Ambassador Court Storm Sewer Replacement Project - Initiate Public Bidding Process and Setting Date for a Public HearingCity of Dubuque
City Council
Copyrighted
October 20, 2025
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ITEM TITLE: Ambassador Court Storm Sewer Replacement Project -
Initiate Public Bidding Process and Setting Date for a Public
Hearing
SUMMARY: City Manager recommending City Council authorize the
public bidding process and set a public hearing for November
3, 2025, and to preliminarily approve the plans,
specifications, form of contract, and estimated cost of
$161,038.13 for the Ambassador Court Storm Sewer
Replacement Project through the adoption of the attached
resolution.
RESOLUTION Ambassador Court Storm Sewer
Replacement Project: Preliminary Approval Of Plans,
Specifications, Form Of Contract, And Estimated Cost;
Setting Date Of Public Hearing On Plans, Specifications,
Form Of Contract, And Estimated Cost; And Ordering The
Advertisement For Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: November 3, 2025
ATTACHMENTS:
1. MVM Memo
2. 2025-10-15_AmbassadorCtStm-Initiate Memo
3. AmbassadorCtStm - Council Initiate Set PH RESOLUTION
4. AmbassadorCtStm - Notice of Hearing
Page 479 of 817
THE CITY OF
Dubuque
DUB TEE
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Ambassador Court Storm Sewer Replacement Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5586500036
DATE: October 15, 2025
City Engineer Gus Psihoyos is recommending City Council authorize the public bidding
process and set a public hearing for November 3, 2025, and to preliminarily approve the
plans, specifications, form of contract, and estimated cost of $128,830.50 for the
Ambassador Court Storm Sewer Replacement Project through the adoption of the
attached resolution.
This project provides for the extension of 380 feet of storm sewer along Embassy West
Drive to address a drainage issue on Ambassador Court. The current drainage system
for Ambassador Court is tasked with accommodating drainage from parts of
Pennsylvania and Embassy West Drive. Due to capacity issues, stormwater
overwhelms the existing storm sewer such that stormwater will flow out of the system
and flood Ambassador Court from curb to curb and flood an adjacent home and
neighboring properties. Also the street is impassable during major rainfall occurrences.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Maxwell O'Brien, Civil Engineer
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Page 480 of 817
THE CF
DU�j__B E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 15, 2025
Dubuque
A [America City
II
2007-2012.2013
2017*2019
SUBJECT: Ambassador Court Storm Sewer Replacement Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5586500036
INTRODUCTION
This memorandum requests the City Council authorize initiating the bidding process and
set a public hearing on November 3, 2025, for the Ambassador Court Storm Sewer
Replacement Project.
DISCUSSION
This project provides for the extension of 380 feet of storm sewer along Embassy West
Drive to address a drainage issue on Ambassador Court. The current drainage system
for Ambassador Court is tasked with accommodating drainage from parts of Pennsylvania
and Embassy West Drive. Due to capacity issues, stormwater overwhelms the existing
storm sewer such that stormwater will flow out of the system and flood Ambassador Court
from curb to curb and flood an adjacent home and neighboring properties. Also the street
is impassable during major rainfall occurrences.
PROJECT SCHEDULE
The proposed schedule for the project is as follows:
Initiate Public Bidding Process & Notice of Public Hearing October 20, 2025
Publish Notice to Bidders, Advertise for Bids October 22, 2025
Pre Bid Meeting October 30, 2025
Public Hearing on Plans & Specifications November 3, 2025
Receipt of Bid Proposals (Bid -Letting) November 6, 2025
Award Construction Contract November 17, 2025
Substantial Completion June 1, 2026
Final Project Completion Date June 30, 2026
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract
and construction estimate for the Ambassador Court Storm Sewer Replacement Project.
I further recommend establishing the date of the public hearing and authorizing the
Engineering Department to advertise for bids for the project.
Page 481 of 817
BUDGET IMPACT
The estimate of probable cost for the Ambassador Court Storm Sewer Replacement
Project is summarized as follows:
Descri lion
Estimate
Construction
$
128,830.50
Contingency 10%
$
12,883.05
Engineering 15%
$
19,324.58
Total Project Cost
$
161,038.13
The construction of the Ambassador Court Storm Sewer Replacement Project will be
covered by the funding sources described below:
Ambassador Court Storm Sewer Replacement Project Funding
5586500036
Embassy West Storm Sewer
$ 153,000.00
Improvement
Total Project Funding
$ 153.000.00
Any project construction overages would be covered through a future budget
amendment request through the CIP and amounts shown below, if needed.
Future Budget Amendment Project Contingency Funding
5586500001
Storm Sewer Replacements
$ 8,038.13
ACTION TO BE TAKEN
I respectfully request the City Council authorize the public bidding process and set a
public hearing for November 3, 2025, and to preliminarily approve the plans,
specifications, form of contract and estimated cost for the Ambassador Court Storm
Sewer Replacement Project through the adoption of the attached resolution.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
I
Page 482 of 817
Prepared by Max O'Brien Civil Engineer 50 W 1311 St., Dubuque IA 52001 (563) 589-4270
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 341-25
AMBASSADOR COURT STORM SEWER REPLACEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
Whereas, the Ambassador Court Storm Sewer Replacement Project will provide
for the extension of 380 feet of storm sewer along Embassy West Drive to address a
drainage issue on Ambassador Court. The current drainage system for Ambassador
Court is tasked with accommodating drainage from parts of Pennsylvania and Embassy
West Drive. Due to capacity issues, stormwater overwhelms the existing storm sewer
such that stormwater will flow out of the system and flood Ambassador Court from curb
to curb and flooding adjacent homes.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Ambassador Court Storm Sewer Replacement Project in the estimated construction
amount $ 128,830.50 are hereby preliminarily approved and ordered filed in the office of
the City Clerk for public inspection.
A public hearing will be held on the 3rd day of November, 2025, at 6:30 p.m. in the
Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The Ambassador Court Storm Sewer Replacement Project is hereby ordered to
be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 6th day of November 2025.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
City Council for final action at 6:30 p.m. on the 17th day of November 2025, in the Historic
Federal Building Council Chambers 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 20th day of October, 2025.
�._ rad M. Cavan*h, Mayor
Attest:
� ,?"- �' I - I � � A e I � 2; 4�� �)'4- 64-
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE: is hereby given that the Dubuque City Council will conduct a public
hearing on the 3rd day of November, 2025 at 6:30 p.m., in the Historic Federal Building,
350 W. 6t" Street, 2nd floor, Dubuque, Iowa, at which meeting the City Council proposes
to hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Ambassador Court Storm Sewer Replacement Project.
The scope of the Project is as follows: The project provides for the extension of 380 feet
of storm sewer along Embassy West Drive to address a drainage issue on Ambassador
Court. The current drainage system for Ambassador Court is tasked with accommodating
drainage from parts of Pennsylvania and Embassy West Drive. Due to capacity issues,
stormwater overwhelms the existing storm sewer such that stormwater will flow out of the
system and flood Ambassador Court from curb to curb and flooding adjacent homes.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official City Council agenda will be
posted the Friday before the meeting and will contain public input options. The agenda
can be accessed at https://dubugueia.portal.civicclerk.com/ or by contacting the City
Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13t" St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800)
735-2942.
Published by order of the City Council given on the 20t" day of October 2025.
Adrienne N. Breitfelder, City Clerk
Page 485 of 817