Eagle Point Water Treatment Plant Roof RehabilitationCity of Dubuque
City Council
Copyrighted
November 17, 2025
ITEMS SET FOR PUBLIC HEARING # 1.
ITEM TITLE: Eagle Point Water Treatment Plant Roof Rehabilitation
Project Phase 1 — Reset the Public Hearing Date
SUMMARY: City Manager recommending City Council adopt the
resolution to reset the public hearing date for the review and
comment on the plans, specifications, form of contract, and
estimated cost of $500,000 for the Eagle Point Water
Treatment Plant Roof Rehabilitation Project, as December 1,
2025.
RESOLUTION Eagle Point Water Treatment Plant Roof
Rehabilitation Project — Phase 1: Setting Date Of Public
Hearing On Plans, Specifications, Form Of Contract, And
Estimated Cost
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: December 1, 2025
ATTACHMENTS:
1. MVM Memo
2. EP WTP Roof Rehab Reset PH Memo
3. EP WTP Roof Rehab Reset PH Date Resolution
4. EP WTP Roof Rehab Reset NPH
Page 396 of 750
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Water Treatment Plant Roof Rehabilitation Project Phase
Reset the Public Hearing Date
DATE: November 7, 2025
Water Department Director Christopher Lester is recommending City Council adopt the
resolution to reset the public hearing date for the review and comment on the plans,
specifications, form of contract, and estimated cost of $500,000 for the Eagle Point
Water Treatment Plant Roof Rehabilitation Project, as December 1, 2025.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
Page 397 of 750
Dubuque
THE CITY OF
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TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
DATE: November 6, 2025
SUBJECT: Eagle Point Water Treatment Plant Roof Rehabilitation Project Phase
Reset the Public Hearing Date
INTRODUCTION
The purpose of this memorandum is to establish the date for the public hearing related
to the public bidding for the Eagle Point Water Treatment Plant Roof Rehabilitation
Project.
BACKGROUND
The City of Dubuque's Water Department has identified a phased replacement of
roofing systems at the Eagle Point Water Treatment Plant. The membrane roofing
systems were inspected in 2020, and noticeable failures were identified. The systemic,
phased replacement of the aging roofing systems were included as improvements
recommended in the Water Treatment Plant Condition Assessment prepared by Strand
Associates, issued June 2023.
Phase 1 of roof replacements include the North Plant Clarifiers, Lime Silo, and
Administration Building 3rd Floor. Phase 2 of roof replacements will include the Sludge
Plant, Sludge Plant Wet Well Walkway between Sludge Clarifiers, and Sludge Plant
Electrical Room. Phase 3 of roof replacements will include the North Plant Filters.
Phase 4 roof replacements includes the South Plant Clarifiers, Administrative Offices,
Plant Filter Motor Control Room, and East Clearwell.
Water Department staff completed the bidding documents, specifications, and drawings
for the roof replacements in Phase 1.
Construction for Phase 1 was originally planned for the spring of 2025. However, due to
anticipated project costs, bidding for the project was timed for Fall of 2025 to allow for
additional funds within FY26 to complete the project.
DISCUSSION
The scope of work and bidding documents have been finalized and are now ready to be
advertised for bidding and review at a public hearing.
Page 398 of 750
The City Council approved Bid Initiation proceedings at the Council Meeting on October
6, 2025, and the project was publicly advertised on October 8, 2025.
The public hearing associated with review of proposed plans and specifications, form of
contract and estimated cost of said Project was scheduled but did not take place and is
proposed to be rescheduled at the November 17, 2025 Council Meeting to take place at
the December 1, 2025 Council Meeting.
PROJECT SCHEDULE
The schedule for the project is as follows
— Council Initiate October 6, 2025
— Advertise for Bids and Publish the Public Hearing Notice October 8, 2025
D'�iGTH eca ri n g Qcteber 20202 5
— Receipt of Bid Proposals October 23, 2025
— Council reset the public hearing November 17, 2025
— Republish the Public Hearing Notice November 21, 2025
— Public Hearing December 1, 2025
— Award Construction Contract December 15, 2025
— Substantial Completion Date May 1, 2026
— Final Completion Date May 29, 2026
BUDGETIMPACT
The estimate of probable cost for the Eagle Point Water Treatment Plant Roof
Rehabilitation Project is summarized as follows:
Description
Estimate
Construction Contract
$500,000
Contingency
$50,000
Total Project Cost
$550,000
The funding summary is as follows:
CIP
Funding Source
Amount
4281000044
Water Construction Fund (FY26 Carry -Over)
$309,190
4281000044
Water Construction Fund (FY26)
$590,000
Total Project Funding
$899,190
ACTION TO BE TAKEN
2
Page 399 of 750
I respectfully request that the City Council adopt the resolution to reset the public
hearing date for the review and comment on the plans, specifications, form of contract,
and estimated cost for the Eagle Point Water Treatment Plant Roof Rehabilitation
Project, as December 1, 2025.
cc: Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
3
Page 400 of 750
Prepared by Chris Lester, City of Dubuque Water Department 1902 Hawthorne St. Dubuque IA 52001 (563)589-4291
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 374-25
EAGLE POINT WATER TREATMENT PLANT ROOF REHABILITATION
PROJECT — PHASE 1
SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST
Whereas, the City of Dubuque's Water Department has identified a phased
replacement of roofing systems at the Eagle Point Water Treatment Plant and the
first phase of roof replacements include the North Plant Clarifiers, Lime Silo, and
Administration Building 31d Floor; and
Whereas, the City Council, by Resolution No. 319-25, dated October 6,
2025, preliminary approved the proposed plans, specifications, form of contract
and estimated cost in the amount of $500,000 for the Eagle Point Water Treatment
Plant Roof Rehabilitation Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
A public hearing will be held on the 1 st day of December, 2025, at 6:30
p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th
Street, Dubuque, Iowa, at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is hereby directed to
cause the attached notice of the time and place of such hearing to be published
in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear
and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Passed, adopted and approved this 17th day of November, 2025.
BrVIZI"M. C��h, Mayor
Attest:
Adrienne Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public
hearing on the 1st day of December, 2025, at 6:30 p.m., in the Historic Federal Building,
350 W. 6th Street, 2nd floor, Dubuque, Iowa, at which meeting the City Council proposes
to will hold a public hearing on the proposed plans and specifications, form of contract
and estimate of cost for the proposed Eagle Point Water Treatment Plant Roof Phase 1
Rehabilitation Project.
The Project generally consists of the removal and replacement of the existing roofing
and insulation material for the identified roof segments. Roofing will include installation
of curbing, vapor barrier, insulation, membrane roofing, and flashings. The existing
siding at the Lime Silo building will require modifications to allow for additional insulation
and counter -flashing.
At the meeting, the City Council will receive oral and written comments from any
resident or property owner of said City to the above action. The official City Council
agenda will be posted the Friday before the meeting and will contain public input
options. The agenda can be accessed at https://dubugueia.portal.civiccierk.com/ or by
contacting the City Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13th St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon
as feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or
(800) 735-2942.
Published by order of the City Council given on the 17th day of November 2025.
Adrienne N. Breitfelder, CIVIC, City Clerk
Page 402 of 750