7800 Chavenelle Building Remodel Project Public HearingCity of Dubuque
City Council
PUBLIC HEARINGS # 1.
Copyrighted
February 2, 2026
ITEM TITLE: 7800 Chavenelle Building Remodel Project Public Hearing
SUMMARY: Proof of publication on notice of public hearing to consider
City Council approve of the plans, specifications, form of
contract, and estimated cost of $710,000 for the 7800
Chavenelle Building Remodel Project through adoption of the
attached resolution, and City Manager recommending
approval.
RESOLUTION 7800 Chavenelle Building Remodel Project:
Approval Of Plans, Specifications, Form Of Contract, And
Estimated Cost
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 7800 Chavenelle Building Remodel - Council Staff Public Hearing MEMO
3. 7800 Chavenelle Building Remodel - PH Approve Plans Specs Contract Cost
RESOLUTION
Page 406 of 865
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 7800 Chavenelle Building Remodel Project
Public Hearing
Project No. 7462000003
DATE: January 21, 2026
Dubuque
AI WIN av
2007-2012.2013
2017*2019
Assistant City Engineer Robert Schiesl and Chief Financial Officer Jenny Larson are
recommending City Council approval of the plans, specifications, form of contract, and
estimated cost of $710,000 for the 7800 Chavenelle Building Remodel Project through
adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Jenny Larson, Chief Financial Officer
Joe Pregler, Chief Information Officer
Tony Breitbach, Purchasing and Risk Manager
Jim Bousley, Project Manager
Page 407 of 865
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
Jenny Larson, Chief Financial Officer
SUBJECT: 7800 Chavenelle Building Remodel Project
Public Hearing
Project No. 7462000003
DATE: January 22, 2026
INTRODUCTION
Dubuque
AII•Amanu Clq
waxw.wx: uxzr
2007-2012.2013
2017*2019
This memorandum requests the City Council conduct a public hearing for the 7800
Chavenelle Building Remodel Project.
BACKGROUND
With the IT Department and E911 recently relocated to 7800 Chavenelle Road,
approximately 5,667 square feet of vacant space is now available in Unit 6. This area
includes 20 cubicles, three offices, a conference room that can be divided into two
offices, a technology closet, and a break room. Its proximity to IT Department makes it
an ideal location to meet current and future space needs for the Finance Department
and boost collaboration with IT staff.
The Accounting, Budget, and Payroll functions of the Finance Department will be
relocated to Unit 6 at 7800 Chavenelle Road. The Utility Billing operations will remain at
City Hall to continue providing assistance to residents with bill payments, new service
requests, and other utility -related needs.
This relocation to the 7800 Chavenelle Road building addresses both immediate and
future space requirements, promotes better collaboration with IT staff on software
development, financial systems integration, and joint projects, frees up space at City
Hall, enhances operational efficiency and staff comfort, and supports growth and
technological advancements.
In the short term, the needs include four offices (for the CFO, Purchasing/Risk Manager,
Finance Manager, and Budget Manager), 15 cubicles (for Budget Analysts,
Accountants, Interns, Payroll Analyst, Finance Project Manager, and Safety
Coordinator), as well as a break room, storage area, shared restrooms, and conference
and training rooms. In the long term, additional office space and cubicles will be
required to accommodate future staffing growth.
Page 1 of 3
Page 408 of 865
The 7800 Chavenelle Road Unit 6 space has 18 existing cubicles and includes five
office spaces. Shared facilities comprise an auditorium, conference room, restrooms,
and a break room.
The lease -to -own agreement covers five years, with Unit 6 added to the existing IT
Department lease that started in January 2024. The IT Dept lease includes a base rent
of $10.00 per square foot plus a portion of operational costs and utilities based on area.
The Finance Department will pay the same base rent rate and $3.78 per square foot per
year for maintenance, insurance, and tax payments, bringing the total annual expense
to roughly $78,091 (including $21,421 for operational costs and utilities) for 5,667
square feet. At the end of the term, the City would buy Unit 6 for $1,000. Dubuque
Childcare Collaborative, LLC has agreed to modify the IT Department (Unit 4) lease to
include the Finance Dept (Unit 6) lease, with the Finance Department portion of the
lease ending in December 2030.
Joe Pregler, Chief Information Officer, has identified additional construction needs. The
carpet in their space is worn and poses tripping hazards. Staff changes, including the
addition of GIS and a data analyst, require more offices and better sound management
in cubicles. The shared conference room is now too small for the number of staff,
necessitating a new conference room for both Finance and IT Departments.
DISCUSSION
Before Accounting, Budget, and Payroll can relocate, the 7800 Chavenelle Road Unit 6
space will need to be remodeled. The scope of the remodel project will include removal
and replacement of carpeting, modifications to the HVAC mechanical system, electrical
work, installing three doors, add hallway storage, dividing the conference room into two
offices, modifying workstation cubicles, and expanding the security access control
system.
As part of the 7800 Chavenelle Building Remodel Project, the IT Department workspace
will also be remodeled, which will include removal and replacement of carpeting,
building four more offices and a larger conference room, modifying workstation cubicles,
and constructing a door to separate the IT Department from the Data Center.
PROJECT SCHEDULE
The project development schedule for the project will be as follows:
Initiate Public Bidding Process
January 20, 2026
Publish Notice to Bidders, Advertise for Bids
January 23, 2026
Notice of Public Hearing on Plans and Specs
January 23, 2026
Public Hearing on Plans and Specs
February 2, 2026
Receipt of Bid Proposals
February 19, 2026
Award Construction Contract
March 2, 2026
Completion Date
June 12, 2026
Page 2of3
Page 409 of 865
RECOMMENDATION
I recommend the City Council conduct a public hearing and approve the plans,
specifications, form of contract and construction estimate for the 7800 Chavenelle
Building Remodel Project.
BUDGETIMPACT
The estimate of probable cost for the 7800 Chavenelle Building Remodel Project is
summarized in the following table:
PROJECT COSTS
ESTIMATE
Construction Contract
$ 638,100
Contingency
31,900
Consultant Services Design - 563 Design
35,000
Engineering Dept Staff Services - Project Management
5,000
Total Project Cost
$ 710,000
The proposed funding for the project is summarized in the following table:
Project No.
Fund Description
Fund Amount
7462000003
7800 Chavenelle - Finance Relocate
$ 710,000
Total Project Funding
$ 710,000
Funding currently available for this project was budgeted through the reallocation of
sales tax funds through the FY25 budget carry-over process.
ACTION TO BE TAKEN
I respectfully request the City Council conduct a public hearing and approve the plans,
specifications, form of contract and estimated cost for the 7800 Chavenelle Building
Remodel Project through adoption of the attached resolution.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Chief Financial Officer
Joe Pregler, Info Services Manager
Tony Breitbach, Purchasing and Risk Manager
Jim Bousley, Project Manager
FAPROJECTS\Facilities - Chavenelle Finance IT Bldg Remodel\Council & Staff Documents
Page 3of3
Page 410 of 865
Prepared by Robert Schiesl City of Dubuque Engineering 50 W. 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 29-26
7800 CHAVENELLE BUILDING REMODEL PROJECT
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST
WHEREAS, the 7800 Chavenelle Building Remodel Project will include removal
and replacement of carpeting, modifications to the HVAC mechanical system, electrical
work, installing new doors, adding hallway storage, modifications to existing conference
rooms, modifying workstation cubicles, and expanding the security access control
system; and
WHEREAS, the City Council, by Resolution No. 18-26, dated the 20th day of
January, 2026, gave preliminarily approved the plans, specifications, form of contract,
and estimated cost for the 7800 Chavenelle Building Remodel Project; and
WHEREAS, pursuant to published notice and published advertisement for bids, a
public hearing was held on 2nd day of February, 2026 on the plans, specifications, form
of contract, and estimated cost for the 7800 Chavenelle Building Remodel Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the attached plans, specifications, form of contract and estimate of
total cost for the 7800 Chavenelle Building Remodel Project in the estimated construction
amount of $ 710,000, are hereby approved.
Passed, approved and adopted this 2nd day of February 2026.
/G
rad M. � ar agh, Mayor
Attest:
, � �'7�"! � , �� *4 '/
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
01/23/2026
and for which the charge is 36.21
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 26th day of January, 2026
Notary
in and for Dubuque County, Iowa.
PlA JANET K. PAPE
i �► 9 Commission Number 199659
My Commission Expires
i- a 12111 /2028
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council
will conduct a public hearing on the 2nd day of February,
2026, at 6:30 p.m., in the Historic Federal Building, 350 W.
6th Street, 2nd floor, Dubuque, Iowa, at which meeting the
City Council proposes to hear the plans, specifications, form
of contract and estimated cost for the 7800 Chavenelle
Building Remodel Project.
The scope of the project is as follows: the project will
include removal and replacement of carpeting, modifications to
the HVAC mechanical system, electrical work, installing new
doors, add hallway storage, modifications to existing
conference rooms, modifying workstation cubicles, and
expanding the security access control system
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official City Council agenda
will be posted the Friday before the meeting and will contain
public input options. The agenda can be accessed at
https://dubuqueia.portal.civicclerk.com/ or by contacting the
City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to
the City Clerk's Office by email at ctyclerk@cityofdubuque.org
or by mail to City Hall, 50 W. 13th St., Dubuque, IA 52001,
before the scheduled hearing. The City Council will review all
written comments at the time of the hearing.
Documents related to the public hearing are on file in the
City Clerk's Office and may be viewed Monday through Friday
between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the
City Clerk's Office as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 20th day
of January 2026.
Adrienne N. Breitfelder, City Clerk
It 1/23