North Schmitt Island Collection System Project — Contract #1 Contracting Services Public HearingCity of Dubuque
City Council
PUBLIC HEARINGS # 2.
Copyrighted
August 4, 2025
ITEM TITLE: North Schmitt Island Collection System Project — Contract #1
Contracting Services Public Hearing
SUMMARY: Proof of Publication on notice of public hearing to consider
City Council approve the plans, specifications, form of
contract and construction estimate of $200,000.00 for the
North Schmitt Island Collection System Project — Contract #1,
and City Manager recommending approval.
RESOLUTION North Schmitt Island Collection System
Project — Contract #1: Approval Of Plans, Specifications,
Form Of Contract, And Estimated Cost
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 2025-07-28_SchmittlslandSan-Contract1-PubHearMemo
3. SchmittlslandSan-Contract1 - Council Initiate PH RESOLUTION
Page 1168 of 1311
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: North Schmitt Island Collection System Project — Contract #1
Contracting Services [CIP# 5581500049]
Public Hearing
DATE: July 29, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council approve the plans,
specifications, form of contract and construction estimate of $200,000.00 for the North
Schmitt Island Collection System Project — Contract #1.
The small portion of sewer replacements will be bid as North Schmitt Island Collection
System Project — Contract #1. This project provides for the installation of approximately
200 LF of sanitary sewer, in the area located immediately adjacent to the Key Hotel
Expansion Project on the north half of Chaplain Schmitt Island. The contractor will be
awarded an incentive of $1,000 per calendar day for each day the project is completed
before the Final Completion Date of October 1, 2025, up to a maximum of 15 days
(September 16, 2025) or $15,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Maxwell O'Brien, Civil Engineer
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Page 1169 of 1311
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 28, 2025
SUBJECT: North Schmitt Island Collection System Project — Contract #1
Contracting Services [CIP# 5581500049]
Public Hearing
Dubuque
All•Ameft Qly
11�i KVr\l_1 nF_ IIAt'
2007-2012-2013
2017*2019
INTRODUCTION
This memorandum requests the City Council conduct a public hearing on August 4,
2025, for the North Schmitt Island Collection System Project — Contract #1.
BACKGROUND
The City of Dubuque in conjunction with the Dubuque Racing Association (DRA) and
community participants have worked diligently for years to procure a Chaplain Schmitt
Island Master Plan and Schmitt Island Placemaking & Implementation Plan. The goals
of the plan were largely recreational focused and included connecting and expanding
access to the riverfront, creation of educational opportunities on the island, highlighting
the unique characteristics of the island, bringing new visitors to the island, and offering
activities and events for all seasons. The City is currently working with the DRA to
update the Chaplain Schmitt Island Master Plan to further pursue these goals.
With the additional anticipated developments, City Staff have investigated the public
infrastructure on the Island to identify any major defects or deficiencies and to confirm
there is adequate capacity to accommodate the anticipated developments. Staff have
identified deficiencies within the existing sanitary sewer system, specifically for the
sewer that serves the northern half of the Island. Deficiencies identified include
measured excessive inflow and infiltration, pipeline sags and reversed slope failures
caused by unsuitable subbase materials and limited available capacity of critical sewer
assets that serve the Island.
On May 7, 2024, the City advertised a Request for Qualifications (RFQ) to retain a
professional service consultant to aid the City in further evaluating the existing collection
and pumping systems that transport sanitary sewage in the Dog Track Lift Station sewer
service area, develop a facility plan with phased improvements to address identified
high risk infrastructure within the sewer service area, and to design and construct the
recommended improvements.
Due to the complexity of this project, it was determined that the project will be split into
Page 1170 of 1311
multiple task orders, with the initial task order encompassing data collection,
alternatives analysis, and the stakeholder engagement process. Results of the initial
task order will determine the additional design and construction related task orders
required to complete the project. On December 18, 2024, the City entered into the
second task order for the detailed design and bidding services phase of the project.
DISCUSSION
The second task order for the design of the project is ongoing and the overall project is
anticipated to be advertised for construction before the end of the calendar year.
However, in order to better accommodate the construction and operational schedule of
the currently ongoing developments on the Island, specifically the Key Hotel Expansion
Project, there is a need for the City to advertise a portion of the North Schmitt Island
Collection System Project ahead of the overall project.
The small portion of sewer replacements will be bid as North Schmitt Island Collection
System Project — Contract #1. This project provides for the installation of approximately
200 LF of sanitary sewer, in the area located immediately adjacent to the Key Hotel
Expansion Project on the north half of Chaplain Schmitt Island. The contractor will be
awarded an incentive of $1,000 per calendar day for each day the project is completed
before the Final Completion Date of October 1, 2025 up to a maximum of 15 days
(September 16, 2025) or $15,000. Additionally, for each calendar day that any work
remains uncompleted beyond the Final Completion date the contractor will be assessed
and shall pay, $800 per calendar day, not as a penalty but as predetermined and
Agreed Cost of Delay until Final Completion requirements are met.
The City anticipated these issues as the area is built partially on a former trash dump.
Funds were budgeted in the amount of $2,640,000.00 through City budget process to
accommodate these improvements.
PROJECT SCHEDULE
The proposed schedule for the project is as follows:
Initiate Public Bidding Process & Notice of Public Hearing July 21, 2025
Publish Notice to Bidders, Advertise for Bids
July 25, 2025
Pre Bid Meeting
July 31, 2025
Public Hearing on Plans & Specifications
August 4, 2025
Receipt of Bid Proposals (Bid -Letting)
August 7, 2025
Award Construction Contract
August 18, 2025
Final Project Completion Date
October 1, 2025
RECOMMENDATION
I recommend that the City Council conduct a public hearing and approve the plans,
specifications, form of contract and construction estimate for the North Schmitt Island
Collection System Project — Contract #1.
2
Page 1171 of 1311
BUDGET IMPACT
The estimate of probable cost for the North Schmitt Island Collection System Project —
Contract #1 is summarized as follows:
Description
Estimate
Construction
$ 200,000.00
Contingency 10%
$ 20,000.00
Incentive Completion
$ 15,000.00
Total Project Cost
$ 235,000.00
The construction of the North Schmitt Island Collection System Project — Contract #1
will be covered by the funding sources as described below:
North Schmitt Island Collection System Project — Contract
#1 Funding
5581500049
Schmitt Island Sanitary Improvement
$ 2,640,000.00
(sanitary sewer construction funds)
Total Project Funding
2,640,000.00
ACTION TO BE TAKEN
I respectfully request the City Council approve the plans, specifications, form of contract
and estimated cost for the North Schmitt Island Collection System Project — Contract #1
through the adoption of the attached resolution.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
3
Page 1172 of 1311
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 265-25
NORTH SCHMITT ISLAND COLLECTION SYSTEM PROJECT — CONTRACT #1
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plans, specifications, form of contract and estimate of total cost
for the for the North Schmitt Island Collection System Project — Contract #1 in the
estimated construction amount of $235,000, are hereby approved.
Passed, adopted and approved this the 4th day of August 2025.
Attest: ,Q
Adrienne N. Breitfelder, City Clerk
Brad M. Cayanagh, Mayor
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
07/25/2025
and for which the charge is 35.62
Subscribed to before me, a Notary Pub is in and for
Dubuque County, Iowa,
this 25th day of July, 2025
Notary ' lic in and for Dubuque County, Iowa.
4uc s� JANET K. PIPE
o ;v r Commission Number 199659
? = My Commission Expires
own' 12/11/2025
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE: is hereby given that the Dubuque City
Council will conduct a public hearing on the 4th day of
August, 2025 at 6:30 p.m., in the Historic Federal Building,
350 W. 6th Street, 2nd floor, Dubuque, Iowa, at which meeting
the City Council proposes to hold a public hearing on the
proposed plans, specifications, form of contract and estimated
cost for the North Schmitt Island Collection System Project
Contract #1
The scope of the Project is as follows: This project
provides for the installation of approximately 200 LF of
sanitary sewer, in the area located immediately adjacent to
the Key Hotel Expansion Project on the north half of Chaplain
Schmitt Island.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official City Council agenda
will be posted the Friday before the meeting and will contain
public input options. The agenda can be accessed at
https://dubuqueia.portal.civicclerk.com/ or by contacting the
City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to
the City Clerk's Office by email at ctyclerk@cityofdubuque.org
or by mail to City Hall, 50 W. 13th St., Dubuque, IA 52001,
before the scheduled hearing. The City Council will review all
written comments at the time of the hearing.
Documents related to the public hearing are on file in the
City Clerk's Office and may be viewed Monday through Friday
between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the
City Clerk's Office as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 21st day
of July 2025.
Adrienne N. Breitfelder, City Clerk
It 7/25