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Annual Review of Mayor and City Council Board and Committee AppointmentsCity of Dubuque City Council ACTION ITEMS # 2. Copyrighted January 5, 2026 ITEM TITLE: Annual Review of Mayor and City Council Board and Committee Appointments SUMMARY: City Clerk requesting Mayor and City Council review all board and committee appointments and vacancies for any changes for the 2026 calendar year. SUGGUESTED Receive and File; Council DISPOSITION: ATTACHMENTS: 1. Staff Memo_Updated 1.5.26 2. Staff Memo 3. Council Boards and Committees Details_Updated 1.5.26 4. Council Boards and Committees Details 5. Council Board and Committee Assignments Spreadsheet_Redline_Updated 1.5.26 6. Council Boards and Committees Details —Redline 7. Council Board and Committee Listings_Updated 1.5.26 8. Council Board and Committee Listings 9. Council Board and Committee List by Name 10. DRA Request for Appointments Page 534 of 567 Dubuque City Clerk's Office THE CITY OF City Hall DUB E 50 W. 13'h Street Dubuque, I 52001-4864 (563) 589-4100 office (563) 589-0890 fax ctyclerk@cityofdubuque.org ctyclerk@cityofdubuque.org Masterpiece on the Mississippi 2007-2012.2013 2017*2019 ubuque.org TO: Mayor Brad M. Cavanagh and Members of the City Council FROM: Adrienne N. Breitfelder, City Clerk DATE: January 5, 2026 SUBJECT: Annual Review of Mayor and City Council Board and Committee Appointments At the first regular City Council meeting of each year, the Mayor and City Council are asked to review their appointments to various boards and committees and make any necessary changes. During this year's review, it was noted that one committee listed inaccurate term information. In response, the City Clerk's Office conducted a comprehensive review of all relevant bylaws and agreements and contacted staff for every board and committee to ensure accuracy This review identified multiple instances of outdated or incorrect information requiring correction. Additionally, confirmation with committee staff revealed that several committees do not mandate City Council participation. The updated listing of board and committee information is included, along with a redline comparison showing all changes made. Key updates include removal of the following boards and committees: • Dubuque Area Convention and Visitors Bureau — Travel Dubuque — Outreach Committee Removed per guidance from Travel Dubuque staff that this committee no longer exits. • Dubuque Metropolitan Area Transportation Study (DMATS) Technical Advisory Committee Removed upon confirmation in the bylaws and with ECIA staff that City representation is not mandated. • Pre -Disaster Mitigation Plan Committee This committee convenes only once every five years, making it a highly specialized assignment rather than an ongoing responsibility. Requesting a City Council member to commit now would be impractical given the long interval before the next meeting. Staff have confirmed that the next request for participation will occur in January 2028, which will be the appropriate time to determine which Council members are available and willing to serve. Page 535 of 567 • River Valley Initiative Foundation Board of Directors Staff confirmed that this board does not mandate City Council participation. The following board is currently on -hold pending the outcome of further review: • Friends of the Mines of Spain Board This board was previously included in the City Council appointment list due to a misinterpretation of language in the 28E Agreement with Friends of Mines of Spain and related governing documents. The confusion arose because certain entities associated with the Mines of Spain, such as the Advisory Board, require City of Dubuque representation, a role typically fulfilled by City staff. City staff mistakenly assumed the Mines of Spain Advisory Board was the same as the Friends of Mines of Spain Board and required City Council service. It has since been verified that the Advisory Board is separate from the Friends of Mines of Spain Board. We are verifying with Friends of the Mines of Spain staff that their bylaws do not require City Council representation and will provide an update once confirmed. A previous version of this memo stated that service on the East Central Intergovernmental Association (ECIA) Executive Committee and the East Central Development Corporation (ECDC) was voluntary. After consultation with ECIA Executive Director Mae Hingtgen, it was clarified that ECIA's intent is for the chairperson, or their designee, of each functional planning committee to serve on the Executive Committee. However, this requirement is not accurately articulated in the existing bylaws. Ms. Hingtgen confirmed that ECIA staff will review the bylaws and work with the board to revise the language so that it accurately reflects this intent. The Mayor serves as Chairperson of the Dubuque Metropolitan Area Transportation Study (DMATS) Policy Committee and, by virtue of that role, is therefore required to serve on the ECIA Executive Committee, either personally or through a designee, pending the bylaw update. In addition, all members of the Executive Committee are required to participate in the ECDC. Assistant City Manager Cori Burbach currently serves on both the ECIA Executive Committee and the ECDC as the Mayor's designee, and the City is therefore in compliance with these membership requirements. While Council Members may adjust any board and committee assignments, appointments must be confirmed for the following boards and committees previously served on by former Council Members Ric Jones and Susan Farber: • Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Board of Directors (Jones) • Dubuque Area Convention & Visitors Bureau - Travel Dubuque - Sister City Committee (Farber) • Dubuque Initiatives (Farber) • Dubuque Metropolitan Area Solid Waste Agency Board (Jones) • Dubuque Racing Association - Board of Directors (Jones) Page 536 of 567 Assignments are provided in multiple templates for easy reference. Once all appointments are finalized, the City Clerk's Office will notify administrative staff for each board and committee regarding any changes. Page 537 of 567 Dubuque City Clerk's Office THE CITY OF City Hall DUB E 1 I I I 50 W. 13'h Street Dubuque, I 52001-4864 (563) 589-4100 office I I (563) 589-0890 fax ctyclerk@cityofdubuque.org Masterpiece on the Mississippi 2007-2012.2013 2017*2019 www.cityofdubuque.org TO: Mayor Brad M. Cavanagh and Members of the City Council FROM: Adrienne N. Breitfelder, City Clerk DATE: December 23, 2025 SUBJECT: Annual Review of Mayor and City Council Board and Committee Appointments At the first regular City Council meeting of each year, the Mayor and City Council are asked to review their appointments to various boards and committees and make any necessary changes. During this year's review, it was noted that one committee listed inaccurate term information. In response, the City Clerk's Office conducted a comprehensive review of all relevant bylaws and agreements and contacted staff for every board and committee to ensure accuracy This review identified multiple instances of outdated or incorrect information requiring correction. Additionally, confirmation with committee staff revealed that several committees do not mandate City Council participation. The updated listing of board and committee information is included, along with a redline comparison showing all changes made. Key updates include removal of the following boards and committees: • Dubuque Area Convention and Visitors Bureau — Travel Dubuque — Outreach Committee Removed per guidance from Travel Dubuque staff that this committee no longer exits. • Dubuque Metropolitan Area Transportation Study (DMATS) Technical Advisory Committee Removed upon confirmation in the bylaws and with ECIA staff that City representation is not mandated. • East Central Intergovernmental Association (ECIA) Executive Council This is a voluntary assignment currently held by Assistant City Manager Cori Burbach. Since participation is optional, it has been removed from the listing. • East Central Development Corporation (ECDC) This is a voluntary assignment currently held by Assistant City Manager Cori Burbach. Since participation is optional, it has been removed from the listing. Page 538 of 567 • Pre -Disaster Mitigation Plan Committee This committee convenes only once every five years, making it a highly specialized assignment rather than an ongoing responsibility. Requesting a City Council member to commit now would be impractical given the long interval before the next meeting. Staff have confirmed that the next request for participation will occur in January 2028, which will be the appropriate time to determine which Council members are available and willing to serve. • River Valley Initiative Foundation Board of Directors Staff confirmed that this board does not mandate City Council participation. The following board is currently on -hold pending the outcome of further review: • Friends of the Mines of Spain Board This board was previously included in the City Council appointment list due to a misinterpretation of language in the 28E Agreement with Friends of Mines of Spain and related governing documents. The confusion arose because certain entities associated with the Mines of Spain, such as the Advisory Board, require City of Dubuque representation, a role typically fulfilled by City staff. City staff mistakenly assumed the Mines of Spain Advisory Board was the same as the Friends of Mines of Spain Board and required City Council service. It has since been verified that the Advisory Board is separate from the Friends of Mines of Spain Board. We are verifying with Friends of the Mines of Spain staff that their bylaws do not require City Council representation and will provide an update once confirmed. While Council Members may adjust any board and committee assignments, appointments must be confirmed for the following boards and committees previously served on by former Council Members Ric Jones and Susan Farber: • Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Board of Directors (Jones) • Dubuque Area Convention & Visitors Bureau - Travel Dubuque - Sister City Committee (Farber) • Dubuque Initiatives (Farber) • Dubuque Metropolitan Area Solid Waste Agency Board (Jones) • Dubuque Racing Association - Board of Directors (Jones) Assignments are provided in multiple templates for easy reference. Once all appointments are finalized, the City Clerk's Office will notify administrative staff for each board and committee regarding any changes. Page 539 of 567 Board/Committee Conference Board Name Term Representatives Appointed By Per Meets Cavanagh Concurrent with Council term Mayor and All Council members Virtue of Position State Code 441.2 Meetings called by City Assessor Leyendecker Resnick Roussell Sprank Staver Wethal County Resource 1 year term -August Annually in August - 2026 Enhancement and Protection Sprank to July Mayor or its designee City Council Iowa Code 455A.20 meeting is August 3 at 1:00 Act (REAP) Committee p.m. Dubuque Area Convention & Cavanagh Mayor Contracted Visitor's Bureau - Travel 1 year term -July 1 City Council Services 3rd Wednesday of each Dubuque - Board of Directors to June 30 Agreement and By- month at 4:00 pm Jones 1 Council member Laws Van Milligen City Manager IVirtue of Position Dubuque Area Convention & Visitors Bureau -Travel Farber 1 Council member City Council Contracted 2nd Thursday of every other Dubuque -Sister City No fixed term Services month at 4:00 pm (February Agreement is first meeting of 2026) Breitfelder 1 City staff Committee representative Dubuque County Early Wethal 3 year term 1 Council member City Council with DCEC By -Laws and Iowa 4th Wednesday of each Childhood Board board approval Code 2561.7 month at Noon Dubuque County Emergency Scheller 1 year term Jan. to Mayor or it's Mayor or appointee By -Laws and Iowa 1st Tuesday of May, August Management Commission Dec. representative Code 29C.9 and November, 6:30 pm Page 540 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Cavanagh Concurrent with Mayor Virtue of Position Council term Farber 1 year term Jan. to Articles of 2nd and 4th Monday of each Dubuque Initiatives Dec. 2 Council members City Council Incorporation and month at Noon (4th Monday By -Laws only if needed) Resnick Concurrent with Van Milligen tenure as City City Manager Virtue of Position Manager Pursuant to Main Roussell 1 Council member City Council Street Iowa Dubuque Main Street Board of 3 year term 2025- Program 4th Thursday of each month Directors 2028 Continuation at 8:00 a.m. Agreement and By - 1 City staff Appointed by the City Connors representative Manager Laws Pursuant to Main Roussell 1 Council member City Council Street Iowa Dubuque Main Street Executive 2 year term 2026 Program 3rd Thursday of each month Committee through 2028 1 City staff Appointed by the City Continuation at 11:30 am Connors representative Manager Agreement and By - Laws Dubuque Metropolitan Area Resnick 28E Agreement 3rd Wednesday of each Solid Waste Agency Board 3 year term 2 Council members City Council and 455B Iowa month at Noon (start time can Jones Code be flexible) Dubuque Metropolitan Area Transportation Study (DMATS) Policy Committee Cavanagh Concurrent with Council term Mayor and all Council Members Virtue of Position Articles of Agreement 2nd Thursday of each month at Noon Leyendecker Resnick Roussell Sprank Staver Wethal Page 541 of 567 Board/Committee Dubuque Racing Association - Board of Directors Name Term Representatives Appointed By Per Meets Cavanagh 1 year term - Jan to Dec 3 Council members City Council Lease Agreement and By -Laws 4th Tuesday of each month at Noon Sp rank Jones Van Milligen City Manager or his Virtue of Position designee Dubuque Racing Association - Executive Committee Van Milligen City Manager Dubuque Racing Association - Board of Lease Agreement 3rd Tuesday of each month at Directors and By -Laws Noon Elected Official or Administrative East Central Intergovernmental Burbach Concurrent with Personnel directly Virtue of Association Articles of 3rd Wednesday of every Association (ECIA) Council Council Term responsible to the jurisdiction Agreement other month at 5:00 p.m. titular head of a local government East Central Intergovernmental Concurrent with By virtue of chairing the 3rd Wednesday of every Association (ECIA) Executive Burbach Council Term Mayor or it's alternate DMATS Policy By -Laws other month at 4:30 p.m. Committee Committee East Central Development Concurrent with By virtue of membership 3rd Wednesday of every Corporation (ECDC) Burbach Council Term Mayor or it's alternate to the ECIA Executive By -Laws other month at 4:00 p.m. Committee Page 542 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Each voting unit of the conference board appoints a member to the examining board. One person who is a Members of the Upon receipt of the report of Examining Board Lindahl 6 year term - May resident of the Examining board shall State code 701- the examining Board a written 2027 assessor jurisdiction not be a member of the 72.14 (441.3) notice to call a meeting to Conference Board, a appoint an assessor body which selects a member of the conference board, or the local board of review ON HOLD PENDING OUTCOME OF REVIEW: Friends of the Wethal 1 year term - Jan. to 1 person designated City Council 28 E Agreement 1st Tuesday of every month at City Manager - Van Milligen Dec. Virtue of Position 6:15 p.m. Mines of Spain Advisory Board Project Manager Articles of Jan. 26, March 23, June 1, Four Mounds Foundation Resnick No fixed term 1 City representative City Council Incorporation and July 27, Sept. 28, and Nov. Board of Trustees By -Laws 23 from 11 a.m. and noon Page 543 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Cavanagh Mayor Virtue of Position Greater Dubuque Development Corp. (GDDC) Board of Directors 1 year term - July to June Articles of Incorporation and By -Laws Y Quarterly on the 4th Tuesday at 8:30 a.m. Roussel) 2 Council members City Council Sprank Van Milligen City Manager Virtue of Position Economic Connors Development Virtue of Position Director Cavanagh Mayor Virtue of Position Greater Dubuque Development 1 year term -July to Articles of 4th Tuesday of months when Corp. (GDDC) Executive June Incorporation and the Board of Directors does Committee By -Laws not meet at 8:30 a.m. Van Milligen City Manager Virtue of Position Page 544 of 567 Board/Committee Conference Board Name Term Representatives Appointed By Per Meets Cavanagh Concurrent with Council term Mayor and All Council members Virtue of Position State Code 441.2 Meetings called by City Assessor Leyendecker Resnick Roussell Sprank Paver Wethal County Resource Enhancement 1 year term - August Annually in August - 2026 and Protection Act (REAP) Sprank to July Mayor or its designee City Council Iowa Code 455A.20 meeting is August 3 at 1:00 Committee p.m. Dubuque Area Convention & Cavanagh 1 year term - July 1 Mayor City Council Contracted Services 3rd Wednesday of each Visitor's Bureau - Travel to June 30 Agreement and By- month at 4:00 pm Dubuque - Board of Directors Laws Jones 1 Council member Van Milligen City Manager IVirtue of Position Dubuque Area Convention & Farber 1 Council member City Council Contracted 2nd Thursday of every other Visitors Bureau - Travel Services month at 4:00 pm (February Dubuque -Sister City D No fixed term Agreement is first meeting of 2026) 1 City staff Committee Breitfelder representative Dubuque County Early Wethal 3 year term 1 Council member City Council with DCEC By -Laws and Iowa 4th Wednesday of each Childhood Board board approval Code 2561.7 month at Noon Dubuque County Emergency 1 year term Jan. to Mayor or it's By -Laws and Iowa 1st Tuesday of May, August Management Commission Scheller Dec. representative Mayor or appointee Code 29C.9 land November, 6:30 pm Page 545 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Cavanagh Concurrent with Mayor Virtue of Position Council term Farber 1 year term Jan. to Articles of 2nd and 4th Monday of each Dubuque Initiatives Dec. 2 Council members City Council Incorporation and month at Noon (4th Monday By -Laws only if needed) Resnick Concurrent with Van Milligen tenure as City City Manager Virtue of Position Manager Pursuant to Main Roussell 1 Council member City Council Street Iowa Dubuque Main Street Board of 3 year term 2025- Program 4th Thursday of each month Directors 2028 Continuation at 8:00 a.m. Agreement and By - Connors 1 City staff Appointed by the City Laws representative Manager Pursuant to Main Roussell 1 Council member City Council Street Iowa Dubuque Main Street Executive 2 year term 2026 Program 3rd Thursday of each month Committee through 2028 Continuation at 11:30 am Connors 1 City staff Appointed by the City Agreement and By - representative Manager Laws Dubuque Metropolitan Area Resnick 28E Agreement and 3rd Wednesday of each Solid Waste Agency Board 3 year term 2 Council members City Council 455B Iowa Code month at Noon (start time can Jones be flexible) Dubuque Metropolitan Area Transportation Study (DMATS) Policy Committee Cavanagh Concurrent with Council term Mayor and all Council Members Virtue of Position Articles of Agreement 2nd Thursday of each month at Noon Leyendecker Resnick Roussell Sprank Staver W ethal Page 546 of 567 Board/Committee Dubuque Racing Association - Board of Directors Name Term Representatives Appointed By Per Meets Cavanagh 1 year term - Jan to Dec 3 Council members City Council Lease Agreement and By -Laws 4th Tuesday of each month at Noon Sprank Jones Van Milligen ity Manager or his Fdesig Virtue of Position nee Dubuque Racing Association - Executive Committee Van Milligen City Manager Dubuque Racing Association - Board of Lease Agreement 3rd Tuesday of each month at Directors and By -Laws Noon Elected Official or Administrative East Central Intergovernmental Burbach Concurrent with Personnel directly Virtue of Association Articles of 3rd Wednesday of every Association (ECIA) Council Council Term responsible to the jurisdiction Agreement other month at 5:00 p.m. titular head of a local government Each voting unit of the conference board appoints a member to the examining board. One person who is a Members of the Upon receipt of the report of Examining Board Lindahl 6 year term - May resident of the Examining board shall State code 701- the examining Board a written 2027 assessor jurisdiction not be a member of the 72.14 (441.3) notice to call a meeting to Conference Board, a appoint an assessor body which selects a member of the conference board, or the local board of review ON HOLD PENDING OUTCOME OF REVIEW: Friends of the Wethal 1 year term -Jan. to 1 person designated City Council 28 E Agreement 1st Tuesday of every month at City Manager - Van Milligen Dec. Virtue of Position 6:15 p.m. Mines of Spain Advisory Board Project Manager Four Mounds Foundation Articles of Jan. 26, March 23, June 1, Resnick No fixed term 1 City representative City Council Incorporation and July 27, Sept. 28, and Nov. Board of Trustees By -Laws 23 from 11 a.m. and noon Page 547 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Cavanagh Mayor Virtue of Position Greater Dubuque Development Corp. (GDDC) Board of Directors 1 year term -July to June Articles of Incorporation and B Laws By-Laws Quarterly on the 4th Tuesday at 8:30 a.m. Roussel) 2 Council members City Council y Sprank Van Milligen City Manager Virtue of Position Connors Development Virtue of Position Director Cavanagh Mayor Virtue of Position Greater Dubuque Development 1 year term - July to Articles of 4th Tuesday of months when Corp. (GDDC) Executive June Incorporation and the Board of Directors does Committee By -Laws not meet at 8:30 a.m. Van Milligen City Manager Virtue of Position Page 548 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Conference Board Cavanagh Length of Term Concurrent with Council term Mayor and All Council members Virtue of Position State Code 441.2 Meetings called by City Assessor Farber Leyendecker Resnick Roussell Sprank Jos Staver W ethal County Resource Enhancement and Protection Act (REAP) Committee Sprank 1 year term -August to July 1 G-A- �nnil member City Council Letter planning Sen,lne0 C\Aanognr nosh 7n.J Tuno.Jov in A uguo+ o+ P.M. Annually in August - 2026 meeting is August 3 at 1:00 p.m. Mayor or its designee year requesting an;t Iowa Code 455A.20 Dubuque Area Convention & Visitor's Bureau -Travel Dubuque -Board of Directors Cavanagh 1 year term -July 1 to June 30 Mayor City Council Contracted Services Agreement and By- Laws of eanh men+h 'Jnrl Tuesday at 09- pm 3rd Wednesday of each month at 4:00 pm Jones 1 Council member Van Milligen City Manager IVirtue of Position Dubuque Area Convention anr! \n 1 term my to 2 G-A- members CPn„en+inn anr! \/ici+n r'c s Meets quarterly Visito rrs_Bureau _ Travel� _ r Comraittee year e R� �rno� Rnard of unnil Roussel! Dubuque Area Convention & Visitors Bureau -Travel Dubuque - Sister City Committee Farber r jaRwaFy No fixed term 1 Council member City Council Contracted Services Agreement e Meetings GallrJ by Travel Bye 2nd Thursday of every other month at 4:00 pm (February is first meeting of 2026) Breitfelder 1 City staff representative Dubuque County Early Childhood Board Wethal 3 year term-4ax-4� 2027 1 Council member City Council with DCEC board approval By -Laws and Iowa Code 2561.7 4th Wednesday of each month at Noon (Except July Page 549 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Dubuque County Emergency Scheller 1 year term Jan. to Mayor or it's Mayor or appointee By -Laws Updated January and 1 st Tuesday of May, August Management Commission Dec. representative Iowa Code 29C.9 and November, 6:30 pm Cavanagh For Length of Term Mayor Virtue of Position Concurrent with Council term Dubuque Initiatives Articles of Incorporation and 2nd and 4th Monday of each month at Noon (4th Monday Resnick For Length of Term 1 year term Jan. to 2 Council members City Council Farber Dec. By -Laws only if needed) Concurrent with Van Milligen tenure as City City Manager Virtue of Position Manager onswr�� -As Dubuque Main Street Board of Directors Roussell 4 3 year term 2025- 2028 1 Council member City Council Pursuant to Main Street Iowa Program Continuation Agreement and By- Laws 4th Thursday of each month Wednesday ofJan., Feb nn�rr.h onr;� nn�„ �„no Sept. anal Oct and fho i st Connors 1 City staff representative Appointed by the City Manager `^ Aug.,Dec edResday of and at 8:00 a.m. Pursuant to Main Roussell 1 Council member City Council Street Iowa Dubuque Main Street Executive 2 Year term 2026 Program 3rd Thursday of Committee through 2028 Jae--ta- t Continuation each month at 11:30 am Connors Dec— 1 City staff Appointed by the City Agreement and By - representative Manager Laws Dubuque Metropolitan Area Resnick For Length of Term 28E Agreement 3rd Wednesday of each Solid Waste Agency Board 3 year term 2 Council members City Council and 455B Iowa month at Noon (start time can 1 Jones Code be flexible) Dubuque Metropolitan Area Transportation Study (DMATS) Policy Committee Cavanagh Fee L eRgth of Term Mayor -Chair and all Council Members Virtue of Position Articles of Agreement and By- Laws 2nd Thursday of each month at Noon Farber Leyendecker Concurrent with Council term Resnick Roussell Sprank James Staver Wethal Page 550 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Dubuque Metropolitan Area Transpertation Study Cavanagh For Length of Term .•.M'V. Virtue of Docnn By Laws and � Ar#in gr . n,#c `inr+ Thursday r+av of each mnn#h at �-0:-3g (I)MATS) rr Tenhninal Advisory Committee Cavanagh (Dubuque Racing Association - Sprank Board of Directors liones n Milligen Dubuque Racing Association - Executive Committee Van Milligen 1 year term - AA—, I3 Council members (City Council ApFfl-Jan to Dec City Manager or his designee Virtue of Position Lease Agreement I 4th Tuesday of each month at and By -Laws Noon City Manager Dubuque Racing Association - Board of Lease Agreement 3rd Tuesday of each month at Directors and By -Laws Noon Elected Official or Administrative East Central Intergovernmental I er,n+h of Torm Personnel directly Virtue of Association Articles of 3rd Wednesday of every Association (ECIA) Council Burbach Concurrent with responsible to the jurisdiction Agreement other month at 5:00 p.m. Council Term titular head of a local government Mayor er it's alternate East Central Intergovernmental Length of Te Membership Ar+ir�o Agreement any 3rd Wednesday of every GeunGil Association (ECIA) Executive Burbach Concurrent with Mayor or it's alternate By virtue of chairing the other month at 4:30 p.m. i1 Committee Council Term DMATS Policy By -Laws Committee East Central Development Burbach Length of Term Concurrent with Mayor or it's alternate Open to all sitting ECIA By -Laws 3rd Wednesday of every Cxe Gutiye Gem'mittee Memher� Corporation (ECDC) Council Term By virtue f membership other month at 4:00 p.m. to the ECIA Executive Committee Page 551 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Each voting unit of the conference board appoints a member to the examining board. One person who is a Members of the Upon receipt of the report of Examining Board Lindahl 6 year term - May resident of the Examining board shall State code 701- the examining Board a written 2027 assessor jurisdiction not be a member of the 72.14 (441.3) notice to call a meeting to Conference Board, a appoint an assessor body which selects a member of the conference board, or the local board of review Four Mounds Foundation Resnick 1year term jaR. +„ 1 City representative City Council Articles a Incorporation and Jan. 26, March 23, June 1, DeG, with Board of Trustees limitations No fixed By -Laws July 27, Sept. 28, and Nov. term 23 from 11 a.m. and noon -T IMF - ON HOLD PENDING OUTCOME Wethal 1 person designated City Council OF REVIEW: Friends of the 1 year term - Jan. to by the City 28 E Agreement 1st Tuesday of every month at Mines of Spain Advisory Board Dec. 6:15 p.m. Van Milligen City Manager - Virtue of Position Project Manager Cavanagh Greater Dubuque Development Sprank Corp. (GDDC) Board of Roussel) Directors Van Milli Greater Dubuque Development Corp. (GDDC) Executive Committee Connors Cavanagh n Milligen Mayor JVirtue of Position 1 year term - July to 2 Council members City Council June City Manager Virtue of Position Economic Development Virtue of Position Director 1 year term - July to June Mayor JVirtue of Position City Manager JVirtue of Position Articles of 3rd Tuesday (March IAlRe Incorporation and Sept, DeG-.) Quarterly on the By -Laws 4th Tuesday at 8:30 a.m. Articles of and Des. are GGRj61RGtieR Incorporation and By -Laws 4th Tuesday of months when the Board of Directors does not meet at 8:30 a.m. Page 552 of 567 Board/Committee Name Term Representatives Appointed By Per Meets ��pAp nnoo+� nnno o"or„ Dre_Dasaster (Mitigation Plan 5 year term _ty Go �EtiVt/-r update the PDMP Committee /DAMP\ anuary )!1'�Q members requirements varraary- cvz�. members rcc�mTti rr�c rT`� ........ � ..+.�.....+.. Page 553 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Conference Board Cavanagh Length of Term Concurrent with Council term Mayor and All Council members Virtue of Position State Code 441.2 Meetings called by City Assessor Farber Leyendecker Resnick Roussell Sprank Jones Staver Wethal County Resource Enhancement and Protection Act (REAP) Committee Sprank 1 year term -August to July m^m"^ �^ ,n^i' r City CouncilAnnually Lettero Dl onninn C^r„i^^ SerVi3: 'Jnrl Tuesday in August at in August - 2026 meeting is August 3 at 1:00 p.m. s P-1 n^nor Mayor or its designee year requesting annnPp�� Iowa Code 455A.20 Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Cavanagh 1 year term - July 1 to June 30 Mayor City Council Contracted Services Agreement and By- Laws 7nT6 i^s,+a„ of^^^" mnn+" r# at 4:00 pm 3rd Wednesday of each month at 4:00 pm Jones 1 Council member Van Milligen City Manager IVirtue of Position Dubuque Area Convention and Visitors Bureau _ T� _ _� rg.�.e_r��inl �A�� Dubuque - Qdrpanh Committee 'I year term li il„ #n Jane 'J GA- in^il m^mh^rc city GounGil ono n_P„�n Visitor's- s Meets ni ar+^rh, Bureau Board Directors approya4 Rn a..;se r cv�c Dubuque Area Convention 8� Visitors Bureau -Travel Dubuque -Sister City Committee Farber 3 year term - JanuaryContracted 1 Council member City Y Council Services Agreement g Meetings Galled by Tr^ „nl Bye 2nd Thursday of every other month at 4:00 m (February p is first meeting of 2026) Breitfelder �5 No fixed term 1 City staff representative Page 554 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Dubuque County Early Wethal 3 year term Jan 1, 1 Council member City Council with DCEC By -Laws and Iowa 4th Wednesday of each month at Noon (Except July Childhood Board 2027 board approval Code 2561.7 Dubuque County Emergency Scheller 1 year term Jan. to Mayor or it's Mayor or appointee By -Laws Updated Jaya y2018 and 1st Tuesday of May, August Management Commission Dec. representative Iowa Code 29C.9 and November, 6:30 pm Cavanagh For Length of Term Concurrent with Mayor Virtue of Position Council term Dubuque Initiatives Articles of Incorporation and 2nd and 4th Monday of each month at Noon (4th Monday Resnick Fnr Length of Term 1 year term Jan. to 2 Council members City Council Farber Dec. By -Laws only if needed) Concurrent with Van Milligen tenure as City City Manager Virtue of Position Manager Dubuque Main Street Board of Directors Roussell 4 3 year term 2025- 2028 1 Council member City Council Pursuant to Main Street Iowa Program Continuation Agreement and By- Laws 4th Thursday of each month WedResda%., Feb., i MaFGh npFil May, jno Sept. and n,.f. ;n, , st W edResday of Aug. and no^ Connors 1 City staff representative Appointed by the City Manager at 8:00 a.m. Pursuant to Main Roussell 1 Council member City Council Street Iowa Dubuque Main Street Executive 4 2 Year term Program 3rd Thursday of each month Committee an. to J through 2028 an: Continuation at 11:30 am Connors Dec— 1 City staff Appointed by the City Agreement and By - representative Manager Laws Page 555 of 567 Board/Committee Name Term Representatives Appointed By Per Meets Dubuque Metropolitan Area Solid Waste Agency Board Resnick For Length of Term 3 year term 2 Council members City Council 28E Agreement and 455B Iowa Code 3rd Wednesday of each month at Noon (start time can be flexible) Jones Dubuque Metropolitan Area Transportation Study (DMATS) Policy Committee Cavanagh Gnr I=eRgth of Term Mayor -Chair and all Council Members Virtue of Position Articles of Agreement and By- Laws 2nd Thursday of each month at Noon Farber Leyendecker Resnick Concurrent with Council term Roussell Sprank Jones Staver W ethal Dubuque Metropolitan Area Transportation Study (DMATS) C'avaRagh Cnr Length of Torm Mayor ,-•`^'"•Agreement c Vor+iio of Rni+inn Rv_Laws and � Articles orof �_i�_o_�_ `inr+ Thursday rJov of each mnn+h at 10:30 Technical Advisory Committee Dubuque Racing Association - Board of Directors Cavanagh 1 year term - May to A�Jan to Dec 3 Council members City Council Lease Agreement and By -Laws 4th Tuesday of each month at Noon Sprank Jones Van Milligen City Manage r or his designee Virtue of Position Dubuque Racing Association - Executive Committee Ir Van Milligen City Manager Dubuque Racing Association - Board of Lease Agreement 3rd Tuesday of each month at Directors and By -Laws Noon Elected Official or Administrative East Central Intergovernmental Length of Torm Personnel directly Virtue of Association Articles of 3rd Wednesday of every Association (ECIA) Council Burbach Concurrent with responsible to the jurisdiction Agreement other month at 5:00 p.m. Council Term titular head of a local government Mayor or it's alternate Page 556 of 567 Board/Committee I Name I Term Representatives I Appointed By Per Meets Length of Torm (lnon +n all ci++inn C(`ID Cast Central Development- I ` Fd Wednesday of every Corporation (ECDC) Burbach Concurrent with Mayor or it's alternate Executive CommitteeBy-Laws other mnn+h at n •nn n Council Term Members Each voting unit of the conference board appoints a member to the examining board. One person who is a Members of the Upon receipt of the report of Examining Board Lindahl 6 year term - May resident of the Examining board shall State code 701- the examining Board a written 2027 assessor jurisdiction not be a member of the 72.14 (441.3) notice to call a meeting to Conference Board, a appoint an assessor body which selects a member of the conference board, or the local board of review Four Mounds Foundation jan. to Articles of Jan. 26, March 23, June 1, lyear '—term Des.. w0th nA Board of Trustees Resnick limit No fixed 1 City representative City Council Incorporation and July 27, Sept. 28, and Nov. term By -Laws 23 from 11 a.m. and noon ON HOLD PENDING OUTCOME Wethal 1 year term - Jan. to 1 person designated by the City City Council 1st Tuesday of every month at OF REVIEW: Friends of the Dec. 28 E Agreement 6:15 p.m. Van Milligen City Manager - Virtue of Position Mines of Spain Advisory Board Project Manager Cavanagh Mayor Virtue of Position Greater Dubuque Development Corp. (GDDC) Board of Directors 1 year term -July to June Articles of Incorporation and By -Laws `drd Tuesday (MaFGh I„nn Sprank 2 Council members City Council Roussell oenn,. �� Quarterly on the Sept, 4th Tuesday at 8:30 a.m. Van Milligen City Manager Virtue of Position Economic Connors Development Virtue of Position Director I I I Pa e 557 of 56 Board/Committee I Name I Term I Representatives I Appointed By I Per Meets Greater Dubuque Development Corp. (GDDC) Executive Committee Cavanagh 1 year term - July to June Mayor Virtue of Position Articles of Incorporation and By -Laws june, Sept. awes. ire Gen;l I ,. n+ien Wi+h 4th Tuesday of months when the Board of Directors does not meet at 8:30 a.m. Van Milligen City Manager Virtue of Position 117 Rre_Dosaster Mitigation Plan5 Committee /RI MP) Sprank term January Up to 7 Co Inril members City Councilappointments GG�AD requirements Meets nnne every 5 +n years update the DI'1nAD onrJ r year �9 Inec River Valley Initiative Foundation Board Direntnm SpraRk 3 term january 1 m ether frAFA +he -Self _nernet Ia+in.. meaning the board men•\hero +hemcelvec By -Laws Ave#C lY117Y#erl\/ %'in AM ' Gity GeunGil not- Irren#h/ en the GFUDC eard year X)Wirl of reGrl,i+ new members Page 558 of 567 Mayor and City Council Members Board and Committee Listings Conference Board Meetings called by City Assessor Cavanagh Concurrent with Council term Leyendecker Concurrent with Council term Resnick Concurrent with Council term Roussell Concurrent with Council term Staver Concurrent with Council term Sprank Concurrent with Council term Wethal Concurrent with Council term Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Board of Directors 3rd Wednesday of each month at 4:00 pm Cavanagh 1-Year term - July 1 through June 30 Jones 1-Year term - July 1 through June 30 Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Sister City Committee 2nd Thursday of every other month at 4:00 pm (February is first meeting of 2026) Farber 1 year term - August to July County Resource Enhancement and Protection Act (REAP) Committee Annually in August - 2026 meeting is August 3, 2026 at 1:00 p.m. Sprank 71 year term - August to July Dubuque County Early Childhood Board 4th Wednesday of each month at Noon Wethal 3 year term Dubuque Initiatives 2nd and 4th Monday of each month at Noon (4th Monday as needed) Cavanagh Concurrent with Council term Farber 1 year term Jan. to Dec. Resnick 1 year term Jan. to Dec. Dubuque Main Street Board of Directors 4th Thursday of the month at 8:00 a.m. Roussell 3 year term - 2025 through 2028 Dubuque Main Street Executive Committee 3rd Wednesday of each month at 11:30 am Roussell 2 year term - 2026 through 2028 Dubuque Metropolitan Area Solid Waste Agency Board 3rd Wednesday of each month at Noon (start time can be flexible). Resnick 3 year term Jones 13 year term Dubuque Metropolitan Area Transportation Study (DMATS) Policy Committee 2nd Thursday of each month at Noon Cavanagh Concurrent with Council term Leyendecker Concurrent with Council term Resnick Concurrent with Council term Roussell Concurrent with Council term Staver Concurrent with Council term Sprank Concurrent with Council term Wethal Concurrent with Council term Dubuque Racing Association - Board of Directors 4th Tuesday of each month at Noon Cavanagh 1 year term - Jan. to December Jones 1 year term - Jan. to December Sprank 1 year term - Jan. to December Four Mounds Foundation Board of Trustees Jan. 26, March 23, June 1, July 27, Sept. 28, and Nov. 23 11 a.m. and noon Resnick INo fixed term Greater Dubuque Development Corp. (GDDC) Board of Directors Quarterly on the 4th Tuesday at 8:30 a.m. Cavanagh 1 year term - July to June. Sprank 1 year term - July to June. Roussell 1 year term - July to June. Greater Dubuque Development Corp. (GDDC) Executive Committee 4th Tuesday of months when the Board of Directors does not meet at 8:30 a.m. Cavanagh Virtue of Position Page 559 of 567 Mayor and City Council Members Board and Committee Listings Conference Board Meetings called by City Assessor Cavanagh Concurrent with Council term Leyendecker Concurrent with Council term Resnick Concurrent with Council term Roussell Concurrent with Council term Staver Concurrent with Council term Sprank Concurrent with Council term Wethal Concurrent with Council term Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Board of Directors 3rd Wednesday of each month at 4:00 pm Cavanagh 1-Year term - July 1 through June 30 Jones 1-Year term - July 1 through June 30 Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Sister City Committee 2nd Thursday of every other month at 4:00 pm (February is first meeting of 2026) Farber 1 year term - August to July County Resource Enhancement and Protection Act (REAP) Committee Annually in August - 2026 meeting is August 3, 2026 at 1:00 p.m. Sprank 71 year term - August to July Dubuque County Early Childhood Board 4th Wednesday of each month at Noon Wethal 3 year term Dubuque Initiatives 2nd and 4th Monday of each month at Noon (4th Monday as needed) Cavanagh Concurrent with Council term Farber 1 year term Jan. to Dec. Resnick 1 year term Jan. to Dec. Dubuque Main Street Board of Directors 4th Thursday of the month at 8:00 a.m. Roussell 3 year term - 2025 through 2028 Dubuque Main Street Executive Committee 3rd Thursday of each month at 11:30 am Roussell 2 year term - 2026 through 2028 Dubuque Metropolitan Area Solid Waste Agency Board 3rd Wednesday of each month at Noon (start time can be flexible). Resnick 3 year term Jones 13 year term Dubuque Metropolitan Area Transportation Study (DMATS) Policy Committee 2nd Thursday of each month at Noon Cavanagh Concurrent with Council term Leyendecker Concurrent with Council term Resnick Concurrent with Council term Roussell Concurrent with Council term Staver Concurrent with Council term Sprank Concurrent with Council term Wethal Concurrent with Council term Dubuque Racing Association - Board of Directors 4th Tuesday of each month at Noon Cavanagh 1 year term - Jan. to December Jones 1 year term - Jan. to December Sprank 1 year term - Jan. to December Four Mounds Foundation Board of Trustees Jan. 26, March 23, June 1, July 27, Sept. 28, and Nov. 23 11 a.m. and noon Resnick INo fixed term Greater Dubuque Development Corp. (GDDC) Board of Directors Quarterly on the 4th Tuesday at 8:30 a.m. Cavanagh 1 year term - July to June. Sprank 1 year term - July to June. Roussell 1 year term - July to June. Greater Dubuque Development Corp. (GDDC) Executive Committee 4th Tuesday of months when the Board of Directors does not meet at 8:30 a.m. Cavanagh Virtue of Position Page 560 of 567 Name Board and Committee List by Name Cavanagh Conference Board Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque Initiatives Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Racing Association - Board of Directors Greater Dubuque Development Corp. (GDDC) Board of Directors Greater Dubuque Development Corp. (GDDC) Executive Committee Leyendecker Conference Board Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Conference Board Dubuque Initiatives Resnick Dubuque Metropolitan Area Solid Waste Agency Board Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Four Mounds Foundation Board of Trustees Conference Board Dubuque Main Street Board of Directors Roussell Dubuque Main Street Executive Committee Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Greater Dubuque Development Corp. (GDDC) Board of Directors Conference Board County Resource Enhancement and Protection Act (REAP) Committee Sprank Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Racing Association Board of Directors Greater Dubuque Development Corp. (GDDC) Board of Directors Conference Board Stayer Dubuque Metropolitan Area Transportation Svstem (DMATS) Policv Committee Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque Area Convention & Visitors Bureau - Travel Dubuque - Sister City Committee To be determined Dubuque Initiatives Dubuque Metropolitan Area Solid Waste Agency Board Dubuque Racing Association - Board of Directors Van Milligen Dubuque Area Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque Initiatives Dubuque Racing Association - Board of Directors Dubuque Racing Association - Executive Committee Greater Dubuque Development Corp. (GDDC) Board of Directors Greater Dubuque Development Corp. (GDDC) Executive Committee Friends of the Mines of Spain Advisory Board Breitfelder I Dubuque Area Convention & Visitors Bureau - Travel Dubuque - Sister City Committee Lindal Examining Board Scheller Dubuque County Emergency Management Commission Dubuque Main Street Board of Directors Connors Dubuque Main Street Executive Committee Rag 1 of 567 Greater Dubuque Development Corp. (GDDC) Board of Directors November 24, 2025 C�CAESORT SINO DIAMONDJO�. R Adrienne Breitfelder, City Clerk City of Dubuque 50 W.131h St. Dubuque, IA 52001-4805 RE: Appointment to the Dubuque Racing Association Board of Directors and the Dubuque Racing Association Executive Committee Greetings Adrienne, I am reaching out to you on behalf of the Dubuque Racing Association's (DRA) Board of Directors. Our Annual Meeting is scheduled for Tuesday, January 27, 2026 at noon in the Reflections event space located within Q Casino + Resort. Per our bylaws, the Board of Directors shall include: Three (3) members of the Dubuque City Council as appointed by the Dubuque City Council in consultation with the Association's Board of Directors. The City Manager or his or her designee. At any time the City Manager may appoint a designee to serve on the Board of Directors for such period of time as the City Manager determines. Such designation shall be made by the City Manager in writing. Governmental appointees shall be nominated on a yearly basis by the respective governmental bodies on or before the Association's annual meeting date. Currently, the appointees are Mayor Cavanagh, Council members Ric Jones and Danny Sprank, and City Manager Mike Van Milligen. The DRA Board of Directors meets on the 41h Tuesday of each month at noon at Q Casino + Resort. Additionally, the DRA Executive Committee meets the V Tuesday of each month at noon in the Boardroom at Q Casino + Resort. Members of the DRA Board who are not appointed to the Executive committee are invited to attend one Executive Committee meeting annually. That date will be provided upon their appointment. Please provide a written response in regards to the city assignment to these seats on or before January 26, 2025. If there are any questions, please feel free to reach out to me via phone (563-599-6472) or email (mandym@dradubugue.com) Thank you for your attention to this matter. Sincerely, Mandy Miller Chief of Staff, DRA Page 562 of 567