Other Direct Costs include a number of items that are not appropriate for other sections.
Other Direct Costs may include:
9 - Other Direct Costs
Staff training
Telecommunications
Printing and postage
Relocation, if costs are paid directly by your organization (if relocation costs are paid by a
subgrantee, it should be reflected in Section 7
Indirect costs (including Facilities and Administration costs) are those costs that have been
incurred for common or joint purposes. These costs benefit more than one cost objective and
cannot be readily identified with a particular final cost objective without effort disproportionate to
the results achieved.
10 - Indirect Costs
Indicate your approved Indirect Cost Rate (if any) and calculate the indirect costs in accordance
with the terms of your approved indirect cost rate and enter the resulting amount. Also show the
applicable cost base amount and identify the proposed cost base type.
Total Estimated Costs
Enter the grand total of all the applicable columns.
The eight rightmost columns allow you to identify how the costs will be spread between the HUD Share and other contributors (including Match funds and
Program Income). This information will help the reviewers better understand your program and priorities.
Previous versions of HUD-424-CBW are obsolete. 10 form HUD-424-CBW (2/2003)
Page 861 of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1131 /2026
Applicant Name:
Applicant Address:
City of Dubuque
Health & Housing and Community Development Department
350 W. 6th Street Suite 312
Dubuque, Iowa 52001
Category
Detailed Description of Budget (for full grant period)
1. Personnel Direct Labor)
Estimated
Hours
Rate per Hour
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Position or Individual
Housing and CD Director 2 hrs / wk
275
$73
$20,075
$20,075
Health Department Liason 3 hrs / wk
546
$55
$30,030
$30,030
Program Manager 1 FTE 42 Months
7,280
$43
$313,040
$313,040
Lead/HH Inspector- 1 FTE 40 months
6,900
$37
$255,300
$255,300
Lead/HH Inspector-1 FTE 36 Months
6,240
$37
$230,880
$230,880
Lead/HH Financial Specialist - 1 FTE 42 Months
7,280
$31
$225,680
$225,680
Total Direct Labor Cost
$1,075,005
$1,024,900
$50,105
2. Fringe Benefits
Rate (%)
Base
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Housing and CD Director percentage
39.87%
$20,075
$8,004
$8,004
Health Department Liason percentage
39.87%
$30,030
$11,973
$11,973
Program Manager 1 FTE percentage
39.87%
$313,040
$124,809
$124,809
Lead/HH Inspector- 1 FTE percentage
39.87%
$255,300
$101,788
$101,788
Lead/HH Inspector-1 FTE percentage
39.87%
$230,880
$92,052
$92,052
Lead/HH Financial Specialist - 1 FTE percentage
39.87%
$225,680
$89,979
$89,979
Workman's Comp
$10,000
$10,000
Parking
$5,499
$5,499
Total Fringe Benefits Cost
$444,103.49
$424,127
$19,977
3. Travel
3a. Transportation - Local Private Vehicle
Mileage
Rate per Mile
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Vehicle Mileage Miles
11,000
$0.620
$6,820
$6,820
Subtotal - Trans - Local Private Vehicle
$6,820
$6,820
3b. Transportation -Airfare show destination
Trips
I Fare
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
I Share
State Share
Local/Tribal
Share
Other
Program
Income
Airfare (mandatory trips for 2 staff per year)
1 6
$600
$3,600
$3,600
Previous versions of HUD-424-CBW are obsolete. 1 form HUD-424- W (2 6)of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1 /31 /2026
Applicant Name:
City of Dubuque
Subtotal - Transportation - Airfare
$3,600
$3,600
3c. Transportation - Other
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Hotel (3 nights per trip for mandatory training)
18
$300
$5,400
$5,400
Subtotal - Transportation - Other
$5,400
$5,400
3d. Per Diem or Subsistence (indicate location)
Days
Rate per Day
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Per Diem (4 days per trip)
24
$72
$1,728
$1,728
Conference Registration
6
$300
$1,800
$1,800
Subtotal - Per Diem or Subsistence
$3,528
$3,528
Total Travel Cost
$19,348
$19,348
4. Equipment (Only items over
$5,000 Depreciated value)
Quantity
Unit Cost
Estimated Cost
1 HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Total Equipment Cost
5. Supplies and Materials (Items under $5,000 Depreciated Value)
5a. Consumable Supplies
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Office Supplies
1
$3,000
$3,000
$3,000
XRF Analyzer Resourcing
6
$3,700
$22,200
$22,200
XRF Analyzer Battery Packs
8
$65
$520
$520
Subtotal - Consumable Supplies
$25,720
$25,720
Previous versions of HUD-424-CBW are obsolete. 2 form HUD-424� W (2 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1131 /2026
Applicant Name:
5b. Non -Consumable Materials
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Micro -Computer
4
$2,300
$9,200
$9,200
Tablet
2
$1,200
$2,400
$2,400
Smart Phones
2
$400
$800
$800
Software Costs (plan layout and photo)
2
$125
$250
$250
Subtotal - Non -Consumable Materials
$12,650
$12,650
Total Supplies and Materials Cost
$38,370
$38,370
6. Consultants (Type)
Days
Rate per Day
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
I Share
State Share
Local/Tribal
Share
Other
Program
Income
Total Consultants Cost
7. Contracts and Sub -Grantees (List individually)
7a. Contracts
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Lead Hazard Control (LHC) Forgivable Loans
90
$30,000
$2,700,000
$2,700,000
LHC Landlord Contribution 10% per project
60
$3,000
$180,000
$180,000
CDBG Match Funds LHC Forgivable Loans
20
$15,000
$300,000
$300,000
Contract Service VNA Month
42
$1,500
$63,000
$63,000
VNA outreach Match Hours
130
$56
$7,306
$7,306
Subtotal - Contracts
$3,250,306
$2,763,000
$487,306
7b. Sub -Grantees (List individually)
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Sub -Grantees
Total Contracts and Sub -Grantees Cost
$3,250,306
$2,763,000
$487,306
8. Construction Costs
Previous versions of HUD-424-CBW are obsolete. 3 form HUD-424-XBW ge2tSb°)of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1 /31 /2026
Applicant Name:
8a. Administrative and legal expenses
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Administrative and legal expenses
8b. Land, structures, rights -of way, appraisal, etc
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Land, structures, rights -of way, ...
8c. Relocation expenses and payments
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Relocation expenses and payments
8d. Architectural and engineering fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Architectural and engineering fees
8e. Other architectural and engineering fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Other architectural and engineering fees
8f. Project inspection fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Previous versions of HUD-424-CBW are obsolete. 4 form HUD-424� ge H'of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1 /31 /2026
Applicant Name:
City of Dubuque
Subtotal - Project inspection fees
8g. Site work
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Site work
8h. Demolition and removal
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Demolition and removal
8i. Construction
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Construction
8j. Equipment
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Equipment
8k. Contingencies
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Contingencies
81. Miscellaneous
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Miscellaneous
Total Construction Costs
Previous versions of HUD-424-CBW are obsolete. 5 form HUD-424� ge ed'of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1131 /2026
Applicant Name:
9. Other Direct Costs
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Item
Copying/Reproduction - Machine Rental
42
50
$2,100
$2,100
Printing (Manuals, Flyers, etc)
42
50
$2,100
$2,100
Processing Materials (shredding)
42
12
$504
$504
Federal Express & Postage
180
35
$6,300
$6,300
Advertising - Outreach/Education per mo
42
200
$8,400
$8,400
Uniforms (5 shirts x 2 inspectors x 3 years)
30
$40
$1,200
$1,200
Telephone - (3 smart phones & land line)
42
$225
$9,450
$9,450
Office Space, Utilities, & Maintenance -4Offices
42
$2,500
$105,000
$105,000
Training Staff Certifications - Lead, HH etc.. / r
3
$4,000
$12,000
$12,000
Training (Contractors, Non -Lead Staff) - Capacity Buildii
3
$6,000
$18,000
$18,000
Relocation
90
$800
$72,000
$72,000
Relocation Deposit Collected
60
$200
$12,000
$12,000
Hotel Rate Discount ($35.00 for a 10 day stay)
50
$350
$17,500
$17,500
Soil & Dust Sampling & Related Supplies
210
$150
$31,500
$31,500
Other Misc Pollution Insurance, Audit & Legal Fees
1
$27,155
$27,155
$27,155
Total Other Direct Costs
$325,209
$190,709
$134,500
Subtotal of Direct Costs $5,152,341
$4,460,453
$691,888
10. Indirect Costs
Rate
Base
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Type
Total Indirect Costs
Total Estimated Costs
$5,152,341
1 $4,460,453
$691,888
Previous versions of HUD-424-CBW are obsolete. 6 form HUD-424� ge86°)Of 1311
Previous versions
form HUD-424-CBW
OMB Approval No. 2501-0017
Grant Application Detailed Budget Worksheet Expiration: 1/31/2026
Detailed Description of Budget
Analysis of Total Estimated Costs
Estimated Cost
Percent of Total
1
Personnel (Direct Labor)
1,075,005.00
20.9%
2
Fringe Benefits
444,103.49
8.6%
3
Travel
19,348.00
0.4%
4
Equipment
0.00
0.0%
5
Supplies and Materials
38,370.00
0.7%
6
Consultants
0.00
0.0%
7
Contracts and Sub -Grantees
3,250,306.00
63.1%
8
Construction
0.00
0.0%
9
Other Direct Costs
325,208.72
6.3%
10
Indirect Costs
0.00
0.0%
Total:
5,152,341.21
100.0%
Federal Share:
4,460,453.35
Total Healthy Homes Supplement:
0.00
Total Federal Share without HH Supplement
4,460,453.35
Match
(Expressed as a percentage of the Total Federal
Share without HH Supplement):
691,887.86
15.51%
HUV-424-CBW
are obsolete.
form HUD-424-CBW (2/2003)
Page 868 of 1311
This form is to be used to provide detailed budget information regarding your proposed program. If your program requires you to provide program activity
information you should use a separate HUD-424-CBW to provide information related to each program activity. The detailed information provided on this form can
be summarized on the HUD424-CB form by checking the "All Years" box at the top of the form and inputting the summary information.
Item
Discussion
This section should show the labor costs for all individuals supporting the grant program effort
(regardless of the source of their salaries). The hours and costs are for the full life of the grant. If
an individual is employed by a contractor or sub -grantee, their labor costs should not be shown
here.
Please include all labor costs that are associated with the proposed grant program, including
1 - Personnel (Direct Labor)
those costs that will be paid for with in -kind or matching funds.
Do not show fringe or other indirect costs in this section.
Please use the hourly labor cost for salaried employees (use 2080 hours per year or the value
your organization uses to perform this calculation). An employee working less than full time on
the grant should show the numbers of hours they will work on the grant.
Use the standard fringe rates used by your organization. You may use a single fringe rate (a
percentage of the total direct labor) or list each of the individual fringe charges. The spreadsheet
2 - Fringe Benefits
is set up to use the Total Direct Labor Cost as the base for the fringe calculation. If your
organization calculates fringe benefits differently, please use a different base and discuss how
you calculate fringe as a comment.
3 - Travel
If you plan on reimbursing staff for the use of privately owned vehicles or if you are required to
3a - Transportation - Local Private Vehicle
reimburse your organization for mileage charges, show your mileage and cost estimates in this
section.
Show the estimated cost of airfare required to support the grant program effort. Show the
destination and the purpose of the travel as well as the estimated cost of the tickets.
3b - Transportation - Airfare
Each program notice of funding opportunity (NOFO) discusses the travel requirements that
should be listed here.
If you or are charged monthly by your organization for a vehicle for use by the grant program,
3c - Transportation - Other
indicate those costs in this section.
Provide estimates for other transportation costs that may be incurred taxi, etc.).
For travel which will require the payment of subsistence or per diem in accordance with your
3d - Per Diem or Subsistence
organization's policies. Indicate the location of the travel.
Each program NOFO discusses the travel requirements that should be listed here.
"Equipment" means tangible personal property (including information technology systems)
having a useful life of more than one year and a per -unit acquisition cost that equals or exceeds
4 — Equipment
the lesser of the capitalization level established by the non -Federal entity for financial statement
purposes, or $5,000.
Each program NOFO describes what equipment may be purchased using grant funding.
"Supplies" means all tangible personal property other than those described in the definition of
equipment. A computing device is a supply if the acquisition cost is less than the lesser of the
capitalization level established by the non -Federal entity for financial statement purposes or
5 - Supplies and Materials
$5,000, regardless of the length of its useful life.
List the proposed supplies and materials as either Consumable Supplies or as Non -Consumable
Materials.
5a - Consumable Supplies
List the consumable supplies you propose to purchase. General office or other common supplies
may be estimated using an anticipated consumption rate.
5b - Non -consumable materials
List furniture, computers, printers, and other items that will not be consumed in use. Please list
the quantity and unit cost.
6 — Consultants
Indicate the consultants you will use. Indicate the type of consultant (skills), the number of days
you expect to use them, and their daily rate.
List the contractors and sub -grantees that will help accomplish the grant effort. Examples of
contracts that should be shown here include contracts with Community Based Organizations;
liability insurance; and training and certification for contractors and workers.
If any contractor, sub -contractor, or sub -grantee is expected to receive over 10% of the total
Federal amount requested, a separate Grant Application Detailed Budget (Worksheet) should be
developed for that contractor or sub -grantee and the total amount of their proposed effort should
be shown as a single entry in this section.
7 - Contracts and Subgrantees
Unless your proposed program will perform the primary grant effort with in-house employees
7a - Contracts
(which should be listed in section 1), the costs of performing the primary grant activities should
7b - Subgrantees
be shown in this section.
Types of activities which should be shown in this section:
Contracts for all services
Training for individuals not on staff
Contracts with Community Based Organizations or Other Governmental Organizations
(note the 10% requirement discussed above)
Insurance if your program will procure it separately
Previous versions of HUD-424-CBW are obsolete. 8 form HUD-424-CBW (2/2003)
Page 869 of 1311
I I Please provide a short description of the activity the contractor or subgrantee will perform, if not I
evident.
Previous versions of HUD-424-CBW are obsolete. 9 form HUD-424-CBW (2/2003)
Page 870 of 1311
8 — Construction Costs
8a — Administrative and legal expenses
Enter estimated amounts needed to cover administrative expenses. Do not include costs that
are related to the normal functions of government.
8b — Land, structures, wa rights -of
g y, appraisal, etc.
Enter estimated site and right(s)-of-way acquisition costs (this includes purchase, lease, and/or
easements).
8c — Relocation expenses and payments
Enter estimated costs related to relocation advisory assistance, replacement housing, relocation
payments to dis laced persons and businesses, etc.
8d — Architectural and engineering fees
Enter estimated basic engineering fees related to construction (this includes start-up services
and preparation of project performance work plan).
8e — Other architectural and engineering fees
Enter estimated engineering costs, such as surveys, tests, soil borings, etc.
8f — Project inspection fees
Enter estimated engineering inspection costs.
8g — Site work
Enter the estimated site preparation and restoration costs that are not included in the basic
construction contract.
8h — Demolition and removal
Enter the estimated costs related to demolition activities.
8i — Construction
Enter estimated costs of the construction contract.
8j - Equipment
Enter estimated cost of office, shop, laboratory, safety equipment, etc. to be used at the facility,
if such costs are not included in the construction contract.
8k — Contingencies
Enter any estimated contingency costs.
81— Miscellaneous
Enter estimated miscellaneous costs.
Other Direct Costs include a number of items that are not appropriate for other sections.
Other Direct Costs may include:
9 - Other Direct Costs
Staff training
Telecommunications
Printing and postage
Relocation, if costs are paid directly by your organization (if relocation costs are paid by a
subgrantee, it should be reflected in Section 7
Indirect costs (including Facilities and Administration costs) are those costs that have been
incurred for common or joint purposes. These costs benefit more than one cost objective and
cannot be readily identified with a particular final cost objective without effort disproportionate to
the results achieved.
10 - Indirect Costs
Indicate your approved Indirect Cost Rate (if any) and calculate the indirect costs in accordance
with the terms of your approved indirect cost rate and enter the resulting amount. Also show the
applicable cost base amount and identify the proposed cost base type.
Total Estimated Costs
Enter the grand total of all the applicable columns.
The eight rightmost columns allow you to identify how the costs will be spread between the HUD Share and other contributors (including Match funds and
Program Income). This information will help the reviewers better understand your program and priorities.
Previous versions of HUD-424-CBW are obsolete. 10 form HUD-424-CBW (2/2003)
Page 871 of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1131 /2026
Applicant Name:
Applicant Address:
City of Dubuque
Health & Housing and Community Development Departments
350 W. 6th Street Suite 312
Dubuque, Iowa 52001
Category
Detailed Description of Budget (for full grant period)
1. Personnel Direct Labor)
Estimated
Hours
Rate per Hour
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Position or Individual
Total Direct Labor Cost
2. Fringe Benefits
Rate I%)
Base
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Workman's Comp
Parking
Total Fringe Benefits Cost
3. Travel
3a. Transportation - Local Private Vehicle
Mileage
Rate per Mile
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Trans - Local Private Vehicle
3b. Transportation - Airfare (show destination
I Trips
I Fare
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Page 1 Rating Factor 3, Attachment 6 - HUD 42 CBW H I
age '�Tof 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration 1 /31 /2026
Applicant Name:
City of Dubuque
Subtotal - Transportation - Airfare
3c. Transportation - Other
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Transportation - Other
3d. Per Diem or Subsistence (indicate location)
Days
Rate per Day
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Per Diem or Subsistence
Total Travel Cost
4. Equipment (Only items over
$5,000 Depreciated value)
Quantity
Unit Cost
Estimated Cost
I HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Total Equipment Cost
5. Supplies and Materials (Items under $5,000 Depreciated Value)
5a. Consumable Supplies
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Consumable Supplies
Page 2 Rating Factor 3, Attachment 6 - HUD 42kC�B�WeH);i�ll 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration 1 /31 /2026
Applicant Name:
5b. Non -Consumable Materials
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Non -Consumable Materials
Total Supplies and Materials Cost
6. Consultants (Type)
Days
Rate per Day
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
I
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Total Consultants Cost
7. Contracts and Sub -Grantees (List individually)
7a. Contracts
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Contracts
7b. Sub -Grantees (List individually)
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Sub -Grantees
Total Contracts and Sub -Grantees Cost
8. Construction Costs
Page 3 Rating Factor 3, Attachment 6 - HUD 42kageHg5 l of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration 1 /31 /2026
Applicant Name:
8a. Administrative and legal expenses
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Administrative and legal expenses
8b. Land, structures, rights -of way, appraisal, etc
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Land, structures, rights -of way, ...
8c. Relocation expenses and payments
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Relocation expenses and payments
8d. Architectural and engineering fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Architectural and engineering fees
8e. Other architectural and engineering fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Other architectural and engineering fees
8f. Project inspection fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Page 4 Rating Factor 3, Attachment 6 - HUD 42kageHg5 l of 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration 1 /31 /2026
Applicant Name:
City of Dubuque
Subtotal - Project inspection fees
8g. Site work
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Site work
8h. Demolition and removal
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Demolition and removal
8i. Construction
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Construction
8j. Equipment
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Equipment
8k. Contingencies
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Contingencies
81. Miscellaneous
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Subtotal - Miscellaneous
Total Construction Costs
Page 5 Rating Factor 3, Attachment 6 - HUD 42kC�B�WeHgl l�xOf 1311
Grant Application Detailed Budget Worksheet OMB Approval No. 2501-0017
Expiration: 1131 /2026
Applicant Name:
9. Other Direct Costs
ity of Dubuque
[Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Item
9a. Healthy Homes Supplement HHS
90
$8,000
$720,000
$720,000
9b. HHS - Contract Services Radon Testing
90
$140
$12,600
$12,600
9c. HHS - Inspection Supplies
1
$4,000
$4,000
$4,000
Total Other Direct Costs
$736,660
$736,600
Subtotal of Direct Costs $736,600
$736,600
10. Indirect Costs
Rate
Base
Estimated Cost
HUD Share
Applicant
Match
Other HUD
Funds
Other
Federal
Share
State Share
Local/Tribal
Share
Other
Program
Income
Type
Total Indirect Costs
Total Estimated Costs
$736,600
$736,600
Page 6 Rating Factor 3, Attachment 6 - HUD 42 CBW H
age 9&Of 1311
Previous versions
form HUD-424-CBW
OMB Approval No. 2501-0017
Grant Application Detailed Budget Worksheet Expiration: 1/31/2026
Detailed Description of Budget
Analysis of Total Estimated Costs
Estimated Cost
Percent of Total
1
Personnel (Direct Labor)
0.00
0.0%
2
Fringe Benefits
0.00
0.0%
3
Travel
0.00
0.0%
4
Equipment
0.00
0.0%
5
Supplies and Materials
0.00
0.0%
6
Consultants
0.00
0.0%
7
Contracts and Sub -Grantees
0.00
0.0%
8
Construction
0.00
0.0%
9
Other Direct Costs
736,600.00
100.0%
10
Indirect Costs
0.00
0.0%
Total:
736,600.00
100.0%
Federal Share:
736,600.00
Total Healthy Homes Supplement:
736,600.00
Total Federal Share without HH Supplement
0.00
Match
(Expressed as a percentage of the Total Federal
Share without HH Supplement):
0.00
0.00%
HUV-424-CBW
are obsolete.
form HUD-424-CBW (2/2003)
Page 878 of 1311
This form is to be used to provide detailed budget information regarding your proposed program. If your program requires you to provide program activity
information you should use a separate HUD-424-CBW to provide information related to each program activity. The detailed information provided on this form can
be summarized on the HUD424-CB form by checking the "All Years" box at the top of the form and inputting the summary information.
Item
Discussion
This section should show the labor costs for all individuals supporting the grant program effort
(regardless of the source of their salaries). The hours and costs are for the full life of the grant. If
an individual is employed by a contractor or sub -grantee, their labor costs should not be shown
here.
Please include all labor costs that are associated with the proposed grant program, including
1 - Personnel (Direct Labor)
those costs that will be paid for with in -kind or matching funds.
Do not show fringe or other indirect costs in this section.
Please use the hourly labor cost for salaried employees (use 2080 hours per year or the value
your organization uses to perform this calculation). An employee working less than full time on
the grant should show the numbers of hours they will work on the grant.
Use the standard fringe rates used by your organization. You may use a single fringe rate (a
percentage of the total direct labor) or list each of the individual fringe charges. The spreadsheet
2 - Fringe Benefits
is set up to use the Total Direct Labor Cost as the base for the fringe calculation. If your
organization calculates fringe benefits differently, please use a different base and discuss how
you calculate fringe as a comment.
3 - Travel
If you plan on reimbursing staff for the use of privately owned vehicles or if you are required to
3a - Transportation - Local Private Vehicle
reimburse your organization for mileage charges, show your mileage and cost estimates in this
section.
Show the estimated cost of airfare required to support the grant program effort. Show the
destination and the purpose of the travel as well as the estimated cost of the tickets.
3b - Transportation - Airfare
Each program notice of funding opportunity (NOFO) discusses the travel requirements that
should be listed here.
If you or are charged monthly by your organization for a vehicle for use by the grant program,
3c - Transportation - Other
indicate those costs in this section.
Provide estimates for other transportation costs that may be incurred taxi, etc.).
For travel which will require the payment of subsistence or per diem in accordance with your
3d - Per Diem or Subsistence
organization's policies. Indicate the location of the travel.
Each program NOFO discusses the travel requirements that should be listed here.
"Equipment" means tangible personal property (including information technology systems)
having a useful life of more than one year and a per -unit acquisition cost that equals or exceeds
4 — Equipment
the lesser of the capitalization level established by the non -Federal entity for financial statement
purposes, or $5,000.
Each program NOFO describes what equipment may be purchased using grant funding.
"Supplies" means all tangible personal property other than those described in the definition of
equipment. A computing device is a supply if the acquisition cost is less than the lesser of the
capitalization level established by the non -Federal entity for financial statement purposes or
5 - Supplies and Materials
$5,000, regardless of the length of its useful life.
List the proposed supplies and materials as either Consumable Supplies or as Non -Consumable
Materials.
5a - Consumable Supplies
List the consumable supplies you propose to purchase. General office or other common supplies
may be estimated using an anticipated consumption rate.
5b - Non -consumable materials
List furniture, computers, printers, and other items that will not be consumed in use. Please list
the quantity and unit cost.
6 — Consultants
Indicate the consultants you will use. Indicate the type of consultant (skills), the number of days
you expect to use them, and their daily rate.
List the contractors and sub -grantees that will help accomplish the grant effort. Examples of
contracts that should be shown here include contracts with Community Based Organizations;
liability insurance; and training and certification for contractors and workers.
If any contractor, sub -contractor, or sub -grantee is expected to receive over 10% of the total
Federal amount requested, a separate Grant Application Detailed Budget (Worksheet) should be
developed for that contractor or sub -grantee and the total amount of their proposed effort should
be shown as a single entry in this section.
7 - Contracts and Subgrantees
Unless your proposed program will perform the primary grant effort with in-house employees
7a - Contracts
(which should be listed in section 1), the costs of performing the primary grant activities should
7b - Subgrantees
be shown in this section.
Types of activities which should be shown in this section:
Contracts for all services
Training for individuals not on staff
Contracts with Community Based Organizations or Other Governmental Organizations
(note the 10% requirement discussed above)
Insurance if your program will procure it separately
Previous versions of HUD-424-CBW are obsolete. 8 form HUD-424-CBW (2/2003)
Page 879 of 1311
I I Please provide a short description of the activity the contractor or subgrantee will perform, if not I
evident.
Previous versions of HUD-424-CBW are obsolete. 9 form HUD-424-CBW (2/2003)
Page 880 of 1311
8 — Construction Costs
8a — Administrative and legal expenses
Enter estimated amounts needed to cover administrative expenses. Do not include costs that
are related to the normal functions of government.
8b — Land, structures, wa rights -of
g y, appraisal, etc.
Enter estimated site and right(s)-of-way acquisition costs (this includes purchase, lease, and/or
easements).
8c — Relocation expenses and payments
Enter estimated costs related to relocation advisory assistance, replacement housing, relocation
payments to dis laced persons and businesses, etc.
8d — Architectural and engineering fees
Enter estimated basic engineering fees related to construction (this includes start-up services
and preparation of project performance work plan).
8e — Other architectural and engineering fees
Enter estimated engineering costs, such as surveys, tests, soil borings, etc.
8f — Project inspection fees
Enter estimated engineering inspection costs.
8g — Site work
Enter the estimated site preparation and restoration costs that are not included in the basic
construction contract.
8h — Demolition and removal
Enter the estimated costs related to demolition activities.
8i — Construction
Enter estimated costs of the construction contract.
8j - Equipment
Enter estimated cost of office, shop, laboratory, safety equipment, etc. to be used at the facility,
if such costs are not included in the construction contract.
8k — Contingencies
Enter any estimated contingency costs.
81— Miscellaneous
Enter estimated miscellaneous costs.
Other Direct Costs include a number of items that are not appropriate for other sections.
Other Direct Costs may include:
9 - Other Direct Costs
Staff training
Telecommunications
Printing and postage
Relocation, if costs are paid directly by your organization (if relocation costs are paid by a
subgrantee, it should be reflected in Section 7
Indirect costs (including Facilities and Administration costs) are those costs that have been
incurred for common or joint purposes. These costs benefit more than one cost objective and
cannot be readily identified with a particular final cost objective without effort disproportionate to
the results achieved.
10 - Indirect Costs
Indicate your approved Indirect Cost Rate (if any) and calculate the indirect costs in accordance
with the terms of your approved indirect cost rate and enter the resulting amount. Also show the
applicable cost base amount and identify the proposed cost base type.
Total Estimated Costs
Enter the grand total of all the applicable columns.
The eight rightmost columns allow you to identify how the costs will be spread between the HUD Share and other contributors (including Match funds and
Program Income). This information will help the reviewers better understand your program and priorities.
Previous versions of HUD-424-CBW are obsolete. 10 form HUD-424-CBW (2/2003)
Page 881 of 1311
City of Dubuque Lead Hazard Control Budget Narrative
The proposed Lead Hazard Control Budget contains the following expenses:
1. Personnel ($1,075,005.00)
List of Personnel Duties and Roles
Ia. Housing & Community Development Director: Alexis Steger, will dedicate 2 hours per
week (5%) to this grant to review financial information, ensure compliance with federal
regulations and assist with closeout activities (100% Admin, Match $20,075).
lb. Health Department Liaison: Health Specialist Mary Rose Corrigan will connect lead
hazard control, the medical community and code enforcement/compliance. (100% Admin,
Match $30,030)
lc. Program Manager: Christina Schneider, will oversee all projects to ensure that safe lead
remediation, relocation and healthy homes modifications and repairs are carried out in a
timely and compliant manner. This position will allocate time to program administration, such
as purchase order and invoice review and approval, budget spreadsheet data entry and review,
Environmental Review. ($313,040) (80% Direct Cost, 20% Admin Cost)
ld-e. Lead/HH Inspector (2): Inspector Kelly Davis and Inspector Ragan Griffin will conduct
lead inspections, create bid specifications and environmental reviews. Work with residents on
relocation efforts when needed, and ensure contractors are using lead safe practices.
($486,180.00) (95% Direct, 5% Admin)
If. Lead/HH Financial Specialist: Tami Conzett will prepare invoices and purchase orders
for processing, followed by approval by the Department Director. This position also
completes all intake, income verifications, and schedules in -home assessments, as well as
contractor and resident collaboration/relocation. ($225,680.00) (68% Direct Cost; 32%
Admin Cost)
2. Fringe Benefits: ($444,103.49)
These benefits are provided to all the staff listed above in Budget Item #1:
Fringe benefits for each employee includes Health Insurance, Life Insurance, Iowa Public
Employee Retirement System (IPERS), Parking, Workmen's Compensation, and employee
physicals and are calculated at a rate of 39.87% of employee wages. (Admin, and Direct Cost
percentages are the same as noted for each position in budget item #1) (Match $19,977)
3. Travel: ($19,348.00)
3a) Transportation — Local Private Vehicle:
Vehicle Mileage - Program Director & Lead/HH Inspectors. Local transportation to and from
units being assisted to ensure proper timelines, installs, and to meet with residents. (11,000
miles @ $0.62) (95% Direct Cost, 5% Admin Cost)
Page 882 of 1311
City of Dubuque Lead Hazard Control Budget Narrative
3b) Transportation — Airfare:
Airfare to Program Manager School required trainings for the Program director and Program
Manager; @ $600 per person for one mandatory trip per person, per year of the grant (6 flights).
(100% Admin Cost)
30 Transportation / Other
Lodging - Overnight hotel stay for program management training. Three nights per training
during the Program Manager School for the Project Director and Project Manager at $300 a
night. (100% Admin Cost)
3d) Per Diem of Subsistence
Per Diem for four days per trip for two people for mandatory Program Manager School each
year @ $72 per day. (100% Admin Cost)
Conference Registration- Costs associated with registration fees for Program Manager School.
Calculated at a unit cost of $300 per training (2 people each year for 3 years). (100% Admin
Cost)
4) Equipment-: ($0)
NONE
5) Supplies and Materials — ($38,370.00)
5a) Consumable Supplies
Office Supplies: File folders, note pads, pens, paperclips, etc ($3,000). (100% Admin Cost)
The City of Dubuque owns (2) XRF guns. The cost for the consumable portion of these guns
is included in this grant application.
One Analyzer Resourcing per gun per year (2 x 3 x $3,700) ($22,200)
Eight (8) battery packs @ $65 ea. ($520.00)
Total ($27,520) (100% Other Direct Cost)
5b Non -Consumable Supplies
One computer ea. for the Program Manager, 2 Inspectors and a Financial Specialist (Total of
4 Computers) are required at a cost of $2,300 each. (100% Admin Cost)
A tablet for each of the inspectors in the field (2) to note conditions $1,200 each. (100% Other
Direct Cost)
A smart phone for each inspector (2) is required at a cost of $400 each. (100% Other Direct
Cost)
Software for plan layouts and photos for both inspectors (2) at a cost of $125 each. (100%
Other Direct Cost)
6. Consultants ($0)
NONE
2
Page 883 of 1311
City of Dubuque Lead Hazard Control Budget Narrative
7.Contracts and Subgrantees ($3,250,306.00)
7a. Contracts will be let for approximately 90 units at an average cost of $30,000 per unit
($2,700,000). (100% Direct Cost)
7b. Approximately 60% of the units will be rental units and per our administrative policy will
require a 10% owner contribution. ($180,000). (100% Direct Cost)
7c. CDBG Matching funds will be used on approximately 20 owner occupied units at $15,000
per unit. (100% Direct Cost, $300,000 Match)
7£ The Visiting Nurses Association (VNA) will provide in -home assessments and provide
resident services for 42 months of the grant @ $1,500 per month. (100% Other Direct Cost)
7g. The VNA will also complete 130 hours of outreach activities as part of the grant match at
$56.20 per hour. (100% Other Direct Cost, $7,306 Match)
9. Other Direct Costs ($325,208.72)
9a. Copy/Reproduction machine rental: Copy machine required in the office to print, copy and
scan documents for the program for 42 months at $50 per month.($2,100). (100% Admin
Cost)
9b. Printing: Cost of printing for manuals, flyers, applications, contracts and other file required
documents for 42 months at $50 per month ($2,100). (100% Admin Cost, as the City of
Dubuque's print tracking system is unable to differentiate jobs as Other Direct vs
Administrative).
9c. Processing Materials (shredding): Shredding documents with personally identifying
information that is not required to be kept in a file for 42 months at $12 per month ($504).
(100% Other Direct Cost)
9d. Federal Express & Postage: Mailing all materials for the program such as applications,
outreach materials, contracts and other file information for approximately 180 pieces of
mail at an average cost of $35 ($6,300). (50% Admin, 50% Other Direct Cost)
9e. Advertising Outreach/Educational Materials: Materials to send to households each
month or to advertise the grant on the radio to educate and solicit applications for the
program for 42 months at $200 per month ($8,400). (100% Other Direct Cost)
9£ Uniforms are required for inspectors for safety and identification of employees. 5 shirts
per inspector per year for three years at an average cost of $40 per shirt ($1,200). (100%
Admin Cost)
9g. Telephone Service: Service for three smart phones; One for the Program Manager, and
one each for two Inspector Positions and service for 4 desk phones for all grant
employees for 42 months at $225 per month ($9,450). (100% Admin Cost)
3
Page 884 of 1311
City of Dubuque Lead Hazard Control Budget Narrative
9h. Office Space, Utilities & Maintenance for four office cubicles/workstations for 42
months at a cost of $2,500 per month ($105,000) (100% Admin Cost, Match $105,000).
9i. Training staff. Additional trainings required for Lead and Healthy Homes
certifications (Lead Inspector) for three trainings at a cost of $4,000 per training.
($12,000) (100% Other Direct Cost, Match $12,000)
9j. Training for contractors, non -lead staff, to increase contractor capacity to fulfill grant
requirements for three training sessions at $6,000 per session. ($18,000). (100% Other
Direct Cost)
9k. Relocation projected for all units (90) at a cost of $800 per relocation ($72,000).
(100% Direct Cost)
91. 60 relocations are anticipated to be rental units in which the property owner would
contribute $200 for a deposit (Match, $12,000). (100% Direct Cost)
9m. The City will apply a hotel discount rate for the relocations that can't be
accommodated at the City relocation units. Approximately serving 50 relocations for
$350 each 10-day stay ($17,500) (100% Direct Cost, Match $17,500).
9n. Soil & Dust Sampling and related supplies for 210 samples at $150 per sample
($31,500). (100% Direct Cost)
9o. Other Misc: Single Audit fees related to this grant only, pollution insurance, and legal
fees to review contracts, defend contract clauses, file legal documents such as liens
and public hearings for 42 months:
Single Audit Fees ($3,400/yr for 3 years = $10,200)
Pollution Insurance ($11,500)
Legal Fees ($5,454.72)
Total ($21,154.72) (100% Admin Cost)
9z Healthy Homes Supplement ($736,600 on HH Supy 424 CBW Tab)
Please see Healthy Homes Budget Narrative
10. Indirect Costs
NONE
In summary,
the total requested HUD expense of $4,460,453.35 consists of:
$ 292,805.29 (6.56%) Administrative costs
$ 4,020,925.06 (90.15%) Direct LHC Project costs
$ 131,224.00 (2.94%) Other Direct costs.
These estimates exclude the Healthy Homes Supplemental cost. See ATTACHMENT 9
for Healthy Homes Supplement narrative.
4
Page 885 of 1311
TOWNEPLACE
SUITES°
MARR I OTT
1151 Washington Street
Dubuque, IA 52001
t 563.258.4500 • f 563.258.4501
add life to longer stays°
T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T
1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1
T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T1T
December 11th, 2023
City of Dubuque Housing & Community Development Dept.
Alexis Steger
350 W. 6th St, Ste. 316
Dubuque, IA 52001
563.589.1724
Lead@cityofdubuque.org
Dear Alexis,
We are so thrilled that you have given the TownePlace Suites by Marriott Dubuque an opportunity to be a preferred
hotel for City of Dubuque Housing & Community Development Dept. travelers. It is our top priority to assist you
with exceeding the individual needs of each of your guests. Based on your needs, I'm excited to share the following
aspects of our property to make your guests' stays comfortable and a "home away from home."
• Complimentary Hot Breakfast is a cost -reducing amenity offered daily
• Full Kitchens w/stovetop allows guests the option to stay in for dinner, avoiding additional spending
• In -room HomeOffice space for guests to stay productive while keeping their normal routine
• Our In a Pinch Market is open 24 hours for your convenience
• Free high-speed and Wireless Internet throughout the facility, allowing your guests to stay connected to
their customers and family while at the hotel.
Valid Dates
Rates:
Production
We are pleased to extend the following Exclusive Rates to City of Dubuque Housing & Community
Development Dept. business travelers beginning January 1st, 2024, through December 31st, 2024.
Room Type
1-4 nights
5-11 nights
12-29 nights
30+ nights
Studio King Suite
$174
$138
$133
$123
Studio Double Queen
$174
$138
$133
$123
Suite
These rates are offered on a net, non-commissionable basis and do not include taxes.
Greater discounted rates may be negotiated for groups.
This rate is based on 50+ room nights within the next 12 months. Terms of this agreement are
subject to a quarterly review at which time room night production will be evaluated. We reserve the
right to cancel or alter terms of this arrangement with 30 days' written notice if volume is not on
pace to meet the annual room night commitment.
Doc ID: 20231213224348308 Page 886 of 1311
Sertifi Electronic Signature
Room City of Dubuque Housing & Community Development Dept. preferred rate is NLRA (Non Last
Availability: Room Availability).
Reservations: Individual reservations can be made through Marriott.com/DBQTS, custom company URL, or by
calling the hotel direct at (563) 258-4500. Reservations can be made by contacting the Director of
Sales directly at ajordan@kinseth.com
Billing: For all City of Dubuque Housing & Community Development Dept. employees, guestroom
charges including room, tax and incidentals can be directly billed to the company or guestroom
charges including room, tax and incidentals can be the responsibility of the individual traveler.
Reservations must be guaranteed with a credit card at time of booking.
Please note that any reservation can be cancelled without penalty within 48 hours of arrival. A
cancellation number should be obtained from the reservations agent for reference. In the event that
a reservation is guaranteed and the guest does not cancel nor arrive, the appropriate room & tax
charges will be charged to the credit card provided at time of booking.
Marriott
Bonvoy: Any City of Dubuque Housing & Community Development Dept. business traveler may become a
member of our Marriott Bonvoy program at no cost and with no minimum stay. The Marriott
Bonvoy Program is a frequent guest program designed to provide awards and benefits for
individuals that stay at any Marriott Hotel. A sample of benefits that the member receives are:
airline miles, points to be used towards free nights at any Marriott Hotel, vacation packages, express
check -in and check-out. Membership application forms may be obtained at our Front Desk upon
check in, or accessed through Marriottrewards.com.
We appreciate the opportunity to earn your business this year. Please let me know if there is anything specific we
can do to make the stays for your guests the most enjoyable as they can be.
Accepted By:
E-Signed : 12/18/2023 09:24 AM CST
v3(cxis (-X. cStNer
lead@cityofdubuque.org
IP: 64.33.158.242
E-Signed : 12/18/2023 09:25 AM CST
v��ssa d rdan
ajordan@kinseth.com
IP: 207.191.204.36 07119IN91119009
DocID:20231213224348308
Doc ID: 20231213224348308
Sertifi Electronic Signature
Page 887 of 1311
UnityPoint Health
Visiting Nurse Association
City of Dubuque
City Hall Annex
1300 Main St
Dubuque Iowa 52001
Ms. Nicole Lytle
660 Iowa St.
Dubuque, IA 52001
(563) 556-6200
The Visiting Nurse Association (VNA) is providing this letter as our commitment to the City of Dubuque
2024 Lead Hazard Control Grant. Upon the city's receipt of a successful HUD/Lead Hazard application
the Visiting Nurse Association (VNA) will provide a match of 130 hours of community outreach and
education at $56.20 per hour for a total of $7,300.
The VNA proudly partners with the City of Dubuque and supports their HUD/Lead Hazard application.
VNA believes the City of Dubuque will provide a high -quality program that improves the well being of
the residents of Dubuque.
Sincerely,
Stacey Killian
Director, Visiting Nurse Association
Page 888 of 1311
THE CITY OF
DUB E
Masterpiece on the Mississippi
August 16, 2024
Christina Schneider
Dubuque
Inspections & Construction Services
AII•AwHu City
350 West 6th Street — Suite 312
1 I I I
Dubuque, Iowa 52001
I I
Office: 563-589-4150
2007.2012.2013
Fax: 563-690-6687
2017*2019
building@cityofdubugue.org
www.ctiyofdubuque.org
Lead Based -Paint Hazard Control Program Manager
Housing and Community Development Department
Dubuque, IA 52001
Dear Christina:
The City of Dubuque General Housing Activity is pleased to support the application for new funding
to continue making units lead safe and improve the quality of housing in the city of Dubuque.
General Housing strives to be a committed partner in the City of Dubuque's Lead Hazard Control
Program. We are in support for your application for a Lead Based -Paint Hazard Control Grant from
the U.S. Department of Housing and Urban Development.
General Housing will be an active referral source utilizing our code inspectors. We will initiate
conversations to implement amendments to local code to include language concerning the new
healthy homes standards to improve the minimum code standards.
We heartily support the grant application for the continuation of the Lead Based -Paint Hazard
Control Program being requested by the City of Dubuque Housing and Community Development
Department and City of Dubuque Health Services Department.
Sincerely,
Ben Pothoff
Housing Inspection Supervisor
Page 889 of 1311
THE CITY OF Du. buq;e
DUB E I11�y
'Cft V►
Masterpiece on the Mississippi 2W,.,o,,.2o„
August 1, 2024
Alexis Steger
Housing and Community Development Department Director
350 W. 61h Street, Suite 312
Dubuque, IA 52001
RE: Lead Based -Paint Hazard Control Grant
Alexis:
This letter the intent of the allocation of Community Development Block Grant (CDBG) funds as a match
for a Lead Paint Hazard Control Grant. The Community Development Advisory Commission will review
the request at their meeting on September 4, 2024.
The Commission will review the grant request, which would provide for continuation of a 42-month lead
hazard reduction program totaling approximately $4.2 million. The grant requires a 10% matching
contribution. As part of the match, CDBG funding is being requested for FY2026, FY2027, FY2028, and
FY2029 for a total of $300,000.00
The FY2021-2025 Consolidated Plan for Housing and Community Development has identified the need
to create lead safe housing units in Dubuque and is an appropriate use of CDBG funds. The Community
Development Advisory Commission has fully supported match funding for Lead Hazard Control grants in
Dubuque for many years, most recently allocating $300,000 as match for the 2021 awarded grant.
Respectfully submitted,
Mary Bridget Corken-Deutsch
Community Development Specialist
City of Dubuque Housing & Community Development Department
350 W. 61h St., Dubuque, Iowa 520011 Phone: 563.589.4239 1 www.cityofdubuque.org
Page 890 of 1311
THE COF
DtUB E
Masterpiece on the Mississippi
August 16, 2024
Christina Schneider
Lead and Healthy Homes Program Manager
Housing and Community Development Department
350 W 6t" Street, Suite 312
Dubuque, IA 52001
Dear Christina:
Dubuque
All -America City
�LIIIr
2007.2012
2013.2017
The City of Dubuque is proud be a past recipient of Lead Hazard Control grant funding
from the U. S. Department of Housing and Urban Development. We are excited to
submit an application for new funding to continue making units lead safe and improve
the quality of housing throughout the City.
The City of Dubuque supports the application for additional funding with these match
funding commitments for the 42-month duration (plus three-month close-out):
• Salary and related fringe benefits for staff at the following rates:
o Housing and Community Development Department Director, Alexis
Steger, for 2 hours/week (275 hours) at $50.00 per hour
o Assistant Housing Director, Mike Belmont, for 3 hours/week (546 hours) at
$46 per hour
o Public Health Specialist, Mary Rose Corrigan, for 3 hours/week (546
hours) at $46 per hour
o Total in -kind staff match commitment: $90,067.00
• Use of four work spaces for the Program Manager, two Lead/HH Inspectors, and
a Lead/HH Assistant within the Housing & Community Development Department
with a fair market rent value of $2,500/month for a total of $105,000
We heartily support the grant application for the continuation of the Lead Based -Paint
Hazard Reduction Program being requested by the City Housing and Community
Development Department and City Health Services Department.
Sincerely,
Alexis Steger, Director
Housing & Community Development Department Manager
Page 891 of 1311
City of Dubuque Lead Hazard Control Budget Narrative
The proposed Lead Hazard Control Budget contains the following expenses:
1. Personnel ($1,075,005.00)
List of Personnel Duties and Roles
Ia. Housing & Community Development Director: Alexis Steger, will dedicate 2 hours per
week (5%) to this grant to review financial information, ensure compliance with federal
regulations and assist with closeout activities (100% Admin, Match $20,075).
lb. Health Department Liaison: Health Specialist Mary Rose Corrigan will connect lead
hazard control, the medical community and code enforcement/compliance. (100% Admin,
Match $30,030)
lc. Program Manager: Christina Schneider, will oversee all projects to ensure that safe lead
remediation, relocation and healthy homes modifications and repairs are carried out in a
timely and compliant manner. This position will allocate time to program administration, such
as purchase order and invoice review and approval, budget spreadsheet data entry and review,
Environmental Review. ($313,040) (80% Direct Cost, 20% Admin Cost)
ld-e. Lead/HH Inspector (2): Inspector Kelly Davis and Inspector Ragan Griffin will conduct
lead inspections, create bid specifications and environmental reviews. Work with residents on
relocation efforts when needed, and ensure contractors are using lead safe practices.
($486,180.00) (95% Direct, 5% Admin)
If. Lead/HH Financial Specialist: Tami Conzett will prepare invoices and purchase orders
for processing, followed by approval by the Department Director. This position also
completes all intake, income verifications, and schedules in -home assessments, as well as
contractor and resident collaboration/relocation. ($225,680.00) (68% Direct Cost; 32%
Admin Cost)
2. Fringe Benefits: ($444,103.49)
These benefits are provided to all the staff listed above in Budget Item #1:
Fringe benefits for each employee includes Health Insurance, Life Insurance, Iowa Public
Employee Retirement System (IPERS), Parking, Workmen's Compensation, and employee
physicals and are calculated at a rate of 39.87% of employee wages. (Admin, and Direct Cost
percentages are the same as noted for each position in budget item #1) (Match $19,977)
3. Travel: ($19,348.00)
3a) Transportation — Local Private Vehicle:
Vehicle Mileage - Program Director & Lead/HH Inspectors. Local transportation to and from
units being assisted to ensure proper timelines, installs, and to meet with residents. (11,000
miles @ $0.62) (95% Direct Cost, 5% Admin Cost)
Page 892 of 1311
City of Dubuque Lead Hazard Control Budget Narrative
3b) Transportation — Airfare:
Airfare to Program Manager School required trainings for the Program director and Program
Manager; @ $600 per person for one mandatory trip per person, per year of the grant (6 flights).
(100% Admin Cost)
30 Transportation / Other
Lodging - Overnight hotel stay for program management training. Three nights per training
during the Program Manager School for the Project Director and Project Manager at $300 a
night. (100% Admin Cost)
3d) Per Diem of Subsistence
Per Diem for four days per trip for two people for mandatory Program Manager School each
year @ $72 per day. (100% Admin Cost)
Conference Registration- Costs associated with registration fees for Program Manager School.
Calculated at a unit cost of $300 per training (2 people each year for 3 years). (100% Admin
Cost)
4) Equipment-: ($0)
NONE
5) Supplies and Materials — ($38,370.00)
5a) Consumable Supplies
Office Supplies: File folders, note pads, pens, paperclips, etc ($3,000). (100% Admin Cost)
The City of Dubuque owns (2) XRF guns. The cost for the consumable portion of these guns
is included in this grant application.
One Analyzer Resourcing per gun per year (2 x 3 x $3,700) ($22,200)
Eight (8) battery packs @ $65 ea. ($520.00)
Total ($27,520) (100% Other Direct Cost)
5b Non -Consumable Supplies
One computer ea. for the Program Manager, 2 Inspectors and a Financial Specialist (Total of
4 Computers) are required at a cost of $2,300 each. (100% Admin Cost)
A tablet for each of the inspectors in the field (2) to note conditions $1,200 each. (100% Other
Direct Cost)
A smart phone for each inspector (2) is required at a cost of $400 each. (100% Other Direct
Cost)
Software for plan layouts and photos for both inspectors (2) at a cost of $125 each. (100%
Other Direct Cost)
6. Consultants ($0)
NONE
2
Page 893 of 1311
City of Dubuque Lead Hazard Control Budget Narrative
7.Contracts and Subgrantees ($3,250,306.00)
7a. Contracts will be let for approximately 90 units at an average cost of $30,000 per unit
($2,700,000). (100% Direct Cost)
7b. Approximately 60% of the units will be rental units and per our administrative policy will
require a 10% owner contribution. ($180,000). (100% Direct Cost)
7c. CDBG Matching funds will be used on approximately 20 owner occupied units at $15,000
per unit. (100% Direct Cost, $300,000 Match)
7£ The Visiting Nurses Association (VNA) will provide in -home assessments and provide
resident services for 42 months of the grant @ $1,500 per month. (100% Other Direct Cost)
7g. The VNA will also complete 130 hours of outreach activities as part of the grant match at
$56.20 per hour. (100% Other Direct Cost, $7,306 Match)
9. Other Direct Costs ($325,208.72)
9a. Copy/Reproduction machine rental: Copy machine required in the office to print, copy and
scan documents for the program for 42 months at $50 per month.($2,100). (100% Admin
Cost)
9b. Printing: Cost of printing for manuals, flyers, applications, contracts and other file required
documents for 42 months at $50 per month ($2,100). (100% Admin Cost, as the City of
Dubuque's print tracking system is unable to differentiate jobs as Other Direct vs
Administrative).
9c. Processing Materials (shredding): Shredding documents with personally identifying
information that is not required to be kept in a file for 42 months at $12 per month ($504).
(100% Other Direct Cost)
9d. Federal Express & Postage: Mailing all materials for the program such as applications,
outreach materials, contracts and other file information for approximately 180 pieces of
mail at an average cost of $35 ($6,300). (50% Admin, 50% Other Direct Cost)
9e. Advertising Outreach/Educational Materials: Materials to send to households each
month or to advertise the grant on the radio to educate and solicit applications for the
program for 42 months at $200 per month ($8,400). (100% Other Direct Cost)
9£ Uniforms are required for inspectors for safety and identification of employees. 5 shirts
per inspector per year for three years at an average cost of $40 per shirt ($1,200). (100%
Admin Cost)
9g. Telephone Service: Service for three smart phones; One for the Program Manager, and
one each for two Inspector Positions and service for 4 desk phones for all grant
employees for 42 months at $225 per month ($9,450). (100% Admin Cost)
3
Page 894 of 1311
City of Dubuque Lead Hazard Control Budget Narrative
9h. Office Space, Utilities & Maintenance for four office cubicles/workstations for 42
months at a cost of $2,500 per month ($105,000) (100% Admin Cost, Match $105,000).
9i. Training staff. Additional trainings required for Lead and Healthy Homes
certifications (Lead Inspector) for three trainings at a cost of $4,000 per training.
($12,000) (100% Other Direct Cost, Match $12,000)
9j. Training for contractors, non -lead staff, to increase contractor capacity to fulfill grant
requirements for three training sessions at $6,000 per session. ($18,000). (100% Other
Direct Cost)
9k. Relocation projected for all units (90) at a cost of $800 per relocation ($72,000).
(100% Direct Cost)
91. 60 relocations are anticipated to be rental units in which the property owner would
contribute $200 for a deposit (Match, $12,000). (100% Direct Cost)
9m. The City will apply a hotel discount rate for the relocations that can't be
accommodated at the City relocation units. Approximately serving 50 relocations for
$350 each 10-day stay ($17,500) (100% Direct Cost, Match $17,500).
9n. Soil & Dust Sampling and related supplies for 210 samples at $150 per sample
($31,500). (100% Direct Cost)
9o. Other Misc: Single Audit fees related to this grant only, pollution insurance, and legal
fees to review contracts, defend contract clauses, file legal documents such as liens
and public hearings for 42 months:
Single Audit Fees ($3,400/yr for 3 years = $10,200)
Pollution Insurance ($11,500)
Legal Fees ($5,454.72)
Total ($21,154.72) (100% Admin Cost)
9z Healthy Homes Supplement ($736,600 on HH Supy 424 CBW Tab)
Please see Healthy Homes Budget Narrative
10. Indirect Costs
NONE
In summary,
the total requested HUD expense of $4,625,354.35 consists of:
$ 292,805.29 (6.33%) Administrative costs
$ 4,200,925.06 (90.82%) Direct LHC Project costs
$ 131,224.00 (2.84%) Other Direct costs.
These estimates exclude the Healthy Homes Supplemental cost. See ATTACHMENT 9
for Healthy Homes Supplement narrative.
4
Page 895 of 1311
City of Dubuque Healthy Homes Supplement Budget Narrative
The City's program contains the following expenses:
1. Personnel (Direct Labor)
NONE
2. Fringe Benefits
NONE
3. Travel
NONE
4. Equipment (Only items over $5,000 Depreciated value)
NONE
5. Supplies and Materials (Items under $5,000 Depreciated Value)
NONE
6. Consultants (Type)
NONE
7. Contracts and Sub -Grantees (List individually)
NONE
8. Construction Costs
NONE
9. Other Direct Costs ($736,600.00)
9a. Direct Health and Safety Interventions.
The average Healthy Homes Supplement projected per unit cost of $8,000 will be
prioritized utilizing a process similar to the Healthy Homes Rating System. The
interventions will be prioritized in this order; trip and fall hazards, moisture and
water intrusion, electrical hazards, excess cold and heat, asthma triggers and
indoor air quality, sanitation and ability of surface/component to be cleaned, and
accessibility of amenities. This prioritization stems from data collection over the
last ten years through our HUD -funded Healthy Homes Production and
Lead/Healthy Homes programs. 90 units at $8,000 per unit ($720,000)
9b. Required Radon Testing for all units. 90 units at $140 per unit ($12,600)
9c. Supplies for Healthy Homes inspections -Shoe covers, flashlights, laser measurer or
tape for window openings, electrical testers, etc. ($4,000)
10. Indirect Costs
NONE
Page 896 of 1311
OMB Approval No. 2506-0112 (Exp. 6/30/2017)
Certification of Consistency U.S. Department of Housing
with the Consolidated Plan and Urban Development
I certify that the proposed activities/projects in the application are consistent with the jurisdiction's current, approved Consolidated Plan
(Type or clearly print the following information:)
Applicant Name:
City of Dubuque, Iowa
Project Name:
Lead Hazard Control & Healthy Homes Program 2025-2028
Location of the Project:
City of Dubuque - City Limits
Dubuque, Iowa 52001
Name of the Federal
Program to which the
applicant is applying:
Lead Hazard Reduction Grant Program; FR-6800-N-13
Name of
Certifying Jurisdiction:
Dubuque, IA
Certifying Official
of the Jurisdiction
Alexis Steger
Name:
Title:
Housing & Community Development Department Director
Signature:
Date:
8/15/2024
Page 1 of 1 form HUD-2991 (3/98)
Page 897 of 1311
CONSOLIDATED PLAN LEAD -BASED PAINT ELEMENT
https://www.cityofdubuque.org/DocumentCenterNiew/45312/FY2021-2025-Consolidated-Plan
Priority Needs — p. 124
• Priority Need #6: Eliminate Lead Based Paint and other Hazards
Goals — p. 149
• Goal #10: Maintaining Existing Affordable Housing; Needs Addressed: Eliminate Lead
Based Paint and other Hazards
Lead Based Paint Hazards — p. 158-159; subsections:
• Actions to address LBP hazards and increase access to housing without LBP hazards
• How are the actions listed related to the extent of lead poisoning and hazards?
• How are the actions listed above integrated into housing policies and procedures?
Rating Factor 2, Attachment 10, Page 1 Page 898 of 1311
City of Dubuque, Iowa
Section 3 Program Overview
THE CITY OF
DUB bE
Masterpiece on the Mississippi
Section 3 is a provision of the Housing and Urban Development Act of 1968, which recognizes that HUD funds
are typically one of the largest sources of federal funding expended in communities through the form of grants,
loans, entitlement allocations and other forms of financial assistance. Section 3 is intended to ensure that when
employment or contracting opportunities are generated because a covered project or activity necessitates the
employment of additional persons or the awarding of contracts for work, preference must be given to low- and
very low-income persons or business concerns residing in the community where the project is located.
Applicability
A Section 3 covered project or contract is:
• Public and Indian housing development, operating or capital funds; or
• Other housing assistance and community development assistance expended for housing
rehabilitation, housing construction or other public construction projects, such as: CDBG,
HOME, Lead -Based Paint Reduction, Healthy Homes, etc.
The requirements of Section 3 typically apply to recipients of HUD funds (Recipients) that will be used for
housing construction, rehabilitation, or other public construction.
Section 3 applies to contracts for professional services and for construction work and opportunities that exist in
areas of administration, management, clerical support and construction.
Threshold Amounts
Recipient threshold. Section 3 requirements apply to all Recipients undertaking projects where the amount of
HUD assistance exceeds $200,000.
Contractor and Subcontractor threshold. Section 3 requirements apply to Contractors and Subcontractors
performing contracts on a project where the amount of HUD assistance exceeds $200,000 and a contract or
subcontract exceeds $100,000.
Example 1: If a project receives $350,000 in HUD assistance, and the Contractor has a contract for $200,000, and
the Subcontractor has a contract for $100,000, Section 3 requirements apply to the Recipient of the funds, the
Contractor and the Subcontractor.
Example 2: If a project receives $250,000 in HUD assistance, but no contract exceeds $100,000,
Section 3 requirements will apply only to the Recipient of the funds — not the Contractor or
Subcontractors.
Section 3 requirements apply to ALL non -Davis -Bacon and Davis -Bacon Projects.
Residents
Section 3 residents (Residents) are:
1) Persons who live in public and assisted housing;
2) Persons who live in the metropolitan area (the City of Dubuque) or nonmetropolitan
county where the HUD assisted project is located and have a household income that
falls below 80% of the median income for the area;
3) Participants in HUD Youthbuild programs; and
4) Homeless persons.
Priority for training and hiring Section 3 residents follows the same order as listed in the definition of Residents
above.
Rating Factor 3, Attachment 12, Page 1 Page 899 of 1311
How can businesses find Section 3 residents to employ?
• Post or distribute flyers in Public Housing
• Contact Community Development Corporations and/or non -profits
• Contact employment agencies
• Contact neighborhood associations
• Place ads in newspapers
Eligible Section 3 residents should complete the attached form as part of the hiring process.
Business Concerns
Section 3 "business concerns" are businesses that meet one or more of the following criteria (Business Concerns):
1) 51 percent or more owned by Section 3 residents; or
2) At least 30 percent of its permanent, full-time employees include persons who are
currently Section 3 Residents, or within three years of the date of first employment with
the Business Concern were Section 3 Residents; or
3) Provides evidence, as required, of a commitment to subcontract in excess of 25 percent
of the dollar award of all subcontracts to be awarded to Business Concerns that meet
the qualifications in the above two paragraphs.
Numerical Goals
Recipients, Contractors and Subcontractors are required, to the greatest extent possible, to meet the following
numerical goals under Section 3:
1) Recipients of Section 3 funding for public and Indian housing assistance and their
Contractors and Subcontractors may commit to employ Section 3 Residents as 30% of the
aggregate new hires in any fiscal year;
2) Recipients of Section 3 housing funding under other HUD programs and their Contractors
and Subcontractors may commit to employ Section 3 Residents as 10% of the aggregate
new hires each year for the duration of the project;
3) Recipients of Section 3 community development funding and their Contractors and
Subcontractors may commit to employ Section 3 Residents as 30% of the aggregate new
hires in any fiscal year.
Numerical goals also apply to contracts awarded in connection with Section 3 projects. Recipients, Contractors,
and Subcontractors may commit to award Section 3 Business Concerns:
1) At least 10% of the total dollar amount of all Section 3 contracts for building trades
work for maintenance, repair, modernization or development of public or Indian
housing, or for building trades work arising in connection with housing rehabilitation,
housing construction and other public construction; and
2) At least 3% of the total dollar amount of all other Section 3 contracts.
However, Section 3 rules and regulations do not prescribe specific methods of procurement or supersede applicable
procurement requirements. Contracts are awarded on a competitive basis while, to the greatest extent feasible,
encouraging preference for Section 3 Business Concerns within the competitive bidding process.
Recordkeeping
Recipients, Contractors and Subcontractors must retain and make available to HUD upon request all records,
reports and other documents or items that demonstrate compliance or the attempt to comply with Section 3
requirements.
Rating Factor 3, Attachment 12, Page 2 Page 900 of 1311
Section 3 Reports
Recipients, Contractors and Subcontractors must complete the attached Section 3 Report to document all new
hires and to indicate whether Section 3 Residents were hired to fill any available positions. The definition of
Section 3 Residents above is a guide for determining the status of all new employees. Entities that have direct
agreements with the City of Dubuque— CDBG recipients - regarding a Section 3 Project, and other direct
Recipients of HUD funding, are responsible for collecting Section 3 Reports from their contractors,
subcontractors, consultants, etc. and ultimately submitting such reports to HUD.
Section 3 reports must be submitted annually by the direct Recipient of the HUD funds, along with the project's
annual performance report, to HUD. If the project does not require an annual performance report, Section 3 reports
should be submitted by January 10t1i of each year or within ten days of completion of the project. General
Contractors and Subcontractors should complete and submit Section 3 reports to the assigned project manager as
defined below and/or with the closeout report of project completion.
Compliance Reporting
If the numerical goals are not met, Contractors and Subcontractors must show why the goals were not feasible,
what impediments were encountered, what other economic opportunities were provided or what actions were taken
to encourage compliance.
Employment
Recipients, Contractors and Subcontractors are required, to the greatest extent feasible, to provide all types of
employment opportunities to low- and very low- income persons, including permanent and long term jobs, and
are also encouraged to have Section 3 Residents make up at least 30 percent of their permanent full time staff.
Filing a Complaint
Any Section 3 Resident or Section 3 Business Concern (or authorized representative) seeking employment,
training or contracting opportunities generated by Section 3 covered assistance may file a complaint using form
HUD 958. Complaints must be filed no later than 180 days from the date of the action or omission upon which
the complaint is based.
Section 3 complaints can be filed by telephone, email or mail by contacting the following:
Section 3 Coordinator
DC Department of Housing & Community Development
1800 Martin Luther King Jr. Avenue
Washington, DC 20020
(202)442-7200
Section3@dc.gov
Complaints may also be filed with the following:
Assistant Secretary
HUD Fair Housing and Equal Opportunity
45171 Street, SW
Washington, DC 20410
(202) 708-3633
or
Office of Fair Housing Equal Opportunity (FHEO)
U.S. Department of Housing and Urban Development
Edward Zorinsky Federal Building
1616 Capitol Avenue, Suite 329
Omaha NE 68102-4908
Note: Section 3 Plan effective upon adoption by the City Council of the City of Dubuque.
Oct 2011
Rating Factor 3, Attachment 12, Page 3 Page 901 of 1311
SECTION 3 PLAN AND CERTIFICATIONS
INTRODUCTION The purpose of Section 3 of the Housing and Urban Development Act of 1968, as
amended, is to "ensure that employment and other economic opportunities generated by certain HUD
financial assistance shall, to the greatest extent feasible, be directed to low and very low income persons, and
to business concerns which provide economic opportunities to low and very low income persons." Section 3
requires that, to the greatest extent feasible, opportunities for training and employment be given to lower
income residents of the City of Dubuque, Iowa (the Section 3 Project Area), and contracts for work in
connection with the Project be awarded to business concerns which are located in, or owned in substantial
part by persons residing in the Section 3 Project Area. This is applicable for all NEW hires.
THRESHOLDS
Section 3 is triggered when Recipients of funding for Section 3 covered projects receive more than
$200,000 in assistance for the project.
Section 3 is triggered when the total HUD assistance for a project exceeds $200,000, and a contract or
subcontract with a Contractor or Subcontractor exceeds $100,000. If a contract exceeds the $100,000
threshold but none of the subcontracts exceed $100,000 — the Contractor must report any NEW Section 3
hires for all hiring activities, including its hiring of all Subcontractors.
If the City of Dubuque receives Section 3 covered HUD assistance in excess of $200,000 for a project, but
no contract exceeds $100,000, the Section 3 requirements apply only to the City.
In order to comply with Section 3 regulations, the Recipient, Contractor or Subcontractor, as applicable, must
encourage participation of Section 3 Residents and Section 3 Business Concerns. As set forth in 24 CFR
135.30, Recipients, including the City, Contractors and Subcontractors must comply, to the greatest extent
feasible, with the following numerical goals for contracting and employment :
1. At least 10 percent (10%) of the total dollar amount of all Section 3 covered contracts
for building trades work arising in connection with housing rehabilitation, housing
construction, and other public construction must be awarded to Section 3 Business
Concerns;
2. At least 3 percent (3%) of the total dollar amount of all other Section 3 covered
contracts (e.g. architect, appraisal, etc.) must be awarded to Section 3 Business Concerns;
3. At least 30 percent (30%) of the aggregate number of new hires in any fiscal year must
be Section 3 Residents, for applicable Recipients, Contractors and Subcontractors
receiving assistance for public and Indian housing and community development funds, and
at least 10 percent (10%) of the aggregate number of new hires for each year over the
duration of the project for other HUD housing programs.
If these numerical goals are not met, Recipients, Contractors and Subcontractors must demonstrate why the
goals were not feasible, what impediments were encountered, what other economic opportunities were
provided or what actions were taken to encourage compliance.
Section 3 residents must meet the following income limits established by HUD as of June 1, 2021. These
income guidelines may be changed annually by HUD.
Family Size
I 1
1 2
1 3
1 4
1 5
1 6
1 7
1 8
Limit
I $44,150
1 $50,450
1 $56,750
1 $63,050
1 $68,100
1 $73,150
1 $78,200
1 $83,250
The City has a number of resources to find and place low and moderate income City residents for
employment opportunities. The following is a listing of the names and addresses of agencies to assist
contractors:
Iowa Works
680 Main Street 2nd Floor
Dubuque, Iowa 52001
Tel. 563-556-5800
Website: www.iowaworkforce.org
Housing & Community Development Staff
Family Self -Sufficiency Coordinators
City of Dubuque Housing and Community Development
350 West 6' Street Suite 312, Dubuque, Iowa 52001
Tel: 563-589-4230
ng Factor 3, Attachment 12, Page 4 Page 902 of 1311
SECTION 3 PLAN
Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower
income residents of the City of Dubuque, Iowa (the Section 3 Project Area), and contracts for work in connection with
a project be awarded to Business Concerns which are located in, or owned in substantial part by persons residing in
the City of Dubuque.
Contractors and Subcontractors, must attempt to use Section 3 Residents and Section 3 Business Concerns located
within the City of Dubuque, as follows:
A. Attempt to recruit from within the City of Dubuque the necessary individuals to fill
employment opportunities generated by Section 3 covered assistance through local
advertising media, signs placed at the proposed site for the project, and/or community
organizations and public or private institutions operating within or serving the project area;
B. Attempt to fill vacant training positions with the maximum number of lower income City
residents;
C. Contact unions and trade associations to secure their cooperation for this program;
D. Notify potential Contractors and Subcontractors about Section 3 requirements, and
incorporate the "Section 3 Clauses" in all contracts;
E. Cooperate in obtaining the compliance of Contractors and Subcontractors with the
requirements of Section 3 and document the attempts to use Section 3 employees and
businesses;
F. Have all Contractors and Subcontractors on the covered project submit the following
reports:
1) "Contractor/Subcontractor, Section 3 and MBE/WBE Participation Report" by
April I It and/or October IIt following contract award;
2) "Section 3 Report" prior to July 11 of each year and at the completion of the project
prior to final payment; and
3) "Certification for Section 3 Businesses and Persons", if applicable;
G. Maintain any records, including copies of correspondence, income verification
memoranda, etc., which document that all levels of the above steps have been taken; and
I. Notify Section 3 Residents and Section 3 Business Concerns about economic opportunities
generated by Section 3 covered assistance and award Section 3 covered contracts, to the
greatest extent feasible, to Section 3 business concerns in the following order of priority:
1) Section 3 Business Concerns in the project service area;
2) Low and very low income residents residing in "affected neighborhoods" adjacent or
near where a project is located; and
3) Section 3 Resident participants in the HUD Youth Build Program.
2
Rating Factor 3, Attachment 12, Page 5 Page 903 of 1311
SECTION 3 CLAUSES INCLUDE IN ALL CONTRACTS
The City will ensure that the following clauses are included in all Section 3 covered
contracts. The Contractor and Subcontractors (where applicable) will be bound by its
provisions.
A. The work to be performed under this contract is subject to the requirements of Section 3
of the Housing and Urban Development Act of 1968, as amended, 12 U.S. C. 170lu (Section
3). The purpose of Section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance of HUD -assisted projects covered by Section 3, shall, to the
greatest extent feasible, be directed to low- and very low-income persons, particularly
persons who are recipients of HUD assistance for housing.
B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135,
which implement Section 3. As evidenced by their execution of this contract, the parties to
this contract certify that they are under no contractual or other impediment that would
prevent them from complying with the part 135 regulations.
C. The Contractor agrees to send to each labor organization or representative of workers
with which the Contractor has a collective bargaining agreement or other understanding, if
any, a notice advising the labor organization or workers' representative of the Contractor's
commitments under this Section 3 clause, and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the Section 3 preference, shall set
forth minimum number and job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; and the name and location of the person(s)
taking applications for each of the positions; and the anticipated date the work shall begin.
D. The Contractor agrees to include this Section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as
provided in an applicable provision of the subcontract or in this Section 3 clause, upon a
finding that the Subcontractor is in violation of the regulations in 24 CFR part 135. The
Contractor will not subcontract with any Subcontractor where the Contractor has notice or
knowledge that the Subcontractor has been found in violation of the regulations in 24 CFR
part 135.
E. The Contractor will certify that any vacant employment positions, including training
positions, that are filled (1) after the Contractor is selected but before the contract is
executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135
require employment opportunities to be directed, were not filled to circumvent the
contractor's obligations under CFR part 135.
F. Noncompliance with I-UD's regulations in 24 CFR part 135 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD
assisted contracts.
G. With respect to work performed in connection with Section 3 covered Indian housing
assistance, section 7(b) of the Indian Self -Determination and Education Assistance Act (25
U.S.C. 450e) also applies to the work to be performed under this contract. Section 7 (b)
requires that to the greatest extent feasible (i) preference and opportunities for training and
employment shall be given to Indians, and (ii) preference in the award of contracts and
subcontracts shall be given to Indian organizations and Indian -owned Economic
Enterprises. Parties to this contract that are subject to the provisions of Section 3 and section
7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation
of compliance with section 7(b).
Rating Factor 3, Attachment 12, Page 6 Page 904 of 1311
DEFINITIONS
Agplicant — Any entity which makes an application for Section 3 covered assistance, and includes, but
is not limited to, any State, unit of local government, public housing agency, Indian housing authority,
Indian tribe, or other public body, public or private nonprofit organization, private agency or institution,
mortgagor, developer, limited dividend sponsor, builder, property manager, community housing
development organization, resident management corporation, resident council, or cooperative
association.
Business Concern — a business entity formed in accordance with State law, and which is licensed under
State, county or municipal law to engage in the type of business activity for which it was formed.
Section 3 Business Concern — a business concern:
1) That is 51 percent or more owned by Section 3 resident; or
2) Whose permanent, full-time employees include persons, at least 30 percent of whom are
currently Section 3 residents, or within three years of the date of first employment with the
business concern were Section 3 residents; or
3) That provides evidence of a commitment to subcontract in excess of 25 percent of the dollar
award of all subcontractors to be awarded to business concerns that meet the qualifications set
forth in paragraphs 1 or 2 above.
Contractor - any entity which contracts to perform work generated the expenditure of Section 3 covered
assistance, or for work in connection with a Section 3 covered project.
Subcontractor — any entity (other than a person who is an employee of the contractor) which has a
contract with a contractor to undertake a portion of the contractor's obligation for the performance of
work generated by the expenditure of Section 3 covered assistance, or arising in connection with a
Section 3 covered project.
EmRyment Ognortunities Generated by Section 3 Covered Assistance — all employment
opportunities generated by the expenditure of Section 3 covered public and Indian housing assistance
(i.e., operating assistance, development assistance and modernization assistance, (as described in Section
135.3 (a)(1)). With respect to Section 3 covered housing and community development assistance, this
term means all employment opportunities arising in connection with Section 3 covered projects (as
described in Section 135.3(a)(2)), including management and administrative jobs. Management and
administrative jobs include architectural, engineering or related professional services required to prepare
plans, drawings, specifications, or work write-ups; and jobs directly related to administrative support of
these activities, e.g., construction manager, relocation specialist, payroll clerk, etc.
HUD Youthbuild Programs — programs that receive assistance under subtitle D of Title IV of the
National Affordable Housing Act, as amended by the Housing and Community Development Act of
1992 (42 U.S.C. 12899), and provide disadvantaged youth with opportunities for employment, education,
leadership development, and training in the construction or rehabilitation of housing for homeless
individuals and members of low- and very low- income families.
Low-income en rson — families (including single persons) whose incomes do not exceed 80 per centum
of the median income for the area, as determined by the Secretary, with adjustments for smaller and
larger families, except that the Secretary may establish income ceilings higher or lower than 80 per
centum of the median for the area on the basis of the Secretary's findings that such variations are
necessary because of prevailing levels of construction costs or unusually high or low-income families.
Very low-income person — families (including single persons) whose income do not exceed 50 per
centum of the median family income for the area, as determined by the Secretary with adjustments for
0
Rating Factor 3, Attachment 12, Page 7 Page 905 of 1311
smaller and larger families, except that the Secretary may establish income ceilings higher or lower than
50 per centum of the median for the area on the basis of the Secretary's findings that such variations are
necessary because of unusually high or low family incomes.
Metropolitan Area — a metropolitan statistical area (MSA), as established by the Office of Management
and Budget.
New Hires — full-time employees for permanent, temporary or seasonal employment opportunities.
Reci in ent — any entity which receives Section 3 covered assistance, directly from HUD or from another
recipient and includes, but is not limited to, any State unit of local government, PHA, or other public
body, public or private nonprofit organization, private agency or institution, mortgagor, developer,
limited dividend sponsor, builder, property manager, community housing development organization,
resident management corporation, resident council, or cooperative association. Recipient also includes
any successor, assignee or transferee of any such entity, but does not include any ultimate beneficiary
under the HUD program to which Section 3 applies and does not include contractors.
Section I — Section 3 of the Housing and Urban Development Act of 1968, as amended 12 U.S.C. 1701u.
Section 3 Covered Assistance — public and Indian housing operating assistance and assistance provided
under any HUD housing or community development program that is expended for work arising in
connection with housing rehabilitation, construction, or other public construction project (which includes
other buildings or improvements, regardless of ownership).
Section 3 Covered Contracts — a contract or subcontract (including a professional service contract)
awarded by a recipient or contractor for work generated by the expenditure of Section 3 covered
assistance, or for work arising in connection with a Section 3 covered project. Section 3 covered
contracts do not include contracts awarded under HUD's procurement program, which are governed by
the Federal Acquisition Regulation (FAR), or contracts for the purchase of supplies and materials.
However, whenever a contract for materials includes the installation of the materials, the contract
constitutes a Section 3 covered contract.
Section 3 Covered Project - the construction, reconstruction, conversion or rehabilitation of housing
(including reduction and abatement of lead -based paint hazards), other public construction which
includes buildings or improvements (regardless of ownership) assisted with housing or community
development assistance.
Section 3 Resident — a public housing resident or an individual who resides in the metropolitan area or
nonmetropolitan county in which the Section 3 covered assistance is expended and who is considered to
be a low -to very low-income person.
F:\USERS\ATAUKE\CDBG\Sec 3\Sec.3 Plan Oct 2011 Final.docx
Rating Factor 3, Attachment 12, Page 8 Page 906 of 1311
CERTIFICATION FOR SECTION 3 BUSINESS CONCERNS AND RESIDENTS
PROJECT:
NAME:
This is a (circle one):
ADDRESS:
Complete and submit for each Section 3 Business Concern and/or Resident
used on the Section 3 Project
RESIDENT BUSINESS CONCERN
City: State: —
If this is a RESIDENT:
Zip Code:
Name of employing firm:
Resident living in: The City of Dubuque, Iowa
Average working hours each week:
Check all For this person's Family Size, Approximate Annual Income is below the corresponding limit:
that apply:
e
Family Size 1 1 2 1 3 1 4 1 5 1 6 1 7 8
Limit 44,150 1 50,450 1 56,570 1 63,050 1 68,100 1 73,150 1 78,200 83,250
Participant in a local Youth Build program
Participant in the following rental assistance program:
Sign: Date:
By:
(also note relationship if not signed by Section 3 Resident)
If this is a BUSINESS CONCERN:
Check all 30% or more of full time (or equivalent) employees are qualified Section 3 Employees. Attached please
that apply: find Section 3 Certifications for all qualified employees. Business employs the equivalent of
approximately full time employees.
The company is 5 1 % or more owned by qualified Section 3 residents. Attached please find evidence of
ownership and Section 3 Certifications for all qualified owners.
25% of subcontracts will be awarded to qualified Section 3 Business Concerns. Attached please find a
contract summary sheet listing subcontractors and contract amounts and the Section 3
Certifications and supporting Documents for each qualified Section 3 Subcontractor. For this project,
the total of all Section 3 and Non -Section 3 contracts for this business is $
Sign: Date:
By:
note relationship if not signed by Section 3 Business Concern principal)
6
Rating Factor 3, Attachment 12, Page 9 Page 907 of 1311
PROJECT:
CONTRACTOR/SUBCONTRACTOR, SECTION 3 AND MBE/WBE PARTICIPATION REPORT
FIRM:
DATE: (DUE APRIL 1ST AND/OR OCTOBER 1ST)
PLEASE LIST ALL CONTRACTORS/SUBCONTRACTORS/SECTION 3 CONTRACTORS AND MINORITY/WOMEN OWNED BUSINESSES (MBE/WBE)
Please submit by March 1st and/or September V. Update and resubmit this form when hiring or changing contractors
DUE APRIL 1ST Period Covered: Check one and Enter Year(s) DUE OCTOBER 1ST
❑ Period 1: October 1 to March 3 1
❑ Period 1: April I to September 30
MBE or Race/ Section 3
WBE Ethnicity Business Concern Name of Firm
Trade Total Contract Award
1
2
3
4
5
6
7
8
9
10
A Section 3 Business Concern can be one of the following:
1) *30% or more of full time (or equivalent) employees are qualified Section 3 employees.
2) *The company is 51% or more owned by qualified Section 3 Residents. Or
3) *25% of subcontracts will be to qualified Section 3 Contractors.
I certify this information to be accurate and true to the best of my ability.
Signature: (Print) Name & Title:
Rating Factor 3, Attachment 12, Page 10 Page 908 of 1311
Section 3 Report (Due July 1st and at Project Completion)
Economic Opportunities for Low- and Very Low -Income Persons
For City Use Only:
Recorded: Date: By:
1. Contractor (subcontractor) Name and Address:
2. Contract Number:
3. Dollar Amount of Award:
4. Contract End Date:
5. Date Report Submitted:
6. Contact Person:
7. Administering Agency: City of Dubuque, Iowa
8. PROGRAM: O CDBG O HOME O Lead O Healthy Home
9. Signature:
10. Phone:
Part I: EmDlovment and Training
A
Job Category
B
Number of
New Hires
for this
Project/
Activity
C
Number of
New Hires
for this
Project/
Activity
who are
Section3
Eligible
D
Number of
Section 3
Employees
and Trainees
(new and
existing)
Professionals
Technicians
Office/Clerical
Construction by Trade:*
Carpenters
Concrete Finishers
Electricians
Ironworkers
Laborers
Power Equipment Operators
Truck Drivers
Other:
*Trades listed are from the Davis -Bacon General Heavy/Highway Wage Determination. Use other trades as necessary. Certified
Payroll Reports should indicate new hires and Section 3 employees.
Part H. Contracts Awarded
1. Construction Contracts:
A. Total dollar amounts of all contracts awarded on this project/activity:
B. Total dollar amount of all contracts awarded to Section 3 businesses:
C. Total Number of Section 3 business receiving contracts:
2. Non -construction Contracts:
A. Total dollar amount of all non -construction contracts awarded on this project/activity: $
B. Total dollar amount of non -construction contracts awarded to Section 3 businesses: $
C. Total number of Section 3 businesses receiving non -construction contracts:
Part III: Summary
Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for
housing and community development programs, to the greatest extent feasible, toward low- and very low-income persons,
particularly those who are recipients of government assistance for housing. (Check all that apply.)
O Attempted to recruit low-income persons through: local advertising media, signs prominently displayed at the project site,
contacts with community organizations and public or private agencies operating within the metropolitan area (or non -
metropolitan county) in which the Section 3 covered program or project is located, or similar methods.
O Participated in a HUD program or other program that promotes the training or employment of Section 3 persons.
O Participated in a HUD program or other program that promotes the award of contracts to business concerns that meet the
definition of Section 3 business concerns.
O Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is
located.
O Other; describe (Required):
Rating Factor 3, Attachment 12, Page 11 Page 909 of 1311
Please submit to Citv of Dubuque representative by July I" of each year AND at
the end of the project.
Rating Factor 3, Attachment 12, Page 12 Page 910 of 1311
Section 3 Report: Economic Opportunities for Low- and Very Low -Income Persons.
Instructions: This form is to be used to report annual accomplishments regarding
employment and other economic opportunities provided to low- and very low-income
persons under Section 3 of the Housing and Urban Development Act of 1968. The
Section 3 regulations apply to any public and Indian Housing programs that receive: (1)
development assistance pursuant to Section 5 of the U.S. Housing Act of 1937; (2)
operating assistance pursuant to Section 9 of the U.S. Housing Act of 1937; or (3)
modernization grants pursuant to Section 14 of the U.S. Housing Act of 1937 and to
recipients of housing and community development assistance in excess of $200,000
expended for: (1) housing rehabilitation (including reduction and abatement of lead -based
paint hazards); (2) housing construction; or (3) other public construction projects; and to
contracts and subcontracts in excess of $100,000 awarded in connection with the
Section-3-covered activity.
This form has three parts that are to be completed for all programs covered by
Section 3. Part I relates to employment and training, Part II of the form relates to
contracting, and Part III summarizes recipients' efforts to comply with Section 3.
Recipients or contractors subject to Section 3 requirements must maintain
appropriate documentation to establish that HUD financial assistance for
housing and community development programs were directed toward low -
and very low-income persons.' A recipient of Section 3 covered assistance
shall submit one copy of this report to the Iowa Department of Economic
Development. The report must be received within 60 days of the contract
end date.
1. Recipient: Enter the name and address of the recipient.
2. Contract Number: Enter the contract number.
3. Dollar Amount of Award: Enter the dollar amount, rounded to the nearest dollar,
received by the recipient.
4. Contract End Date: Enter the contract end date. This will most likely be the person
responsible for contract administration.
5. Date Report Submitted: Enter the appropriate date.
6 & 7. Contact Person/Administering Agency: Enter the name and administering
agency/company of the person with knowledge of the award and the Recipient's
implementation of Section 3.
8. Program: Check appropriate program for which the report is being submitted.
9. Signature: Signature of person completing the report.
10. Contact person's phone number.
terms:
The terms "low-income persons" and "very low-income persons" have the same meanings given
the terms in section 3(b)(2) of the United States Housing Act of 1937. Low-income persons
mean families (including single persons) whose incomes do not exceed 80 per centum of the
median income for the area, as determined by the Secretary, with adjustments for smaller and
larger families, except that the Secretary may establish income ceilings higher or lower than 80
per centum of the median for the area on the basis of the Secretary's findings such that
variations are necessary because of prevailing levels
Part I: Employment and Training Opportunities
Column A: Contains various job categories. Professionals are defined as people who have
special knowledge of an occupation (i.e., supervisors, architects, surveyors, planners, and
computer programmers). For construction positions, list each trade and provide data in columns
B through D for each trade where persons were employed. For your convenience, a listing of
trades from the Davis -Bacon Heavy/Highway General Decision (the wage rate most commonly
used) has been provided. List other trades as necessary. The category of "Other" includes
occupations such as service workers.
Column B: Enter the number of new hires for each category of workers identified in Column A
in connection with this award. New Hire refers to a person who is not on the contractor's or
recipient's payroll for employment at the time of selection for the Section 3 covered award or at
the time of receipt of Section 3 covered assistance.
Column C: Enter the number of Section 3 new hires for each category of workers identified in
Column A in connection with this award. Section 3 new hire refers to a person who qualifies
under Section 3 income guidelines who is not on the contractor's or recipient's payroll for
employment at the time of selection for the Section 3 covered award or at the time of receipt of
Section 3 covered assistance.
Column D: Enter the number of all Section 3 persons that were employed and trained in
connection with this award.
Part II: Contract Opportunities
1. Construction Contracts
Item A: Enter the total dollar amount of all contracts awarded on the project/activity.
Item B: Enter the total dollar amount of contracts connected with this project/activity that were
awarded to Section 3 businesses.
Item C: Enter the number of Section 3 businesses receiving awards.
2. Non -Construction Contracts
Item A: Enter the total dollar amount of all contacts awarded on the project/activity.
Item B: Enter the total dollar amount of contracts connected with this project/activity that were
awarded to Section 3 businesses.
Item C: Enter the number of Section 3 businesses receiving awards.
Part III: Summary of Efforts - Self-explanatory
of construction costs or unusually high- or low-income families. Very low-income persons mean low-
income families (including single persons) whose incomes do not exceed 50 per centum of the median
family income for the area, as determined by the Secretary with adjustments for smaller and larger families,
except that the Secretary may establish income ceilings higher or lower than 50 per centum of the median
for the area on the basis of the Secretary's findings that such variations are necessary because of unusually
high or low family incomes.
10
Rating Factor 3, Attachment 12, Page 13 Page 911 of 1311
THE UQTE
Masterpiece on the Mississippi
RATING FACTOR 1: Applicant and Partner Capacity
(A) Key Personnel
The capacity of the staff to effectively manage the Healthy Homes Production Grant is well -
established through their collective expertise and experience. The Project Manager brings over
three years of valuable HUD grant experience, ensuring an understanding of federal grant
requirements and best practices in project oversight. The Program Manager collaborates closely
with the Director through meetings to track progress, discuss financial matters and address
operational challenges. Complimenting this leadership, the Housing Financial Specialist (HFS)
contributes five years of specialized experience in intake procedures and financial management,
guaranteeing accurate record -keeping and efficient fund allocation. This HFS will prepare
invoices and purchase orders which are then approved by the Director. They ensure compliance
and proper use of funds, the PM conducts monthly reviews of all expenses utilizing an expense
spreadsheet (see ATTACHMENT 1). The Director reviews expenses before submitting a
drawdown request. When required or requested detailed documentation, including copies of all
invoices for the month is included in this request. Additionally, the Healthy Homes Assessor,
with two years of field experience, provides crucial technical knowledge for identifying and
addressing health hazards in residential properties as well as Assessor will be conducting
environmental reviews for each property. This well-rounded team processes the necessary skills
and background to successfully implement and manage the Healthy Homes Grant program,
ensuring its objectives are met with proficiency and compliance. (See Resumes
ATTACHMENT 2)
11Page
Page 912 of 1311
THE UQTE
Masterpiece on the Mississippi
Name & Title
Description of Duties
% Time
All Personnel will be City of Dubuque Employees
Nicole Lytle,
HUD Contact, reporting, financial & performance tracking,
50%
Grants Project
LOCCS draws, work specification review, contract signing,
Manager PM
payment oversight, outreach & education, Section 3
Stacey Carpenter,
Waiting List management, application/intake, eligibility
100%
Housing Financial
determination, file maintenance, document prep, relocation
Specialist
coordinator, scheduling, Section 3, Duplication of Benefits
Checks
Ragan Griffin,
Initial assessment, prepare bid specifications, complete
100%
Healthy Homes
environmental reviews, coordinate work with contractors, final
Assessor
inspections
Alexis Steger,
Financial audits, compliance oversight, troubleshooting and
5%
Director
providing additional outside capacity/resources from City
De artments
B) Program Administration and Oversight
Start -Up Phase
Upon notification of award, the Project Manager and Director will utilize their experience from
the 2022 Healthy Homes Production Grant to develop a comprehensive work plan that will
outline specific, measurable and time -phased goals for the program. This plan will detail the
utilization of the project management software, Neighborly, as well as the City of Dubuque's
financial software system, Tyler. Environmental Review and Release of Funds activities will
commence immediately after award, to ensure time for publication requirements and public
comment periods.
Implementation Phase
Applications will be in queue and ready for processing once the work plan is finalized. These
applications will start to be received in the start-up phase due to the organization's experience
with advertising and promoting grant programs as well as a high likelihood of having excess
applications to transfer from the current Healthy Homes Program. Healthy Homes assessments
will begin within 3-months of award. The City of Dubuque uses Neighborly to manage the
2 1 P a g e
Page 913 of 1311
THE UQTE
Masterpiece on the Mississippi
overall process for each unit that enters the program. This ensures proper timelines and
verifications are met. The Program Manager is responsible for the oversite of the project
management system and works side by side with the Assessor to monitor the sub -grantees and
contractors. This is done through on -site monitoring, examination of work product/assessments,
and meetings.
1. Funding from Applicant to Sub -Recipients or Contractors
Contractors will submit an invoice for line items in the bid that are complete to the Housing
Financial Specialist. The Healthy Homes Assessor completes an inspection to verify the work on
the invoice is complete. The payment packet (see ATTACHMENT 3), with the invoice and
assessor sign off, is forwarded to the Housing Financial Specialist who processes the invoice
against the Purchase Order that was opened upon signature of the contract for the unit. A
SAM.gov check is completed as part of the payment package. This invoice is reviewed/approved
by the Director and the Finance Department. Upon Finance Department approval, a check is
released to the contractor to satisfy payment for work completed. These can be partial payments
if unit work will take longer than 2-weeks, and line items are complete. This is an automated
process through the City of Dubuque financial system.
2. Environmental Review Capacity
The City of Dubuque has developed extensive expertise in conducting environmental reviews
across various levels, including tiered reviews, because of its status as a CDBG Entitlement city
and its administration of multiple federal grants. These grants include the National Disaster
Resiliency grant, the Lead and Healthy Homes Grant, the Older Adults Home Modification
Grant and the 2022 Healthy Homes Production grant. The city's experience with these diverse
funding sources has contributed to its proficiency in navigating the complex environmental
3 1 P a g e
Page 914 of 1311
THE UQTE
Masterpiece on the Mississippi
review processes required by federal regulations. As part of this process, the Healthy Homes
Assessor will be conducting and uploading all Environmental Reviews to HEROS prior to the
commitment of project funds to each site.
(C) Partner Capacity
Dubuque's Program is based out of the Housing and Community Development Department,
along with the code enforcement, housing authority, and community development activities of
the City. These partnerships occur naturally but are fostered intentionally by ensuring that
Healthy Homes staff is included in appropriate interdepartmental teams (Healthy Homes
Assessors are part of full Inspection Team; Program Manager is part of Department Supervisor
Team, etc.). Code enforcement inspectors make referrals to our program, administrators of the
Housing Choice Voucher Program provide greater outreach and their staff to help facilitate
referrals and income verifications.
The Dubuque VNA (DUNS #13-057-7716), a non-profit public health services organization,
provides Home Advocacy staff for Program participants as well as community outreach and
education. The VNA Home Advocate is a Community Health Worker, who completes an in-
depth assessment of the participant's health, social capital, economic state, education and built
environment. Consideration of the family's social determinants of health allows the Advocate to
prioritize the challenges in a way that improves resilience and strengthens families and
neighborhoods. The Program's innovative approach of stabilizing the structure and improving
the social resilience of the family adds to the project running smoothly and sustainable results.
The key personnel from partnership are (See ATTACHMENT 4 for resumes and
commitment letter):
4 1 P a g e
Page 915 of 1311
THE UQTE
Masterpiece on the Mississippi
Name & Title
Description of Duties
Stacey Killian,
Provides oversight of the partnership, authors and executes the Program
Director
Contract and provides community outreach and education.
Michelle
Primary VNA lead staff nurse, provides BLL testing to all children under
Zurcher, RN,
six of participating families, provides the CLPPP services, provides
BSN
medical case management, home visits for EBL children, medical, dental,
and social service referrals, community outreach/education.
Amy Smith,
Liaison between health/social services and Program participants to link
Home Advocates
community services and improve the quality and cultural competence of
service delivery. Assesses health, safety, social, & relocation needs.
(D) Contractor/Sub-Recipient Capacity
The current Healthy Homes Program operates with a core group of seven certified Lead
Abatement Firms, each led by a Lead Abatement Contractor overseeing up to five workers.
These contractors bring a wide range of expertise, with field experience spanning from one to
twenty years. Among these, three contractors have the capacity to manage larger crews, enabling
them to tackle more complex projects or handle multiple assignments simultaneously. To further
expand its contractor workforce, the Program plans to collaborate with a local community
college that offers a construction trades track. This partnership aims to cultivate a new generation
of skilled professionals.
(E) Relevant Organizational Experience.
The current Healthy Homes Program is demonstrating significant success, having completed
over 70% of the goal number of home assessments and nearing 50% of its completed targeted
projects. With a clear trajectory, the program is on track to meet its ambitious goal of
remediating 100 homes by the end of the grant period in October 2025. This progress highlights
the program's effectiveness in addressing housing -related health hazards.
The City of Dubuque began the Lead Hazard and Control grant in 1997 and has remediated lead
hazards in 1,400 eligible homes. With Dubuque being the oldest city in Iowa, the majority of
housing stock was built prior to 1978. Furthermore, the housing stock is not built to sustain
5 1 P a g e
Page 916 of 1311
THE UQTE
Masterpiece on the Mississippi
modern codes and safety regulations. Healthy Homes Supplemental funds are used in
conjunction with Lead Hazard Control funds to make homes safer and allow aging or health
compromised individuals to live safely in their homes. The Home Advocate was introduced into
this grant in 2010 to offer additional support to individuals and families and offered community
resources that would ensure long term success in their home.
Since 1994, the Lead Hazard Control Program has and continues to coordinate with the Health
Department's Childhood Lead Poisoning Prevention Program (CLPPP) in conjunction with the
Iowa Department of Public Health's (IDPH) statewide strategic plan to reduce childhood lead
poisoning; focusing on primary prevention, coordinating the delivery of services, and ensuring
secondary prevention services are provided through: Blood lead testing of children between 12
and 35 months of age, ensuring that all children under the age of six years receive blood lead
testing according to IDPH protocol, Confirmation rates for blood lead levels greater than or
equal to 10 µg/dL, Awareness of housing -based primary prevention measures and providing
environmental investigations and case management to families with lead poisoned children,
Coordination and collaboration between public health agencies, child service agencies, and
community -based organizations serving children, including medical case management of lead
poisoned children, Education, outreach, and training on primary prevention strategies, and
exposures related to housing and occupational lead. This partnership is facilitated through our
relationship with the Health Department.
In 2016, the City of Dubuque was awarded $31.5 million in National Disaster Resiliency grant
funds to modify homes of residents to increase resiliency, as well as update public infrastructure.
This resiliency included modifications for health outcomes and the ability to age in place. Some
of the modifications included sidewalk improvements, ramp installations, handrail installations,
6 1 P a g e
Page 917 of 1311
THE UQTE
Masterpiece on the Mississippi
mold remediation, removal of trip hazards, installation of accessible (visual) smoke
alarms/carbon monoxide detectors as well as many other improvements to prevent water
intrusion. The City of Dubuque created a unique approach to home modification that assigned a
Home Advocate to each resident that provided services for residents to become socially resilient.
This has been a very successful grant, with 255 persons experiencing positive health, economic,
education, social, and built environment outcomes within 18-months of initial assessment (Home
Advocate is assigned for 12-months of service).
The City of Dubuque is a CDBG Entitlement Community and therefore receives funding to assist
low -moderate income residents. For the past 20 years, the City of Dubuque has provided a
homeowner rehabilitation program, in which the city funds and hires contractors to complete the
rehabilitation of properties. The city added onto this program in 2002, to include a specific
allocation for an Accessibility Program that helps residents remove architectural barriers, and
adapt their home to accommodate disabilities and/or aging in place.
The National Disaster Resiliency grant administered by the City of Dubuque has been in
compliance and completed more units than originally estimated. With the extent of the
modifications, the City of Dubuque was successful in completing full environmental reviews that
required consultation with the State Historic Preservation Office and requirements from 24 CFR
50.4. The City of Dubuque is well -trained in environmental reviews at all levels, including tiered
reviews, due to being a CDBG Entitlement city, administering Lead and Healthy Homes Grants
and the National Disaster Resiliency grant.
The City of Dubuque has served as a Public Housing Authority for over 40 years and administers
housing assistance of over $5,000,000 each year. The City of Dubuque serves over 900 homeless
veterans, families with children in foster care, elderly/disabled residents and non -elderly disabled
7 1 P a g e
Page 918 of 1311
THE UQTE
Masterpiece on the Mississippi
residents each year. This program requires income verification and eligibility training to all
workers that will assist in the training of Healthy Homes Production staff.
(F) Equity Experience and Plan.
(1) A U1rmative Marketing and Outreach- We will execute an extensive marketing and outreach
plan to promote awareness of the program's benefits. This strategy encompasses collaboration
with local organizations, leveraging social media, radio and print media, as well as engaging in
face-to-face outreach at community centers and events. Our objective is to inform all eligible
individuals and facilitate their access to the available opportunities.
(2) Promoting Racial Equity- Our organization has extensive experience working with
underserved communities through various programs tailored to their unique needs. We have
successfully improved access to affordable housing and ensured equitable services distribution.
The city created the Office of Shared Prosperity and Neighborhood Support to continue to
advance racial equity within our organization and the community we serve. The city funds
programs to promote the development of black and brown owned small business ventures, as
well as participating in programs such as the Dream Center that specifically serve the black and
brown community. This work is integrated into the healthy homes programs, and direct outreach
to clients the Dream Center serves will continue.
(3) Affirmatively Furthering Fair HousinThe city completed a housing study in 2023 that
showed over 60% of the black community is severely rent burdened. The healthy homes program
requires landlords to provide housing at an affordable rent rate and to accept housing choice
vouchers to lessen the burden on renters. Additionally, the city works directly with developers to
create low -moderate income housing options throughout the city to eliminate the concentration
of poverty in the downtown area. This has been successful in creating over 2,000 new housing
8 1 P a g e
Page 919 of 1311
THE UQTE
Masterpiece on the Mississippi
opportunities outside of areas of concentrated poverty, providing access to high performing
schools. Additionally, the healthy homes program increases the quality of housing stock for
those that want to access housing above "the bluff' area, that were built in the 1950's by
addressing the health needs in the home.
RATING FACTOR 2 — Need and Extent of the Problem
(a) Project Narrative
The housing related hazards the City of Dubuque will prioritize for intervention, in this order,
are:
1. Damp and Mold Growth — The City of Dubuque faces significant challenges with interior
flooding due to its unique topography. Rainwater runoff from the bluffs collects in the
flat areas of the city, with limited drainage options through the Mississippi floodwall. The
recurring issue leads to chronic basement dampness and mold growth in many homes,
particularly affecting low-income areas. Over 3,000 structures in low-income census
tracts have been identified as susceptible to basement flooding. The city will address with
problem through preventative measures such as installing drain tiles, upgrading gutters,
and adding sump pumps.
2. Carbon Monoxide and Fuel Combustion Products — In 2016, Iowa mandated carbon
monoxide detectors in homes with fuel -burning appliances or attached garages, but many
homes still lack compliance due to insufficient awareness. An estimated 20,000 units still
need detectors, making it a priority for healthy homes. The City of Dubuque plans to
install carbon monoxide detectors and assess fuel combustion appliances for CO
emissions. Any problematic appliances will be repaired.
9 1 P a g e
Page 920 of 1311
THE UQTE
Masterpiece on the Mississippi
3. Electrical Hazards — Due to the aging housing stock in the City of Dubuque, old electrical
systems exist in units that create fire and electric shock hazards. This program will focus
on loose, cut, and exposed wires, and less often, unsupported electrical (knob and tube)
replacement, and incomplete electrical systems. Grounded outlets will also be installed in
all locations required by current codes.
4. Radiation — The City of Dubuque is in the Iowa Radon Zone 1 and therefore tests all
homes for the presence of radon. Due to the heightened risk and severe health issues
caused by Radon, this is a top priority for this program. Each unit will be tested for
Radon and mitigation systems will be installed as necessary.
5. Domestic Hygiene, Pests and Refuse — The City of Dubuque is seeing an increase in
hoarding behavior that increases the risk for pest infestations. In the past two months, 8
cases of pest infestations were recorded across 214 rental unit inspections. This program
will help target cleaning methods, initial clean outs of excessive trash, pest control
methods, and referrals to brain health as needed.
6. Lighting — The City of Dubuque has older homes and many rental units with interior only
lighting. This program will target updates to LED lighting, as well as evaluation of ways
to increase natural lighting through window changes, hygiene evaluation and other
environmental changes that can increase natural light in the living area.
7. Falls — The City of Dubuque faces fall risks due to its aging population and older housing
stock with outdated features. To address this, our comprehensive program will target gall
prevention in various areas:
a. Associated with Baths — Installing non -slip surfaces, rearranging utilities, and
replacing tubs with shower basins.
101 Page
Page 921 of 1311
THE UQTE
Masterpiece on the Mississippi
b. On Level Surfaces — Addressing sidewalk hazards, uneven yards, thresholds and
floor covering changes.
c. On Stairs — Installing graspable handrails and reconfiguring stairs when
necessary.
d. Between Levels — Focusing on window repairs/replacements, railing
improvements, balcony/deck repairs, window well covers, and proper roof access
controls.
8. Lead Although the City of Dubuque has obtained several previous Lead Hazard Control
grant awards this has resulted in only 1,400 (7.03%) lead safe units from a total of the
19,404 residential properties built before 1978 that have a high propensity to contain lead
hazards. With this grant, the City of Dubuque will focus on lead hazards in homes likely
to be used by a family with children, but do not yet have children under the age of 6 in
the home. These would be units with 2 or more bedrooms, and have visual lead hazards
such as peeling paint, in one to two small areas. Units that do not fall into these criteria
will be moved to the Lead & Healthy Homes Grant for lead remediation. Some lead
hazards that may be addressed are peeling paint around high friction surfaces, and lead
service water lines that remain in the home, but not underground. This program will not
provide partial lead water line replacements.
(b) Demographic Data
Target Area = City of Dubuque City Limits
a. Total Population of Target Area
58,877
b. Total Population under the Age of 18
11,481
c. Total Population over 65 Years of Age
11,775
d. Asthma Prevalence of Children Under 14
23
e. Area Median Income
$74,100
111 Page
Page 922 of 1311
THE UQTE
Masterpiece on the Mississippi
f. Percentage of Population at 80% of AMI
41.44%
g. Percentage of Population at 50% of AMI
10.11%
Data Sources for Table B
U.S. Census https://www.census.gov/quickfacts/fact/table/dubuqueciiyiowa
a-c
IDPH https://hhs.iowa.gov/public-health/data/health/asthma/asthma-
d
hospitalizations -data
HUD https://www.huduser.gov/portal/datasets/il/il2023/2023summary.odn
e
https:Hdata.census.gov//profile/Dubuque_city, Iowa?g=160XXOOUS1922395
f-g
(c) Housing Data
Pre-1978 Housing Units
18,852
Pre-1940 Housing Units
7,231
Number and Percentage of Renter Occupied Units
20,607
35%
Number and Percentage of Owner -Occupied Units
38,152
64.8%
Data Sources for Table C
https:Hdata.census.gov/table?q=Dubuque%20City%20Iowa&t=Year%20Structure%
a-b
20Built
Iowa State Profile, Dubuque City
https://data.census.gov/profile/Dubuque city, Iowa?g=160XX000S1922395
c-d
(d) Targeting Disadvantaged Communities
#
Table D: Targeting Disadvantaged Communities
Results
a
Unemployment rate of the target area or the metropolitan area that
2.9%
encompasses the target area
b
Number and percentage of children/families receiving Medicaid
16,116
benefits in the target area
c
Number and percentage of families receiving assistance through
2,5171, 10%
the Women, Infants, and Children (WIC) program, Head Start, or
the Supplemental Nutrition Assistance Program
d
Number of emergency room visits for asthma related issues
297
e
Number of children under the age of 6 with blood lead levels
13
greater or equal to five micrograms per deciliter (>=5µg/dL)
f
Number of emergency room visits for preventable injuries (fall,
2,082.44
burns
Percent of rental housing units with pest control issues
3.73%
121 Page
Page 923 of 1311
THE UQTE
Masterpiece on the Mississippi
h
Estimated prevalence of homes with elevated radon levels
>=4 Ci/L or radon risk zone
All Zone 1
Data Sources for Table D
a
h s://www.blL.goy/web/metro/laummtrk.htm
b
https://data.census.gov/cedsci/table?q=medicaid&g=0500000US 19061 &ti
d=ACSDT 1 Y2019.B27007&hidePreview=true
c
htt s://jamanetwork.com//journals/jamanetworko eg/fullarticle/2756257
d
IDPH https://hhs.iowa.gov/public-health/data/health/asthma/asthma-
emergency-department-visits-data
e
IDPH https://hhs.iowa.gov/public-health/data/health/lead-poisoning/annual-
testing-under-6#children-tested-data-visualization
f
IDPH https://data.idph.state.ia.us/t/IDPH-
DataViz/views/FalllniuryEDVisits/FalllniuryEDVisits?iframeSizedToWindow=true
&%3Aembed =v&%3AshowAppBanner=false&%3Adisplay count=no&%3AshowV
izHome=no&%3Arender=false
Rental Inspection Reports, Accela database, City of Dubuque
h
EPA h s://www.epa.gov/sites/default/files/2014-08/documents/iowq.pdf
RATING FACTOR 3 — Program Financial Management
(a)Budget Planning Documentation: See Budget ATTACHMENT 5
(1) Contractors will submit in invoice for line items in the bid that are complete to the Housing
Financial Specialist. The Healthy Homes Assessor completes an inspection to verify the work on
the invoice is completed. The payment packet, with the invoices and inspector sign off is
forwarded to the Housing Financial Specialist who pays the invoice against the Purchase Order
that was opened upon signature of the contractor for the unit. A SAM.gov check is completed as
part of the payment package. This invoice is reviewed/approved by the Program Manager and
Director and is then forwarded to the Finance Department for review. Upon Finance Department
approval, a check is released to the contractor to satisfy payment for work completed. These can
be partial payments if unit work will take longer than 2-weeks, and line items are complete. This
is an automated process through the City of Dubuque Financial System.
(b) Budget Narrative ATTACHMENT 6
(c) Financial Accountability
131Page
Page 924 of 1311
THE UQTE
Masterpiece on the Mississippi
1. Financing Strategy- The financing strategy is three-year forgivable loan (one-third forgiven
every year). When an application is received, the total gross family income is verified through
third party documents and verifications utilizing HUDs Part 5 Annual Income definition.
Housing Choice Voucher participants may sign a release of information for our staff to obtain
their HUD-50058 from the Housing Authority to verify income information. An inspection is
then scheduled, completed, Tier II Environmental Review is completed, the project is bid,
awarded, then the property owner closes on the loan. Required documentation is signed and
notarized; Promissory Note and mortgage lien are then filed. Rental property owners must abide
by the conditions of the Program, for not less than 36 months. For all projects higher than
$10,000, approval will be sought from the GTR to accept the project.
2. Financial Accountability- The Program Manager will administer and oversee approval of the
bid specs, tours, contract award, and closing. The Program Manager will navigate the financial
systems and procurement policies. Additionally, the Housing and Community Development
Department Director, Alexis Steger, is a CPA and has worked as an accountant for the city and
will monitor program financials and review/approve all LOCCS draws. The match is being
provided by local funds, that are monitored in the same way as the Federal Funds.
3. Recapture- Each year a survey is sent to the property occupants to verify income. If the
property owner has not abided the conditions, the loan must be repaid (pro rata). The mortgage
lien will not be released until payback is received. If a rental property is sold, the new owners
may assume the promissory note and a new mortgage is filed for the remainder of the 36 months
(starting at project end date)
(d) Leverage Resources
141 Page
Page 925 of 1311
THE UQTE
Masterpiece on the Mississippi
The city will leverage the healthy homes grant funds to bolster the CDBG Entitlement
Rehabilitation Programs and Local Housing Trust Fund that will concentrate on healthy homes
components, which will contribute $300,000 and $20,000 respectively in leveraged funding.
RATING FACTOR 4 — Advancing Racial Equity
The city will employ proven methods from previous HUD grants to track and evaluate progress
in advancing racial equity. We will continuously update statistics to measure the effectiveness of
our efforts, aiming to increase safe and healthy homes for minority populations. A
comprehensive marketing and outreach strategy will be implements to ensure widespread
awareness of program benefits, and in -person outreach at community events. Our organization
has experience working with underserved communities and has successfully improved access to
affordable housing. We demonstrate our commitment to racial equity through continuous
monitoring and evaluation of program impacts, including requesting feedback from the
community through outreach completed by the Office of Shared Prosperity and Neighborhood
Support, and adjusting as necessary. The city will implement strategies such as housing trusts to
preserve affordable housing and prevent displacement, while promoting community initiatives to
foster interaction among diverse groups. Regular training on civil rights and fair housing laws
will be provided to housing providers and city staff.
Section 3
This grant will provide preference for Section 3 contractors and those that employ Section 3
employees for the construction contract. Additionally, the HEART program provides training for
Section 3 residents in the trade fields. Section 3 contractors are required to register with the State
of Iowa or claim status when bidding the project. The Section 3 income limits will be used and
pay will be tracked per regulations throughout the contract by the Program Manager. This will be
reported to HUD as required. (See Section 3 Plan ATTACHMENT 7)
151 Page
Page 926 of 1311
ASSURANCES - CONSTRUCTION PROGRAMS
OMB Number: 4040-0009
NAI[. 4'rW%1FA9 W,
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND
BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional
assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant:, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance,
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project costs) to ensure proper planning,
management and completion of project described in
this application.
Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
the right to examine all records, books, papers, or
documents related to the assistance; and will establish
a proper accounting system in accordance with
generally accepted accounting standards or agency
directives.
Will not dispose of, modify the use of, or change the
terms of the real property title or other interest in the
site and facilities without permission and instructions
from the awarding agency. Will record the Federal
awarding agency directives and will include a covenant
in the title of real property acquired in whole or in part
with Federal assistance funds to assure non-
discrimination during the useful life of the project.
4. Will comply with the requirements of the assistance
awarding agency with regard to the drafting, review and
approval of construction plans and specifications.
5. Will provide and maintain competent and adequate
engineering supervision at the construction site to
ensure that the complete work conforms with the
approved plans and specifications and will furnish
progressive reports and such other information as may be
required by the assistance awarding agency or State.
6. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding agency
7. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
Previous Edition Usable
8. Will comply with the Intergovernmental Personnel Act
of 1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards of merit systems for programs funded
under one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
9. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
10. Will comply with all Federal statutes relating to non-
discrimination. These include but are not limited to: (a)
Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race,
color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§1681
1683, and 1685-1686), which prohibits discrimination
on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29) U.S.C.
§794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as
amended (42 U.S.C. §§6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92-255), as
amended relating to nondiscrimination on the basis of
drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statue(s)
under which application for Federal assistance is being
made; and Q) the requirements of any other
nondiscrimination statue(s) which may apply to the
application.
Authorized for Local Reproduction Standard Form 424D (Rev. 7-97)
Prescribed by OMB Circular A-1 02
Page 927 of 1311
11. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of
1970 (P.L. 91-646) which provide for fair and equitable
treatment of persons displaced or whose property is
acquired as a result of Federal and federally -assisted
programs. These requirements apply to all interests in real
property acquired for project purposes regardless of
Federal participation in purchases.
12. Will comply with the provisions of the Hatch Act (5 U.S.C. §
§1501-1508 and 7324-7328) which limit the political
activities of employees whose principal employment
activities are funded in whole or in part with Federal funds.
13. Will comply, as applicable, with the provisions of the Davis -
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333) regarding labor standards for federally -assisted
construction subagreements.
14. Will comply with flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973
(P.L. 93-234) which requires recipients in a special flood
hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction
and acquisition is $10,000 or more.
15. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-
190) and Executive Order (EO) 11514; (b) notification
of violating facilities pursuant to EO 11738; (c)
protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance
with EO 11988; (e) assurance of project consistency
with the approved State management program
developed under the Coastal Zone Management Act of
1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) implementation
Plans under Section 176(c) of the Clean Air Act of
1955, as amended (42 U.S.C. §§7401 et seq.); (g)
protection of underground sources of drinking water
under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523); and, (h) protection of
endangered species under the Endangered Species Act
of 1973, as amended (P.L. 93-205).
16. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
17. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq).
18. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
19. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
20. Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub -recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award is in effect (2) Procuring a commercial sex
act during the period of time that the award is in effect or
(3) Using forced labor in the performance of the award or
subawards under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
Digitally signed by Alexis Steger
DN: OU-Housing Depa ent,O-Clly of Dubuque, CN-Alexis Steger, E-asfeger@
ityoftlubuque.org
Alexis teger�R�aolemfbe16A.2-05'0' mef
Dafe.�2g24.0ib,rV :13:2121.P
Foxit PDF Etlllor Version: 12.1.3
HOUSing & Community Development Director
APPLICANT ORGANIZATION
DATE SUBMITTED
City of Dubuque
08/30/2024
SF-424D (Rev. 7-97) Back
Page 928 of 1311
YEAR 1 FY 2023 1 City Fiscal Year 7/l/2022-6/30/2023
EXPENDITURES FOR HEALTHY HOMES PROGRAM
Health, Hnmec
Remaining
R, W aet
PERIOD
3
4
5
6
7
8
9
10
11
12
13
14
Account #Description
BUDGET $ (Minus FY 2022)
July
August
Sept.
Oct.
Nov.
Dec.
January
February
March
April
May
June
Encum. TOTAL
Balance
61010 Wages (Direct Labor)
$ 577,728.99
$ 4,823.51
$ 7,089.46
$ 5,762.47
$ 6,708.33
$ 7,344.36
$ 7,880.06
$ 8,509.11
$ 7,711.69
$ 7,244.97
$ 10,615.88
$ 7,148.80
$ 6,257.24
$ -
$ 82,272.37
$ 495,456.62
61310 IPERS-
61320 S.S.-
61410 Health Ins-
61450 Life Ins-
61660 Physicals
$ -
61415 Workmanscomp
$ 1,499.00
Subtotal Total Fringe Benefts
$ 244,248.46
$ 1,216.56
$ 2,465.92
$ 2,311.23
$ 2,706.87
$ 3,570.34
$ 2,350.41
$ 3,781.03
$ 3,434.03
$ 3,179.91
$ 4,552.73
$ 3,064.41
$ 1,725.20
$ 33,142.08
$ 211,106.38
TOTAL Wages/Bones
$ 821,977.45
$ 6,040.07
$ 9,555.38
$ 8,073.70
$ 9,415.20
$ 10,914.70
$ 10,230.47
$ 12,290.14
$ 11,145.72
$ 10,424.98
$ 15,168.61
$ 10,213.21
$ 9,481.44
$
$ 122,953.52
$ 699,023.93
62340 Vehicle Milage
$ 51220.58
$ 223.45
$ 686.66
$ 910.11
$ 4,310.47
62400 Conference Registration
$ 3,300.00
$ 355.94
$ 195.00
$ 945.00
$ 1,395.94
$ 1,904.06
62310 Airfare
$ 4,780.00
$ 948.00
$ 665.60
$ 1,513.60
$ 3,266.40
62310 Per Diem
$ 1,896.00
$ 276.50
$ 276.50
$ 1,619.50
62310 Hotel
$ 4,500.00
$ 345.51
$ 345.51
$ 4,154.49
62320 Travel -City Business
TOTAL Travel Costs - Staff
$ 19,696.58
$
$
$ 355.94
$
$
$
$
$ 418.45
$ 1,693.00
$ 1,287.61
$
$ 686.66
$ 4,441.66
$ 15,254.92
62611 XRFAnalyzer
62611 XRF Analyzer Resourcing
$ --
62611 XRF Analyzer Battery Packs
$ 60.00
$
$ 60.00
TOTAL Equipment
$ 60.00
$
$
$
$
$
$
$
$
$
$
$
$
$ 60.00
71110 Office Sup.
$ 4,616.81
$ 42.76
$ 414.09
$ 166.62
$ 221.59
$ -
$ 945.06
$ 3,771.75
TOTAL Consumable Supplies
$ 2,993.26
$
$
$ 42.76
$
$ 414.09
$ 166.62
$
$
$ 221.59
$
$
$ 845.06
$ 2,148.20
71124 Computers
$ 6,900.00
$ -
$ 6,900.00
71124 Tablet
$ 2,000.00
$ 1,299.98
$ 1,299.98
$ 700.02
63730 Cell Phones
$ 2,000.00
$ 175.48
$ 134.11
$ 102.86
$ 51.41
$ 463.86
$ 1,536.14
72418 Land Lines
$ 3,150.00
$ 57.51
$ 227.00
$ 284.51
$ 2,865.49
Software
$ 1,500.00
$ 14.95
$ 127.96
$ 142.91
$ 1,357.09
TOTAL Supplies & Materials
$ 18,543.26
$
$
$ 42.76
$
$ 414.09
$ 190.43
$ 57.51
$ 134.11
$
$ 1,402.84
$
$ 406.37
$ 3,036.32
$ 15,506.94
62033 HH Forgivable Loans
$ 990,000.00
$ 16,000.00
$ 51,400.00
$ 6,950.00
$ 74,350.00
$ 915,650.00
62761 Contracted Service VNA
$ 58,800.00
$ 173.29
$ 133.87
$ 446.11
$ 1,273.15
$ 1,520.51
$ 2,375.25
$ 659.00
$ 6,581.18
$ 52,218.82
TOTAL Subcontracts Cost
$ 1,048,800.00
$ 173.29
$ 133.87
$
$ 446.11
$ 1,273.15
$17,520.51
$
$
$
$ 53,775.25
$
$ 7,609.00
$ 80,931.18
$ 967,868.82
62110 Copying/Reproduction
64140 Printing
$ 3,869.25
$ 94.52
$ 119.10
$ 21.95
$ 41.12
$ 13.08
$ 0.82
$ 6.97
$ 297.56
$ 3,571.69
62031 Processing Materials
$ 492.00
$ -
$ 492.00
62030 Shipping and Postage
$ 1,750.00
$ 36.01
$ 25.44
$ 61.45
$ 122.90
$ 1,627.10
64020 Advertising & Outreach
$ 4,192.02
$ 20.00
$ 5.89
$ 65.76
$ 399.36
$ 529.00
$ 16.78
$ 1,016.79
$ 3,175.23
62360 Training -Staff
$ 15,000.00
$ 310.00
$ 847.00
$ 250.00
$ 995.00
$ 2,402.00
$ 12,598.00
62360 Training - Other Capacity
$ 8,550.00
$ -
$ 8,550.00
73112 Relocations
$ 10,000.00
$ -
$ 10,000.00
64130 Radon Testing
$ 14,000.00
$ 1,950.00
$ 900.00
$ 750.00
$ 150.00
$ 3,750.00
$ 10,250.00
62729 Dust Wipe Testing
$ 4,500.00
$ 65.00
$ 338.74
$ 50.00
$ 80.00
$ 345.00
$ 226.00
$ 65.00
$ 130.00
$ 549.00
$ 55.00
$ 1,838.74
$ 2,661.26
62436 Parking (2) staff, 42 mos
$ 5,040.00
$ 235.00
$ 47.00
$ 282.00
$ 4,758.00
62208 Other Mist (Pollution Insurance, Audit&
$ 10,811.06
1
10,811.06
TOTAL Direct Costs
$ 78,204.33
$ 85.00
$ 648.74
$ 50.00
$ 116.01
$ 3,242.41
$ 436.30
$ 986.95
$ 440.48
$ 143.08
$ 2,375.27
$
$ 1,270.75
$ 9,709.99
$ 68,494.34
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL BUDGET COSTS/ACTUAL
$ 1,990,274.88
$ 6,298.36
$10,337.99
$ 8,522.40
$ 9,977.32
$15,844.35
$ 28,544.33
$ 13,334.60
$ 12,138.76
$ 12,260.96
$ 74,231.17
$ 10,213.21
$ 19,454.22
$ 218,881.41
$ 1,771,393.47
Dr Down Request Amount (Expenses - Income)
I
I
I
1
1
$
0AT/=1►111= i;161:7:I=F_TkI:rd:101(7�I=":j:141r1:7_1(!i
REVENUES:
44310 HUD Payments
53625 Reimbursements -Training
53103 Contributions
53605 Mi.. -Other
TOTAL REVENUE:
u
Page 929 of 1311
CERTIFICATION
Alexis M. Steger, CPA
9466 Royal Wood Drive
Peosta, IA 52068
Phone: (563) 580-2947
Email: asteger@cityofdubuque.org
Certified Public Accountant May 2017
Iowa Board of Accountancy
PROFESSIONAL EXPERIENCE
City of Dubuque, Iowa
Housing & Community Development Director June 2017-Present
• Supervise six divisions of employees
• Manage HUD Section 8 Programming
• Develop community engagement strategies
Senior Budget Analyst June 2015-Present
• Performance measure management and implementation
• Co -lead a team to identify specific outcomes for city council review
o Developed a training for leadership team to understand outcomes versus
outputs or inputs
• Complete data analysis in several software programs for performance measures,
project management, and grant reporting
• Created a City Comparison Report comparing full-time equivalent employees
across Iowa's top 10 cities.
• Creating efficiencies and effectiveness throughout the city
o Collaborate with departments to create a ranking system for capital
improvement projects
o Collaborate with several departments to establish opportunities for
cross -training and blended work assignments.
o Facilitated a pay period change with unions to enact one universal city
pay period
• Capital improvement program coordination across 33 divisions
• Cross -departmental coordination of enterprise fund management
• Provide data for long-range financial planning
Confidential Account Clerk January 2013-June 2015
• Presented complex financial information to state and local partners
• Created data analysis worksheets to assist with grant reporting
• Worked with seven different agencies to secure and maintain funding sources
• Reported to the State Flood Mitigation Board on progress and developed
amendments to the funding agreement as required.
Crescent Electric Supply Company — East Dubuque, IL
Accounting Assistant October 2010-November 2012
• Managed profit sharing program
o Prepared statistical data and reports for profit sharing program
• Developed a Purchase Card system to decrease costs and save employee time
• Created an internal corporate audit procedure
o Designed reports for the Board of Directors
o Identified policy updates and presented to the Board of Directors
Page 930 of 1311
Alexis M. Steger, CPA
9466 Royal Wood Drive
Peosta, I.A. 52068
Phone: (563) 580-2947
Email: asteger@cityofdubuque.org
PROFESSIONAL EXPERIENCE
EDUCATION
Substance Abuse Services Center — Dubuque, IA
Business Manager October 2009-April 2010
• Analyzed schedules for efficiency of recorded billable hours
• Identified agency outcomes to report to United Way
• Supervised a team of 26 full-time employees, 4 part-time employees and several
independent contractors
Crescent Electric Supply Company — East Dubuque, IL
Corporate Auditor January 2008-October 2009
• Assisted management with analyzing the effectiveness of operating procedures
• On -boarded newly acquired locations with a team of training personnel
• Audited operating and financial procedures across 125 locations
South University
Master of Business Administration June 2009
University of Wisconsin — Platteville
Bachelor of Science — Criminal Justice May 2006
• Chancellor and Dean's List, Liberal Arts and Education
COMMUNITY INVOLVEMENT
MEMBERSHIPS
Luther Manor Communities
Executive Board of Directors, May 2016-Present
• Oversee a $14 million expansion, including the hiring of new management
• Authorize loans and manage employee compensation
Lord of Life Lutheran Church
Treasurer, February 2016-Present
• Maintain financial records and ensure viability of the church
Supervise employees
Collaborate with six other Lutheran Churches to provide services and discuss
issues with the community
CASA for Children, Inc
Court Appointed Special Advocate Coach, June 2013-June 2017
• Oversaw court appointed advocates in Dubuque County
• Met with community resource providers to address community issues
• Presented and made recommendations for the care of children to the juvenile
court judge
Government Finance Officers Association 2013
International City/County Management Association 2013
Council of Development Finance Agencies 2014
Page 931 of 1311
Nicole L. Lytle
15804 Majestic Drive cnlytle@gmail.com
Dubuque, IA 52002 (563)542-1364
WORK EXPERIENCE City of Dubuque Housing Department, Dubuque, IA
Grants Project Manager, March 2022 -current
♦ Coordinate the application and approval process for grant participants; and data
collection via GIS.
♦ Ensure compliance with grant, local property maintenance and eligibility
requirements
♦ Explain program regulations, policies and procedures
♦ Review and approve projects, inspection reports, bid specifications and program data
using an equity lens focus
♦ Interview employees, customers and others to collect information
♦ Oversee and assist with inspections, risk assessments and quality control review
♦ Calculate financial data, complete monthly draws for funding and maintain annual
grant budget
♦ Process and monitor payments to contractors and outside agencies; and financial
information and performance reporting systems
♦ Coordinate logistics to meet production goals as laid out by HUD
♦ Handle public outreach and education
♦ Conduct technical and supervisory duties in managing and coordinating funding
streams.
Housing Financial Specialist, October 2021 — March 2022
♦ Collect applicant and participant information verification
♦ Confer with others about financial matters
♦ Ensure Affirmative Action requirement compliance
♦ Advise others on Housing and Urban Development legal or regulatory compliance
matters, and housing program and regulations
♦ Prepare notices; benefit changes; department purchase orders; written
correspondence and operational reports.
♦ Monitor inspections; financial indicators; and organizational processes
♦ Refer participants to community agencies
♦ Recommend programming changes
Platinum Supplemental Insurance, Dubuque, IA
Personnel Manager Team Lead, November 2017- October 2021
♦ Interview, hire, and train outside insurance sales recruits through contract and state
licensing process in 17 states
♦ Lead team of personnel managers tasked with recruiting, hiring and training outside
sales professionals
♦ Interview and on -board new in-house team members including ongoing support and
training
♦ Conduct weekly team meetings and bi-weekly one on one meetings
♦ Ensure optimal team efficiency through leveraging the latest in recruiting
management
♦ balanced duties as working management between new leads, new recruits and
leadership duties
♦ Provide necessary follow-up, motivation, and accountability for recruits and team
members to ensure goals are met
♦ Develop performance plans and closely guide struggling team members to ensure
success
♦ Provide working knowledge of software and technology resources to manage recruits
Page 932 of 1311
Eagle Pointe Place- Enlivant, Dubuque, IA
Community Relations Manager, January 2016- November 2017
♦ Coordinated closely with Executive Director to ensure 80-unit senior living building
and staff are managed properly
♦ Fulfilled the role of senior leadership in the absence of Executive Director
♦ Supported the Human Resources Director to ensure adequate staffing, and in
fulfilling onboarding and ofboarding activities
♦ Planned, developed and executed all aspects of independent and assisted living unit
sales including both large event and one on one family communications
♦ Evaluate, develop and implement strategic marketing plans
♦ Promoted and coordinated community outreach events for seniors, family and
professionals
♦ Maintained regular contact with leads and referral source, meeting occupancy goals
Green Hills Retirement Community, Ames, IA
Marketing and Sales Counselor, April 2014- January 2016
♦ Lead all sales and events for multi -million -dollar expansion
♦ Plan, develop and execute all aspects of independent living unit sales
♦ Plan and arrange publicity materials and displays
♦ Give presentations and tours about community in individual and group settings
♦ Maintain marketing information management system
♦ Work with all departments to ensure residents have smooth transition upon move in
♦ Plan and organize monthly marketing and educational events held on and off site
♦ Attend proper training and conferences to ensure success
♦ Work closely with Iowa State University Retirees program to obtain leads
♦ Attend and present at tradeshows and events held throughout the community
Paramark Real Estate Services, Laverne Apartments, Ames, IA
Property Manager, April 2013- Current
♦ Personnel management of maintenance and caretaker staff
♦ Provide proper marketing to maintain high occupancy in 62 units
♦ Ensure compliant with Section 42 and Section 8 housing regulations
♦ Manage office duties and finances for entire complex
♦ Contact and keep proper communication with all outsourced maintenance
♦ Process applications and background checks for future tenants
♦ Work with local businesses to provide programs to help enrich tenants living
experience
EDUCATON Iowa State University, Ames, Iowa
Major: Advertisement
Bachelor of Liberal Arts, June 2005- December 2009
VALUABLE SKILLS Salesforce, Leadership and Management, Recruiting, Human Resources Background,
Marketing and Sales, Microsoft Office Suite, Adobe Creative Suites
MEMBERSHIPS AND Dubuque Chamber of Commerce, Young Professionals 2019
COMMUNITY SERVICE Women's Leadership Network 2019
Walk to End Alzheimer's Committee, Recruitment Chair 2017-2020
Head of City of Dubuque Housing Department Communications Team
City of Dubuque Housing High Performance Government Team
Page 933 of 1311
Ragan Griffin M.A.
2910 Wildwood Drive, Dubuque, Iowa 52001;
608-622-8226; raganschumacher(cr�,gmail.com
Education:
Chaminade University of Honolulu Honolulu, HI
Studied Criminal Justice and Biology Sept 1999 — May 2000
University of Wisconsin Platteville Platteville, WI
Bachelor of Science — Criminal Justice May 2003
n Bachelor of Science — Psychology May 2003
➢ Conducted Undergraduate Research
o Effects of Sex and Attractiveness of Victim and Defendants on Guiltiness in a Sexual Assault
Chicago School of Professional Psychology Chicago, IL
D Master of Arts — Forensic Psychology May 2005
Career Summary:
During my career I have worked in client centered settings with client services as the focus. I have worked with
diverse populations in diverse settings. I have worked with communities and community partners in building
relationships within the community. During my career I have prided myself on getting to know everyone I
work with and partner with while developing a strong trust and communication line.
Work Experience:
June 2022 - Present City of Dubuque Housing and Community Development Dubuque, IA
Lead and Healthy Homes Inspector
I work as an inspector for HUD funded programs in our grants division. I inspect homes for the Healthy Homes
program. I write reports, supervise contractors during the work, submit documents for review, assist in grant
writing, and work across multiple programs to coordinate services in the community. I am LEAD certified.
June 2015 - June 2022 City of Dubuque Communications Center Dubuque, IA
Dispatch Operator
I work as an emergency communications operator. I answer phones, dispatch fire, EMS, and law enforcement
over the radio. I handle multiple tasks at once. I answer phones and record information in a computer. I answer
questions of the citizens of Dubuque County, and direct them to the proper services when needed. I am part of the
Critical Incident Debriefing team. I am also one of three instructors for 911 in schools, a program developed to
teach elementary school students in the Dubuque Community School District about 911.
April 2015 — June 2015 Scott Goins Insurance
Dubuque, IA
Customer Relations Representative
I answered phones, verified insurance, took payments, explained insurance, routed calls, and documented calls.
D Work in a Team
➢ Procedure Verification
D Office Maintenance
February 2015 — April 2015 Schultz Family Dentistry Dubuque, IA
Front Desk
I answered phones, checked in patients, entered new patient and insurance information as it came into the office.
I organized and filled the schedule for the doctors and hygienists. I worked in a team of three front desk staff.
);- File Maintenance
D Procedure Verification
➢ Office Maintenance
Page 934 of 1311
Ragan Griffin M.A.
2910 Wildwood Drive, Dubuque, Iowa, 52001;
608-622-8226; raganschumacherggmail.com
Work Experience Continued:
April 2014 — January 2015 Riverview Center Galena, IL
Domestic Violence Legal Advocate
I worked with victims of Domestic Violence in the courts, with the State's Attorneys Office, and law enforcement
to conduct monthly meetings with law enforcement, judiciary, state's attorney, probation, and the clerk's office.
I helped to coordinate services, and work with victims. I worked in the community building relationships with
treatment providers, law enforcement, the courthouse, judicial, and community partners. I created and assisted
victims in completing and filing court documents for an Order of Protection
Work with Victims to be aware of the progress of all pending cases
➢ Help Victims Prepare Themselves and Witnesses for Court
D Accompany Victims to All Court Proceedings
Accompany Victims to Meetings with Attorneys and Law Enforcement
➢ Provide Appropriate Referrals to Victims as Needed
D Work with the State's Attorney's Office, Law Enforcement to be a Link to the Victim
Follow Up with Victims to Ensure that the Court is Working on their Behalf
D Participate in Assigned ILCADV Committees
Participate in Bi — Monthly PAIP Meetings
Prepare, Conduct, and Implement County Wide Trainings
D Answer 24 hour Hotline
Have Current and Accurate Documentation for Services
Participate in Fundraising
February 2013 — April 2014 Hillcrest Family Services RCF RCF/PMI Dubuque, IA
Social Worker
I worked within an adult mental health residential care facility. While there I coordinated treatment for each
resident. I maintained accurate and thorough files for each patient. I completed all paperwork and court reports
on a strict deadline. I completed reports for doctors and supportive services, and in accordance with state and
federal regulations. I worked with other treatment providers for inpatient substance abuse treatment, outpatient
substance abuse treatment, and other rehabilitative services as needed.
➢ Monitor 15 — 30 Adult Residents
➢ Teach and Assist in Daily Habilitation Courses
D Provide Direct Care to the Resident
Work with Families and Guardians
Work On Call Shifts Responding to the 24 Hours Requests of Staff and Residents
Work with Law Enforcement and Attorneys
Page 935 of 1311
Ragan Griffin M.A.
2910 Wildwood Drive, Dubuque, Iowa, 52001;
608-622-8226; raganschumacherkgmail.com
Work Experience Continued:
January 2008 - February 2013 Kendall County Court Services Yorkville, IL
Sex Offender/Adult Probation Officer January 2010 -February 2013
I monitored 100 plus adult probationers. I supervised all sex offenders in the county. I maintained accurate files.
I completed accurate and timely case notes for all contacts. I completed all court reports. I created a quarterly
sex offender management team for the county including law enforcement, attorneys, and judicial. I trained local
personnel on sex offender practices, statutes, and updates for both adults and juveniles. I was part of the pilot
Effective Casework Model team to help create and test a more efficient and proactive approach to probation. I
conducted the Thinking for a Change class in a cognitive behavioral program. I conducted continuous
assessments to provide accurate supervision, and made appropriate referrals to community resources for proper
treatment.
);- Worked with the State's Attorney's Office and Judicial to Create a Sex Offender Order
D Write Presentence Investigations and Pre Plea Investigations
Monitor Conditions of Probation
Report Violations to the Court and State's Attorney
D Develop and Modify Case Plans that are Specific to each Individual
Coordinate all Information Relative to the Case Plan and Report that Information to the Court
Maintain Face to Face Contact
D Provide Accurate Information to Outside Agencies
Comply with all Policies, Procedures, and Statutes
D Attend and Participate in Trainings and Seminars
Establish and Maintain Working Relationships with Attorneys, Judges, Police/Sheriff Departments,
Correctional Staff, and Treatment Agencies
D Work with Strict Deadlines
Work with other Officers on Cases and Probationers
Special Programs Officer January 2008 -January 2010
D Supervise a Warrant Caseload of 30 Plus Probationers Adult and Juvenile
➢ Supervise a Global Positioning Caseload of 2 Plus Defendants
Hook Up, Disconnect, and Monitor those on the GPS System
➢ Respond to Problems, Violations of the GPS Rules Outside of Normal Business Hours
May 2007 - January 2008 Justice 2000 Milwaukee, WI Release
Planning and Forensic Team Leader
I_supervised a team of 5 people. I was responsible for checking their work. I advised team of policies and
procedures, and train new team members. I trained new team members. I worked alongside the team to conduct
interviews and write reports for intake court. I managed a caseload of offenders who were on not guilty by reason
of insanity pleas and were being restored to stand trial. I wrote reports to court regarding their progress.
Interview Offenders in Jail that have been Released to Program
Monitor Case Loads of Team Members
Help Offenders with any and all Issues (referrals for AODA treatment, Mental Health, Housing)
Work with Mental Health Institutions to Ensure Smooth Transitions
Work with Courts System to Coordinate Services
D Work with Service Providers, both Mental Health and AODA
Page 936 of 1311
Ragan Griffin M.A.
2910 Wildwood, Dubuque, Iowa, 52001;
608-622-8226; raganschumacherAgmail.com
Work Experience Continued:
January 2007 — April 2007 Justice 2000 Milwaukee, WI
Diversion Specialist
I worked in booking at the Milwaukee County Jail. The offenders were interviewed and screened based on
guidelines. I worked alongside the District Attorney's Office and defense attorneys to identify possible
candidates. I made referrals to coordinate services with treatment providers and services to support offenders
when released.
n Coordinate Services between all Law Enforcement and Attorneys
➢ Notify DA and Defense of Possible Candidates
n Coordinate Services with Treatment Providers and Services
➢ Document all Interactions Including Admissions and Releases
May 2006 — December 2006 Justice 2000 Racine, WI
Risk Assessment Case Manager
I reviewed booking logs at the Racine County Jail. I prioritized offenders to be interviewed based on booking
status, and interviewed the defendants in the jail. I wrote risk assessment interviews and provided them to the
court same day as booking logs. I entered all the information into a data base and maintained accurate and timely
contact notes for all interactions. I managed all offenders that were released on pretrial.
D Verify the Information Provided by Defendant with Third Party
August 2001 — May 2006 Home Concept Madison, WI
Inventory Assistant Manager/Lost Prevention
I worked as the inventory assistant manager. I supervised 2-6 employees. I created and implemented lost
prevention techniques.
D Pricing Control
D Customer Service
D Computer Skills in many areas
Inventory Control
D Part of the Decorating Team
➢ Coordinate Sales with Warehouse and Delivery Departments
Train and Supervise New Employees
D Supervise Inventory Control
Page 937 of 1311
Ragan Griffin M.A.
2910 Wildwood, Dubuque, Iowa, 52001;
608-622-8226; raganschumacherAgmail.com
Internship Experience:
September 2004 — May 2005 Federal Probation and Presentence Chicago, IL
Probation Agent Intern
➢ Learned the Federal Judicial System
n Court Appearances
➢ Collateral Reports for other Jurisdictions
Worked with Agents on Presentence Reports and Supervision
n Investigated Offenders
D Interviewed Offenders
n Documented All Interactions
Summer 2002 Probation and Parole Columbia County, WI
Intern
D Processed Offenders from Intake to Release
D Home Visits
Court Appearances
D Supervised Offenders
Investigated Offenders
Worked with Agents on Investigations
Computer Skills:
Word
D Blackboard
Teams
Zoom
Skype
D Online Meeting Platforms
D Online learning Platforms
Word Perfect
D Power Point
➢ Excel
Internet
D Print Shop
➢ Multiple Types of Information Database
Page 938 of 1311
STACEY L. CARPENTER
15761 Red Maple Drive
Peosta, IA 52068
563/543-8471
CAREER OBJECTIVE
To obtain a challenging position where my exceptional ability to prioritize, organize, and effectively
communicate with all levels of staff will be valuable in providing outstanding administrative support to the
company's personnel. I am a self -motivated, detail oriented, team player with excellent computer skills.
PROFESSIONAL EXPERIENCE
CITY OF DUBUQUE HOUSING & COMMUNITY DEVELOPMENT, Dubuque, IA November 21-Present
Housing Financial Specialist -Full time
• Meet with homeowners and tenants to process application, income verifications, and program documents and
generate correspondence as needed.
• Schedule inspections and contract signings.
• Process invoices for payment.
• Gather insurance documentation and bond information from contractors.
• Maintain project records and files and provide periodical reports.
• Answering the phone and receiving walkin clientele.
• File forgivable loan/grant documents.
• Meet regularly with city staff.
EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION, Dubuque, IA June 2019-November 2021
Intake Specialist -Full time (Bee Branch Healthy Homes Program)
• Meet with homeowners and tenants to process application, income verifications, and program documents and
generate correspondence as needed.
• Schedule inspections and contract signings.
• Gather insurance documentation and bond information from contractors.
• Maintain project records and files and provide periodical reports.
• Answering the phone and receiving walk-in clientele
• Format and publishing bid packages, contracts and specifications for rehabilitation programs.
• File forgivable loan/grant documents.
• Assist with environmental review for individual housing projects.
• Meet regularly with city staff points of contact.
RIVER VALLEY CAPITAL CORPORATION, Dubuque, IA December 2017-June 2019
Administrative Assistant — Full time
• Provide daily support to sales staff.
• Answer multi -line phone system and direct calls to appropriate staff.
• Operate office equipment including computer, copy machine, postage machine, fax machine and scanner.
• Enter new truck inventory into company database.
• Update spreadsheets with semi -truck inventory.
• Enter invoices daily into company database
• Update website with inventory and photos.
• Process dealer truck titles and take to courthouse.
• Set up freight pickup for new stock inventory.
Page 939 of 1311
Stacey L. Carpenter
Page 2
EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION, Dubuque, IA February 2005-June 2017
Office Manager — Full time from June 2016 to Present
Administrative Assistant — Full time from February 2005 to June 2016
• Coordinated the facility to run smoothly.
• Provide daily support to all staff.
• Answer multi -phone line and provide information to callers or transfer calls to appropriate staff.
• Operate office equipment including computer, copy machine, postage machine, fax machine and scanner.
• Help walk-in clientele with their needs.
• Keep the database accurate and up to date including retrieving reports, labels, etc.
• Assist with maintaining all office websites as needed
• Process daily outgoing mail and FedEx packages.
• Order and dispense all office supplies and keep organized.
• Assist with agency bi-monthly newsletter and email to membership.
• Assist with Teambuilding and Wellness Committees.
• Process daily deposits for all agency banking accounts.
• Assist with ECIA Personnel Policy and Organizational Charts.
• Assist with processing staff timesheets biweekly.
• Coordinate scheduling agency calendar for meetings and vehicle use for staff.
DUBUQUE AREA CHAMBER OF COMMERCE, Dubuque, IA June 1994 February 2005
Project Coordinator - Full time from June 99 to February 2005
• Assist in coordinating and producing Chamber publications.
• Responsible for maintenance and updating of the Chamber's web site.
• Serve as liaison to incoming requests from members, travel writers, and outside organizations.
• Responsible for coordination of all Chamber advertising and buy -in programs for Chamber publications.
• Responsible for disseminating information to media including, event information, news releases, and
media kits.
• Operating computer and various software programs independently and efficiently.
• In charge of compiling and disseminating information for the city's Calendar of Events.
• Responsible for clerical duties as assigned by Director of the Convention & Visitors Bureau.
• Back-up receptionist.
• Responsible for timely flow of work in absence of Administrative Assistant.
Membership Assistant - Full time from July 94 to June 99
• Perform various clerical duties as assigned by Membership Director, Communications Director,
President, and Administrative Assistant.
• Operating computer and various software programs independently and efficiently.
• In charge of compiling information for the city's Calendar of Events and disseminating news releases to
the media.
• Responsible for meeting notices, follow-up phone contact, preparation and clean-up of meetings.
• Assist with bulk mailings.
• Transcribe letters and minutes from Dictaphone.
• Back-up Receptionist: answer phones and assists with personal inquiries in absence of the receptionist.
Page 940 of 1311
EDUCATION
• Dubuque Senior High, Dubuque, IA, High School Diploma, 1983
• McConnell Travel School, Minneapolis, MN, 1984
REFERENCES
Available upon request.
Page 941 of 1311
D-U-BRUQUE
Maskevpiare an the Mvssissippi
Client Name: John and Jane Doe
Address: 123 ABC Street
ROOM 1: BEDROOM
ROOM 2: BATHROOM
ROOM 4:
HALL
ROOM 5:
LAUNDRY
ROOM 6:
BEDROOM
ROOM 7:
LIVING ROOM
City of Dubuque
Healthy Homes Program
Contractor Bid Packet
ROOM 9: GARAGE
Replace window sashes with vinyl replacement windows. Remove sash balances and
insulate weight pockets. Ensure sash stops are installed for interior & exterior of windows.
4 If stops are missing/broken install new. Side B (W9 & 10) 2 +3300
1200
ROOM 10: BASEMENT
Replace window sashes with vinyl replacement windows. Remove sash balances and
insulate weight pockets. Ensure sash stops are installed for interior & exterior of windows.
5 If stops are missing/broken install new. Sides C & D (W21-26) 6 3300
9
12 Wrap exterior door frame with aluminum coil stock 1
1 225
1 125
}3 - .1
OTHER:
250
14 Permits required to complete work (Building, Engineering, etc.)
1
250
Material costs for containment, PPE, signage, proper disposal, etc. to comply with lead -safe
15 work practices
1
250
250
16 Clean complete home to meet Lead clearance and pass clearance
1
400
400
17 PPM Bond: Required if bid is over $25,000
1
$ HHP
TOTAL
Addendum 1
DELETE:
$6,675
6675
1000
1825
$9,500
1 Entirely: 1 2
RADON
BURDS WATERPROOFING
TOTAL PROJECT AMOUNT
1000
Request 1
1825
Request
2825
Reauest3
Date IHH
Page 942 of 1311
UnityPoint Health
Visiting Nurse Association
City of Dubuque
City Hall Annex
1300 Main St
Dubuque Iowa 52001
Ms. Nicole Lytle
660 Iowa St.
Dubuque, IA 52001
(563) 556-6200
The Visiting Nurse Association (VNA) is providing this letter as our commitment to the City of Dubuque
2024 Lead Hazard Control Grant. Upon the city's receipt of a successful HUD/Lead Hazard application
the Visiting Nurse Association (VNA) will provide a match of 130 hours of community outreach and
education at $56.20 per hour for a total of $7,300.
The VNA proudly partners with the City of Dubuque and supports their HUD/Lead Hazard application.
VNA believes the City of Dubuque will provide a high -quality program that improves the well being of
the residents of Dubuque.
Sincerely,
Stacey Killian
Director, Visiting Nurse Association
Page 943 of 1311
Michelle Zurcher RN, BSN
3120 Kaufmann Ave
Dubuque, IA 52001
563-583-2689
Obiective Utilize public health experience and nursing judgment to provide excellent care to patients
Education
1991-1995 Hempstead High School, diploma
1995-1999 Clarke College, Bachelors degree in Nursing
Employment History and iob duties
1997-1999 Visiting Nurse Association
Home Care Aide: In home services; including activities of daily living, and general assessments.
1999-2001 Finley Hospital
3 Medical- Nurse: Nursing care for variety of medical needs; including telemetry, peritoneal
dialysis, blood transfusion, IV therapy, etc.
2001-present Visiting Nurse Association
Community Health Nurse: Multitude of duties
2001-2004 HIV counseling and testing Nurse
2004-2005 "DrugEndangered ndangered Children" program: trained and participated in evacuation
of children from Meth Lab and obtained hair samples for drug testing.
Oct 2009- Mar 2010Dubuque County H1N1 Vaccination Coordinator
Monitor vaccine supplies for all providers in Dubuque County
Ordering and tracking of all H1N1 Vaccine for Dubuque County
Scheduling and staffing of H1N1 clinics through VNA in Dubuque County
Apr 2010- Jul 2010 Chair Agency LEAN committee
Prepare agenda, meeting times/location
Reporting on committee suggestions to director and staff
Lead committee throughout process
Mar 2012-Sept 2014 Coordinate Dubuque County Community Transformation Grant
Co -Chair County Wellness coalition meetings
Interact with local businesses and healthcare providers
Coordinate and implement Better Choices/ Better Health classes in county
2001- Present Child Health Case Manaizer
Monitoring Children's well child, dental, lead testing, and immunization needs.
Assisting families with referrals for basic necessities
Re -design electronic record keeping using Excel and Access databases
Vaccine for children immunization nurse
Staffing immunization clinics
Evaluation and assessment of individual vaccination needs
Assist in creating electronic scheduling using Excel
Capillary Lead Testing Clinic Nurse
Scheduling, staffing, following up with results for lead testing clinics at VNA
Dubuque County Medical Case manager for lead poisoned children
In home education to families of children with elevated blood lead levels
Educating public on lead hazards and recommended routine blood lead testing
Following State of Iowa protocol for elevated blood lead levels
Ensuring completion of required blood lead testing following elevated levels
Jan 2015- Present Nurse Supervisor of education for Care Net Department Home Care Aides
Plan and provide monthly required education meetings
Maintain educational file for all Care Net Home Care Aides
Complete yearly nursing supervisory visits of all aides performing direct
patient care
Available as resource person for aides with questions or concerns with client
care
Page 944 of 1311
Apr 2016 — Present Medicaid Informing for families Newly Enrolled
Letters and Phone call attempts made monthly to provide Medicaid coverage
and usage education to families newly enrolled in Medicaid in 8 county service
area: Allamakee, Chickasaw, Clayton, Delaware, Dubuque, Fayette, Howard,
& Winneshiek County
2018 Committee Member
Dubuque County Wellness Coalition
Dubuque County Lead Coalition
Dubuque Community Health Needs Assessment Health Improvement Plan: committee for Environmental Health
Dubuque Visiting Nurse Association Safety Committee
Dubuque Visiting Nurse Association Sustainability Committee
Certifications
CPR certified
Healthy Homes Specialist
Organizational Membership
National Environmental Health Association
Clinical Knowledge
■ Proficient in use of Microsoft access, excel, word, Cares, IRIS, HHLPSS, and outlook programs
■ Ability to operate throughout multiple duties/ tasks and prioritize appropriately
■ Experienced in public speaking and performing outreach education
■ Experienced in coordinating employee orientation at VNA
■ Working relationships with Dubuque community school nurses, local physician offices, local housing and
health department staff
■ Complete knowledge of community resources
Page 945 of 1311
Amy Smith AS
3050 Hales Mill Road
Dubuque, IA 52002
Phone: 563.451.9203
Email: gslapgyousa.net
EDUCATION Bachelor of Arts Degree in Social Work August, 1990-May, 1992
Loras College
Dubuque, Iowa
Associates Degree August, 1988-May, 1990
Kirkwood Community College
Cedar Rapids, Iowa
EXPERIENCE DUBUQUE VISITING NURSE ASSOCIATION September, 1994-Present
Dubuque, Iowa
Case Manager, Home Based Services
Programs)
• Coordinates and provides parent education services to families in need
of parent skill development. Assesses client needs, develops
individual family service plans, coordinates services with other
providers. Teaches nurturing skills to parents and children.
Maintains proper documentation and evaluates client progress.
• Instructs, interprets and supervises direct service personnel in
activities and decisions related to client care.
• Committed to improving quality of programs by using evidence -based
practices, obtaining program accreditation, effectively managing
grant activity, and continuous assessments of program effectiveness.
• Sustains funding for programs through grant -writing and by seeking
available resources
• Participates in professional and community groups as a
representative of the VNA and an advocate for community needs.
Early Access Service Coordinator
Coordinated and provided Early Access Services to children 0-3
years of age with high lead levels
Conducted Developmental Assessments to Young Children (DAYC)
on a routine basis, made referrals and recommendations on behalf of
the children served and affected by lead.
Healthy Homes Advocate (Lead and Bee Branch Resiliency
• Completes comprehensive assessments with all program
participants to determine needs and challenges, while also
providing resources and community linkages
Page 946 of 1311
Informs, motivates, educates and empowers participants to
understand home health, and actively apply the information to
improve the living conditions for better health
Collaborates with service providers and community groups to
become better aware of available services for families and to educate
them on the Healthy Homes programs
HILLCREST FAMILY SERVICES June, 1992-September, 1994
Dubuque, Iowa
Social Services Coordinator
Provided counseling and case management services to persons with
chronic mental illness who lived independently in Dubuque
Community.
Established and implemented treatment goals, conducted
interdisciplinary meetings, provided crisis intervention, taught
independent living skills and performed social skills groups.
GANNON MENTAL HEALTH CENTER September, 1991-March, 1992
Dubuque, Iowa
Nurturing Program Instructor
• Taught positive, appropriate parenting skills to parents in need of
support and education.
• Observed, recorded and reported parent -child interactions, organized
weekly parent and child group activities, conducted safety checks
on children, role -modeled positive behaviors.
PROFESSIONAL Social fork Licensure July, 1997
TRAINING Certified Family Development Specialist July, 2007
Certified Early Access Coordinator April, 2007
Certified Nurturing Program
Instructor to Parents and Children August, 2008
Certified Marketplace Application CounselorNovember, 2014
Certified Family Support Supervisor January, 2014
Trained in the Ages and Stages Questionnaire
Developmental Assessment Tool April, 2014
Trained in Essentials for Healthy Homes
Practitioners Course February, 2016
COMMUNITY Child Abuse Prevention Council of Dubuque
ORGANIZATIONS Community Partnerships for Protecting Children
Program Coordinators Committee
Mental Health America Board 2011-2016
UnityPoint Health/Finley Culture Committee 2015-2018
Partnership Empowerment Network
Green and Healthy Homes Resource Coalition, co-chair
Inclusive Dubuque Neighborhoods Group
Is' 5 Advisory Board
Page 947 of 1311
Grant Application Detailed Budget Worksheet
Applicant Name: City of Dubuque
Applicant Address: Housing and Community De
350 W 6th Street, Suite 312
DubUQUe.IA 52001
I Cateaory I I Detailed Description of Budget (for full grant period)
1. Personnel Direct Labor
Estimated
Hours
Rate per Hour
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Position or Individual
Housing And CD Director 2 hrs/wk
275
$73.00
$20,075.00
$20,075.00
Program Manager- 50% FTE 42 Months
3,640
$43.00
$156,520.00
$156,520.00
HH Assessor- 100% FTE 40 months
6,900
$37.00
$255,300.00
$255,300.00
Financial Specialst- 100% FTE 42 Months
7,280
$31.00
$225,680.00
$225,680.00
Total Direct Labor Cost
M
$657,575.00
$637,500.00
$20,075.00
2. Fringe Benefits
Rate (%)
Base
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Housing And CD Director percentage
39.87%
$20,075
$8,003.90
$8,003.90
Program Manager- 50% FTE percentage
39.87%
$156,520
$62,404.52
$62,404.52
HH Assessor- 100% FTE percentage
39.87%
$255,300
$101,788.11
$101,788.11
Financial Specialst- 100% FTE percentage
39.87%
$225,680
$89,978.62
$89,978.62
Total Fringe Benefits Cost
$262,175.15
$254,171.25
$8,003.90
Previous versions of HUD-424-CBW are obsolete. 1 form HUD-42�age(' U)of 1311
Grant Application Detailed Budget Worksheet
Applicant Name: I City of Dubuque
3. Travel
3a. Transportation - Local Private Vehicle
Mileage
Rate per Mile
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Vehicle Mila a Miles
9500
$0.620
$5,890.00
$5,890.00
Subtotal - Trans - Local Private Vehicle
$5,890.00
$5,890.00
3b. Transportation - Airfare (show destination)
Trips
Fare
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Airfare Annual manadotry trips for 2 staff
10
$500.00
$5,000.00
$5,000.00
Subtotal - Transportation - Airfare
$5,000.00
$5,000.00
3c. Transportation - Other
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Hotel 3 nights)
30
$200.00
$6,000.00
$6,000.00
Subtotal - Transportation - Other
$6,000.00
$6,000.00
3d. Per Diem or Subsistence (indicate location)
Days
Rate per Day
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Per Diem 4 days per trip)
48
$50.00
$2,400.00
$2,400.00
Conference Registration
6
$300.00
$1,800.00
$1,800.00
Subtotal - Per Diem or Subsistence
$4,200.00
$4,200.00
Total Travel Cost
$21,090.00
$21,090.00
4. Equipment(Only items over $5,000 Depreciated value
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Total Equipment Cost
Previous versions of HUD-424-CBW are obsolete. 2 form HUD-42�age(' Wof 1311
Grant Application Detailed Budget Worksheet
Applicant Name: City of Dubuque
5. Supplies and Materials (Items under $5,000 Depreciated Value
5a. Consumable Supplies
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Office Supplies
1
$3,224.75
$3,224.75
$3,224.75
Subtotal - Consumable Supplies
$3,224.75
$3,224.75
5b. Non -Consumable Materials
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Desktop Computer
1
$2,300.00
$2,300.00
$2,300.00
Tablet
1
$2,000.00
$2,000.00
$2,000.00
Telephone (2 smart phones)
42
$150.00
$6,300.00
$6,300.00
Software 2licenses/ rfor3 ears
6
$250.00
$1,500.00
$1,500.00
Subtotal - Non -Consumable Materials
$12,100.00
$12,100.00
Total Supplies and Materials Cost
$15,324.75
$15,324.75
6. Consultants (Type)
Days
Rate per Day
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Total Consultants Cost
7. Contracts and Sub -Grantees (List individually)
7a. Contracts
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Contracts
7b. Sub -Grantees List individual)
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Healthy Homes Forgivable Loans
95
$9,900.00
$1,260,500.00
$940,500.00
$320,000.00
Contract Services VNA Month
42
$1,500.00
$63,000.00
$63,000.00
VNA Outreach Match
130
$56.00
$7,280.00
$7,280.00
Subtotal - Sub -Grantees
$1,330,780.00
1,003,500.00
#$1,003,500.001
$327,280.00
Total Contracts and Sub -Grantees Cost
$1,330,780.00$327.280.00
Previous versions of HUD-424-CBW are obsolete. 3 form HUD-42�age(' )of 1311
Grant Application Detailed Budget Worksheet
Applicant Name: City of Dubuque
8. Construction Costs
8a. Administrative and legal expenses
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Administrative and legal expenses
8b. Land, structures, rights -of way, appraisal, etc
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Land, structures, rights -of way, ...
8c. Relocation expenses and payments
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Relocation expenses and payments
8d. Architectural and engineering fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Architectural and engineering fees
8e. Other architectural and engineering fees
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Other architectural and engineering fees
8f. Project inspection fees
Quantity
Unit Cost
EstimatedCostj
I HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Project inspection fees
Previous versions of HUD-424-CBW are obsolete. 4 form HUD-420,CBW (W'Tof 1311
Grant Application Detailed Budget Worksheet
Applicant Name:
8 . Site work
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Site work
8h. Demolition and removal
Quantity
Unit Cost
Estimated Cost
I HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Demolition and removal
8i. Construction
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Construction
8j. Equipment
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Equipment
8k. Contingencies
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Contingencies
81. Miscellaneous
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Subtotal - Miscellaneous
Total Construction Costs
Previous versions of HUD-424-CBW are obsolete. 5 form HUD-420,CBW (PageWffof 1311
Grant Application Detailed Budget Worksheet
Applicant Name:
9. Other Direct Costs
City of Dubuque
Quantity
Unit Cost
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Item
9a. Printing Materials and Copy/Reproduction Machine Rental Per Month
per month
75
$50.00
$3,750.00
$3,750.00
9b. Processing Materials per month
per month
42
$11.00
$462.00
$462.00
9c. Shipping and Postage per package)
per package
50
$35.00
$1,750.00
$1,750.00
9d. Advertising- Outreach/Eudcation per month
per month
42
$100.00
$4,200.00
$4,200.00
9e.Office Space, Utilities, & Maintenance - 3 Office/Work stations
3 offices
42
$1,875.00
$78,750.00
$78,750.00
9f. Training Staff (Cetifications-HH)/yr
year
3
$2,950.00
$8,850.00
$8,850.00
9g. Training Other
year
2
$2,000.00
$4,000.00
$4,000.00
9h. Relocation
10
$800.00
$8,000.00
$8,000.00
9i. Hotel Rate Discount ($35.00 for a 10 day stay)
10
$350.00
$3,500.00
$3,500.00
9j. Soil & Dust Sampling & Related Supplies
40
$150.00
$6,000.00
$6,000.00
9k. Radon Testing
96
$100.00
$9,600.00
$9,600.00
91. Single Audit Fee
2
$1,500.00
$3,000.00
$3,000.00
Other misc (Pollution Insurance, Audit & Legal Fees)
1
$10,000.00
$10,000.00
$10,000.00
9n. Parking 42 months
126
$47.00
$5,922.00
$5,922.00
9o. Resident Su loes
$2,880.00
$2,880.00
Subtotal of Direct Costs
$150,664.00
$68,414.00
$82,250.00
10. Indirect Costs
Rate
Base
Estimated Cost
HUD Share
Applicant Match
Other HUD
Funds
Other
Federal
Share
State Share
Type
Total Indirect Costs
Total Estimated Costs
$2,437,608.90
$2,000,000.00
$437,608.90
Previous versions of HUD-424-CBW are obsolete. 6 form HUD-42�age(' )of 1311
form HUD-424-CBW
OMB Number2501-0044
Grant Application Detailed Budget Worksheet Expiration: 2/28/2027
Detailed Description of Budget
Analysis of Total Estimated Costs
Estimated Cost
Percent of Total
1
Personnel (Direct Labor)
657,575.00
27.0%
2
Fringe Benefits
262,175.15
10.8%
3
Travel
21,090.00
0.9%
4
Equipment
0.00
0.0%
5
Supplies and Materials
15,324.75
0.6%
6
Consultants
0.00
0.0%
7
Contracts and Sub -Grantees
1,330,780.00
54.6%
8
Construction
0.00
0.0%
9
Other Direct Costs
150,664.00
6.2%
10
Indirect Costs
0.00
0.0%
Total:
2,437,608.90
100.0%
Federal Share:
Match
(Expressed as a percentage of the
Federal Share):
Previous versions of HUD-424-CBW are obsolete.
13
form HUD-424-CBW (2/2003)
Page 954 of 1311
Public Reporting Act Statement
The public reporting burden for this collection of information is estimated to average 3 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Comments regarding
the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to: U.S. Department of Housing and Urban Development, Office
of the Chief Data Officer, R, 451 7th St SW, Room 8210, Washington, DC 20410-5000. Do not send completed HUD 424-CBW forms to this address. This
agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless the collection displays a valid OMB control
number. The Department of Housing and Urban Development is authorized to collect this information under the authority cited in the Notice of Funding
Opportunity for this grant program. The information collected will provide proposed budget data for multiple programs. HUD will use this information in the
selection of applicants. This information is required to obtain the benefit sought in the grant program. This information will not be held confidential and may be
made available to the public in accordance with the Freedom of Information Act (5 U.S.C. §552).
Instructions for Completing the Grant Application Detailed Budget Worksheet
This form is to be used to provide detailed budget information regarding your proposed program. If your program requires you to provide program activity
information you should use a separate HUD424-CBW to provide information related to each program activity. The detailed information provided on this form
can be summarized on the HUD-424-CB form by checking the "All Years" box at the top of the form and inputting the summary information.
Item
Discussion
This section should show the labor costs for all individuals supporting the grant program effort
(regardless of the source of their salaries). The hours and costs are for the full life of the grant. If
an individual is employed by a contractor or sub -grantee, their labor costs should not be shown
here.
Please include all labor costs that are associated with the proposed grant program, including
1 - Personnel (Direct Labor)
those costs that will be paid for with in -kind or matching funds.
Do not show fringe or other indirect costs in this section.
Please use the hourly labor cost for salaried employees (use 2080 hours per year or the value
your organization uses to perform this calculation). An employee working less than full time on
the grant should show the numbers of hours they will work on the grant.
Use the standard fringe rates used by your organization. You may use a single fringe rate (a
percentage of the total direct labor) or list each of the individual fringe charges. The spreadsheet
2 - Fringe Benefits
is set up to use the Total Direct Labor Cost as the base for the fringe calculation. If your
organization calculates fringe benefits differently, please use a different base and discuss how
you calculate fringe as a comment.
3 - Travel
If you plan on reimbursing staff for the use of privately owned vehicles or if you are required to
3a - Transportation - Local Private Vehicle
reimburse your organization for mileage charges, show your mileage and cost estimates in this
section.
Show the estimated cost of airfare required to support the grant program effort. Show the
destination and the purpose of the travel as well as the estimated cost of the tickets.
3b - Transportation - Airfare
Each program notice of funding opportunity (NOFO) discusses the travel requirements that
should be listed here.
If you or are charged monthly by your organization for a vehicle for use by the grant program,
3c - Transportation - Other
indicate those costs in this section.
Provide estimates for other transportation costs that may be incurred taxi, etc. .
For travel which will require the payment of subsistence or per diem in accordance with your
3d - Per Diem or Subsistence
organization's policies. Indicate the location of the travel.
Each program NOFO discusses the travel requirements that should be listed here.
"Equipment" means tangible personal property (including information technology systems)
having a useful life of more than one year and a per -unit acquisition cost that equals or exceeds
4 — Equipment
the lesser of the capitalization level established by the non -Federal entity for financial statement
purposes, or $5,000.
Each program NOFO describes what equipment may be purchased using rant funding.
"Supplies" means all tangible personal property other than those described in the definition of
equipment. A computing device is a supply if the acquisition cost is less than the lesser of the
capitalization level established by the non -Federal entity for financial statement purposes or
5 - Supplies and Materials
$5,000, regardless of the length of its useful life.
List the proposed supplies and materials as either Consumable Supplies or as Non -Consumable
Materials.
5a - Consumable Supplies
List the consumable supplies you propose to purchase. General office or other common
supplies may be estimated using an anticipated consumption rate.
5b - Non -consumable materials
List furniture, computers, printers, and other items that will not be consumed in use. Please list
the quantity and unit cost.
Previous versions of HUD-424-CBW are obsolete. 14 form HUD-424-CBW (2/2003)
Page 955 of 1311
6 — Consultants
Indicate the consultants you will use. Indicate the type of consultant (skills), the number of days
you expect to use them, and their daily rate.
List the contractors and sub -grantees that will help accomplish the grant effort. Examples of
contracts that should be shown here include contracts with Community Based Organizations;
liability insurance; and training and certification for contractors and workers.
If any contractor, sub -contractor, or sub -grantee is expected to receive over 10 % of the total
Federal amount requested, a separate Grant Application Detailed Budget (Worksheet) should
be developed for that contractor or sub -grantee and the total amount of their proposed effort
should be shown as a single entry in this section.
7 - Contracts and Subgrantees
Unless your proposed program will perform the primary grant effort with in-house employees
7a - Contracts
(which should be listed in section 1), the costs of performing the primary grant activities should
7b - Subgrantees
be shown in this section.
Types of activities which should be shown in this section:
Contracts for all services
Training for individuals not on staff
Contracts with Community Based Organizations or Other Governmental Organizations
(note the 10 % requirement discussed above)
. Insurance if your program will procure it separately
Please provide a short description of the activity the contractor or subgrantee will perform, if not
evident.
8 — Construction Costs
8a — Administrative and legal expenses
Enter estimated amounts needed to cover administrative expenses. Do not include costs that
are related to the normal functions of government.
8b — Land, structures, rights -of way, appraisal, etc.
Enter estimated site and right(s)-of-way acquisition costs (this includes purchase, lease, and/or
easements).
8c — Relocation expenses and payments
Enter estimated costs related to relocation advisory assistance, replacement housing, relocation
payments to displaced persons and businesses, etc.
8d — Architectural and engineering fees
Enter estimated basic engineering fees related to construction (this includes start-up services
and preparation of project performance work plan).
8e — Other architectural and engineering fees
Enter estimated engineering costs, such as surveys, tests, soil borings, etc.
Sf — Project inspection fees
Enter estimated engineering inspection costs.
8g — Site work
Enter the estimated site preparation and restoration costs that are not included in the basic
construction contract.
8h — Demolition and removal
Enter the estimated costs related to demolition activities.
8i — Construction
Enter estimated costs of the construction contract.
8j - Equipment
Enter estimated cost of office, shop, laboratory, safety equipment, etc. to be used at the facility,
if such costs are not included in the construction contract.
8k—Contingencies
Enter any estimated contingency costs.
81— Miscellaneous
Enter estimated miscellaneous costs.
Other Direct Costs include a number of items that are not appropriate for other sections.
Other Direct Costs may include:
Staff training
9 - Other Direct Costs
Telecommunications
Printing and postage
Relocation, if costs are paid directly by your organization (if relocation costs are paid by a
subgrantee, it should be reflected in Section 7
Indirect costs (including Facilities and Administration costs) are those costs that have been
incurred for common or joint purposes. These costs benefit more than one cost objective and
cannot be readily identified with a particular final cost objective without effort disproportionate to
the results achieved.
10 - Indirect Costs
Indicate your approved Indirect Cost Rate (if any) and calculate the indirect costs in accordance
with the terms of your approved indirect cost rate and enter the resulting amount. Also show the
applicable cost base amount and identify the proposed cost base type.
Total Estimated Costs
Enter the grand total of all the applicable columns.
The eight rightmost columns allow you to identify how the costs will be spread between the HUD Share and other contributors (including Match funds and
Program Income). This information will help the reviewers better understand your program and priorities.
Previous versions of HUD-424-CBW are obsolete. 15 form HUD-424-CBW (2/2003)
Page 956 of 1311
City of Dubuque Healthy Homes Budget Narrative
The proposed Healthy Homes Budget contains the following expenses:
1. Personnel ($657,575.00)
List of Personnel Duties and Roles
la. Housing & Community Development Director: Alexis Steger, will dedicate 2
hours per week (5%) to this grant to review financial information, ensure compliance
with federal regulations and assist with closeout activities (Leverage $20,075).
lc. Program Manager: Nicole Lytle, will dedicate 50% of her time to oversee all
projects to ensure that the healthy homes modifications and repairs are carried out in a
timely and compliant manner. This position will allocate time to program administration,
such as purchase order and invoice review and approval, budget spreadsheet data entry
and review, Environmental Review. ($156,520.00) (70% Direct Cost, 25% Admin Cost,
5% Other Costs)
Id. HH Assessor: Inspector Ragan Griffin will conduct lead inspections, create bid
specifications and environmental reviews. Work with residents on relocation efforts when
needed, and ensure contractors are using safe practices. ($255,300.00) (95% Direct, 5%
Admin)
IL Healthy Homes Financial Specialist: Stacey Carpenter will prepare invoices and
purchase orders for processing, followed by approval by the Department Director. This
position also completes all intake, income verifications, and schedules in -home
assessments, as well as contractor and resident collaboration/relocation. ($225,680.00)
(68% Direct Cost; 32% Admin Cost)
Page 957 of 1311
City of Dubuque Healthy Homes Budget Narrative
2. FrinjZe Benefits: ($262,175.15)
These benefits are provided to all the staff listed above in Budget Item #1:
• Fringe benefits for each employee includes Health Insurance, Life Insurance,
Iowa Public Employee Retirement System (IPERS), Parking, Workmen's
Compensation, and employee physicals and are calculated at a rate of 39.87% of
employee wages. (Admin, and Direct Cost percentages are the same as noted for
each position in budget item #1) (Leverage $8,003.90)
3. Travel: ($18,984.00)
3a) Transportation —Local Private Vehicle:
Vehicle Mileage - Program Director & Healthy Homes Assessor. Local transportation to
and from units being assisted to ensure proper timelines, installs, and to meet with
residents. (9,500 miles @ $0.62) (100% Direct Cost)
3b) Transportation —Airfare:
Airfare to New Grantee Orientation, Program Manager School required trainings for two
staff members; as well as the Lead and Healthy Homes required conference @ $500 per
person for one mandatory trip per person, per year of the grant. (100% Other Direct)
30 Transportation / Other
Lodging - Overnight hotel stay for program management training and new grantee
orientation. Three nights per training during the Program Manager school, new grantee
orientation and Lead and Healthy Homes required conference for 2 staff members at
$200 a night. (100% Other Direct)
3d) Per Diem of Subsistence
Per Diem for four days per trip for two people for mandatory Program Manager School
each year as well as new grantee orientation @ $ 5 0 per day. (100% Other Direct)
2
Page 958 of 1311
City of Dubuque Healthy Homes Budget Narrative
Conference Registration- Costs associated with registration fees for Program Manager
School. Calculated at a unit cost of $300 per training (2 people each year for 3 years).
(100% Other Direct)
4) Equipment-: ($0)
NONE
5) Supplies and Materials — ($15,324.75)
5a) Consumable Supplies
• Office Supplies: File folders, note pads, pens, paperclips, etc ($3,224.75). (100%
Admin Cost)
5b) Non -Consumable Supplies
• One computer replacement computer is required at a cost of $2,300 each. (100%
Admin Cost)
• A tablet for the inspectors in the field to note conditions $1,200 each. (100%
Other Direct Cost)
• A smart phone for the inspector and Program Manager (2) is required at a cost of
$150/month each. (100% Other Direct Cost)
• Software for plan layouts and photos for inspector and digital signature software
at a cost of $250 each. (100% Admin Cost)
6. Consultants ($0)
NONE
7.Contracts and Subirantees - ($1,330,780.00)
7a. Contracts will be let for approximately 95 units at an average cost of $9,900 per unit
($940,500.00). (100% Direct Cost)
3
4
Page 959 of 1311
City of Dubuque Healthy Homes Budget Narrative
Contracts for CDBG and the Local Housing Trust Fund completing healthy homes
components $320,000. (100% Leverage)
7b. The Visiting Nurses Association (VNA) will provide in -home assessments and provide
resident services for 42 months of the grant @ $1,500 per month. (100% Other Direct
Cost)
7c. The VNA will also complete 130 hours of outreach activities as part of the grant match
at $56.20 per hour. (100% Other Direct Cost, $7,306 Leverage)
8. Construction
None, see contracts in Number 7 for work to be completed.
9. Other Direct Costs ($150,664.00)
9a. Copy/Reproduction, and Printing: Copy machine required in the office to print, copy
and scan documents for the program. ($3,750). (50% Admin Cost, 50% Other Direct)
9b. Processing Materials (shredding): Shredding documents with personally identifying
information that is not required to be kept in a file for 42 months at $11 per month
($462). (100% Other Direct Cost)
9c. Federal Express & Postage: Mailing all materials for the program such as applications,
outreach materials, contracts and other file information for approximately 50 pieces of
mail at an average cost of $35 ($1,750.00). (50% Admin, 50% Other Direct Cost)
9d. Advertising Outreach/Educational Materials: Materials to send to households each
month or to advertise the grant on the radio to educate and solicit applications for the
program for 42 months at $100 per month ($4,200). (100% Other Direct Cost)
9e. Office Space, Utilities & Maintenance for four office cubicles/workstations for 42
months at a cost of $1,750 per month (Leverage $78,750.00).
4
Page 960 of 1311
City of Dubuque Healthy Homes Budget Narrative
9f. Training staff. Additional trainings required for Lead and Healthy Homes
certifications (Lead Inspector) for three trainings at a cost of $2,950.00 per training.
($8,850.00) (100% Other Direct Cost)
9g. Training for contractors, non -lead staff, to increase contractor capacity to fulfill
grant requirements for two training sessions at $2,000 per session. ($4,000). (100%
Other Direct Cost)
9h. Relocation projected for approximately 10 units at a cost of $800 per relocation
($8,000). (100% Direct Cost)
9i. The city will apply a hotel discount rate for the relocations. Approximately serving 10
relocations for $350 each 10-day stay (Leverage $3,500).
9j. Soil & Dust Sampling and related supplies for 40 samples at $150 per sample
($6,000). (100% Direct Cost)
9k. Radon Testing: Each unit will undergo a professional radon test at the cost of $100
per unit. Mitigation costs will be included in project scope if required. ($9,600)
(100% Direct Cost)
91. Single Audit fees related to this grant only. ($3,000) (100% Admin Costs)
9m. Other Misc: Pollution insurance, and legal fees to review contracts, defend contract
clauses, file legal documents such as liens and public hearings for 42 months
($10,000) (100% Admin Costs)
9n. Parking for three staff members, $47 per month for 42 month ($5,922.00) (100%
Admin)
9o. Resident Supplies: Purchasing environmentally safe or low -toxicity cleaning
supplies, integrated pest management kits, or household safety items as identified
5
Page 961 of 1311
City of Dubuque Healthy Homes Budget Narrative
with housing related healthy homes hazard and intervention activities $30 per
property ($2,880.00) (100% Other Direct Costs)
10. Indirect Costs
NONE
In summary,
Total requested HUD expense of $2, 000, 000:
$1,669,629.97 (83.48%) Direct HHP Project costs
$176,982.95 (8.85%) Other Direct costs
$149,187.08 (7.46%) Administrative costs
Total Leverage $437,609:
$88,829 In -Kind Local Contribution
$10,780 Donation Third -Party In -Kind
$300,000 CDBG Entitlement
$20,000 Local Housing Trust Fund
Page 962 of 1311
City of Dubuque, Iowa
Section 3 Program Overview
THE CITY OF
DUB E
Masterpiece on the Mississippi
Section 3 is a provision of the Housing and Urban Development Act of 1968, which recognizes that HUD funds
are typically one of the largest sources of federal funding expended in communities through the form of grants,
loans, entitlement allocations and other forms of financial assistance. Section 3 is intended to ensure that when
employment or contracting opportunities are generated because a covered project or activity necessitates the
employment of additional persons or the awarding of contracts for work, preference must be given to low- and
very low-income persons or business concerns residing in the community where the project is located.
Applicability
A Section 3 covered project or contract is:
• Public and Indian housing development, operating or capital funds; or
• Other housing assistance and community development assistance expended for housing
rehabilitation, housing construction or other public construction projects, such as: CDBG,
HOME, Lead -Based Paint Reduction, Healthy Homes, etc.
The requirements of Section 3 typically apply to recipients of HUD funds (Recipients) that will be used for
housing construction, rehabilitation, or other public construction.
Section 3 applies to contracts for professional services and for construction work and opportunities that exist in
areas of administration, management, clerical support and construction.
Threshold Amounts
Recipient threshold. Section 3 requirements apply to all Recipients undertaking projects where the amount of
HUD assistance exceeds $200,000.
Contractor and Subcontractor threshold. Section 3 requirements apply to Contractors and Subcontractors
performing contracts on a project where the amount of HUD assistance exceeds $200,000 and a contract or
subcontract exceeds $100,000.
Example 1: If a project receives $350,000 in HUD assistance, and the Contractor has a contract for $200,000, and
the Subcontractor has a contract for $100,000, Section 3 requirements apply to the Recipient of the funds, the
Contractor and the Subcontractor.
Example 2: If a project receives $250,000 in HUD assistance, but no contract exceeds $100,000,
Section 3 requirements will apply only to the Recipient of the funds — not the Contractor or
Subcontractors.
Section 3 requirements apply to ALL non -Davis -Bacon and Davis -Bacon Projects.
Residents
Section 3 residents (Residents) are:
1) Persons who live in public and assisted housing;
2) Persons who live in the metropolitan area (the City of Dubuque) or nonmetropolitan
county where the HUD assisted project is located and have a household income that
falls below 80% of the median income for the area;
3) Participants in HUD Youthbuild programs; and
4) Homeless persons.
Priority for training and hiring Section 3 residents follows the same order as listed in the definition of Residents
above.
Page 963 of 1311
How can businesses find Section 3 residents to employ?
• Post or distribute flyers in Public Housing
• Contact Community Development Corporations and/or non -profits
• Contact employment agencies
• Contact neighborhood associations
• Place ads in newspapers
Eligible Section 3 residents should complete the attached form as part of the hiring process.
Business Concerns
Section 3 "business concerns" are businesses that meet one or more of the following criteria (Business Concerns):
1) 51 percent or more owned by Section 3 residents; or
2) At least 30 percent of its permanent, full-time employees include persons who are
currently Section 3 Residents, or within three years of the date of first employment with
the Business Concern were Section 3 Residents; or
3) Provides evidence, as required, of a commitment to subcontract in excess of 25 percent
of the dollar award of all subcontracts to be awarded to Business Concerns that meet
the qualifications in the above two paragraphs.
Numerical Goals
Recipients, Contractors and Subcontractors are required, to the greatest extent possible, to meet the following
numerical goals under Section 3:
1) Recipients of Section 3 funding for public and Indian housing assistance and their
Contractors and Subcontractors may commit to employ Section 3 Residents as 30% of the
aggregate new hires in any fiscal year;
2) Recipients of Section 3 housing funding under other HUD programs and their Contractors
and Subcontractors may commit to employ Section 3 Residents as 10% of the aggregate
new hires each year for the duration of the project;
3) Recipients of Section 3 community development funding and their Contractors and
Subcontractors may commit to employ Section 3 Residents as 30% of the aggregate new
hires in any fiscal year.
Numerical goals also apply to contracts awarded in connection with Section 3 projects. Recipients, Contractors,
and Subcontractors may commit to award Section 3 Business Concerns:
1) At least 10% of the total dollar amount of all Section 3 contracts for building trades
work for maintenance, repair, modernization or development of public or Indian
housing, or for building trades work arising in connection with housing rehabilitation,
housing construction and other public construction; and
2) At least 3% of the total dollar amount of all other Section 3 contracts.
However, Section 3 rules and regulations do not prescribe specific methods of procurement or supersede applicable
procurement requirements. Contracts are awarded on a competitive basis while, to the greatest extent feasible,
encouraging preference for Section 3 Business Concerns within the competitive bidding process.
Recordkeeping
Recipients, Contractors and Subcontractors must retain and make available to HUD upon request all records,
reports and other documents or items that demonstrate compliance or the attempt to comply with Section 3
requirements.
Page 964 of 1311
Section 3 Reports
Recipients, Contractors and Subcontractors must complete the attached Section 3 Report to document all new
hires and to indicate whether Section 3 Residents were hired to fill any available positions. The definition of
Section 3 Residents above is a guide for determining the status of all new employees. Entities that have direct
agreements with the City of Dubuque— CDBG recipients - regarding a Section 3 Project, and other direct
Recipients of HUD funding, are responsible for collecting Section 3 Reports from their contractors,
subcontractors, consultants, etc. and ultimately submitting such reports to HUD.
Section 3 reports must be submitted annually by the direct Recipient of the HUD funds, along with the project's
annual performance report, to HUD. If the project does not require an annual performance report, Section 3 reports
should be submitted by January loth of each year or within ten days of completion of the project. General
Contractors and Subcontractors should complete and submit Section 3 reports to the assigned project manager as
defined below and/or with the closeout report of project completion.
Compliance Reporting
If the numerical goals are not met, Contractors and Subcontractors must show why the goals were not feasible,
what impediments were encountered, what other economic opportunities were provided or what actions were taken
to encourage compliance.
Employment
Recipients, Contractors and Subcontractors are required, to the greatest extent feasible, to provide all types of
employment opportunities to low- and very low- income persons, including permanent and long term jobs, and
are also encouraged to have Section 3 Residents make up at least 30 percent of their permanent full time staff.
Filing a Complaint
Any Section 3 Resident or Section 3 Business Concern (or authorized representative) seeking employment,
training or contracting opportunities generated by Section 3 covered assistance may file a complaint using form
HUD 958. Complaints must be filed no later than 180 days from the date of the action or omission upon which
the complaint is based.
Section 3 complaints can be filed by telephone, email or mail by contacting the following:
Section 3 Coordinator
DC Department of Housing & Community Development
1800 Martin Luther King Jr. Avenue
Washington, DC 20020
(202)442-7200
Section3 &dc. gov
Complaints may also be filed with the following:
Assistant Secretary
HUD Fair Housing and Equal Opportunity
45171 Street, SW
Washington, DC 20410
(202) 708-3633
or
Office of Fair Housing Equal Opportunity (FHEO)
U.S. Department of Housing and Urban Development
Edward Zorinsky Federal Building
1616 Capitol Avenue, Suite 329
Omaha NE 68102-4908
Note: Section 3 Plan effective upon adoption by the City Council of the City of Dubuque.
Oct 2011
Page 965 of 1311
SECTION 3 PLAN AND CERTIFICATIONS
INTRODUCTION The purpose of Section 3 of the Housing and Urban Development Act of 1968, as
amended, is to "ensure that employment and other economic opportunities generated by certain HUD
financial assistance shall, to the greatest extent feasible, be directed to low and very low income persons, and
to business concerns which provide economic opportunities to low and very low income persons." Section 3
requires that, to the greatest extent feasible, opportunities for training and employment be given to lower
income residents of the City of Dubuque, Iowa (the Section 3 Project Area), and contracts for work in
connection with the Project be awarded to business concerns which are located in, or owned in substantial
part by persons residing in the Section 3 Project Area. This is applicable for all NEW hires.
THRESHOLDS
Section 3 is triggered when Recipients of funding for Section 3 covered projects receive more than
$200,000 in assistance for the project.
Section 3 is triggered when the total HUD assistance for a project exceeds $200,000, and a contract or
subcontract with a Contractor or Subcontractor exceeds $100,000. If a contract exceeds the $100,000
threshold but none of the subcontracts exceed $100,000 — the Contractor must report any NEW Section 3
hires for all hiring activities, including its hiring of all Subcontractors.
If the City of Dubuque receives Section 3 covered HUD assistance in excess of $200,000 for a project, but
no contract exceeds $100,000, the Section 3 requirements apply only to the City.
In order to comply with Section 3 regulations, the Recipient, Contractor or Subcontractor, as applicable, must
encourage participation of Section 3 Residents and Section 3 Business Concerns. As set forth in 24 CFR
135.30, Recipients, including the City, Contractors and Subcontractors must comply, to the greatest extent
feasible, with the following numerical goals for contracting and employment :
1. At least 10 percent (10%) of the total dollar amount of all Section 3 covered contracts
for building trades work arising in connection with housing rehabilitation, housing
construction, and other public construction must be awarded to Section 3 Business
Concerns;
2. At least 3 percent (3%) of the total dollar amount of all other Section 3 covered
contracts (e.g. architect, appraisal, etc.) must be awarded to Section 3 Business Concerns;
3. At least 30 percent (30%) of the aggregate number of new hires in any fiscal year must
be Section 3 Residents, for applicable Recipients, Contractors and Subcontractors
receiving assistance for public and Indian housing and community development funds, and
at least 10 percent (10%) of the aggregate number of new hires for each year over the
duration of the project for other HUD housing programs.
If these numerical goals are not met, Recipients, Contractors and Subcontractors must demonstrate why the
goals were not feasible, what impediments were encountered, what other economic opportunities were
provided or what actions were taken to encourage compliance.
Section 3 residents must meet the following income limits established by HUD as of June 1, 2021. These
income guidelines may be changed annually by HUD.
Family Size
I 1
1 2
1 3
1
1 6
1 7
1 8
Limit
1 $44,150
1 $50,450
1 $56,750
1 $63,050
$68,100
1 $73,150
1 $78,200
1 $83,250
The City has a number of resources to find and place low and moderate income City residents for
employment opportunities. The following is a listing of the names and addresses of agencies to assist
contractors:
Iowa Works
680 Main Street 2nd Floor
Dubuque, Iowa 52001
Tel. 563-556-5800
Website: www.iowaworkforce.org
Housing & Community Development Staff
Family Self -Sufficiency Coordinators
City of Dubuque Housing and Community Development
350 West 6' Street Suite 312, Dubuque, Iowa 52001
Tel: 563-589-4230
F.r.ra
of 1311
SECTION 3 PLAN
Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower
income residents of the City of Dubuque, Iowa (the Section 3 Project Area), and contracts for work in connection with
a project be awarded to Business Concerns which are located in, or owned in substantial part by persons residing in
the City of Dubuque.
Contractors and Subcontractors, must attempt to use Section 3 Residents and Section 3 Business Concerns located
within the City of Dubuque, as follows:
A. Attempt to recruit from within the City of Dubuque the necessary individuals to fill
employment opportunities generated by Section 3 covered assistance through local
advertising media, signs placed at the proposed site for the project, and/or community
organizations and public or private institutions operating within or serving the proj ect area;
B. Attempt to fill vacant training positions with the maximum number of lower income City
residents;
C. Contact unions and trade associations to secure their cooperation for this program;
D. Notify potential Contractors and Subcontractors about Section 3 requirements, and
incorporate the "Section 3 Clauses" in all contracts;
E. Cooperate in obtaining the compliance of Contractors and Subcontractors with the
requirements of Section 3 and document the attempts to use Section 3 employees and
businesses;
F. Have all Contractors and Subcontractors on the covered project submit the following
reports:
1) "Contractor/Subcontractor, Section 3 and MBE/WBE Participation Report" by
April 1st and/or October 1st following contract award;
2) "Section 3 Report" prior to July 1st of each year and at the completion of the project
prior to final payment; and
3) "Certification for Section 3 Businesses and Persons", if applicable;
G. Maintain any records, including copies of correspondence, income verification
memoranda, etc., which document that all levels of the above steps have been taken; and
I. Notify Section 3 Residents and Section 3 Business Concerns about economic opportunities
generated by Section 3 covered assistance and award Section 3 covered contracts, to the
greatest extent feasible, to Section 3 business concerns in the following order of priority:
1) Section 3 Business Concerns in the project service area;
2) Low and very low income residents residing in "affected neighborhoods" adjacent or
near where a project is located; and
3) Section 3 Resident participants in the HUD Youth Build Program.
PJ
Page 967 of 1311
SECTION 3 CLAUSES INCLUDE IN ALL CONTRACTS
The City will ensure that the following clauses are included in all Section 3 covered
contracts. The Contractor and Subcontractors (where applicable) will be bound by its
provisions.
A. The work to be performed under this contract is subject to the requirements of Section 3
of the Housing and Urban Development Act of 1968, as amended, 12 U.S. C. 1701u (Section
3). The purpose of Section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance of HUD -assisted projects covered by Section 3, shall, to the
greatest extent feasible, be directed to low- and very low-income persons, particularly
persons who are recipients of HUD assistance for housing.
B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135,
which implement Section 3. As evidenced by their execution of this contract, the parties to
this contract certify that they are under no contractual or other impediment that would
prevent them from complying with the part 135 regulations.
C. The Contractor agrees to send to each labor organization or representative of workers
with which the Contractor has a collective bargaining agreement or other understanding, if
any, a notice advising the labor organization or workers' representative of the Contractor's
commitments under this Section 3 clause, and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the Section 3 preference, shall set
forth minimum number and job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; and the name and location of the person(s)
taking applications for each of the positions; and the anticipated date the work shall begin.
D. The Contractor agrees to include this Section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as
provided in an applicable provision of the subcontract or in this Section 3 clause, upon a
finding that the Subcontractor is in violation of the regulations in 24 CFR part 135. The
Contractor will not subcontract with any Subcontractor where the Contractor has notice or
knowledge that the Subcontractor has been found in violation of the regulations in 24 CFR
part 135.
E. The Contractor will certify that any vacant employment positions, including training
positions, that are filled (1) after the Contractor is selected but before the contract is
executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135
require employment opportunities to be directed, were not filled to circumvent the
contractor's obligations under CFR part 135.
F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD
assisted contracts.
G. With respect to work performed in connection with Section 3 covered Indian housing
assistance, section 7(b) of the Indian Self -Determination and Education Assistance Act (25
U.S.C. 450e) also applies to the work to be performed under this contract. Section 7 (b)
requires that to the greatest extent feasible (i) preference and opportunities for training and
employment shall be given to Indians, and (ii) preference in the award of contracts and
subcontracts shall be given to Indian organizations and Indian -owned Economic
Enterprises. Parties to this contract that are subject to the provisions of Section 3 and section
7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation
of compliance with section 7(b).
Page 968 of 1311
DEFINITIONS
Applicant — Any entity which makes an application for Section 3 covered assistance, and includes, but
is not limited to, any State, unit of local government, public housing agency, Indian housing authority,
Indian tribe, or other public body, public or private nonprofit organization, private agency or institution,
mortgagor, developer, limited dividend sponsor, builder, property manager, community housing
development organization, resident management corporation, resident council, or cooperative
association.
Business Concern — a business entity formed in accordance with State law, and which is licensed under
State, county or municipal law to engage in the type of business activity for which it was formed.
Section 3 Business Concern — a business concern:
1) That is 51 percent or more owned by Section 3 resident; or
2) Whose permanent, full-time employees include persons, at least 30 percent of whom are
currently Section 3 residents, or within three years of the date of first employment with the
business concern were Section 3 residents; or
3) That provides evidence of a commitment to subcontract in excess of 25 percent of the dollar
award of all subcontractors to be awarded to business concerns that meet the qualifications set
forth in paragraphs 1 or 2 above.
Contractor - any entity which contracts to perform work generated the expenditure of Section 3 covered
assistance, or for work in connection with a Section 3 covered project.
Subcontractor — any entity (other than a person who is an employee of the contractor) which has a
contract with a contractor to undertake a portion of the contractor's obligation for the performance of
work generated by the expenditure of Section 3 covered assistance, or arising in connection with a
Section 3 covered project.
EmIlloyment 01111ortunities Generated by Section 3 Covered Assistance — all employment
opportunities generated by the expenditure of Section 3 covered public and Indian housing assistance
(i.e., operating assistance, development assistance and modernization assistance, (as described in Section
135.3 (a)(1)). With respect to Section 3 covered housing and community development assistance, this
term means all employment opportunities arising in connection with Section 3 covered projects (as
described in Section 135.3(a)(2)), including management and administrative jobs. Management and
administrative jobs include architectural, engineering or related professional services required to prepare
plans, drawings, specifications, or work write-ups; and jobs directly related to administrative support of
these activities, e.g., construction manager, relocation specialist, payroll clerk, etc.
HUD Youthbuild Programs — programs that receive assistance under subtitle D of Title IV of the
National Affordable Housing Act, as amended by the Housing and Community Development Act of
1992 (42 U.S.C. 12899), and provide disadvantaged youth with opportunities for employment, education,
leadership development, and training in the construction or rehabilitation of housing for homeless
individuals and members of low- and very low- income families.
Low-income person — families (including single persons) whose incomes do not exceed 80 per centum
of the median income for the area, as determined by the Secretary, with adjustments for smaller and
larger families, except that the Secretary may establish income ceilings higher or lower than 80 per
centum of the median for the area on the basis of the Secretary's findings that such variations are
necessary because of prevailing levels of construction costs or unusually high or low-income families.
Vert/ low-income Ilerson — families (including single persons) whose income do not exceed 50 per
centum of the median family income for the area, as determined by the Secretary with adjustments for
11
Page 969 of 1311
smaller and larger families, except that the Secretary may establish income ceilings higher or lower than
50 per centum of the median for the area on the basis of the Secretary's findings that such variations are
necessary because of unusually high or low family incomes.
MetroVolitan Area — a metropolitan statistical area (MSA), as established by the Office of Management
and Budget.
New Hires — full-time employees for permanent, temporary or seasonal employment opportunities.
Recillient — any entity which receives Section 3 covered assistance, directly from HUD or from another
recipient and includes, but is not limited to, any State unit of local government, PHA, or other public
body, public or private nonprofit organization, private agency or institution, mortgagor, developer,
limited dividend sponsor, builder, property manager, community housing development organization,
resident management corporation, resident council, or cooperative association. Recipient also includes
any successor, assignee or transferee of any such entity, but does not include any ultimate beneficiary
under the HUD program to which Section 3 applies and does not include contractors.
Section 3 — Section 3 of the Housing and Urban Development Act of 1968, as amended 12 U.S.C. 1701 u.
Section 3 Covered Assistance — public and Indian housing operating assistance and assistance provided
under any HUD housing or community development program that is expended for work arising in
connection with housing rehabilitation, construction, or other public construction project (which includes
other buildings or improvements, regardless of ownership).
Section 3 Covered Contracts — a contract or subcontract (including a professional service contract)
awarded by a recipient or contractor for work generated by the expenditure of Section 3 covered
assistance, or for work arising in connection with a Section 3 covered project. Section 3 covered
contracts do not include contracts awarded under HUD's procurement program, which are governed by
the Federal Acquisition Regulation (FAR), or contracts for the purchase of supplies and materials.
However, whenever a contract for materials includes the installation of the materials, the contract
constitutes a Section 3 covered contract.
Section 3 Covered Project - the construction, reconstruction, conversion or rehabilitation of housing
(including reduction and abatement of lead -based paint hazards), other public construction which
includes buildings or improvements (regardless of ownership) assisted with housing or community
development assistance.
Section 3 Resident — a public housing resident or an individual who resides in the metropolitan area or
nonmetropolitan county in which the Section 3 covered assistance is expended and who is considered to
be a low -to very low-income person.
F:\USERS\ATAUKE\CDBG\Sec 3\Sec.3 Plan Oct 2011 Final.docx
Page 970 of 1311
CERTIFICATION FOR SECTION 3 BUSINESS CONCERNS AND RESIDENTS
PROJECT:
NAME:
This is a (circle one):
ADDRESS:
Complete and submit for each Section 3 Business Concern and/or Resident
used on the Section 3 Project
RESIDENT BUSINESS CONCERN
City: State: -
If this is a RESIDENT:
Zip Code:
Name of employing firm:
Resident living in: The City of Dubuque, Iowa
Average working hours each week:
Check all For this person's Family Size, Approximate Annual Income is below the corresponding limit:
that apply:
Family Size 1 1 2 1 3 1 4 1 5 1 6 1 7 8
Limit 44,150 1 50,450 1 56,570 1 63,050 1 68,100 1 73,150 1 78,200 83,250
Participant in a local Youth Build program
Participant in the following rental assistance program:
Sign:
Date:
By:
(also note relationship if not signed by Section 3 Resident)
If this is a BUSINESS CONCERN:
Check all 30% or more of full time (or equivalent) employees are qualified Section 3 Employees. Attached please
that apply: find Section 3 Certifications for all qualified employees. Business employs the equivalent of
approximately full time employees.
The company is 51% or more owned by qualified Section 3 residents. Attached please find evidence of
ownership and Section 3 Certifications for all qualified owners.
25% of subcontracts will be awarded to qualified Section 3 Business Concerns. Attached please find a
contract summary sheet listing subcontractors and contract amounts and the Section 3
Certifications and supporting Documents for each qualified Section 3 Subcontractor. For this project,
the total of all Section 3 and Non -Section 3 contracts for this business is $
Sign: Date:
By:
(note relationship if not signed by Section 3 Business Concern principal)
6
Page 971 of 1311
PROJECT:
CONTRACTOR/SUBCONTRACTOR, SECTION 3 AND MBE/WBE PARTICIPATION REPORT
FIRM:
DATE:
(DUE APRIL 1ST AND/OR OCTOB -R 1sT2
PLEASE LIST ALL CONTRACTORS/SUBCONTRACTORS/SECTION 3 CONTRACTORS AND MINORITY/WOMEN OWNED BUSINESSES (MBE/WBE)
Please submit by March 1st and/or September V. Update and resubmit this form when hiring or changing contractors
DUE APRIL IST Period Covered: Check one and Enter Years DUE OCTOBER 1ST
❑ Period 1: October 1 to March 31
❑ Period 1: April 1 to September 30
MBE or Race/ Section 3
WBE Ethnicity Business Concern Name of Firm
Trade Total Contract Award
1
2
3
4
5
6
7
8
9
10
A Section 3 Business Concern can be one of the following:
1) *30% or more of full time (or equivalent) employees are qualified Section 3 employees.
2) *The company is 5 1 % or more owned by qualified Section 3 Residents. Or
3) *25% of subcontracts will be to qualified Section 3 Contractors.
I certify this information to be accurate and true to the best of my ability.
Signature: (Print) Name & Title:
Page 972 of 1311
Section 3 Report (Due July 1st and at Proiect Completion)
Economic Opportunities for Low- and Very Low -Income Persons
For City Use Only:
Recorded: Date: By:
1. Contractor (subcontractor) Name and Address:
2. Contract Number:
3. Dollar Amount of Award:
4. Contract End Date:
5. Date Report Submitted:
6. Contact Person:
7. Administering Agency: City of Dubuque, Iowa
8. PROGRAM: O CDBG O HOME O Lead O Healthy Home
9. Signature:
10. Phone:
Part I: Employment and Training
A
Job Category
B
Number of
New Hires
for this
Project/
Activity
C
Number of
New Hires
for this
Project/
Activity
who are
Section3
Eligible
D
Number of
Section 3
Employees
and Trainees
(new and
existing)
Professionals
Technicians
Office/Clerical
Construction by Trade:*
Carpenters
Concrete Finishers
Electricians
Ironworkers
Laborers
Power Equipment Operators
Truck Drivers
Other:
*Trades listed are from the Davis -Bacon General Heavy/Highway Wage Determination. Use other trades as necessary. Certified
Payroll Reports should indicate new hires and Section 3 employees.
Part H. Contracts Awarded
I. Construction Contracts:
A. Total dollar amounts of all contracts awarded on this project/activity:
B. Total dollar amount of all contracts awarded to Section 3 businesses:
C. Total Number of Section 3 business receiving contracts:
2. Non -construction Contracts:
A. Total dollar amount of all non -construction contracts awarded on this project/activity: $
B. Total dollar amount of non -construction contracts awarded to Section 3 businesses: $
C. Total number of Section 3 businesses receiving non -construction contracts:
Part III: Summary
Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for
housing and community development programs, to the greatest extent feasible, toward low- and very low-income persons,
particularly those who are recipients of government assistance for housing. (Check all that apply.)
O Attempted to recruit low-income persons through: local advertising media, signs prominently displayed at the project site,
contacts with community organizations and public or private agencies operating within the metropolitan area (or non -
metropolitan county) in which the Section 3 covered program or project is located, or similar methods.
O Participated in a HUD program or other program that promotes the training or employment of Section 3 persons.
O Participated in a HUD program or other program that promotes the award of contracts to business concerns that meet the
definition of Section 3 business concerns.
O Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is
located.
O Other; describe (Required):
Page 973 of 1311
Section 3 Report: Economic Opportunities for Low- and Very Low -Income Persons.
Instructions: This form is to be used to report annual accomplishments regarding
employment and other economic opportunities provided to low- and very low-income
persons under Section 3 of the Housing and Urban Development Act of 1968. The
Section 3 regulations apply to any public and Indian Housing programs that receive: (1)
development assistance pursuant to Section 5 of the U.S. Housing Act of 1937; (2)
operating assistance pursuant to Section 9 of the U.S. Housing Act of 1937; or (3)
modernization grants pursuant to Section 14 of the U.S. Housing Act of 1937 and to
recipients of housing and community development assistance in excess of $200,000
expended for: (1) housing rehabilitation (including reduction and abatement of lead -based
paint hazards); (2) housing construction; or (3) other public construction projects; and to
contracts and subcontracts in excess of $100,000 awarded in connection with the
Section-3-covered activity.
This form has three parts that are to be completed for all programs covered by
Section 3. Part I relates to employment and training, Part II of the form relates to
contracting, and Part III summarizes recipients' efforts to comply with Section 3.
Recipients or contractors subject to Section 3 requirements must maintain
appropriate documentation to establish that HUD financial assistance for
housing and community development programs were directed toward low -
and very low-income persons.* A recipient of Section 3 covered assistance
shall submit one copy of this report to the Iowa Department of Economic
Development. The report must be received within 60 days of the contract
end date.
1. Recipient: Enter the name and address of the recipient.
2. Contract Number: Enter the contract number.
3. Dollar Amount of Award: Enter the dollar amount, rounded to the nearest dollar,
received by the recipient.
4. Contract End Date: Enter the contract end date. This will most likely be the person
responsible for contract administration.
5. Date Report Submitted: Enter the appropriate date.
6 & 7. Contact Person/Administering Agency: Enter the name and administering
agency/company of the person with knowledge of the award and the Recipient's
implementation of Section 3.
8. Program: Check appropriate program for which the report is being submitted.
9. Signature: Signature of person completing the report.
10. Contact person's phone number.
terms:
The terms "low-income persons" and "very low-income persons" have the same meanings given
the terms in section 3(b)(2) of the United States Housing Act of 1937. Low-incomepersons
mean families (including single persons) whose incomes do not exceed 80 per centum of the
median income for the area, as determined by the Secretary, with adjustments for smaller and
larger families, except that the Secretary may establish income ceilings higher or lower than 80
per centum of the median for the area on the basis of the Secretary's findings such that
variations are necessary because of prevailing levels
Part I: Employment and Training Opportunities
Column A: Contains various job categories. Professionals are defined as people who have
special knowledge of an occupation (i.e., supervisors, architects, surveyors, planners, and
computer programmers). For construction positions, list each trade and provide data in columns
B through D for each trade where persons were employed. For your convenience, a listing of
trades from the Davis -Bacon Heavy/Highway General Decision (the wage rate most commonly
used) has been provided. List other trades as necessary. The category of "Other" includes
occupations such as service workers.
Column B: Enter the number of new hires for each category of workers identified in Column A
in connection with this award. New Hire refers to a person who is not on the contractor's or
recipient's payroll for employment at the time of selection for the Section 3 covered award or at
the time of receipt of Section 3 covered assistance.
Column C: Enter the number of Section 3 new hires for each category of workers identified in
Column A in connection with this award. Section 3 new hire refers to a person who qualifies
under Section 3 income guidelines who is not on the contractor's or recipient's payroll for
employment at the time of selection for the Section 3 covered award or at the time of receipt of
Section 3 covered assistance.
Column D: Enter the number of all Section 3 persons that were employed and trained in
connection with this award.
Part II: Contract Opportunities
1. Construction Contracts
Item A: Enter the total dollar amount of all contracts awarded on the project/activity.
Item B: Enter the total dollar amount of contracts connected with this project/activity that were
awarded to Section 3 businesses.
Item C: Enter the number of Section 3 businesses receiving awards.
2. Non -Construction Contracts
Item A: Enter the total dollar amount of all contacts awarded on the project/activity.
Item B: Enter the total dollar amount of contracts connected with this project/activity that were
awarded to Section 3 businesses.
Item C: Enter the number of Section 3 businesses receiving awards.
Part III: Summary of Efforts - Self-explanatory
of construction costs or unusually high- or low-income families. Very low-income persons mean low-
income families (including single persons) whose incomes do not exceed 50 per centum of the median
family income for the area, as determined by the Secretary with adjustments for smaller and larger families,
except that the Secretary may establish income ceilings higher or lower than 50 per centum of the median
for the area on the basis of the Secretary's findings that such variations are necessary because of unusually
high or low family incomes.
10
Page 974 of 1311