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2 5 24 City Council Proceedings Official Special and Regular1 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION OFFICIAL The Dubuque City Council met in special session at 6:00 p.m. on February 5, 2024, in the second-floor Council Chambers of the Historic Federal Building, 350 W. 6 th Street. Present: Mayor Cavanagh; Council Members Farber, Jones, Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen, City Attorney Brumwell. Mayor Cavanagh read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on Travel Dubuque’s Annual Update. WORK SESSION Travel Dubuque Annual Update Travel Dubuque President and CEO Keith Rahe provided the organization's annual presentation. Responding to a question from the City Council regarding the increase in the Growing Sustainable Communities Conference budget from Fiscal Year 2024 to Fis- cal Year 2025, Mr. Rahe stated that the conference did not occur in Fiscal Year 2024. There being no further business, Mayor Cavanagh declared the meeting adjourned at 6:28 p.m. /s/Adrienne N. Breitfelder, CMC, City Clerk 2 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION OFFICIAL The Dubuque City Council met in regular session at 6:30 p.m. on February 5, 2024, in the second-floor Council Chambers of the Historic Federal Building, 350 W. 6 th Street. Present: Mayor Cavanagh; Council Members Farber, Jones, Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen, City Attorney Brumwell. Mayor Cavanagh read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE City Clerk Breitfelder announced that Action Item No. 8 was removed from the meeting. CONSENT ITEMS Motion by Resnick to receive and file the documents, adopt the resolutions, and dis- pose of as indicated. Seconded by Farber. Motion carried 7-0. 1. Minutes and Reports Submitted: City Council Proceedings of January 16, 2024; His- toric Preservation Commission of December 14, 2023, and January 18, 2024; Housing Commission of April 25, 2023; Proof of Publication for City Council Proceedings of De- cember 29, 2023, and January 3, 2024. Upon motion the documents were received and filed. 2. Notice of Claims and Suits: Conner Maiden for vehicle damage; Dalton Schoen for vehicle damage; Adam Smith for vehicle damage; Katherine Smith for vehicle damage; John Wagner for property damage. Upon motion the documents were received, filed, and referred to the City Attorney. 3. Disposition of Claims: City Attorney advised that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities As- surance Pool: Connor Maiden for vehicle damage; Dalton Schoen for vehicle damage; Adam Smith for vehicle damage; Katherine Smith for vehicle damage; John Wagner for property damage. Upon motion the documents were received, filed, and concurred. 4. Approval of City Expenditures: Upon motion the documents were received and filed, and Resolution No. 17-24 Authorizing the Chief Financial Officer/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures was adopted. 3 RESOLUTION NO. 17-24 AUTHORIZING THE CHIEF FINANCIAL OFFICER / CITY TREASURER TO MAKE CERTAIN PAYMENTS OF BILLS THAT MUST BE PAID AND APPROVED FOR PAY- MENT IN ACCORDANCE WITH CITY PROCEDURES Whereas, Section 1-7-7(E) of the Municipal Code of the City of Dubuque provides that the Finance Director-City Treasurer shall keep an accurate account of all disbursements, money, or property, specifying date, to whom, and from what fund paid; and Whereas, the invoices, presented by those firms and persons providing such goods and services have been pre-audited by Finance Department personnel in accordance with generally accepted internal control procedures and have been determined to have been requisitioned for a lawful municipal purpose; and Whereas, the Chief Financial Officer-City Treasurer has provided a list of Expenditures attached hereto, and by this reference made a part hereof, to be drawn to pay for goods and services provided for City purposes; and Whereas, the City Council of the City of Dubuque has heretofore, by Resolution 142 - 18 adopted May 7, 2018, authorized the Chief Financial Officer -City Treasurer to issue checks in payment of certain expenditures known as Exception Expenditures prior to Cit y Council approval and such list is attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The Chief Financial Officer-City Treasurer is hereby authorized to issue payment for goods and services provided for City purposes in response to the purchase orders and contracts issued in compliance with state and municipal code requirements as requested by designated requisitioning authorities in accordance with approved budget appropriations. Section 2. In accordance with Iowa Code Section 372.13(6), the City Clerk and Chief Financial Officer are hereby authorized and directed to provide the statement of receipts and disbursements to the City Council, and to publish a summary thereof. Passed, approved, and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 5. Settlement Authority for City Manager and City Attorney: Upon motion the docu- ments were received and filed, and Resolution No. 18 -24 Authorizing the City Manager and the City Attorney to settle claims by and against the City was adopted. RESOLUTION NO. 18-24 AUTHORIZING THE CITY MANAGER AND THE CITY ATTORNEY TO SETTLE CLAIMS BY AND AGAINST THE CITY NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The City Manager is authorized to settle claims by and against the City where the amount of the settlement is $20,000 or less, and all workers’ compensation claims. Section 2. The City Attorney is authorized to settle claims by and against the City where the amount of the settlement is $10,000 or less. 4 Section 3. When the City Manager, or the City Attorney reach a final, binding, written settlement agreement, the City Manager or the City Attorney shall, upon request and to the extent allowed under applicable law, prepare a brief summary of the resolution of the dispute indicating the identity of the parties involved, the nature of the dispute, and the terms of the settlement, including any payments made to or by or on behalf of the gov- ernment body and any actions to be taken by the government body. The City Manager or the City Attorney are not required to prepare a summary if the settlement agreement in- cludes the information required to be included in the summary. The settlement agreement and any required summary shall be a public record. Passed, approved and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 6. Neighborhood Association Toolkit: Upon motion the documents were received and filed. 7. Carbon Disclosure Project – 2023 Scorecard: Upon motion the documents were received and filed. 8. Public, Educational, and Government (PEG) Fund Expenditures for City of Dubuque, Glass House LLC, and Art For Us: Upon motion the documents were received, filed, and approved. 9. Acceptance of Public Water Distribution System Improvements in Wildflower Ridge Subdivision # 4, in the City of Sageville and in Dubuque County, Iowa : Upon motion the documents were received and filed, and Resolution No. 19-24 Accepting Public Water Distribution System Improvements in Wildflower Ridge Subdivision # 4, in the City of Sageville and in Dubuque County, Iowa was adopted. RESOLUTION NO. 19-24 ACCEPTING PUBLIC WATER DISTRIBUTION SYSTEM IMPROVEMENTS IN WILD- FLOWER RIDGE SUBDIVISION # 4, IN THE CITY OF SAGEVILLE AND IN DUBUQUE COUNTY, IOWA Whereas, pursuant to a Memorandum of Understanding between the City of Dubuque and Vendors Unlimited Corporation, which was approved on June 7, 2021, by City Coun- cil Resolution No. 197-21, a copy of which is attached hereto, certain private improve- ments, including a water main distribution system were to be dedicated by Vendors Un- limited Corporation to the City of Dubuque for ownership and maintenance; and Whereas, per the requirements of the Memorandum of Understanding, Vendors Un- limited Corporation has made all necessary improvements to its water distribution system located in the Wildflower Ridge Subdivision #4 area to make the system compliant with Iowa DNR requirements and City of Dubuque Standards; and Whereas, the improvements have been completed and the City Manager has exam- ined the work and has filed a certificate stating that the same has been completed in accordance with the plans approved by the City Council and in conformance with City specifications, and has recommended that the improvements be accepted by the City 5 Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the recommendation of the City Manager be approved and that all public water distribution improvements, not including water service lines from water main to each residence which are to remain private, in Wildflower Ridge Subdivision # 4, in the City of Sageville and in Dubuque County, Iowa, be and the same are hereby accepted and will become part of the City’s water distribution system. Passed, approved and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 10. Offer to Buy Real Estate from Faith Temple United Pentecostal Church Owned Parcel P.I.N.#1119358005: Upon motion the documents were received and filed, and Resolution No. 20-24 Approving the Offer to Buy Real Estate and Acceptance for the Acquisition of Real Property owned by Faith Temple United Pentecostal Church by the City of Dubuque was adopted. RESOLUTION NO. 20-24 APPROVING THE OFFER TO BUY REAL ESTATE AND ACCEPTANCE FOR THE AC- QUISITION OF REAL PROPERTY OWNED BY FAITH TEMPLE UNITED PENTECOS- TAL CHURCH BY THE CITY OF DUBUQUE Whereas, Faith Temple United Pentecostal Church (Faith Temple) is the owner of the following real described property: City Lots Lot 1 of Lot 20, Lot 1 of Lot 21, Lot 1 of Lot 22, Lot 1 of Lot 23, Lot 1 of Lot 24, Lot 1 of Lot 25, Lot 1 of Lot 26, Lot 1 of Lot 27 all of Block 17 in Dubuque Harbor Improvement Company Addition in the City of Dubuque, Iowa (the Property); and Whereas, City and Faith Temple have entered into an agreement (the Offer to Buy, subject to the approval of the City Council of the City of Dubuque, a copy of which is attached hereto, pursuant to which Faith Temple will convey the Property to City; and Whereas, the City Council has tentatively determined that it would be in the best inter- ests of the City to approve the Purchase Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the City Council is hereby approves the Offer to Buy for the acquisition of the Property. Section 2. That the City of Dubuque is hereby authorized to accept a Warranty Deed from Faith Temple for the Property. Section 3. That the City Clerk is hereby authorized and directed to cause said Warranty Deed to be recorded in the office of the Dubuque County Recorder, together with a certi- fied copy of this Resolution. Section 4. That the City Clerk is hereby directed to forward a copy of this Resolution to the Dubuque County Assessor and the Dubuque County Auditor. Passed, approved and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 6 11. Iowa Amphitheater on Schmitt Island Project Geotechnical Engineer Request to Distribute RFQ and Create an RFQ Review Committee - Project Number: 3049900010: Upon motion the documents were received, filed, and approved. 12. Iowa Amphitheater on Schmitt Island Project Environmental Engineer Request to Distribute RFQ and Create an RFQ Review Committee - Project Number: 3049900010: Upon motion the documents were received, filed, and approved. 13. Bee Branch Blum Site Brownfield Clean Up & On-Call Environmental Engineering RFQ - Request to Distribute RFQ and Create an RFQ Review Committee - Project Code 5586500013-303: Upon motion the documents were received, filed, and approved. 14. RAISE Infrastructure Planning Grant: Approve Professional Consultant Services Agreement - Engineering Design and NEPA / Environmental Project Development - Iowa DOT Project No. EDP-2100 (705) --7Y-31: Upon motion the documents were received and filed, and Resolution No. 21-24 Approving Professional Services Consultant Contract with AECOM Technical Services, Inc. to complete the Phase I (Concept Design / Prelim- inary Design / NEPA / Public Involvement) to advance development for the Rebuilding America’s Infrastructure with Sustainability and Equity (RAISE) Infrastructure Planning Grant for the project entitled “Building Bridges to Employment and Equity (B2E2)” was adopted. RESOLUTION NO. 21-24 APPROVING PROFESSIONAL SERVICES CONSULTANT CONTRACT WITH AECOM TECHNICAL SERVICES, INC. TO COMPLETE THE PHASE I (CONCEPT DESIGN / PRELIMINARY DESIGN / NEPA / PUBLIC INVOLVEMENT) TO ADVANCE DEVELOP- MENT FOR THE REBUILDING AMERICA’S INFRASTRUCTURE WITH SUSTAINA- BILITY AND EQUITY (RAISE) INFRASTRUCTURE PLANNING GRANT FOR THE PROJECT ENTITLED “BUILDING BRIDGES TO EMPLOYMENT AND EQUITY (B2E2)” Whereas, the City solicitated competitive proposals from qualified consulting engineer- ing firms to determine interest and capabilities to complete preliminary and final engineer- ing design services; and Whereas, the City Council concurred with the Consultant Selection Committee’s rec- ommendation in the selection of AECOM Technical Services, Inc. as the first-ranked Con- sultant; and Whereas, the City Council authorized the City Engineer to initiate contract negotiations for Professional Consultant Services; and Whereas, the City in collaboration with AECOM Technical Services, Inc., developed a consultant scope of work and a negotiated fee for services in the amount of $2,015,250 for Professional Consultant Services to complete the Phase I (Concept Design / Prelimi- nary Design / NEPA / Public Involvement) to advance development for the B2E2 RAISE Infrastructure Planning Grant project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, THAT: 7 Section 1. That said Professional Services Consultant Contract with AECOM Technical Services, Inc. to complete the Phase I (Concept Design / Preliminary Design / NEPA / Public Involvement) to advance development for the B2E2 RAISE Infrastructure Planning Grant project is hereby approved. Section 2. The City Manager is authorized and directed to execute the Professional Services Consultant Contract with AECOM Technical Services, Inc. Passed, approved, and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 15. United States Environmental Protection Agency (USEPA) Brownfields Multipur- pose Grant Project: Request to Distribute RFQ and Create an RFQ Review Committee : Upon motion the documents were received, filed, and approved. 16. Historic Preservation Commission (HPC) Certified Local Government (CLG) An- nual Report for 2023 and HPC Annual Work Plan for 2024: Upon motion the documents were received, filed, and approved. 17. Arts & Cultural Affairs Advisory Commission Operating Support Grant Application Modification: Upon motion the documents were received, filed, and approved. 18. 2023 Justice Assistance Grant (JAG) Acceptance of Grant Award: Upon motion the documents were received, filed, and approved. 19. Automated Speed Enforcement Handout: Upon motion the documents were re- ceived and filed. 20. Updated Population Change Handout: Upon motion the documents were received and filed. 21. Park and Recreation Commission Correspondence : Upon motion the documents were received and filed. 22. Community Development Block Grant (CDBG) FY2024 Annual Action Plan Amendment #2 Non-Substantial Amendment: Upon motion the documents were received and filed, and Resolution No. 22-24 Adopting the Fiscal Year 2024 (Program Year 2023) Community Development Block Grant (CDBG) Annual Action Plan Amendment #2 Non - Substantial Amendment was adopted. RESOLUTION NO. 22-24 ADOPTING THE FISCAL YEAR 2024 (PROGRAM YEAR 2023) COMMUNITY DEVEL- OPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN AMENDMENT #2 NON- SUBSTANTIAL AMENDMENT Whereas, the City of Dubuque, through a series of public meetings and hearings, pro- posed a Fiscal Year 2024 (Program Year 2023) Community Development Block Grant Annual Action Plan for inclusion in the City Budget addressing housing and non -housing 8 needs in the community; and Whereas, the Community Development Advisory Commission held a public meeting on January 17, 2024 to receive community input on the Second Non-Substantial Amend- ment to the Fiscal Year 2024 (Program Year 2023) Community Development Block Grant Annual Action Plan; and Whereas, the Community Development Advisory Commission unanimously recom- mended the City Council approve Amendment #2 Non-Substantial Amendment to the Fiscal Year 2024 (Program Year 2023) Community Development Block Grant Annual Ac- tion Plan on January 17, 2024. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Community Development Block Grant Fiscal Year 2024 (Program Year 2023) Annual Action Plan Amendment #2 Non -Substantial Amendment, attached hereto and by this reference made a part hereof, is hereby approved. Section 2. That the Mayor of the City of Dubuque is hereby authorized to execute the Fiscal Year 2024 (Program Year 2023) Annual Action Plan Amendment #2 Non -Substan- tial Amendment for the use of Community Development Block Grant funds based on this adopted budget and execute standard contracts and agreements. Section 3. That the Mayor of the City of Dubuque is hereby authorized and directed to designate the City Manager or the Housing and Community Development Department Director to execute all related documents on behalf of the City of Dubuque, Iowa. Passed, approved, and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne Breitfelder, City Clerk 23. Community Development Advisory Commission Cross-Representative Appoint- ment: Housing Commission requested City Council approval on the appointment of Renee Kehoe, 1209 Lincoln Ave., to the Cross-Representative term on the Community Development Advisory Commission that will expire on August 17, 2024. Upon motion the documents were received, filed, and approved. 24. Housing Trust Fund Advisory Committee Cross-Representative Appointment: Housing Commission requested City Council concurrence on the appointment of Amy Eudaley, 950 Wood St., to the Cross-Representative term on the Housing Trust Fund Advisory Committee that will expire on August 17, 2026. Upon motion the documents were received, filed, and concurred. 25. Long Range Planning Advisory Commission Cross-Representative Appointment: Housing Commission requested City Council concurrence on the appointment of Rick Merfeld, 2718 Andrew Ct., to the Cross-Representative term on the Long-Range Planning Advisory Commission that will expire on August 17, 2025. Upon motion the documents were received, filed, and concurred. 26. ImOn Arena Activation Plan: Upon motion the documents were received and filed. 27. Proposed 16th Amendment to Master Co-location and Shared Services Agreement 9 between the City of Dubuque and ImOn Communications LLC: Upon motion the docu- ments were received, filed, and approved. 28. Dubuque County Multi-Jurisdictional Hazard Mitigation Plan Approval: Upon mo- tion the documents were received and filed, and Resolution No. 23-24 Adopting the Dubu- que County Multi-Jurisdictional Local Hazard Mitigation Plan was adopted. RESOLUTION NO. 23-24 ADOPTING THE DUBUQUE COUNTY MULTI-JURISDICTIONAL LOCAL HAZARD MITIGATION PLAN Whereas, the City of Dubuque recognizes the threat that natural hazards pose to peo- ple and property within our community; and Whereas, undertaking hazard mitigation actions will reduce the potential for harm to people and property from future hazard occurrences; and Whereas, the U.S Congress passed the Disaster Mitigation Act of 2000 (“Disaster Mit- igation Act”) emphasizing the need for pre-disaster mitigation of potential hazards; and Whereas, the Disaster Mitigation Act made available hazard mitigation grants to state and local governments; and Whereas, an adopted Local Hazard Mitigation Plan is required as a condition of future funding for mitigation projects under multiple FEMA pre- and post-disaster mitigation grant programs; and Whereas, the City of Dubuque fully participated in the hazard mitigation planning pro- cess to prepare this Multi-Jurisdictional Local Hazard Mitigation Plan; and Whereas, the Iowa Homeland Security and Emergency Management Department offi- cials have reviewed the “Dubuque County Multi-Jurisdictional Local Hazard Mitigation Plan,” and approved it contingent upon approval by the Federal Emergency Management Agency Region VII and this official adoption of the participating governing body; and Whereas, the City of Dubuque desires to comply with the requirements of the Disaster Mitigation Act and to augment its emergency planning efforts by formally adopting the Dubuque County Multi-Jurisdictional Local Hazard Mitigation Plan; and Whereas, adoption by the governing body for the City of Dubuque demonstrates the jurisdictions’ commitment to fulfilling the mitigation goals outlined in this Multi-Jurisdic- tional Local Hazard Mitigation Plan; and Whereas, adoption of this legitimizes the plan and authorizes responsible agencies to carry out their responsibilities under the plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The City of Dubuque adopts the “Dubuque County Multi-Jurisdictional Local Hazard Mitigation Plan” as an official plan. Section 2. The City of Dubuque will submit this Adoption Resolution to the Iowa Home- land Security and Emergency Management Department and Federal Emergency Man- agement Agency Region VII officials to enable the plan’s final approval. Passed, approved, and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk ITEMS SET FOR PUBLIC HEARING 10 Motion by Roussell to receive and file the documents, adopt the resolutions, and set the public hearings as indicated. Seconded by Wethal. Motion carried 7 -0. Setting a Public Hearing to approve the Radford Road Urban Revitalization Plan Amendment 3: Upon motion the documents were received and filed and Resolution No. 24-24 Setting a public hearing to amend the Radford Road Urban Revitalization Area Plan was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on February 19, 2024, in the Historic Federal Building. RESOLUTION NO. 24-24 SETTING A PUBLIC HEARING TO AMEND THE RADFORD ROAD URBAN REVITAL- IZATION AREA PLAN Whereas, the City Council finds that development of housing and residential develop- ment, including single or multifamily housing in this location is appropriate and necessary in the interest of the welfare of the residents of the City, and the property substantia lly meets the criteria for Urban Revitalization according to Section 404.1 of the Code of Iowa; and Whereas, the City Council wishes to amend the Radford Road Urban Revitalization Area Plan to provide a tax abatement schedule equivalent to the schedule provided prior to Iowa Legislation changes made in 2023; and Whereas, the Iowa Code requires a public hearing to amend an Urban Revitalization Area Plan. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The City Clerk is directed to publish notice of a public hearing on the adop- tion of an amended Urban Revitalization Plan for the Radford Road Urban Revitalization Area to be held on February 19th, 2024, at 6:30 p.m. in the Historic Federal Build ing in Dubuque, Iowa, 350 W. 6TH Street, Dubuque, Iowa and that said notice shall generally identify the area covered by the Plan and the general scope of the Urban Revitalization Plan activities planned for such area. Passed and approved this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 2. Setting a Public Hearing to approve the Alta Vista Urban Revitalization Plan Amend- ment 1: Upon motion the documents were received and filed and Resolution No. 25 -24 Setting a public hearing to amend the Alta Vista Urban Revitalization Area Plan was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on February 19, 2024, in the Historic Federal Building. RESOLUTION NO. 25-24 SETTING A PUBLIC HEARING TO AMEND THE ALTA VISTA URBAN REVITALIZA- TION AREA PLAN Whereas, the City Council finds that development of housing and residential develop- ment, including single or multifamily housing in this location is appropriate and necessary 11 in the interest of the welfare of the residents of the City, and the property substantially meets the criteria for Urban Revitalization according to Section 404.1 of the Code of Iowa; and Whereas, the City Council wishes to amend the Alta Vista Urban Revitalization Area Plan to provide a tax abatement schedule equivalent to the schedule provided prior to Iowa Legislation changes made in 2023; and Whereas, the Iowa Code requires a public hearing to amend an Urban Revitalization Area Plan. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The City Clerk is directed to publish notice of a public hearing on the adop- tion of an amended Urban Revitalization Plan for the Alta Vista Urban Revitalization Area to be held on February 19th, 2024, at 6:30 p.m. in the Historic Federal Buildin g in Dubu- que, Iowa, 350 W. 6th Street, Dubuque, Iowa and that said notice shall generally identify the area covered by the Plan and the general scope of the Urban Revitalization Plan activities planned for such area. Passed and approved this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 3. Setting a Public Hearing to approve the Bies Drive Urban Revitalization Plan Amend- ment 1: Upon motion the documents were received and filed and Resolution No. 26 -24 Setting a public hearing to amend the Bies Drive Urban Revitalization Area Plan was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on February 19, 2024, in the Historic Federal Building. RESOLUTION NO. 26-24 SETTING A PUBLIC HEARING TO AMEND THE BIES DRIVE URBAN REVITALIZA- TION AREA PLAN Whereas, the City Council finds that development of housing and residential develop- ment, including single or multifamily housing in this location is appropriate and necessary in the interest of the welfare of the residents of the City, and the property substantia lly meets the criteria for Urban Revitalization according to Section 404.1 of the Code of Iowa; and Whereas, the City Council wishes to amend the Bies Drive Urban Revitalization Area Plan to provide a tax abatement schedule equivalent to the schedule provided prior to Iowa Legislation changes made in 2023; and Whereas, the Iowa Code requires a public hearing to amend an Urban Revitalization Area Plan. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The City Clerk is directed to publish notice of a public hearing on the adop- tion of an amended Urban Revitalization Plan for the Bies Drive Urban Revitalization Area to be held on February 19, 2024, at 6:30 p.m. in the Historic Federal Building in Dubuque, Iowa, 350 W. 6th Street, Dubuque, Iowa and that said notice shall generally identify the area covered by the Plan and the general scope of the Urban Revitalization Plan activities 12 planned for such area. Passed and approved this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 4. Setting a Public Hearing to approve the Plaza Drive Urban Revitalization Plan Amendment 1: Upon motion the documents were received and filed and Resolution No. 27-24 Setting a public hearing to amend the Plaza Drive Urban Revitalization Area Plan was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on February 19, 2024, in the Historic Federal Building. RESOLUTION NO. 27-24 SETTING A PUBLIC HEARING TO AMEND THE PLAZA DRIVE URBAN REVITALI- ZATION AREA PLAN WHEREAS, the City Council finds that development of housing and residential devel- opment, including single or multifamily housing in this location is appropriate and neces- sary in the interest of the welfare of the residents of the City, and the property substantially meets the criteria for Urban Revitalization according to Section 404.1 of the Code of Iowa; and WHEREAS, the City Council wishes to amend the Plaza Drive Urban Revitalization Area Plan to provide a tax abatement schedule equivalent to the schedule provided prior to Iowa Legislation changes made in 2023; and WHEREAS, the Iowa Code requires a public hearing to amend an Urban Revitalization Area Plan. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The City Clerk is directed to publish notice of a public hearing on the adop- tion of an amended Urban Revitalization Plan for the Plaza Drive Urban Revitalization Area to be held on February 19, 2024, at 6:30 p.m. in the Historic Federal Building in Dubuque, Iowa, 350 W. 6th Street, Dubuque, Iowa and that said notice shall generally identify the area covered by the Plan and the general scope of the Urban Revitalization Plan activities planned for such area. Passed and approved this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 5. Setting a Public Hearing to approve the Dubuque Urban Revitalization Plan Amend- ment 1: Upon motion the documents were received and filed and Resolution No. 28 -24 Setting a public hearing to amend the Dubuque Urban Revitalization Area Plan was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on February 19, 13 2024, in the Historic Federal Building. RESOLUTION NO. 28-24 SETTING A PUBLIC HEARING TO AMEND THE DUBUQUE URBAN REVITALIZA- TION AREA PLAN Whereas, the City Council finds that rehabilitation of housing and residential develop- ment, including single or multifamily housing in this location is appropriate and necessary in the interest of the welfare of the residents of the City, and the property substan tially meets the criteria for Urban Revitalization according to Section 404.1 of the Code of Iowa; and Whereas, the City Council wishes to amend the Dubuque Urban Revitalization Area Plan to add relevant changes made to Iowa Legislation in Chapter 404 of the Code of Iowa; and Whereas, the Iowa Code requires a public hearing to amend an Urban Revitalization Area Plan. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The City Clerk is directed to publish notice of a public hearing on the adop- tion of an amended Urban Revitalization Plan for the Dubuque Urban Revitalization Area to be held on February 19, 2024, at 6:30 p.m. in the Historic Federal Building in Dubuque, Iowa, 350 W. 6th Street, Dubuque, Iowa and that said notice shall generally identify the area covered by the Plan and the general scope of the Urban Revitalization Plan activities planned for such area. Passed and approved this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 6. Setting a Public Hearing for the Bipartisan Infrastructure Law State Revolving Fund (SRF) - Environmental Review - Private Lead Service Line Replacement Pilot Program: Upon motion the documents were received and filed and Resolution No. 29 -24 State Re- volving Fund (SRF) Loan - Environmental Review Private Lead Service Line Replace- ment Pilot Program: Preliminary Approval of an Environmental Review as provided by SRF’s Department of Natural Resources for the Private Lead Service Line Replacement Pilot Program and ordering the advertisement for public notice was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on March 18, 2024 in the Historic Federal Building. RESOLUTION NO. 29-24 STATE REVOLVING FUND (SRF) LOAN - ENVIRONMENTAL REVIEW PRIVATE LEAD SERVICE LINE REPLACEMENT PILOT PROGRAM, PRELIMINARY AP- PROVAL OF AN ENVIRONMENTAL REVIEW AS PROVIDED BY SRF’S DEPART- MENT OF NATURAL RESOURCES FOR THE PRIVATE LEAD SERVICE LINE RE- PLACEMENT PILOT PROGRAM AND ORDERING THE ADVERTISEMENT FOR PUB- LIC NOTICE Whereas, the City of Dubuque is pursuing an engineered solution to reduce the num- ber of private lead service lines in the City of Dubuque through an Iowa State Revolving 14 Fund assisted pilot program; and Whereas, the functional replacement of lead water service lines within Dubuque by trenching or pull-through methods is known to reduce the potential for drinking water con- tamination at a house-by-house level; and Whereas, currently, Dubuque intends on replacing approximately 585 lead service lines in phases; and Whereas, the City of Dubuque hired ORIGIN Design, consulting engineers to complete planning and preparation of loan documents to secure funding for the project, and as part of the loan process, the City is required to complete an environmental review throu gh public hearing. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The environmental review as provided by SRF’s Department of Natural Re- sources for the Private Lead Service Line Replacement Pilot Program, is hereby prelimi- narily approved, and ordered filed in the office of the City Clerk for public inspection. Section 2. A public hearing will be held on the 18th day of March 2024, at 6:30 p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed environmental review of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than thirty days prior to the date of such hearing. At the hearing, any interested person may appear and file comments on the environmental review of the Project. Section 3. The environmental review as provided by SRF’s Department of Natural Re- sources for the Private Lead Service Line Replacement Pilot Program is hereby ordered to be advertised for public hearing. Passed, adopted, and approved this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 7. Setting a Public Hearing to adopt the Public Housing Authority Annual Plan for Fed- eral Fiscal Year 2024: Upon motion the documents were received and filed and Resolu- tion No. 30-24 Setting a Public Hearing to review and approve the Public Housing Au- thority Federal Fiscal Year 2024 Annual Plan was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on April 1, 2024, in the Historic Federal Building. RESOLUTION NO. 30-24 SETTING A PUBLIC HEARING TO REVIEW AND APPROVE THE PUBLIC HOUSING AUTHORITY FEDERAL FISCAL YEAR 2024 ANNUAL PLAN Whereas, the City of Dubuque is designated as a Public Housing Authority; and Whereas, the City of Dubuque maintains and creates a Public Housing Authority An- nual Plan each fiscal year; and Whereas, the Housing Commission held a public meeting to review the Annual Plan on January 23, 2024; and Whereas, the City desires to hold a public hearing to receive comment on the proposed 15 Public Housing Authority Fiscal Year 2024 Annual plan. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the City Council will meet in the Historic Federal Building, Council Chambers, 2nd Floor, 350 West 6th Street, Dubuque, Iowa at 6:30 p.m. on April 1, 2024, for the purpose of holding a public hearing and taking action to approve the Public Hous- ing Authority Fiscal Year 2024 Annual Action Plan. Section 2. That the City Clerk is hereby authorized and directed to publish a notice of such public hearing and the City Council’s intent to review and approve the Public Hous- ing Authority Fiscal Year 2024 Annual Plan. Passed, approved and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk 8. Setting a Public Hearing to approve the Revised Administrative Plan for the Housing Choice Voucher Program: Upon motion the documents were received and filed and Res- olution No. 31-24 Setting a Public Hearing to review and approve the Public Housing Authority’s Administrative Plan was adopted setting a public hearing for a meeting to com- mence at 6:30 p.m. on April 1, 2024, in the Historic Federal Building. RESOLUTION NO. 31-24 SETTING A PUBLIC HEARING TO REVIEW AND APPROVE THE PUBLIC HOUSING AUTHORITY’S ADMINISTRATIVE PLAN Whereas, the City of Dubuque is designated as a Public Housing Authority; and Whereas, the City of Dubuque maintains a comprehensive Public Housing Authority Administrative Plan; and Whereas, the City of Dubuque desires to revise said Public Housing Authority Admin- istrative Plan; and Whereas, the Housing & Community Development Department will adopt the revisions to the Public Housing Authority Administrative Plan, subject to City Council approval. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the City Council will meet in the Historic Federal Building, Council Chambers, 2nd Floor, 350 West 6th Street, Dubuque, Iowa at 6:30 p.m. on April 1, 2024, for the purpose of holding a public hearing and taking action to approve the Public Hous- ing Authority Fiscal Year 2024 Annual Action Plan. Section 2. That the City Clerk is hereby authorized and directed to publish a notice of such public hearing and the City Council’s intent to review and approve the Public Hous- ing Authority Administrative Plan. Passed, approved and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne N. Breitfelder, City Clerk BOARDS/COMMISSIONS Applications were reviewed for the following Boards and Commissions. Applicants 16 were invited to address the City Council regarding their desire to serve on the following Boards/Commissions. 1. Community Development Advisory Commission: One, 3-Year Term through Febru- ary 15, 2027 (Expiring low/moderate income representative term of Hammel Jr.). Appli- cant: Gerald Hammel Jr., 1225 1/2 Rhomberg Ave. Qualifies as low/moderate income representative 2. Transit Advisory Board: One, 3-Year Term through July 30, 2026 (Vacant term of Daughters). Applicant: Dora Serna, 2160 Marion Street. PUBLIC INPUT Veronica Mcavoy, 125 W. 9th St.; Nino Erba, 180 W. 15th St.; Joesph Lewis, 90 Main St., President of the Bishop Block Tenants Association; Jaime Izaguirre, 1394 Locust St., with Iowa Citizens for Community Improvement; Zoie Fortson, 299 Main St.; and Becky Sisco, 1205 Pamela Ct., respectively provided input regarding Action Item No. 1, sharing concerns about communication issues with area landlords, unsafe housing conditions for renters, and a need for more housing inspectors. Laurana Snyder, 899 Cottage Pl., spoke in support of Action Item No. 4, speaking about the potential benefits of the proposed community orchard. ACTION ITEMS 1. Proposed Rental License Fee Increases for February 2024 : Motion by Jones to re- ceive and file the documents and adopt Resolution No. 32-24 Approving the increase in fees for the rental license and inspection program. Seconded by Wethal. Housing and Community Development Director Alexis Steger responded to multiple questions from the City Council. Ms. Steger cautioned against hiring an additional Housing Inspector , stating that a significant amount of time and money is necessary to train inspectors. Since staff intend to reduce inspections to a three-year cycle, an additional inspector may not be needed by the time that individual is fully trained. Ms. Steger stated that city staff would inspect a unit if they received a tenant concern and d id not receive a response from the landlord. City Manager Van Milligen stated that the city’s goal is to fund 90% of the hous- ing inspector roles through rental inspection fees and the remaining 10% through general funds based on inspectors having some duties outside of rental inspections. City Manager Van Milligen also summarized the city’s previous and current rental unit inspection pro- cesses. Per the current process, landlords are not charged for their first inspection but are charged for their first re-inspection. City Attorney Brumwell summarized the options for legal action on abandoned units. City Council Members engaged in discussion regard- ing the recommended timeframe for inspections and encouraged tenants to report con- cerns regarding their rental units or landlords. Mayor Cavanagh emphasized the agenda item was to approve fee increases and requested the City Council discuss aspects out- side the scope of the agenda item during the upcoming budget process. City Attorney Brumwell stated that the City Council would receive a memo from her prior to the budget hearings that will outline the process for discussing budget items. City Manager Van 17 Milligen confirmed that the Housing Department’s Fiscal Year 2025 budget hearing is scheduled for March 28, 2024, at 6:30 p.m. Motion carried 6-1 with Wethal voting nay. RESOLUTION NO. 32 - 24 APPROVING THE INCREASE IN FEES FOR THE RENTAL LICENSE AND INSPEC- TION PROGAM Whereas, the Housing and Community Development Department is requesting a fee increase to support the activities of the rental license and inspection program in order to be self-supporting; and Whereas, the current rental inspection cycle is 5 years and the Housing and Commu- nity Development Department is proposing a shorter cycle of 3 years; and Whereas, the effective date of the inspection fee increases will be effective March 1, 2024, and the rental license fee increases will be effective for calendar year 2024 to en- sure the activity is self-supporting in Fiscal Year 2024. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, THAT: Section 1. That the rental licensing fee schedule will be changed effective February 5, 2024, as follows: Dwelling unit fees will be increased from $30 to $45 Structure fees will be increased from $25 to $45 Rooming unit fees will be increased from $20 to $30; and Section 2. That the penalty fee schedule will be changed effective March 1, 2024, as follows: • Reinspection fee will be increased from $85 to $100 • Reinspection fee with picture only will be increased from $0 to $25. Passed, approved and adopted this 5th day of February 2024. Brad M. Cavanagh, Mayor Attest: Adrienne Breitfelder, City Clerk 2. Progress Update: 3000 Jackson Street Dubuque Brewing and Malting Building: Mo- tion by Resnick to receive and file the documents and listen to the presentation. Seconded by Farber. Housing and Community Development Director Alexis Steger provided a sta- tus update on the Dubuque Brewing and Malting project at 3000 Jackson Street, sharing that asbestos work is currently underway and will be extensive. Responding to questions from the City Council, Ms. Steger stated that the building owner provides a daily update and that no municipal infractions have been issued thus far . While the owner has not communicated a timeline, Ms. Steger stated that the owner is seeking a third -party loan, which requires reassessment of the property and will therefore take time to complete. Mayor Cavanagh requested that the City Council continue to receive progress updates on the consent agenda. Motion carried 7 -0. 3. Approval of Westbrook Park and Eagle Valley Park Concept Plans: Motion by Rous- sell to receive and file the documents and approve the Westbrook Park and Eagle Valley Park concept plans. Seconded by Sprank. Responding to questions from the City Council, Project and Facilities Manager Jared Charland stated that the Park and Recreation Com- mission unanimously approved the concept plans, that the concepts could be slightly 18 modified based on supply chain issues, and outlined the options for potential trail connec- tions in the future. Motion carried 7-0. 4. Dubuque Trees Forever Community Orchard Proposal for Caledonia Park: Motion by Jones to receive and file the documents and approve the concept plan for Caledonia Park and allow staff to continue to work with Dubuque Trees Forever to create a commu- nity orchard and pollinator garden at that park. Seconded by Wethal. Council Member Roussell announced that she would abstain from the vote due to serving as the Executive Director of Dubuque Trees Forever. Responding to a question from the City Council, City Manager Van Milligen stated that the property will be city -owned and will be maintained by Dubuque Trees Forever. Council Member Roussell stated that Dubuque Trees Forever will be hosting a public input meeting on February 21st at the ImOn Arena to discuss a ny resident concerns and receive other feedback on the plan. City Council Members pro- vided input on notifying area residents about the plan. Motion carried 6-0 with abstention from Roussell. 5. Dubuque Police Department 2024 Awards and Recognition Program : Motion by Jones to receive and file the documents and listen to the presentation. Seconded by Sprank. Police Captain Brendan Welsh summarized the Dubuque Police Department's 2024 Awards and Recognition Program. City Council Members thanked the Police De- partment for hosting the program and commended the guest speaker’s speech on emo- tional intelligence. Motion carried 7-0. 6. Agenda and Meeting Management System Request for Proposals: Motion by Rous- sell to receive and file the documents and approve releasing a Request for Proposals (RFP) for an Agenda and Meeting Management System for City Council meeting agen- das, replacing NovusAgenda. Seconded by Farber. Motion carried 7-0. 7. Recreation Fee Increase Recommendation and Estimated Revenue Summary: Mo- tion by Jones to receive and file the documents and approve the recreation fee increases starting spring of 2024 to assist in offsetting the impact of the recent wage increases and other operational cost increases. Seconded by Resnick. City Council Members empha- sized the need to increase fees to fund operations and maintain quality staff. Motion car- ried 7-0. 8. Smart Parking & Mobility Management Plan: Parking Access Revenue Control Sys- tem Request to Distribute RFP and Create an RFP Review Committee - CIP 360-2936: This item was removed from the meeting. 9. Request to Dubuque Metropolitan Area Transportation Study (DMATS) to Repro- gram Federal Surface Transportation Block Grant (STBG) Funds : Motion by Sprank to receive and file the documents and approve requesting reallocation of Dubuque Metro- politan Area Transportation Study (DMATS) Surface Transportation Block Grant (STBG) funds. Seconded by Wethal. City Council Members commended the partn erships lever- aged to make the reallocation successful and emphasized the significance of installing a railroad overpass. City Manager Van Milligen acknowledged Dubuque Racing 19 Association President and CEO Alex Dixon’s and Greater Dubuque Development Corpo- ration President and CEO Rick Dickinson’s efforts toward the proposal. Motion carried 7 - 0. 10. Work Session Request: Chaplain Schmitt Island Redevelopment Plan : Motion by Roussell to receive and file the documents and schedule the work session for February 12, 2024, at 6:00 p.m. Seconded by Sprank. Motion carried 7-0. 11. Work Session Request: City Prevention and Response to an Active Aggressor Sit- uation: Motion by Jones to receive and file the documents and schedule the work session for April 15, 2024, at 5:15 p.m. Seconded by Wethal. Motion carried 7 -0. 12. Work Session Request: Iowa Jobs for America’s Graduates (iJAG) City Life Stu- dent Presentation to City Council: Motion by Roussell to receive and file the documents and schedule the work session for May 6, 2024, at 6:00 p.m. Seconded by Jones. Motion carried 7-0. 13. Curbside Collections - Battling the Elements Video: Motion by Farber to receive and file the documents and view the video. Seconded by Wethal. Media Services showed a video produced following the January 9 through 12, 2024, snow events on curbside collections during winter conditions. The video can be viewed at https://youtu.be/BeGKgL- bReBM?si=1clIMXRqAZ0UrXf3. Motion carried 7-0. COUNCIL MEMBER REPORTS Council Member Sprank reported on advocating for the residents of the Table Mound Mobile Home Park at the Iowa State Capital during the current legislative session. Council Member Jones reported on recently traveling via Route 66 and commended Dubuque’s cleanliness compared to some of his travel destinations. Council Member Farber reported on the Female Student-Athletes Golden Jubilee Cel- ebration at Dubuque Senior High School, her service on the National League of Cities (NLC) Information Technology Committee and Artificial Intelligence Advisory Committee, presenting to Alternative Learning Center students at Magoo’s Pizza, and Simmons Pet Food’s recent ribbon cutting at their new facility. Council Member Wethal reported on attending the Dubuque Police Department’s Awards and Recognition Program and Simmons Pet Food’s recent ribbon cutting. Mayor Cavanagh reported on attending the United States Conference of Mayors an- nual meeting in Washington D.C., becoming President -Elect of the Iowa League of Cities (ILC), and chairing ILC’s Legislative Policy Committee. Mayor Cavanagh additionally mentioned two upcoming Dubuque Area Chamber of Commerce events: Dubuque Night in Des Moines and the D.C. Fly-In. CLOSED SESSION Motion by Jones to convene in closed session at 8:57 p.m. to discuss Confidential Records and Purchase or Sale of Real Estate – Chapter 21.5(1)(a),(j) Code of Iowa. 20 Seconded by Sprank. Mayor Cavanagh stated for the record that the attorney who will consult with the City Council on the issues to be discussed in the closed session is City Attorney Brumwell. Motion carried 7-0. The City Council reconvened in open session at 9:59 p.m. stating that staff had been given proper direction. ADJOURNMENT There being no further business, Mayor Cavanagh declared the meeting adjourned at 9:59 p.m. /s/Adrienne N. Breitfelder, CMC, City Clerk