Zoning Board of Adjustment Cross Representation RecommendationCity of Dubuque
City Council
CONSENT ITEMS # 9.
Copyrighted
August 18, 2025
ITEM TITLE: Zoning Board of Adjustment Cross Representation
Recommendation
SUMMARY: Zoning Board of Adjustment requesting City Council approval
on the appointments to the Cross -Representative terms on
the Airport Zoning Board of Adjustment of Rena Stierman
with a term expiration date of March 25, 2027 and Matt
Mauss with a term expiration date of March 25, 2028.
SUGGUESTED Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
1. ZBA Appointment to Airport ZBA
2. UDC 16-8-1
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Dubuque
THE COF
DtUB E
1111.
2007-2012.2013
2017*2019
Masterpiece on the Mississippi
Planning Services Department
City Hall - 50 West 131" Street
Dubuque, IA 52001-4805
(563) 589-4210 phone
(563) 589-4221 fax
(563) 690-6678 TDD
plannin Qcityofdubuque.org
August 12, 2025
The Honorable Mayor and City Council Members
City of Dubuque
City Hall — 50 W. 131h St.
Dubuque IA 52001
SUBJECT: Appointment to Airport Zoning Board of Adjustment
Dear Mayor and City Council Members:
The Zoning Board of Adjustment is required to have two of its members appointed to the
Airport Zoning Board of Adjustment per City Code 16-8-1(E). At the April 24, 2025 Zoning
Board of Adjustment meeting, the Commission recommended appointing Rena Stierman
and Matt Mauss to fill the terms on the Airport Zoning Board of Adjustment. Rena
Stierman's term will expire on 3-25-27 and Matt Mauss on 3-25-28
Thank you for your consideration in this matter and appointing Rena Stierman and Matt
Mauss to the Airport Zoning Board of Adjustment.
Sincerely,
Jonathan McCoy, Chairperson
Attachment
M. Zoning Board of Adjustment
Service People
Integrity
Responsibility
Innovation
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16-8-1: ZONING BOARD OF ADJUSTMENT:
A. Board Created: There is hereby created the zoning board of adjustment.
B. Purpose: The purpose of the board is to review applications regarding criteria for granting of
special exceptions, conditional use permits, or variances; to decide citizens' appeals of orders,
requirements, decisions, or determinations made by planning services staff; and to hear cases given
by applicants and decide whether the request should be granted based on the criteria set forth in the
zoning ordinance.
C. Internal Organization And Rules: The board may adopt rules and regulations to govern its
organizational procedures as may be necessary and which are not in conflict with this code or the
Iowa Code.
D. Procedures For Operation: All administrative, personnel, accounting, budgetary, and
procurement policies of the city govern the board in all its operations.
E. Membership:
1. The board comprises five (5) residents of the city, appointed by the city council.
2. Two (2) members from the board must be selected by the city council as cross representatives
to the airport zoning board of adjustment.
3. A majority of the members of the board must be persons representing the public at large and
must not be involved in the business of purchasing or selling real estate.
F. Oath: Each person, upon appointment to the board, must execute an oath of office at the first
meeting of the board following the appointment or at the city clerk's office any time prior to the first
meeting of the board.
G. Terms: The term of office for members of the board is five (5) years or until such member's
successor is appointed and qualified. The terms of the cross representative appointees to the airport
zoning board of adjustment must serve a term on the airport zoning board of adjustment which
coincides with their terms on the zoning board of adjustment.
H. Vacancies: Vacancies must be filled in the same manner as original appointments.
I. Officers/Organization: The board must choose annually a chairperson and vice chairperson, each
to serve a term of one year. The chairperson must appoint a secretary, who need not be a member of
the board. The board must fill a vacancy among its officers for the remainder of the officer's unexpired
term.
J. Meetings:
1. Meetings: Meetings may be called by the chairperson or at the written request of a majority of
the members.
2. Open Meetings: All meetings must be called and held in conformance with the Iowa open
meetings law.
3. Attendance:
a. In the event a member of the board has been absent for three (3) or more consecutive
meetings of the board, without being excused by the chairperson, such absence will be grounds for
the board to recommend to the city council that the position be declared vacant and a replacement
appointed.
b. Attendance must be entered upon the minutes of all meetings.
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4. Minutes: A copy of the minutes of all regular and special meetings of the board must be filed
with the city council within ten (10) working days after approval by the board, or by the next regularly
scheduled city council meeting, whichever is later.
5. Quorum: The concurring vote of three (3) members of the board is necessary to reverse any
order, requirement, decision, or determination of any such administrative official, or to decide in favor
of the applicant on any matter upon which it is required to pass under any such ordinance or to effect
any variation in such ordinance.
K. Compensation: Members serve without compensation, provided that they may receive
reimbursement for necessary travel and other expenses while on official board business within the
limits established in the city administrative policies and budget.
L. Removal: The city council may remove any member for cause upon written charges and after a
public hearing.
M. Powers: The board has the following powers, duties, and responsibilities:
1. To hear and decide appeals where it is alleged there is error in any order, requirement,
decision, or determination made by an administrative official in the enforcement of Iowa Code chapter
414, as such may be amended from time to time, or any ordinance adopted pursuant thereto.
2. To hear and decide special exceptions to the terms of this code upon which such board is
required to pass under such ordinance, in accordance with the general regulations of the zone in
which the property is located and specific standards contained herein.
3. To hear and decide conditional use permits under the terms of this code upon which such
board is required to pass under such ordinance, in accordance with the general regulations of the
zone in which the property is located and specific standards contained herein.
4. To authorize upon appeal in specific cases such variance from the terms of the ordinance as
will not be contrary to the public interest, where owing to special conditions a literal enforcement of the
provisions of the ordinance will result in unnecessary hardship, and so that the spirit of the ordinance
must be observed and substantial justice done.
In exercising the above mentioned powers such board may, in conformity with the provisions of this
section, reverse or affirm, wholly or partly, or may modify the order, requirement, decision, or
determination appealed from and may make such order requirement, decision, or determination as
ought to be made, and to that end shall have all the powers of the officer from whom the appeal is
taken. (Ord. 53-15, 8-17-2015; amd. Ord. 47-16, 9-19-2016; Ord. 41-24, 6-17-2024)
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