Eagle Point Water Treatment Plant Roof Rehabilitation Project - Award Construction Contract_Pulled from meetingCity of Dubuque
City Council
ACTION ITEMS # 2.
Copyrighted
November 3, 2025
ITEM TITLE: Eagle Point Water Treatment Plant Roof Rehabilitation
Project - Award Construction Contract
SUMMARY: City Manager recommending City Council award of the Eagle
Point Water Treatment Plant Roof Rehabilitation Project
contract to Poly Vinyl Roofing, Inc. of Mount Vernon, Iowa in
the amount of $357,068.00.
RESOLUTION Awarding Public Improvement Construction
Contract For The Eagle Point Water Treatment Plan Roof
Rehabilitation Project
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. EP WTP Roof Rehab Request for Award
3. EP WTP Roof Rehab Bid Award Resolution
4. EP WTP Roof Rehab Bid Tabulation Summary Sheet
Page 511 of 525
Dubuque
THE CITY OF
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DuBE
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Masterpiece on the Mississippi zoo�•*o
rP PP 2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Water Treatment Plant Roof Rehabilitation Project - Award
Construction Contract
DATE: October 28, 2025
Water Department Director Christopher Lester is recommending City Council award of
the Eagle Point Water Treatment Plant Roof Rehabilitation Project contract to Poly Vinyl
Roofing, Inc. of Mount Vernon, Iowa in the amount of $357,068.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Nick Connolly, Water Operations Supervisor
Page 512 of 525
THE CITY
DBT*TEUOF
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
DATE: October 28, 2025
Dubuque
All -America city
2007.2012.2013
2017*2019
SUBJECT: Eagle Point Water Treatment Plant Roof Rehabilitation Project - Award
Construction Contract
INTRODUCTION
The purpose of this memorandum is to request award of the Eagle Point Water Treatment
Plant Roof Rehabilitation Project contract to Poly Vinyl Roofing, Inc. of Mount Vernon, Iowa
in the amount of $357,068.00.
BACKGROUND
The City of Dubuque's Water Department has identified a phased replacement of roofing
systems at the Eagle Point Water Treatment Plant. The membrane roofing systems were
inspected in 2020, and noticeable failures were identified. The systemic, phased
replacement of the aging roofing systems were included as improvements recommended in
the Water Treatment Plant Condition Assessment prepared by Strand Associates, issued
June 2023.
The first phase of roof replacements includes the North Plant Clarifiers, Lime Silo, and the
third floor of the Administration Building. The second phase includes the Sludge Plant, the
Sludge Plant Wet Well Walkway between the Sludge Clarifiers, and the Sludge Plant
Electrical Room. The third phase includes the North Plant Filters, and the fourth phase
includes the South Plant Clarifiers, Administrative Offices, Plant Filter Motor Control Room,
and the East Clearwell.
DISCUSSION
The bidding specification was prepared by Water Department staff, and the project was
publicly advertised on October 8, 2025.
Sealed bids for the Eagle Point Water Treatment Plant Roof Rehabilitation Project contract
were received and publicly opened on October 23, 2025. Poly Vinyl Roofing, Inc. of Mount
Vernon, Iowa submitted the apparent low bid in the amount of $357,068.00.
Page 513 of 525
A summary of the bid proposals received is as follows:
Item No.
Contractor Name
Lump Sum Bid
Amount
1
Poly Vinyl Roofing
$357,068.00
2
White Roofing
$421,560.00
3
Jim Gieses Commercial Roofing
$494,030.00
The lump sum bid of $357,068.00 is 28% lower than the estimate of $500,000.00. Water
Department staff have reviewed the bids and determined Poly Vinyl Roofing meets the
bidding requirements and can complete the project as specified.
PROJECT SCHEDULE
The schedule for the project is as follows:
Award Construction Contract
Substantial Completion Date
Final Completion Date
November 3, 2025
May 1, 2026
May 29, 2026
BUDGET IMPACT
The estimate of probable cost for the Eagle Point Water Treatment Plant Roof
Rehabilitation Project is summarized as follows:
Description
Estimate
Award
Construction Contract
$500,000.00
$357,068.00
Contingency
$50,000.00
$35,707.00
Total Project Cost
$550,000.00
$392,775.00
The funding summary is as follows:
CIP
Funding Source
Amount
4281000044
Water Construction Fund (FY26)
$590,000.00
Total Project Funding
$590,000.00
ACTION TO BE TAKEN
I respectfully request award of the Eagle Point Water Treatment Plant Roof Rehabilitation
Project construction contract to Poly Vinyl Roofing, Inc. of Mount Vernon, Iowa in the
amount of $357,068.00.
cc: Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Nick Connolly, Water Operations Supervisor
2
Page 514 of 525
Prepared by Christopher Lester, City of Dubuque Water Department,1902 Hawthorne St. Dubuque IA 52001 (563) 589-
4291. Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. -25
AWARDING PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT FOR THE EAGLE
POINT WATER TREATMENT PLAN ROOF REHABILITATION PROJECT
WHEREAS, sealed proposals have been submitted by contractors for the Eagle Point Water
Treatment Plan Roof Rehabilitation Project, (the Project) pursuant to Resolution No. 319-25
and Notice to Bidders published on the City of Dubuque, Iowa website and plan room service
wide circulation on the 8th day of October 2025; and
WHEREAS, said sealed proposal was opened and read on the 23rd day of October 2025
and it has been determined that Poly Vinyl Roofing, Inc. of Mount Vernon, Iowa submitted low
bid in the amount of $357,068.00, and is the lowest responsive, responsible bidder for the
Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. That a Public Improvement Construction Contract for the Project is hereby
awarded to Poly Vinyl Roofing, Inc. of Mount Vernon, Iowa and the City Manager is hereby
directed to execute a Public Improvement Construction Contract on behalf of the City of
Dubuque for the Project.
Passed, approved, and adopted this _th day of 2025.
Attest:
Adrienne N. Breitfelder, City Clerk
Brad M. Cavanagh, Mayor
Page 515 of 525
THE CITY OF
DUB E
Masterpiece on the Mississippi
BID TABULATION SUMMARY SHEET
LUMP SUM BID
Project: Eagle Point Water Treatment Plan Roof Rehabilitation Pr
Location: Conference Room B, City Hall, Dubuque, IA
Date: Thursday, October 23, 2025
Time: 2:00 PM
CIP No.: 4281000044
Bid
Company
Bid Bond
10%
Section 00450
Bidder Status
Form
Section 00460
Contractor
Background
Infromation
Section 00470 OR
00471
Addendums
1
Section 00401.12
Base Bid
Section 00401.4
Alternate 1
Alternate 2
Basis of Award
Base Bid
(Insert Alt. Title)
(Insert Alt. Title)
Section 00401.5
Section 00401.5
1
Poly Vinyl Roofing
X
X
N/A
X
$357,068.00
N/A
N/A
$357,068.00
2
White Roofing
X
X
N/A
X
$421,560.00
N/A
N/A
$421,560.00
3
Jim Giese Commercial Roofing
X
X
N/A
X
$494,030.00
N/A
N/A
$494,030.00
4
N/A
N/A
N/A
5
N/A
N/A
N/A
6
N/A
N/A
N/A
Page 516 of 525