Track Line Sanitary Sewer Reconstruction Project Consulting Engineering Services RFQ AuthorizationCity of Dubuque
City Council
ACTION ITEMS # 7.
Copyrighted
August 4, 2025
ITEM TITLE: Track Line Sanitary Sewer Reconstruction Project Consulting
Engineering Services RFQ Authorization
SUMMARY: City Manager recommending City Council approval to release
an RFQ to hire a consultant to assist with the development of
the Track Line Sanitary Sewer Reconstruction Project.
SUGGUESTED Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 2025-07-28 TrackLineSewerRelocate RFQ-Authorization StaffMemo
Page 1232 of 1311
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Track Line Sanitary Sewer Reconstruction Project
Consulting Engineering Services RFQ Authorization
DATE: July 29, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council approval to release an RFQ
to hire a consultant to assist with the development of the Track Line Sanitary Sewer
Reconstruction Project.
This project provides for the phased relocation of 5,150 feet of the 12-inch diameter
sanitary sewer that runs along the railroad tracks from Hawthorne Street to Fengler
Street. The existing clay tile sewer that was installed in the 1920's still functions;
however, the influx of sand and proximity of the adjacent railroad tracks has increasingly
made the sewer difficult to maintain and indicates that groundwater is infiltrating into the
pipe. The sewer has multiple failing sections and is undersized from hydraulic modeling
results. Proximity to the adjacent railroad prohibits access for maintenance or
rehabilitation activities. The sewer requires relocation to City right of way, with
redirection of private laterals. The project is located adjacent to Consent Decree
Sewershed 10. The funding request will provide for the initial phase design, permitting,
and easement acquisition for the relocation of the track line sewer located between
Hawthorne St and Roosevelt St.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jenny Larson, Chief Financial Officer
Page 1233 of 1311
Laura Bendorf, Budget Manager
Maxwell O'Brien, Civil Engineer
Nate Kieffer, Civil Engineer
Kristin Hill, Communications Specialist
Randy Gehl, Public Information Officer
Jeff Dozbaba, Inspector
Ben Pothoff, Deputy Code Official
2
Page 1234 of 1311
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 28, 2025
SUBJECT: Track Line Sanitary Sewer Reconstruction Project
Consulting Engineering Services RFQ Authorization
Dubuque
*Awin ah
�I ICW1L CIVIC: I I�NA 1�
2007-2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to request authorization to release a request for
qualifications (RFQ) for the Track Line Sanitary Sewer Reconstruction Project.
BACKGROUND
The Fiscal Year 2026 proposed CIP Track Line Sanitary Sewer Reconstruction Project
budget includes a total budget $5,000,000 for the project design and construction, with
revenue from State Revolving Fund Loans and Sanitary Sewer Construction Funds. The
initial project efforts in FY26 will be for the design and permitting of the project.
This project provides for the phased relocation of 5,150 feet of the 12-inch diameter
sanitary sewer that runs along the railroad tracks from Hawthorne Street to Fengler
Street. The existing clay tile sewer that was installed in the 1920's still functions;
however, the influx of sand and proximity of the adjacent railroad tracks has increasingly
made the sewer difficult to maintain and indicates that groundwater is infiltrating into the
pipe. The sewer has multiple failing sections and is undersized from hydraulic modeling
results. Proximity to the adjacent railroad prohibits access for maintenance or
rehabilitation activities. The sewer requires relocation to City right of way, with
redirection of private laterals. The project is located adjacent to Consent Decree
Sewershed 10. The funding request will provide for the initial phase design, permitting,
and easement acquisition for the relocation of the track line sewer located between
Hawthorne St and Roosevelt St.
Page 1235 of 1311
DISCUSSION
The RFQ has been prepared with the input of various city staff members. The following
staff members will review the qualifications of those firms that respond and formulate a
recommendation-
1 . Maxwell O'Brien, Engineering (City Project Manager for project)
2. Charlie Gau, Engineering
3. Nate Kieffer, Engineering
4. Kristin Hill, Public Information Office
5. Jeff Dozbaba, Housing
The desired project schedule for the initial phase is as follows:
City Council Authorization
P&D Loan Application
SRF UP
City Council RFQ Initiate
Design Service RFQ Advertise:
Questions Due:
Response Addendum Due:
Qualifications Due:
Committee Review & Shortlist:
Shortlist Interviews:
Recommendation to City Manager:
City Council Award:
Contract Scope Submittal:
Recommendation to City Manager:
City Council Approval:
SRF Facility Plan Submittal Due:
Final Contract Documents Complete
All Permits Acquired:
Council Initiate:
Bid Advertisement:
Council set Public Hearing:
Council Advertise for Public Hearing
Public Hearing:
Bid Opening:
Council Bid Award:
Construction/Contract Start:
Construction End:
April 3, 2025
April 7, 2025
June 2025
August 4, 2025
August 8, 2025
September 9, 2025
September 11, 2025
September 18, 2025
September 22, 2025 thru September 26, 2025
September 29, 2025 thru October 10, 2025
October 14, 2025
October 20, 2025
November 14, 2025
November 25, 2025
December 1, 2025
June 1, 2026
October 26, 2026
October 26, 2026
January 4, 2027
January 8, 2027
January 18, 2027
January 22, 2027
February 1, 2027
February 4, 2027
February 15, 2027
March 1, 2027
December 31, 2028
2
Page 1236 of 1311
RECOMMENDATION
I recommend releasing an RFQ for the implementation of the Track Line Sanitary Sewer
Reconstruction Project.
BUDGETIMPACT
The total SRF Planning and Design loan request that was approved by Council during
the April 7, 2025 meeting is summarized as follows:
Description
Estimate
Administrative, Financial & Legal expenses
$ 20,000
Engineering Planning & Design expenses
$ 360,000
Land (only after Environmental Review Clears)
$ 100,000
Equipment
$ 20,000
Total Planning & Design Loan Request
$ 500,000
The total project funding requested in the FY26 CIP budget is summarized as follows:
Track Line Sanitary Sewer Reconstruction Project Funding
Fund
FY26
FY27
FY28
FY29
FY30
Source
SRF Loan
$ 500,00
$1,000,000
$1,500,000
$1,000,000
$1,000,000
ACTION TO BE TAKEN
I respectfully request approval to release an RFQ to hire a consultant to assist with the
development of the Track Line Sanitary Sewer Reconstruction Project.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Maxwell O'Brien, Civil Engineer
Nate Kieffer, Civil Engineer
Kristin Hill, Communications Specialist
Randy Gehl, Public Information Officer
Jeff Dozbaba, Inspector
Ben Pothoff, Deputy Code Official
3
Page 1237 of 1311