Eagle Point Water Treatment Plant Roof Rehabilitation ProjectCity of Dubuque
City Council
PUBLIC HEARINGS # 1.
Copyrighted
December 1, 2025
ITEM TITLE: Eagle Point Water Treatment Plant Roof Rehabilitation
Project Public Hearing
SUMMARY: Proof of publication on notice of public hearing to consider
City Council adopt the resolution approving the plans,
specifications, form of contract, and estimated cost of
$500,000 for the Eagle Point Water Treatment Plant Roof
Rehabilitation Project, and City Manager recommending
approval.
RESOLUTION Eagle Point Water Treatment Plant Roof
Rehabilitation Project Approval Of Plans, Specifications,
Form Of Contract, And Estimated Cost
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. EP WTP Roof Rehab PH and Approve P&S Memo
3. EP WTP Roof Rehab Approve P&S Resolution
Page 804 of 1214
Dubuque
THE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Water Treatment Plant Roof Rehabilitation Project — Conduct
Public Hearing and Approve Bidding Documents
DATE: November 24, 2025
Water Department Director Christopher Lester is recommending City Council adopt the
resolution approving the plans, specifications, form of contract, and estimated cost of
$500,000 for the Eagle Point Water Treatment Plant Roof Rehabilitation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
Page 805 of 1214
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TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
DATE: November 18, 2025
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SUBJECT: Eagle Point Water Treatment Plant Roof Rehabilitation Project — Conduct
Public Hearing and Approve Bidding Documents
INTRODUCTION
The purpose of this memorandum is to request the City Council conduct public hearing
grant approval of the plans, specifications, form of contract, and estimated cost for the
Eagle Point Water Treatment Plant Roof Rehabilitation Project.
BACKGROUND
The City of Dubuque's Water Department has identified a phased replacement of
roofing systems at the Eagle Point Water Treatment Plant. The membrane roofing
systems were inspected in 2020, and noticeable failures were identified. The systemic,
phased replacement of the aging roofing systems were included as improvements
recommended in the Water Treatment Plant Condition Assessment prepared by Strand
Associates, issued June 2023.
Phase 1 of roof replacements include the North Plant Clarifiers, Lime Silo, and
Administration Building 3rd Floor. Phase 2 of roof replacements will include the Sludge
Plant, Sludge Plant Wet Well Walkway between Sludge Clarifiers, and Sludge Plant
Electrical Room. Phase 3 of roof replacements will include the North Plant Filters.
Phase 4 roof replacements includes the South Plant Clarifiers, Administrative Offices,
Plant Filter Motor Control Room, and East Clearwell.
Water Department staff completed the bidding documents, specifications, and drawings
for the roof replacements in Phase 1.
Construction for Phase 1 was originally planned for the spring of 2025. However, due to
anticipated project costs, bidding for the project was timed for Fall of 2025 to allow for
additional funds within FY26 to complete the project.
DISCUSSION
The City Council approved Bid Initiation proceedings at its meeting on October 6, 2025,
and the project was publicly advertised on October 8, 2025.
Page 806 of 1214
The public hearing for reviewing the proposed plans and specifications, form of contract,
and estimated project cost was scheduled but did not occur as planned. It was
subsequently rescheduled at the November 17, 2025, Council Meeting to take place on
December 1, 2025.
PROJECT SCHEDULE
The schedule for the project is as follows:
— Council Initiate October 6, 2025
— Advertise for Bids and Publish the Public Hearing Notice October 8, 2025
Public; Hearing 0c;teber 20, 2025
— Receipt of Bid Proposals October 23, 2025
— Republish the Public Hearing Notice November 19, 2025
— Public Hearing December 1, 2025
— Award Construction Contract December 15, 2025
— Substantial Completion Date May 1, 2026
— Final Completion Date May 29, 2026
BUDGETIMPACT
The estimate of probable cost for the Eagle Point Water Treatment Plant Roof
Rehabilitation Project is summarized as follows:
Description
Estimate
Construction Contract
$500,000
Contingency
$50,000
Total Project Cost
$550,000
The funding summary is as follows:
CIP
Funding Source
Amount
4281000044
Water Construction Fund (FY26 Carry -Over)
$309,190
4281000044
Water Construction Fund (FY26)
$590,000
Total Project Funding
$899,190
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the resolution approving the plans,
specifications, form of contract, and estimated cost for the Eagle Point Water Treatment
Plant Roof Rehabilitation Project.
cc: Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
2
Page 807 of 1214
Prepared by Chris Lester, City of Dubuque Water Department.1902 Hawthorne St. Dubuque IA 52001 (563)589-4291 Return to
Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 384-25
EAGLE POINT WATER TREATMENT PLANT ROOF REHABILITATION PROJECT
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST
Whereas, the City of Dubuque's Water Department has identified a phased
replacement of roofing systems at the Eagle Point Water Treatment Plant, and the first
phase of roof replacements include the North Plant Clarifiers, Lime Silo, and
Administration Building 3rd Floor; and
Whereas, the City Council, by Resolution No. 319-25, dated October 6, 2025,
preliminary approved the proposed plans, specifications, form of contract and
estimated cost in the amount of $500,000 for the Eagle Point Water Treatment Plant
Roof Rehabilitation Project; and
Whereas, the City Council, by Resolution No. 374-25, dated November 17,
2025, set a public hearing for comments on the proposed plans, specifications, form
of contract and estimated cost for the Eagle Point Water Treatment Plant Roof
Rehabilitation Project; and
Whereas, pursuant to published notice, a public hearing was held on the 1 st day
of December 2025, on the plans, specifications, form of contract, and estimated cost
for the Eagle Point Water Treatment Plant Roof Rehabilitation Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The attached plans, specifications, form of contract, or estimated cost of the
Eagle Point Water Treatment Plant Roof Rehabilitation Project, in the estimated
construction amount of $500,000.00 are hereby approved.
Passed, adopted and approved this 1 st day of December, 2025.
Attest: 4,�6
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Adrienne Breitfelder, Cit Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
11/21/2025
and for which the charge is 38.54
/
Cea (a-
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Subscribed to efore me, a Notary Public nd for
Dubuque County, Iowa,
this 21st day of November, 2025
Notary Pu,li•
in and for Dubuque County, Iowa.
nt JA ET K. PAPE
y Commission Number 199659
My Commission Expires
—�� 12/11/2025
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Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council
will conduct a public hearing on the 1st day of December,
2025, at 6:30 p.m., in the Historic Federal Building, 350 W.
6th Street, 2nd floor, Dubuque, Iowa, at which meeting the
City Council proposes to will hold a public hearing on the
proposed plans and specifications, form of contract and
estimate of cost for the proposed Eagle Point Water Treatment
Plant Roof Phase 1 Rehabilitation Project.
The Project generally consists of the removal and
replacement of the existing roofing and insulation material
for the identified roof segments. Roofing will include
installation of curbing, vapor barrier, insulation, membrane
roofing, and flashings. The existing siding at the Lime Silo
building will require modifications to allow for additional
insulation and counter -flashing.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official City Council agenda
will be posted the Friday before the meeting and will contain
public input options. The agenda can be accessed at
https://dubuqueia.portal.civicclerk.com/ or by contacting the
City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to
the City Clerk's Office by email at ctyclerk@cityofdubuque.org
or by mail to City Hall, 50 W. 13th St., Dubuque, IA 52001,
before the scheduled hearing. The City Council will review all
written comments at the time of the hearing.
Documents related to the public hearing are on file in the
City Clerk's Office and may be viewed Monday through Friday
between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the
City Clerk's Office as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 17th day
of November 2025.
Adrienne N. Breitfelder, CMC, City Clerk
It 11/21