Old Mill Road Lift Station Phase 3 Sanitary Interceptor Project (Catfish Creek Middle Fork) Consulting Engineering Services RFQ AwardCity of Dubuque
City Council
ACTION ITEMS # 5.
Copyrighted
August 4, 2025
ITEM TITLE: Old Mill Road Lift Station Phase 3 Sanitary Interceptor
Project (Catfish Creek Middle Fork) Consulting Engineering
Services RFQ Award
SUMMARY: City Manager recommending City Council authorization to
negotiate and execute a contract with HDR Engineering for
engineering services for the design of the Old Mill Road Lift
Station Phase 3 Sanitary Interceptor Project (Catfish Creek
Middle Fork).
SUGGUESTED Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 2025-07-28 OMLS-Ph3 RFQ-Award StaffMemo
Page 1222 of 1311
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Old Mill Road Lift Station Phase 3 Sanitary Interceptor Project
(Catfish Creek Middle Fork) [CIP #5581500053]
Consulting Engineering Services RFQ Award
DATE: July 29, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council authorization to negotiate
and execute a contract with HDR Engineering for engineering services for the design of
the Old Mill Road Lift Station Phase 3 Sanitary Interceptor Project (Catfish Creek Middle
Fork).
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Todd Irwin, Water Resources Project Supervisor
Maxwell O'Brien, Civil Engineer
Alex Stein, Civil Engineer
Marie Ware, Acting Project and Facilities Manager
Wally Wernimont, Planning Services Director
Jason Duba, Assistant Planner
Page 1223 of 1311
THE CITY OF
DUB E-E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 28, 2025
SUBJECT: Old Mill Road Lift Station Phase 3 Sanitary Interceptor Project
(Catfish Creek Middle Fork) [CIP #5581500053]
Consulting Engineering Services RFQ Award
INTRODUCTION
Dubuque
All -America Cily
II
2007-2012.2013
2017*2019
The purpose of this memo is to seek authorization to negotiate and enter into contract
negotiations with HDR Engineering to provide engineering services for the Old Mill
Road Lift Station Phase 3 Sanitary Interceptor Project (Catfish Creek Middle Fork).
BACKGROUND
The Fiscal Year 2026 proposed CIP Catfish Creek Sewershed Interceptor Sewer
Improvements — Middle Fork (now referred to as "Old Mill Road Lift Station Phase 3
Sanitary Interceptor Project (Catfish Creek Middle Fork)") [CIP# 5581500053] budget
includes a total budget $23,800,00.00 for the project design and construction, with
revenue from State Revolving Fund Loans and Sanitary Sewer Construction Funds. The
initial project efforts in FY26 will be for the design and permitting of the project.
This project provides for systematic upgrades to the Catfish Creek Sanitary Interceptor
Sewer system which branches out along the Middle Fork Catfish creek. The system will
also be upsized along the Middle Fork Catfish Creek from Old Mill Road 9.9 miles to the
Dubuque Industrial Center West. The Catfish Creek Interceptor Sewer was constructed
circa 1960. Extending westward from the Water & Resource Recovery Center, it has
allowed for the development of nearly 2,500 acres over the last two decades which
includes residential subdivisions, the Dubuque Industrial Center West, and service to
the Dubuque Metro Solid Waste Agency. The existing sanitary sewer was identified as
being at or exceeding capacity. The funding request will provide for the design,
permitting, and easement acquisition for sewer upsizing along the Middle Fork
interceptor from Old Mill Road to Brunskill Road.
On June 6, 2025, the City advertised a Request for Qualifications (RFQ) to retain a
professional service consultant to assist with the development of the Old Mill Road Lift
Station Phase 3 Sanitary Interceptor Project (Catfish Creek Middle Fork).
Page 1224 of 1311
DISCUSSION
The City received four (4) RFP responses by the July 10, 2025, deadline. The
respondents to the RFQ consisted of: AECOM Technical Services (Des Moines), Foth
Infrastructure & Environment (Cedar Rapids), Fehr Graham (Manchester, IA), and HDR
Engineering (Cedar Rapids, IA).
The qualifications review committee consisted of the following staff members:
1. Maxwell O'Brien, Engineering (City Project Manager for project)
2. Todd Irwin, Engineering
3. Alex Stein, Engineering
4. Tony Steffen, Information Technology
5. Jason Duba, Planning Services
6. Marie Ware, Parks & Recreation
AECOM Technical Services, HDR Engineering, and Foth Infrastructure & Environment
were identified as the 3 highest scoring firms after review of the written submittals and
were selected for shortlist interview, which were held on July 22, 2025. The consensus
of the Committee was that HDR Engineering demonstrated:
• Thorough understanding of the City's overall project objectives and scope, as
well as the long-term goals of the sanitary sewer system.
• Highest level of interest in the project along with creativity and problem -solving
ability.
• Experience of the project team working together on similar projects with Iowa
municipalities.
• Highest level of confidence in navigating the trenchless design and railroad
permitting requirements of the project.
• Highest level of confidence in identified project manager and team to meet the
accelerated schedule of this project.
RECOMMENDATION
The qualifications review committee recommends that the City enter into contract
negotiations with HDR Engineering for engineering services for the design of the Old
Mill Road Lift Station Phase 3 Sanitary Interceptor Project (Catfish Creek Middle Fork).
The specific scope of services will be negotiated.
BUDGETIMPACT
The project design will be funded with revenue from n State Revolving Fund (SRF)
Planning and Design (P&D) Loan in the amount of $3,600,000 for the design of the Old
Mill Road Lift Station Phase 3 Sanitary Interceptor Project (Catfish Creek Middle Fork)
[CIP# 5581500053]. The specific design fee will be negotiated.
2
Page 1225 of 1311
The total SRF Planning and Design loan request that was approved by Council during
the April 7, 2025 meeting is summarized as follows:
Description
Estimate
Administrative, Financial & Legal expenses
$
100,000
Engineering Planning & Design expenses
$
2,650,000
Land (only after Environmental Review Clears)
$
500,000
rchaeological/Environmental
$
300,000
Equipment
$
50,000
Total Planning & Design Loan Request
3,600,000
The total project funding adopted in the FY26 CIP budget is summarized as follows:
Old Mill Road Lift Station Phase 3 Sanitary Interceptor Project (Catfish Creek
Middle Fork) Funding
Fund Source
FY26
FY27
FY28
FY29
TOTAL
Sanitary Sewer
Construction Fund
$ 250,000
$ 250,000
$ 0
$ 0
$ 500,000
SRF Loan
$1,000,000
$6,300,000
$7,500,000
$8,500,000
$23,300,000
TOTAL
$1,250,000
$6,550,000
$7,500,000
$8,500,000
$23,800,000
ACTION TO BE TAKEN
I respectfully request authorization to negotiate and execute a contract with HDR
Engineering for engineering services for the design of the Old Mill Road Lift Station
Phase 3 Sanitary Interceptor Project (Catfish Creek Middle Fork).
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Director of Finance and Budget
Laura Bendorf, Budget Manager
Todd Irwin, Water Resources Project Supervisor
Maxwell O'Brien, Civil Engineer
Alex Stein, Civil Engineer
Marie Ware, Leisure Services Director
Wally Wernimont, Planning Services Director
Jason Duba, Assistant Planner
3
Page 1226 of 1311