Minutes_Library Board of Trusteed 09.25.25City of Dubuque
City Council
CONSENT ITEMS
#1.
Copyrighted
January 20, 2026
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of January 5, 2026; Airport
Commission of October 28, 2025; Arts and Cultural Affairs
Advisory Commission of September 30, October 28, and
November 18, 2025; Library Board of Trustees of August 28,
September 25, and November 20, 2025; Proof of Publication
for City Council Proceedings of December 15, 2025; Proof of
Publication for Expenditure Reports presented at the
December 15, 2025 City Council meeting.
SUGGUESTED Receive and File
DISPOSITION:
ATTACHMENTS:
1. 1 5 26 City Council Minutes
2. Airport Commission Minutes of October 28 2025
3. Arts Commission Minutes October
4. Arts Commission Minutes September
5. Arts Commission Minutes November
6. August-28—Library Board Minutes
7. September —Library Board Minutes
8. November-20—Library Board Minutes
9. City Council Proceedings of December 15, 2025
10. Proof of Publication for Expenditure Reports
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Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of September 25, 2025
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, September 25, 2025.
Present: President A. Alanda Gregory, Vice President Andy Bland, Trustee Jessica
Connery, Trustee Victor Lieberman, Trustee Pam Mullin, Library Director Nick
Rossman
1. President Gregory called the meeting to order at 4:00 p.m.
"Moved to adopt the meeting agenda of September 25, 2025."
Motion: Lieberman
Second: Bland
Vote: Aye — 5; Nay — 0
2. Board President's Report:
A. Communication with Dubuque City Council, August, 2025
"Moved to receive and file the communication with the Dubuque City Council
from August 2025."
Motion: Bland
Second: Connery
Vote: Aye — 5; Nay — 0
3. Approval of Board of Trustees Meeting Minutes of August 28, 2025."
"Moved to approve the Board Meeting Minutes of August 28, 2025. "
Motion: Mullin
Second: Connery
Vote: Aye — 5; Nay — 0
4. Relations Subcommittee Report:
A. Recommendation from Library Relations Subcommittee to decline proposal of
sale of library owned art work.
"Moved to receive and file the communication from the Relations
Subcommittee".
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Motion: Bland
Second: Mullin
Vote: Aye — 5; Nay — 0
5. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2026 — Rossman reported that
August marks approximately 16% of the fiscal year. We have spent 15% of
our budget to date.
Revenue collected at 8% of projected budget.
2) Library Use — Rossman reported a 3% decrease in circulation statistics
compared to August 2024. This reflects a larger than normal decrease in
non -Dubuque residents, whereas City Residents circulation numbers were
consistent with the previous year.
The library saw a 4% decrease in visitors compared to August 2024.
The library saw a 6% increase in internet and wireless usage over August
2024.
Patrons used curbside pickup for 67 visits in August.
Rossman reported there were 2,881 Hoopla downloads in August. (Hoopla
is a web and mobile library media -streaming platform for audio books,
comics, e-books, movies, music, and TV.)
3) Library Programs, Partnerships, and Grants Report - Rossman provided the
following report:
The October/November Art @ your Library program will feature artists
from the Bellevue Arts Council. Fifteen artists from the council will have
works on display. An opening reception will take place on Friday, October
3, from 5:30-7:30 pm.
The Bright Beginnings Book Box program will begin piloting at the end of
September. The Bright Beginnings Book Box program is a preschool
literacy project helped made possible by a grant from the Dubuque Racing
Association and matching funds from the Carnegie -Stout Public Library
Foundation.
A heat map of library users was featured as part of the Community
Foundation of Greater Dubuque's 2025 Annual Data Walk. Library
Director Rossman was able to attend the Data Walk release and speak
with some community members about library service in the community.
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On October 4 at 2 pm, the library will be hosting a Trick -or -Treat Spooky
Storytime at the Bee Branch Story Walk, located near 22nd Street and
Prince Street.
Library staff will be walking in the JDIFF annual Halloween Parade on
October 18.
The library hosted a group of visitors from Vinton, IA on September 25
doing a tour of Eastern Iowa Carnegie Libraries. The group was hosted by
the Vinton Public Library and lead by the Carnegie Libraries of Iowa
Project Director Shana Stuart.
Staff Development Day is scheduled for Monday, October 13, 2025. Staff
will be receiving mandatory training provided by City Staff for a Fire Drill,
as well as an active assailant, refreshers for other safety trainings and will
spend the afternoon at Four Mounds with Team Building Blocks,
performing team building activities on the ropes courses.
The Library Foundation hosted a nonprofit booth at the Dubuque Farmer's
Market on Saturday, September 20. Over 250 canvas bags were passed
out to market attendees, two raffle prizes were given away and a small
cash donation was received. The Library Foundation is next working on a
puzzle competition fundraiser this winter.
Library Director Nick Rossman will attend the Iowa Library Association
Conference in Sioux City, Iowa October 1 — 3.
4) Library Space Needs — Library Director Rossman reported that library staff
met with FEH Design to begin refining the conceptual plans before they
are sent to the Board of Trustees for approval to go out to bid. The agenda
from the first meeting was shared with the trustees. Another meeting was
scheduled for November. The current timeline plans for a final draft to be
presented to the Board of Trustees by January, 2026.
5) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology, Marketing, and Youth
Services.
B. Comment Cards — Two comment cards were received and filed with a little
discussion regarding the large print collection.
"Moved to receive and file the informational update from the
Library Director including the Library Operational Expenditures, Revenue
and Budget Financial Reports; and, Library Use Report, Marketing
Report, Library Programs, Partnerships, and Grants Report, and, Library
Department Updates."
Page 147 of 1459
Motion: Mullin
Second: Bland
Vote: Aye — 5; Nay— 0
6. Action Items (Action):
A. Library Expenditures FY-26: Operating Expenditures August, Period 2 —
The Board reviewed the detailed expenditures reports.
"Moved to approve the library expenditures for FY-26 August, Period 2."
Motion: Mullin
Second: Lieberman
Vote: Aye — 5; Nay — 0
7. Library Board Adjournment — The Board adjourned at 4:29 pm.
"Motion to adjourn."
Motion: Bland
Second: Mullin
Vote: Aye — 5; Nay— 0
11-20-2025
Diann Guns, Board Secretary Date
E
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