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Minutes_Zoning Advisory Commission 10.01.25City of Dubuque City Council CONSENT ITEMS # 1. Copyrighted November 17, 2025 ITEM TITLE: Minutes and Reports Submitted SUMMARY: City Council Proceedings of November 3, 2025; Resilient Community Advisory Commission of September 4, 2025; Zoning Advisory Commission of October 1, 2025; Proof of publication for City Council Proceedings of October 6 and 20, 2025; Proof of publication for expenditure reports presented at the October 6 and 20, 2025 City Council meetings. SUGGUESTED Receive and File DISPOSITION: ATTACHMENTS: 1. 11 3 25 City Council Minutes 2. Resilient Community Advisory Commission Minutes 3. Zoning Advisory Commission Minutes 4. Proof of Publication for City Council Proceedings of 10.6.25 5. Proof of Publication for Expenditure Reports Presented 10.6.25 6. Proof of Publication for City Council Proceedings of 10.20.25 7. Proof of Publication for Expenditure Reports Presented 10.20.25 Page 13 of 750 Dubuque THE CITYOFDtUB J7H� � II Ane�ipCi i 2007-2012.2013 2017*2019 Masterpiece on the Mississippi MINUTES ZONING ADVISORY COMMISSION REGULAR SESSION 6:00 p.m. Wednesday, October 1, 2025 City Council Chambers, Historic Federal Building Commissioners Present: Chairperson Matt Mulligan; Commission Members Martha Christ, Troy Froistad, Carrie Lohrmann, Pat Norton, Rich Russell, and Teri Zuccaro. Commissioners Excused: None. Commissioners Unexcused: None. Staff Members Present: Shena Moon and Travis Schrobilgen CALL TO ORDER: The meeting was called to order by Chairperson Mulligan at 6:00 p.m. MINUTES: Motion by Zuccaro, seconded by Christ, to approve the minutes of the September 3, 2025 meeting. Motion carried by the following vote: Aye — Christ, Froistad, Lohrmann, Norton, Russell, Zuccaro, and Mulligan; Nay — none. Commissioner Norton recused himself for the first item. ACTION ITEM/FINAL PLAT: Application of Eric Dregne, Next Level, LLC to approve the Final Plat of Rosalynn Carter Place. Hilary Dalton, Habitat for Humanity Executive Director, spoke on behalf of Habitat for Humanity. She noted the goal is to create individual properties along the private drive. She said they are requesting that the private drive be named Rosalynn Carter Place in honor of the Carters' dedication to Habitat for Humanity. Staff Member Moon detailed the staff report, noting that a rezoning of the property had previously been reviewed/approved by the Commission. She explained that the proposed plat of survey would allow lots/homes to be sold to individual property owners and that the private drive, stormwater detention, and other common areas on the site would be managed by a homeowner's association. She stated that Lots 1 through 10 require a waiver of street frontage requirements since they will have frontage on a private drive but not a private or public street as is required by code. She noted that the conceptual plan in the previously approved PUD ordinance will be updated at a future meeting to incorporate bulk regulations, such as lot coverage and setbacks, resulting from the proposed subdivision plat. r Page 22 of 750 Minutes — Zoning Advisory Commission Minutes 101212025 Page 2 Commissioner Russell asked if Lots 11 through 14 would take access from Wood Street via the private drive. Staff Member Moon noted that lots 11 through 14 are steeply sloping along Wood Street and so vehicular access for those lots would be from the private drive. She stated those lots do have frontage along Wood Street and therefore do not require a waiver of street frontage. Commissioner Lohrman added that she has driven by the properties and confirmed those lots are steeply sloping along Wood Street. Chairperson Mulligan questioned whether the subdivision plat has been reviewed by the Development Review Team (DIRT). Staff Member Moon stated that it had been reviewed by the DIRT as a conceptual plan prior to the rezoning and that the proposed subdivision plat has also been reviewed by the team. Chairperson Mulligan questioned whether the adjacent property owner of "Lot 12" (1840 Wood Street) has been a participant during the property review/development. Staff Member Moon explained that the property owner was notified, as is required by code, when the rezoning was requested; however, the subdivision plat does not require public notification. Motion by Russell, seconded by Zuccaro, to approve the Final Plat of Rosalynn Carter Place subject to waiving lot frontage requirement for Lot 1, Lot 2, Lot 3, Lot 4, Lot 5, Lot 6, Lot 7, Lot 8, Lot 9, and Lot 10. Motion carried by the following vote: Aye — Christ, Froistad, Lohrmann, Russell, Zuccaro, and Mulligan; Nay — none. Commissioner Norton returned to the meeting. ACTION ITEMS/WAIVER: Application of Jonathon Kline, Origin Design to waive specific requirements of Chapter 13 of the Unified Development Code for property located at 340 Leibe Street. Jonathon Kline, Origin Design spoke on behalf of the request. Mr. Kline said they have been working with their clients at Porten and Dubuque Stamp to construct a storage building on the property. He stated they have an approved site plan from the Development Review Team and they are now seeking a waiver from the landscaping and fencing requirements in the Unified Development Code. He stated they want to remove the tree and shrub requirement which may impact the functionality of the site. He stated the owner wants to improve privacy and screening from fencing along the alley toward the west but do not desire to provide fencing along other portions of the property as is required by code. He noted they wish to maintain the existing chain link fence with barb wiring below 8' in height along the southwest portion of the property adjacent to the neighboring residential uses and along Jackson Street. Commissioner Norton questioned why the applicant is seeking the waiver. Mr. Kline stated that with respect to the fencing, they are proposing fencing along the alley toward the west as that is part of the disturbed site and will provide privacy from adjacent properties. He explained that along Liebe Street, Jackson Street, and at the southwest corner of the site they would like to work with the existing fencing already there. He Page 23 of 750 Minutes — Zoning Advisory Commission Minutes 101212025 Page 3 explained that the landscaping requirements (quantity of trees and shrubs) is based on the entire site area which is much larger than the proposed project area, and they'd like to utilize those undisturbed areas as it is currently functioning. Matt Spahn, President of Dubuque Stamping explained that they wanting to keep the chain link fencing along the southwestern side of the site and at the gate along Jackson Street. He noted they would be willing to remove the barb wire on the fence. He stated that they intend to put in a privacy fence along the alley toward the west of the project site and this fence would not have barb wire. He noted the fencing along Liebe Street has been removed and they are asking not to replace that fencing. Commissioner Lohrmann sought clarification regarding the portions of the fence that would remain along the southwestern side of the site. Mr. Spahn clarified the fencing requests. Chairperson Mulligan questioned whether this project would support the existing Dubuque Stamp use and Mr. Spahn confirmed it would. Staff Member Schrobilgen detailed the staff report. He shared an aerial image of the approved site plan and outlined the Unified Development Code design standards stating that there is a total of five code requirements that the applicant is requesting to be waived. He outlined that two waivers pertained to the landscaping regarding trees and shrubs, that two pertained to 100% screening for outside storage and a screened gate, and one pertaining to the 50% screening requirement for industrial uses adjacent to residential zoning districts. He noted that an affirmative vote from four (4) Commissioners would be required for approval of the request. Commission Christ noted that she is familiar with the property and neighborhood and based on that understanding finds the request reasonable. Commissioner Norton stated he believes waving the landscaping requirements is ok seeing as it is an industrial area. He expressed concern that waving the fencing requirements may set a precedence for other development/redevelopment in the area. He stated he be in support of postponing the fencing requirements but not waving entirely. The Commission requested clarification regarding the two fencing requirements. Staff Member Schrobilgen provided an overview of the code requirements explaining generally that one code requirement addresses the screening of outdoor storage and the second pertains to screening the industrial uses from the residential uses. Staff outlined the locations of all screening requirements on a site diagram. Commissioner Froistad stated that he didn't believe all screenings were required. Commissioner Lohrmann stated that she felt the screening of industrial adjacent to residential should be provided. Chairperson Mulligan agreed noting that Liebe Street is surrounded by Dubuque Stamp property and that the additional outside storage screening wouldn't benefit other properties. Page 24 of 750 Minutes — Zoning Advisory Commission Minutes 101212025 Page 4 Commissioner Norton asked if the approval would stay with the property even if redeveloped and staff noted that it is somewhat project dependent, and further development or redevelopment with a change of use or substantial change to the property may trigger new site development requirements. He concluded that any proposal would be reviewed, and code standards applied accordingly. Motion by Lohrman, seconded by Mulligan, to development requirements: 1. 13-4.4 (F)(1) Site Landscaping (Trees) 2. 13-4.4 (F)(2) Site Landscaping (Shrubs) 3. 13-4.10(B) Exterior Storage in Nonresidentia 4. 13-4.10(B) Exterior Storage in Nonresidentia approve waiving the following site Districts (100% Screening) Districts (Screened Gate) Motion carried by the following vote: Aye — Christ, Froistad, Lohrmann, Norton, Russell, Zuccaro, and Mulligan; Nay — none. ITEMS FROM PUBLIC: None. ITEMS FROM COMMISSION: None. ITEMS FROM STAFF: • Discussion Item — Abstaining from a Vote Associate Planner Shena Moon noted that during a recent City Council meeting there was a discussion regarding when a Commissioner should abstain from a vote, and it was noted that staff would bring the discussion to the Commission as a training opportunity. She noted that staff is working with legal to create a guide for Commissioners and Board members regarding abstaining, recusal, and voting, and that staff would provide more information and hold this discussion at a future Commission meeting. ADJOURNMENT: Motion by Russell, seconded by Mulligan to adjourn the October 1, 2025, Commission meeting. Motion carried by the following vote: Aye — Christ, Froistad, Lohrmann, Norton, Russell, Zuccaro, and Mulligan; Nay — none. The meeting adjourned at 6:38 p.m. Respectfully submitted, November 5, 2025 Shena Moon, Associate Planner Adopted Page 25 of 750