Minutes Library 4 25 01 Carnegie-Stout Public Library
Board of Trustee's
Meeting Minutes of Wednesday, April 25, 2001
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Ubrary Board Room at 4:00 p.m., Wednesday, April 25, 2001.
Present:
Absenb
President Kristen Smith; Vice-President Kevin Lynch; Board
Secretary Mary Strom; Trustee Steve Augspurger; Trustee ]ack
Felderman; Trustee Sue Lindsay; Ubrary Director Thomas ].
Moran, and Recorder Denette Kellogg.
Trustee Edmund Vandermillen
Public Present: Friends of the Library Member B.]. Lochner
1. Smith called the meeting to order at 4:01 p.m.
"Moved to adopt the meeting agenda of Apri/ 23~, 2001."
MoUon : Lynch
Second: Strom
Vote: Aye - ~; Nay - 0
Trustee Felderman arrived at 4:03 p.m.
2. Library Board of Trustees' Board minutes:
"Moved to adopt the minutes of the Library Board of Trustee's
meeting held March 22~d, 2001 with the fo/lowing change; to reflect that
Motion made in Agenda Item 5. B. Operations Committee Report, Item 3)
Network Printing System Project, Motion made by Lynch and Second made
by Lindsay. ~
Motion: Lynch
Second: Strom
Vote: Aye - 6; Nay- 0
Board Correspondence - Smith reviewed four patron comment cards with staff
responses. The Board noted the positive comments being received about the
Library.
Library Board of Trustees
Minutes of April 25, 2001
4. President's Report:
Ubrary Foundation Report Smith reported that the Foundation is
scheduled to meet May 10, 200t and that the Library's project funding
requests have been submitted to Foundation President Janet Marxen.
Other - Smith reported on five Board members terms expiring July 1, 2001
and requested that those Trustees planning to leave the Board after this
term notify the Relations Committee of their decision so that recruitment
efforts can be made to fill the vacant positions.
5. Committee Reports:
A. Relations Committee - Felderman:
1)
Friends of the Library Report - Friend's Board member B.J. Lochner
reported that the Friends are scheduled to meet every other month
through the summer months. Lochner reported that the two funding
proposals submitted by Children's Services and Young Adult summer
reading programs have been approved by the Friend's Board.
2)
Art Sub-Committee Meeting Report - Felderman reported that the
"Rossiter Exhibit" reception held April 22, 2001 was a success. Moran
reported that over 400 attended the reception and many positive
comments regarding the reception were received. Moran provided a
photo taken at the reception of Dorothy and Paul Rossiter and the Board
suggested that it be framed and sent to the Rossiters.
3)
Employee Request for One Month Leave of Absence - Felderman
reviewed the request from Library Aide Michelle Hellmer for leave
without pay from June 19, 2001 through July 13, 2001 to attend the
University of Iowa to help fulfill on-campus requirements to complete a
Masters degree program in Library and Information Science.
"/Vloved to approve the/eave w/thout pay request for Library
A/de IPl/che//e He//mer from June 19, 2001 through Ju/y 13, 2001."
Mot/on: Felderman
Second: Lynch
Vote: Aye - 67 Nay- 0
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Library Board of Trustees
Minutes of April 25, 2001
4)
Front Gate Count - Statistical Sampling Report - Felderman reported on
the Manual Gate Count report provided. Moran reported that when two
people go through the gate at the same time only one is recorded.
Moran reported that 3M would recheck the gate on its next scheduled
inspection. Felderman reported that investigation would continue into
the accuracy of the gate count.
B. Operations Committee - Lynch:
1)
Expenditure and Financial Reports - March 2001 (FY01) - Lynch
reported no exceptions to the financial reports. Moran reported
projections reflect that copy revenue would be under, but that the
overall Revenue projection has already been met and should be
exceeded.
Moran reported that the expense line for Telephones is over, due to the
City ending a contract with Quest. Moran reported that natural gas is
also over and reported that he would discuss both of these expenditures
with City Staff.
2)
Bluff Street Bookdrop - Lynch reported that the problem of water
leaking is most likely due to condensation within the bookdrop itself and
reported that vadous remedies are being reviewed to solve this
problem. Moran reported that as the weather becomes consistently
warmer the problem should resolve itself and additional insulation could
be added at the time of remodeling.
3)
Report on Ubrary Related Budget Amendments - Lynch reported on the
list of revenue and expenditure line item amendments that are
scheduled to be part of the Council budget amendment in May. Moran
reported that additional revenue items include the Enrich Iowa funds
and the lost book money. Moran reported that the expenditure items
amended include the electrical expense, temporary help (in Children's),
and the installation of a backflow valve.
Informational Materials on Internet Filtering - Lynch reported on the
new federal law regarding Intemet filtering and the various materials
provided for the Board's review. Lynch reported on the Board's charge
to the Committee to provide informational materials on Intemet filtering
for the Board's review on an ongoing basis. The Board discussed the
ongoing problems with software used for filtering. Moran reported that
the revenue impact of federal funding to the Ubrary is approximately
$1,900 annually. The Board reviewed the compliance dates as provided
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Library Board of Trustees
Minutes of April 25, 2001
in the timeline. Felderman suggested that the City Attorney and City
Staff also be provided the information regarding the new law for review.
Smith reported that the Ubrary should continue to monitor and continue
information gathering on the subject for further review by the Library
Board. Moran reported on the observance of the Children's Internet
terminals by staff and he reported that only a few comments from
patrons regarding the need for Internet filtering over the past three
years have been reported.
"Moved to provide information on the Library Board's review of
the new Znternet /aw to City Attorney Barry Llndahl and City Staff for
review and to provide/nformab'on on how the Library would comply
with the new/aw, how the Library would certify its compliance and
the affects of compliance."
Mot/on: Lynch
Second: Felderman
Vote: Aye - 6; Nay- 0
Smith requested that Moran provide a draft of a memo regarding the
approved motion for the Board's review to be sent to City Staff and the
City Attorney as approved in the motion.
Lindsay reported on a challenge to this law from the American Library
Association.
C. Planning Committee - Augspurger:
1)
Planning for Architect Interviews - Augspurger reported on the list of
interview questions developed by the Committee. Strom asked for
additional suggested interview questions. Moran reported that the
interviews are scheduled to take place May 8, 9 and 10 and that a
schedule, along with an interview packet, would be sent to Board
members prior to the interviews. Moran reported that each of the
architect firms being interviewed had toured the Library, except for one
who had recently worked on a project in the Library.
2) [nterlibrary Loan Policy -The Board tabled the agenda item.
3) Borrowing Umit on Adult Audio Books - Moran provided a review of the
proposed change to remove the limit on adult audio books.
"Moved to approve of a reV/sion to the Circulation Po/icy to
eliminate the borrowing l/mit on adult audio books."
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Library- Board of Trustees
Minutes of April 25, 2001
· Moran reported that he would be out of the office through Monday, April 30,
2001.
8. "Not/on to adjourn."
l~lotlon: Felderman
Second: Augspurger
Vote: Aye - 6; Nay - 0
The Board adjourned at 5:01 p.m.
Mary Strom, B~ard Secretary
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Library Board of Trustees
Minutes of April 25, 200i
Mot/on: Felderman
Second: Strom
Vote: Aye - 5; Nay - 0
3) Review of Personnel Manual Chapters XV & XVI - The Board tabled this
agenda item.
Automatic External Defibrillator (AED) Policy - Moran provided a
summary of the policy as developed by the Fire Department EMS
Supervisor. Moran reported that eight Library staff members were
trained and certified in AED and CPR by the Fire Department EMS.
"Moved to approve of Automatic Externa/ De£/bri//ator (AED)
po//cy as presented."
6. Director's Report:
Mot/on: Strom
Second: Augspurger
Vote: Aye - 6; Nay- 0
A. Statistical/Service report for March 2001 - Moran reviewed the packet of
Iowa Public Library Statistics 1999-2000. In regard to C-SPL monthly
statistics Moran reported that Circulation (in particular AV circulation),
Internet usage, and Children's Reference inquiries continue to increase while
Adult Reference inquiries have decreased.
B. Program/Grant Update:
1)
Moran reported the following upcoming programs:
· 7:00 p.m., Thursday, April 26th, "Lance Brown's Vintage Music and
Humor" in the Library's 2nd floor rotunda.
· 7:00 p.m., Tuesday, May 1st, Children's program by
Author/Illustrator Eileen Christelow in the Ubrary auditorium.
· 4:00 p.m., Saturday, May 5u~, an award winning documentary film,
"The Nazi Drawings" by Artist Marlo Lazansky in the Library
auditorium, with the Director Lane Wyrick.
2) Moran reported that the new city-wide phone system is scheduled to be
installed in the Library May 200I.
Communications/Public Comment:
· Smith distributed informational items to the Board.
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