Dubuque Historic Federal Building MEP Systems Recommendation of Selection of Professional Consultant ServicesCity of Dubuque
City Council
ACTION ITEMS # 8.
Copyrighted
December 1, 2025
ITEM TITLE: Dubuque Historic Federal Building MEP Systems
Recommendation of Selection of Professional Consultant
Services
SUMMARY: City Manager recommending City Council approval to select
Shive-Hattery, Inc. as the consultant for the Historic Federal
Building MEP Systems Assessment and New Systems
Design and authorize the City Manager to negotiate a
consultant agreement with Shive-Hattery, Inc.
SUGGUESTED Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Dubuque Historic Federal Building MEP Systems - Consultant Selection
Recommend Council Memo (002)
Page 979 of 1214
Dubuque
THE CITY OF
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Masterpiece on the Mississippi zoo�•*o
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Historic Federal Building MEP Systems
Recommendation for Selection of Professional Consultant Services
DATE: November 24, 2025
City Engineer Gus Psihoyos is recommending City Council approval to select Shive-
Hattery, Inc. as the consultant for the Historic Federal Building MEP Systems
Assessment and New Systems Design and authorize the City Manager to negotiate a
consultant agreement with Shive-Hattery, Inc.
Currently, several systems are nearing the end of their useful life, including the cooling
tower, two air handlers, pneumatic control systems, boilers, and about 50% of the
electrical service panels. Additionally, there is an opportunity to reduce operating costs
by upgrading the building's older fluorescent lighting to LED fixtures and potentially
adding solar panels to the main building roof, which was replaced in 2019. The City is
also interested in exploring the feasibility of renewable energy options, such as PV
solar, geothermal, and building energy storage, to enhance the building's sustainability.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Justin Hogan, Project and Facilities Manger
Robert Schiesl, Assistant City Engineer
Jim Bousley — Project Manager
Michael Belmont — City Code Official
Ben Potoff — Deputy Code Official
George Jackson - Inspector II (Mechanical)
Page 980 of 1214
THE CITY OF
Dubuque
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Masterpiece on the Mississi i
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2007-2012.2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Dubuque Historic Federal Building MEP Systems
Recommendation for Selection of Professional Consultant Services
DATE: November 20, 2025
INTRODUCTION
The purpose of this memorandum is to seek the Mayor and City Council's approval to
select Shive-Hattery of Bettendorf, Iowa, as the Professional Services Consultant for the
Historic Federal Building's MEP (Mechanical, Electrical, and Plumbing) Systems
Assessment and New Systems Design.
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The project to upgrade the Federal Building's HVAC and MEP systems will begin with
an assessment of the existing systems and recommendations for improvements. The
last major renovation of the Federal Building was completed between 2007 and 2008,
which included upgrading approximately half of the building's HVAC system to modern
equipment.
Currently, several systems are nearing the end of their useful life, including the cooling
tower, two air handlers, pneumatic control systems, boilers, and about 50% of the
electrical service panels. Additionally, there is an opportunity to reduce operating costs
by upgrading the building's older fluorescent lighting to LED fixtures and potentially
adding solar panels to the main building roof, which was replaced in 2019. The City is
also interested in exploring the feasibility of renewable energy options, such as PV
solar, geothermal, and building energy storage, to enhance the building's sustainability.
A large portion of the Federal buildings first floor is occupied by the United States Postal
Service (USPS). Currently, the USPS has a lease with the City of Dubuque for 18,400
square feet. That space is heated and cooled by the existing HVAC systems. A new
lease is being negotiated that will reduce the USPS square footage to 4308 square feet.
As part of this project, the plan will be to accommodate the proposed reduction of USPS
square footage with appropriate sized HVAC equipment as well as planning for future
HVAC needs for future tenants in the unoccupied space that will not be part of the new
lease.
The City received eight (8) RFQ responses by October 17, 2025. The respondents to
the RFQ consisted of: Delta 3 Engineering, Inc., IMEG, KEDbluestone, Resource
Consulting Engineers, LLC, Ruekert & Mielke, Inc. (R/M) aka Axiom Consultants, Shive-
Hattery, Inc., and Strand Associates, Inc.
Page 981 of 1214
The qualifications review committee consisted of the following staff members-
1 - Justin Hogan — Project and Facilities Manager
2. Jim Bousley — Project Manager
3. Robert Schiesl — Assistant City Engineer
4. Michael Belmont — City Code Official
5. Ben Potoff — Deputy Code Official
6. George Jackson — Inspector II (Mechanical)
IMEG, Strand Associates, Inc., and Shive-Hattery were identified as the 3 highest
scoring firms after review of the written submittals and were selected for shortlist
interview, which were held October 10,12, and 14, 2025. The consensus of the
Committee was that Shive Hattery, Inc. demonstrated:
• Thorough understanding of the City's overall project objectives and scope, as well
as the long-term goals of the MEP systems.
• Highest level of interest in the project along with creativity and problem -solving
ability reflected by the prepared interviewed materials and post interview
discussions.
• Experience of the project team working together on similar projects and historic
buildings.
• Highest level of confidence in the ability of project team to demonstrate initiative,
motivation and knowledge as an indication of their desire to work with the City of
Dubuque.
RECOMMENDATION
The qualifications review committee recommends that the City enter into professional
services contract negotiations with Shive-Hattery, Inc. for the Historic Federal Building's
MEP Systems Assessment and New Systems Design. The specific scope of services
will be negotiated.
BUDGETIMPACT
The available funding for this project is summarized as follows:
Project Code
Fund Description
Fund Amount
5565000003
Federal Building Renovation
$7,102,048
ACTION REQUESTED
I respectfully request the recommendation of Shive-Hattery, Inc. as the consultant for
the Historic Federal Building MEP Systems Assessment and New Systems Design and
authorize the City Manager to negotiate a consultant agreement with Shive-Hattery, Inc.
Prepared by: Justin Hogan, Project and Facilities Manger
cc: Robert Schiesl, Assistant City Engineer
Jim Bousley — Project Manager
Michael Belmont — City Code Official
Ben Potoff — Deputy Code Official
George Jackson - Inspector II (Mechanical)
Page 982 of 1214