Jefferson Park Retaining Wall Replacement Project AcceptanceCity of Dubuque
City Council
CONSENT ITEMS # 7.
Copyrighted
August 18, 2025
ITEM TITLE: Jefferson Park Retaining Wall Replacement Project
Acceptance
SUMMARY: City Manager recommending City Council adoption of the
attached resolution to accept the Jefferson Park Retaining
Wall Replacement Project and authorize the payment of the
contract amount of $234,051.77 to Eastern Iowa Excavating
and Concrete, LLC.
RESOLUTION Accepting The Jefferson Park Retaining Wall
Replacement Project And Authorizing The Payment Of The
Contract Amount To The Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Staff Memo
3. Resolution
4. Engineer Completion Letter
Page 255 of 579
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jefferson Park Retaining Wall Replacement Project Acceptance
DATE: August 12, 2025
Dubuque
AI WIN av
2007-2012.2013
2017*2019
Interim Parks and Recreation Director Stephen Fehsal is recommending City Council
adoption of the attached resolution to accept the Jefferson Park Retaining Wall
Replacement Project and authorize the payment of the contract amount of $234,051.77
to Eastern Iowa Excavating and Concrete, LLC.
The Jefferson Park Retaining Wall Replacement Project was completed by Eastern
Iowa Excavating and Concrete, LLC in the final contract amount of $234,051.77. The
original contract amount was $201,331.40. The increase in cost of $32,720.37 is due to
change orders related to repairing storm water intake and catch basin, park signage,
additional chain link fencing, and construction materials testing. WHKS is
recommending acceptance of the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Stephen Fehsal, Interim Parks and Recreation Director
Jennifer Larson, Chief Financial Officer
Marie Ware, Acting Project and Facilities Manager
Page 256 of 579
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Stephen J. Fehsal, Interim Parks and Recreation Director
Dubuque
All -America City
2007-2012.2013
2017*2019
SUBJECT: Jefferson Park Retaining Wall Replacement Project Acceptance
DATE: August 12, 2025
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept the
Jefferson Park Retaining Wall Replacement Project and approve the attached
resolution.
BACKGROUND
This project involved the reconstruction of the existing retaining wall at Jefferson Park.
Additionally, the project included 92 SY of PCC concrete sidewalk and 69 feet of
concrete steps. The project had two alternates. Alternate 1 was for a plain faced PCC
concrete retaining wall. Alternate 2 was for a PCC concrete retaining wall that has a
textured face using a form liner. The pattern of the face is to simulate large limestone
block a minimum 12 inches high. Alternate 1 was chosen for this project.
DISCUSSION
The Jefferson Park Retaining Wall Replacement Project was completed by Eastern
Iowa Excavating and Concrete, LLC of Cascade, Iowa in the final contract amount of
$234,051.77. The original contract amount was $201,331.40. The increase in cost of
$32,720.37 is due to change orders related to repairing storm water intake and catch
basin, park signage, additional chain link fencing, and construction materials testing.
WHKS is recommending acceptance of the project.
RECOMMENDATION
I recommend that the City Council accept the Jefferson Park Retaining Wall
Replacement Project and authorize the payment of the contract amount of $234,051.77
to Eastern Iowa Excavating and Concrete, LLC based on the facts above.
Page 257 of 579
BUDGETIMPACT
The summary of project costs for the Jefferson Park Retaining Wall Replacement
Project is as follows:
Construction Contract
Award
$201,331.40
The project funding summary is as follows:
Project No. Fund Description
3043000030-100 Jefferson Park Retaining Wall
/_[SA I [S7' &19 44
Final
$234,051.77
Fund Amount
$280,994
I respectfully request City Council adoption of the attached resolution to accept the
Jefferson Park Retaining Wall Replacement Project and authorize the payment of the
contract amount of $234,051.77 to Eastern Iowa Excavating and Concrete, LLC.
cc: Jennifer Larson, Chief Financial Officer
Marie Ware, Acting Project and Facilities Manager
2
Page 258 of 579
Prepared by Stephen Fehsal Interim Parks and Recreation Director, 2200 Bunker Hill Rd Dubuque IA 52001 (563)
589-4260
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 269-25
ACCEPTING THE JEFFERSON PARK RETAINING WALL REPLACEMENT PROJECT
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
WHEREAS, the Public Improvement Contract for the Jefferson Park Retaining Wall
Replacement Project (the Project) has been completed by the contractor, Eastern Iowa
Excavating and Concrete, LLC. (Contractor) and WHKS has examined the work and filed
a certificate stating that the Project has been completed according to the terms of the
Public Improvement Contract and that WHKS recommends that the Project be accepted;
WHEREAS, the final contract amount for the Project is $234,051.77-1 and
WHEREAS, the contractor has previously been paid $222,349.18, leaving a balance of
$11,702.59-1 and
WHEREAS, the City Council finds that the recommendation of WHKS should be
accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The recommendation of WHKS is approved, and the Project is hereby
accepted.
Section 2. The Chief Financial Officer is hereby directed to pay the balance of the
retainage of $11,702.59 as provided in Iowa Code chapter 573, and to pay such retainage
in accordance with the provisions of Iowa Code chapter 573 or Iowa chapter 26.13.
Passed, approved, and adopted this 18th day of August 2025.
[I.Ppr=_
/i/
Braid M
WV, .•Mayor
4,0
Attest:
Adrienne N. Breitfelder, CMC City Clerk
801 Bluff Street, Suite 2C
Dubuque,lA 52001
Phone: 563.239.9400
Email: eastdub@whks.com
Website: www.whks.com
August 4, 2025
Mr. Steve Fehsal
Interim Parks and Recreation Director
City of Dubuque Leisure Services
2200 Bunker Hill Road
Dubuque, IA 52001
RE: Dubuque, Iowa
Jefferson Park Retaining Wall Replacement Project
Letter Recommending Project Acceptance
Dear Mr. Fehsal:
whk.s
engineers + planners + land surveyors
Eastern Iowa Concrete and Excavating has completed construction of the Jefferson Park
Retaining Wall Replacement project at a total cost of $234,051.77. The project included 5 change
orders that added an additional $32,720.37 to the original bid amount of $201,331.40. The
improvements were constructed in substantial compliance with the contract documents and
authorized extra work.
WHKS recommends that the City of Dubuque accept the construction project as complete. Once
the City accepts the project as complete, final payment can be made to Eastern Iowa Concrete
and Excavating, after waiting a minimum of thirty days. The two-year maintenance bond on this
project will start with the City's acceptance of the project.
Sincerely,
WHKS & co.
Kevin M. Podstawa, P.E.
Project Manager
Page 260 of 579