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Smart Parking & Mobility Management Plan: Pay by Plate Multi-Space Meter System Request to Distribute RFPCity of Dubuque City Council ACTION ITEMS # 5. Copyrighted March 2, 2026 ITEM TITLE: Smart Parking & Mobility Management Plan: Pay by Plate Multi -Space Meter System Request to Distribute RFP SUMMARY: City Manager recommending City Council approval to distribute a Request for Proposal (RFP) to find a vendor to replace the City's outdated on -street meters in the downtown area and install equipment for the City's surface lots as part of the Smart Parking & Mobility Management Plan Development and Implementation Project. SUGGUESTED Receive and File; Approve DISPOSITION: ATTACHMENTS: 1. MVM Memo Smart Parking & Mobility Management Plan Pay by Plate Multi -Space Meter System Request to Distribute RFP 2. Staff Memo PbP MSM RFP 3. City of Dubuque PbP MSM RFP_2026-02-23 Page 706 of 939 Dubuque THE C D!Uj-!B AII-America Ciq 11111.1 II Masterpiece on the Mississippi YP PP zoo�•*o 13 2017202019 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Smart Parking & Mobility Management Plan: Pay by Plate Multi -Space Meter System Request to Distribute RFP DATE: February 26, 2026 Director of Transportation Services Ryan Knuckey is recommending City Council approval to distribute a Request for Proposal (RFP) to find a vendor to replace our outdated on -street meters in the downtown area and install equipment for our surface lots as part of the Smart Parking & Mobility Management Plan Development and Implementation Project. The guiding principles developed for the Smart Parking & Mobility Management Plan Development include: • Parking is a key ingredient for keeping the downtown economically viable. • Parking needs to be a partnership between the public and private sectors. • Fair and accessible mobility solutions are one of the core components of a community' s livability because it provides access to living wage jobs, healthcare services, quality education, cultural institutions, and recreation opportunities. • Parking access and any updated policies need to meet the needs of a diverse group of users. • Parking must be fully integrated with Transit and other forms of transportation system mobility in order to maximize efficiencies and customer experience. • Parking and transportation mobility is not free, and an updated revenue fee structure needs to be established. • Parking and mobility solutions need to utilize the most up to date technology and must be simple to use and manage across all platforms. • To the maximum extent feasible, parking, and subsequent modes of travel to final points of destination must feel safe for customers. • A business strategy that works in a post -pandemic environment needs to be developed. The Parking Department estimates the PbP MSM System will cost $1,900,000 depending on proposals submitted. Funds will come from the Smart Parking System Capital Improvement Project (CIP) (4683000005-305-67990). Page 707 of 939 I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Ryan Knuckey, Director of Transportation Services Jenny Larson, Chief Financial Officer Gus Psihoyos, City Engineer Joe Pregler, Chief Information Officer Jill Connors, Economic Development Director Russ Stecklein, Operation Supervisor — Parking Division Antonio Mouzon, Office of Community Impact Director Justine Hull, Traffic Engineer Jim Bousley, Project Manager 2 Page 708 of 939 THE COF DiU!B E Masterpiece on the Mississippi TO: Michael C. Van Milligen - City Manager FROM: Ryan Knuckey — Director of Transportation Services Dubuque *Aoeriea &ly �RfUN4LCNl; ltxlx: 2007-2012.2013 2017*2019 SUBJECT: Smart Parking & Mobility Management Plan: Pay by Plate Multi -Space Meter System Request to Distribute RFP DATE: February 23, 2026 INTRODUCTION The purpose of this memorandum is to request City Council approval to distribute a Request for Proposal (RFP) to find a vendor to replace our outdated on -street meters in the downtown area and install equipment for our surface lots as part of the Smart Parking & Mobility Management Plan Development and Implementation Project. BACKGROUND The Dubuque Main Street, Central Avenue Corridor areas and Historic Millwork District make up a majority of the core downtown business district in Dubuque. Having convenient, available parking in downtown Dubuque is a concern for many local employers, property developers, and residents. A lack of available parking spaces can lead to employees, customers, tenants, and homeowners walking undesirable distances between open parking spaces and their final destinations. The City is seeking to implement holistic transportation solutions to provide a positive customer experience that financially supports the system, from customer point of origin to point of final destination, which also minimizes travel time. Implemented solutions will maximize existing city mobility and parking assets and resources, leverage best in class parking and smart transportation technology, and identify future opportunities for efficiencies. Currently there are designated meter districts that have no meters. With the implementation of a new system those areas will be evaluated for continued inclusion in the district. The guiding principles developed for the Smart Parking & Mobility Management Plan Development include: • Parking is a key ingredient for keeping the downtown economically viable. • Parking needs to be a partnership between the public and private sectors. Page 1 of 3 Page 709 of 939 • Fair and accessible mobility solutions are one of the core components of a community' s livability because it provides access to living wage jobs, healthcare services, quality education, cultural institutions, and recreation opportunities. • Parking access and any updated policies need to meet the needs of a diverse group of users. • Parking must be fully integrated with Transit and other forms of transportation system mobility in order to maximize efficiencies and customer experience. • Parking and transportation mobility is not free, and an updated revenue fee structure needs to be established. • Parking and mobility solutions need to utilize the most up to date technology and must be simple to use and manage across all platforms. • To the maximum extent feasible, parking, and subsequent modes of travel to final points of destination must feel safe for customers. • A business strategy that works in a post -pandemic environment needs to be developed. The scope of the RFPs requires smart parking & mobility systems that serve the downtown Dubuque area which will be economically sustainable for the City balanced with improving downtown business vitally. DISCUSSION City staff recommends moving forward with the RFP for the Pay by Plate Multi -Space Meter (PbP MSM). The RFP outlines requirements the Parking Department is looking for and allows the vendors to propose alternative approaches as long as they meet minimum requirements of the RFP. The end solution must also be able to integrate with the Mobile License Plate Recognition Enforcement (Mobile LPR) System RFP for Parking Enforcement Officers (PEOs) and be able to fully integrate with AIMS, our parking management software. Specifically, the PbP MSM System RFP contains project drawings that identify the location of the MSMs: Two hundred and forty eight MSMs installed along streets in the downtown metered district for on -street parking. Thirteen MSMs will be installed in the following surface lots: o Fourth & Central Lot (1 MSM) o Ninth & Elm Lot (1 MSM) o Eleventh & Elm Lot (1 MSM) o Twelfth & Elm Lot (2 MSMs) o Third & Locust Lot (1 MSM) o Third & Main Lot (1 MSM) o Twelfth & Central Lot (1 MSM) o Eleventh & Bluff Lot (1 MSM) o Fifth & Bluff Lot (2 MSMs) o Port of Dubuque Lot (2 MSMs) Page 2of3 Page 710 of 939 Schedule for the PbP MSM System RFP Distribution and Vendor Selection: - RFP Issue Date March 4, 2026 - Questions Deadline April 1, 2026, before 10:00 AM - RFP Submittal Deadline April 8, 2026, before 2:00 PM - Consultant Interviews April 20, 2026 - Recommendation to City Manager May 13, 2026 - Project Start Date June 29, 2026 - Completion of Work December 4, 2026 The recommended review committee for the submitted proposal is as follows: • Ryan Knuckey, Director of Transportation Services • Joe Pregler, Chief Information Officer • Jill Connors, Economic Development Director • Russ Stecklein, Operation Supervisor — Parking Division • Corinne Rothblum, Economic Mobility Special Assistant • Antonio Mouzon, Office of Community Impact Director • Justine Hull, Traffic Engineer • Jim Bousley, Project Manager • Representative from Walker Consultants RECOMMENDATION It is recommended that the City distribute the Smart Parking & Mobility Management Plan Development and Implementation Project PbP MSM RFP and solicit proposals from qualified vendors to provide the requested professional services. BUDGETIMPACT The Parking Department estimates the PbP MSM System will cost $1,900,000 depending on proposals submitted. Funds will come from the Smart Parking System Capital Improvement Project (CIP) (4683000005-305-67990). ACTION TO BE TAKEN I respectfully request City Council authorization to release the RFP for the PbP MSM System. cc: Jenny Larson — Chief Financial Officer Gus Psihoyos - City Engineer Joe Pregler - Chief Information Officer Jill Connors - Economic Development Director Russ Stecklein - Operation Supervisor — Parking Division Antonio Mouzon - Office of Community Impact Director Justine Hull - Traffic Engineer Jim Bousley - Project Manager Page 3of3 Page 711 of 939 THE CITY OF DUB'P�abE Masterpiece on the Mississippi Pay -by -Plate Multi -Space Parking Meter (PbP MSM) System Procurement Request for Proposal Documents Manual THE IOWA STATEWIDE URBAN DESIGN AND SPECIFICATIONS (SUDAS) 2023 EDITION, SHALL APPLY TO THIS PROJECT. THEY ARE AVAILABLE ONLINE AT: https://www.iowasudas.org/manuals/specifications-manuals CITY OF DUBUQUE SUPPLEMENTAL SPECIFICATIONS 2023 EDITION, SHALL APPLY TO THIS PROJECT. THEY ARE AVAILABLE ONLINE AT: https://www.cityofdubugue.org/DocumentCenter/View/55134/2023-SUDAS-City-of-Dubuque-Supplemental-Specifications Dubuque Whin dca City 1 2007 • 2012 •2013 CITY OF DUBUQUE PARKING DEPARTMENT DUBUQUE, IA Adopted Date: April 17, 2018 CSUSTAINABLE DUBUQUE viable • livable • equitable Date Issued: March 4, 2026 Page 712 of 939 PROJECT DIRECTORY PAGE SECTION 00101 Pay -by -Plate Multi -Space Meter System (PbP MSM) Procurement Project Dubuque, Iowa 101.1 Authorized Parties: The following contacts are the authorizing representatives for each of the parties, if a change is to be made to the Contract the following representatives must be contacted and approve of the change. PROJECT MANAGER City of Dubuque Intermodal Facility 950 Elm Street Dubuque, Iowa 52001 Protect Contact: Name: Joey Lueck Title: Project Manager Department: Transportation Email: jlueck(a�cityofdubugue.org Phone: 563-589-4228 ENGINEER'S REPRESENTATIVE Walker Consultants 7760 France Ave. S., Suite 820 Minneapolis, MN 55435 Protect Contact: Name: Brian McGann Title: Consultant BMcGann@WalkerConsultants.com Phone: 612-207-4585 cell CONTRACTOR'S REPRESENTATIVE Contractor Name Contractor Address City, State, Zip Code Project Contact: Name: Name Title: Title Email: Email Phone: Phone 2 Page 713 of 939 101.2 OTHER CONTACT INFORMATION: City of Dubuque -Parking Division 949 Kerper Blvd Dubuque, IA 52001 Project Representative: Name: Russ Stecklein Title: Transportation Supervisor Email: rsteckle@cityofdubuque.org Phone: 563-589-4197 City of Dubuque -Inspection & Construction Services 350 W. 6t" Street Dubuque, IA 52001 Project Representative: Name: Mike Belmont Title: Asst. Director/Building Code Official Email: mbelmont@cityofdubuque.org Phone: 563-589-4150 City of Dubuque -Information Services 1300 Main Street Dubuque, IA 52001 Project Representative: Name: Joe Pregler Title: Chief Information Officer Email: jpregler@cityofdubuque.org Phone: 563-589-4280 ___= END OF SECTION 00101 =___ 3 Page 714 of 939 TABLE OF CONTENTS SECTION 001100 PROJECT DIRECTORY PAGE SECTION 00101...........................................................2 TABLE OF CONTENTS SECTION 001100......................................................................4 PROPOSAL SUMMARY SECTION 00120.......................................................................5 INSTRUCTIONS TO PROPOSERS SECTION 00200......................................................8 PROPOSAL FORMAT SECTION 00285.......................................................................13 PROPOSAL SUBMITTAL CHECKLIST SECTION 00300.............................................16 RFP PROPOSAL FEE FORM SECTION 00401............................................................18 VENDOR BACKGROUND INFORMATION — SMALL CONTRACTS SECTION 00471......................................................................................22 VENDOR EQUIPMENT CONTRACT SECTION 00500.................................................33 PERFORMANCE AND MAINTENANCE BOND SECTION 00600................................37 INSURANCE PROVISIONS AND REQUIREMENTS SECTION 00700 .........................42 SALES AND USE TAX EXEMPTION CERTIFICATE SECTION 00750 ........................48 PROJECT SCHEDULE AND AGREED COSTS OF DELAY SECTION 00800 .............53 NOTICE TO PROCEED SECTION 00850......................................................................55 PbP MSM PRICE PROPOSAL FORMS SECTION 01100..............................................56 PAY BY PLATE MULTI -SPACE METER SECTION 111224..........................................64 APPENDIX A — VENDOR EVALUATION PROCESS.....................................................90 APPENDIX B — RFP RULES AND PROTEST PROCEDURE........................................93 APPENDIX C — CONTRACT TERMS AND CONDITIONS.............................................94 APPENDIX D — STATEMENT REGARDING CONTRACT TERMS AND CONDITIONS...........................................................................................97 APPENDIX E — PROJECT RELATED DATA..................................................................98 ==== END OF SECTION 00110 ==== Il Page 715 of 939 PROPOSAL SUMMARY SECTION 00120 120.1 Time and Place for Filing Proposals Proposals for the work comprising this procurement must be filed as stated below: Submittal Deadline: April 8, 2026 before 2:00 p.m. CST Submittal Location: Via email to: jlueck cityofdubugue.org Submittal Copies: 1) Proposals: one electronic PDF file shall be provided. 2) Vendor Fees: one electronic PDF file shall be provided. 3) Name all electronic files using the following format: "Dubuque PbP MSM Project Proposal — (Proposer Name)" "Dubuque PbP MSM Project Fee — (Proposer Name)" 120.2 Time for Commencement and Completion of Work Work on the Project must be commenced within ten (10) calendar days after a contract has been executed and the Notice to Proceed has been issued and shall be fully completed by December 4, 2026. 120.3 Proposal Documents Copies of the Request for Proposal (RFP) documents may be obtained at the Parking Department, Intermodal Facility, 950 Elm St, Dubuque, Iowa 52001. The Request for Proposal documents will also be available on the City's website at www.cityofdubuque.org/bids.aspx. No deposit is required to obtain copies of the Request for Proposal. 120.4 Sales Tax The Proposer should not include State of Iowa sales tax in its Proposal. A sales tax exemption certificate will be available for all material purchased in Iowa for incorporation into the Pay -by -Plate Multi Space Meter System Project. 120.5 RFP Project Scope Summary Pay -by -Plate Multi Space Meter System (PbP MSM) Procurement Project Code: 4683000005 The City of Dubuque is soliciting competitive sealed proposals from qualified vendors to update on street parking meter systems and equipment at all of its downtown on street parking spaces. The City is requesting proposals from qualified vendor(s) for an integrated pay -by -plate muti-space meter system consistent across all city on -street metered spaces. The system includes: a. 263 multi -space meters (MSMs): 1) 248 MSMs will be placed along city streets for paid curbside on -street parking areas, at locations as identified in the project drawings. Page 716 of 939 11) 13 MSMs will be placed in surface parking lots, as specified below a) 4th & Central Lot, (1 MSM) b) 9th & Elm Lot, (1 MSM) c) 11th & Elm Lot, (1 MSM) d) 12th & Elm Lot, (2 MSM) e) 3rd & Locust St Lot, (1 MSM) f) 3rd & Main Lot, (1 MSM) g) 12th & Central Lot, (1 MSM) h) 11th & Bluff Lot, (1 MSM) i) 5th & Bluff Lot, (2 MSM) j) Port of Dubuque Lot (5th & Bell), (2 MSMs) III) Two (2) MSMs to be provided to City offices as spares / test units. b. CMS c. Mobile LPR System integration, see separate RFP listed on City of Dubuque website, Mobile License Plate Recognition Enforcement (Mobile LPR) System Procurement, for further information. d. PbC System integration 1) Consideration will be made to add a cellphone payment app from chosen MSM vendor or partner. e. Citation Management System integration (AIMS, existing) f. All necessary components and materials for a complete and functioning turnkey MSM system as identified in this specification. The City desires to complete metered space upgrades in all downtown on street parking spaced in 2026 and has capital funding allocated to do so. The City wishes to select a single vendor or vendor team to upgrade our metered space system in all on -street metered spaces, so that is consistent across all facilities. The City requests proposals provide itemized costs, categorized by equipment type and by facility. Beyond what is detailed in this RFP, the City welcomes alternative proposals that can accomplish the strategic objectives as defined throughout this RFP. Additionally, the City welcomes alternative approaches to equipment financing beyond outright capital purchase. The content herein represents the minimum components for this project. The proposing entity or entities should describe the means or strategy by which they will satisfy the requested scope of services, or at the proposing entity's or entities' preference, provide an alternative or second additional hybrid strategy that would improve the results of this project. If a hybrid strategy is being recommended by the proposing entity or entities, the proposing entity or entities should detail what processes and methods will be used to make the project better. 120.6 Title VI — Non -Discrimination Clause The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to 0 Page 717 of 939 such Act, hereby notifies all Proposers that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit Proposals in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. 120.7 Request for Proposal Distribution On the following date, March 4, 2026, this Notice was posted at the following locations: 1. The City of Dubuque Website. ___= END OF SECTION 00120 =___ 7 Page 718 of 939 INSTRUCTIONS TO PROPOSERS SECTION 00200 200.1 REQUEST FOR PROPOSAL DOCUMENTS Copies of the RFP Documents may be obtained at the Parking Department, 950 Elm Street, Dubuque, Iowa 52001. The Proposal Documents Manual will also be available on the City's website at www.citVofdubugue.org/bids.aspx. No deposit is required. 200.2 EXAMINATION Proposers must use complete sets of RFP Documents in preparing Quotes. Proposers must examine the RFP Documents and the project locations to obtain first-hand knowledge of existing conditions. Extra compensation will not be given for conditions that can be determined by examining the RFP Documents and the sites. 200.3 QUESTIONS AND INTERPRETATIONS Proposers must submit questions about the RFP Documents to the Project Manager in writing or by email only. Replies will be issued to RFP Document holders of record as Addenda to the RFP Drawings and Specifications and will become part of the RFP Documents. Neither City nor a Proposer may rely on oral clarification. Failure to request clarification will not waive the responsibility of comprehension of the RFP Documents Manual and performance of the work in accordance with the intent of the documents. Signing of the RFP Proposal constitutes an acknowledgement of understanding of the RFP Documents. For questions concerning this Request for Proposals, please submit your requests to the City's designated Project Manager. The City has made considerable efforts to ensure an accurate representation of information in this RFP. No answers given in response to questions submitted shall be binding upon this RFP unless released in writing (letter or email) as an officially numbered and titled addendum to the RFP by the City of Dubuque. Any questions concerning this RFP must be received on or before 10.00 a.m. CST on April 1, 2026. Any inquiries received after this date will not be answered. When submitting a question please include the appropriate Vendor contact information. From the date of issuance of the RFP until final City action, the Proposer shall not discuss the RFP with or contact other City of Dubuque staff or any of the Selection Committee members except as expressly authorized by the City's Project Manager identified in this section. Violation of this requirement shall be considered a violation of the RFP rules and be grounds for disqualification of the Vendor's proposal. Page 719 of 939 Project Manager contact information is as follows: Joey Lueck City of Dubuque E-mail: jlueck(c�cityofdubuque.orq Transportation Department 950 Elm Street Dubuque, IA 52001 200.4 PRODUCT OPTIONS To obtain approval to use an unspecified product, a Proposer must deliver written requests to the Project Manager at least seven (7) working days before the Proposals are due. Late requests will not be considered. Be sure to clearly describe and indicate the product for which approval is requested and include any data as necessary to demonstrate acceptability of the substitute product. The written request must indicate the section number, page number and line number of the Specification for the product. If the product is acceptable, the Project Manager will approve it in an Addendum. 200.5 INSPECTION OF THE PROJECT SITE Each Proposer is encouraged to visit the project site(s) of the proposed work to fully acquaint itself with the existing conditions relating to the project and must inform itself as to the facilities involved, the difficulties and the restrictions related to the performance of the Proposal Contract. Each Proposer must thoroughly examine and familiarize itself with the specifications and all other RFP Documents. The Vendor by the execution of the Proposal Contract shall in no way be relieved of any obligation under the contract due to Vendor's failure to receive or examine any contract document or to visit the site and acquaint itself with the conditions there existing. City will be justified in rejecting any claim based on facts regarding which the Vendor should have been aware of as a result of its inspection. 200.6 RELEASE OF SITE: SEQUENCE OF WORK Proposers are referred to the RFP Documents Manual for information regarding the manner in which the project site(s) will be released and made available for equipment installation purposes, and the sequence in which the installation work shall be performed. 200.7 PREPARATION OF PROPOSALS 1. All Proposals must be submitted using the RFP Proposal Fee Form (SECTION 00401) supplied by the City and bound in this RFP Documents Manual. All Proposals are subject to all requirements of the RFP Documents Manual including these INSTRUCTIONS TO PROPOSERS. All Proposals must be regular in every respect and no modifications, exclusions, or special conditions shall be made or included on the RFP Proposal Fee Form by the Proposer. 2. The RFP Proposal and RFP Proposal Fee Form (SECTION 00401) must be enclosed in separate and clearly labeled electronic files. Proposals for the work comprising this procurement must be filed as stated below: .01 Page 720 of 939 Submittal Location: Via email to: jlueck(a�cityofdubuque.orq Submittal Copies- 1 ) Proposals: one electronic PDF file shall be provided. 2) Proposal Fees: one electronic PDF file shall be provided. a.THE ELECTRONIC FILE CONTAINING THE RFP PROPOSAL MUST BE LABELED AS FOLLOWS: Dubuque PbP MSM Project Proposal — (Proposer Name) b.THE ELECTRONIC FILE CONTAINING THE RFP PROPOSAL FEE FORM MUST BE LABELED AS FOLLOWS: Dubuque PbP MSM Project Fee — (Proposer Name) 3. Proposals submitted after the date and time for filing proposals as listed in the Proposer Summary (SECTION 00120) shall not be considered and will be returned to the Proposer unopened. 4. The City may reject any irregular or non -responsive Proposal. 5. If the Project is awarded, it will be awarded by the City to the Proposer ranked highest based on the proposal ranking criteria. The Contract for the work will require the completion of project according to the Proposal Documents Manual. 6. Each Proposer must include with their Proposal, in the appropriate spaces provided on the RFP Proposal Fee Form, the proposed Fees of performing said work in compliance with the Proposal Documents Manual including all items of labor, equipment, materials and overhead costs. 200.8 CORRECTIONS Erasures or other changes in the Proposal or RFP Proposal Fee Form must be explained or noted and initialed by the Proposer. 200.9 TIME FOR RECEIVING PROPOSALS Proposals received prior to the time of opening will be securely kept. The officer whose duty it is to open them will decide when the specified time has arrived and will distribute them to the RFP review committee, and no Proposal received thereafter will be considered. 200.10 RANKING OF PROPOSALS Proposals will be screened to ensure that they meet the minimum requirements of the proposal format. A selection committee will review qualifying proposals and select a Vendor and make a recommendation of Award to the Dubuque City Council in accordance with the rules listed in Appendix A. 10 Page 721 of 939 200.11 WITHDRAWAL OF PROPOSALS Proposals (received prior to the time fixed for opening) may be withdrawn on written request by the Vendor. 200.12 PROPOSAL SUBMITTAL INFORMATION No faxed or printed proposals will be accepted. The proposal must be a document of not more than eighteen (18) numbered 8-1/2 x 11-inch pages, with the exception of the project schedule which may be presented in 11 x 17-inch format, and not including the letter of transmittal, index, RFP Proposal Fee Form, dividers and the front and back covers. Any proposals exceeding 18 numbered pages will not be considered. Any and all links will not be reviewed by the Selection Committee. Each addendum shall be acknowledged in the Letter of Transmittal by providing the addendum number and title. Failure to acknowledge each addendum will be considered grounds for possible disqualification. It is solely the Vendor's responsibility to ensure that all addendums to this RFP have been received before submitting the proposal. 200.13 VENDOR BACKGROUND INFORMATION FORM The Vendor Background Information Form (Section 00471) must be submitted within 72 hours of a formal request being made by the RFP Selection Committee. The Form may be submitted to the City by either delivering a hard copy or by email to the Project Manager. 200.14 AWARD OF CONTRACTS AND REJECTION OF PROPOSALS The Vendor Equipment Contract (SECTION 00500) shall be awarded by the Dubuque City Council. The Vendor to whom the award is made shall be notified at the earliest possible date by a Notice of Award. Failure of a Vendor to provide the Vendor Background Information Form within the period specified in Section 200.13 or within such extended period as the City may grant, based upon reasons determined sufficient by the City, shall be grounds for determining a Vendor's Proposal as not responsible, and the City may either award the Contract to another Vendor or re -advertise for Proposals. 200.15 EXECUTION OF VENDOR CONTRACT 1. Within fifteen (15) calendar days after the date of the City's Notice of Award, the successful Vendor shall execute and deliver to the City a Contract (SECTION 00500) in the form included in the Proposal Documents Manual in such number of copies as the City may require. 2. Insurance documents shall be submitted in accordance with SECTION 00700 and must be properly completed prior to execution of the Contract by the City. 3. Iowa Sales Tax Exemption Certificate documents shall be submitted in accordance with SECTION 00750 and must be properly completed prior to execution of the Contract by the City. 4. The successful Vendor shall, within the period specified in Section 00200.14 Paragraph 1 above, also furnish a Contractor's Performance and Maintenance Bond in 11 Page 722 of 939 the form included in the Proposal Documents Manual and shall bear the same date as, or a date subsequent to, the date of the Contract. The power of attorney for the person who signs for any surety company shall be attached to such Bond. 5. The failure of the successful Vendor to execute such Contract and to supply the required Bond(s), Insurance, and Iowa Sales Tax Exemption Certificate information within fifteen (15) calendar days after the date of City's Notice of Award, or within such extended period as the City may grant, based upon reasons determined sufficient by the City, shall constitute a default, and the City may either award the Contract to another Vendor or re -advertise for Proposals. 6. After the Contract, Bonds, Insurance Documents, Sales Tax Exemption Certificate Form and Vendor Background Information Form have been properly provided, the City will execute the contract and issue the Notice to Proceed. ___= END OF SECTION 00200 =___ 12 Page 723 of 939 PROPOSAL FORMAT SECTION 00285 285.1 INFORMATION TO BE INCLUDED IN THE PROPOSAL To simplify the review process and to obtain the maximum degree of comparability, the proposal shall include the following information and shall be organized in the order and manner specified below. While additional data may be presented, the following subjects must be included as they represent the minimum criteria against which the proposal will be evaluated. A. Letter of Transmittal Provide a letter of transmittal briefly outlining the Vendor's understanding of the work and list the Project Manager's name, address, office telephone number, mobile telephone number and email address. The name that is provided for the Project Manager will be used as the primary contact person during the RFP evaluation process. B. Table of Contents The proposal shall contain a table of contents that delineates each section and the corresponding page number. C. Profile of Firm Provide general information about the Firm, along with its area of expertise and experience as it relates to this RFP. Describe the experience and success of the Firm in working on similar projects. State the size of the Firm, the size of the Firm's professional staff, and the location(s) of the office from where the work on this project will be performed. D. Project Capacity/Workload Discuss the Vendor's ability to integrate this project into their present workload. Include a statement to specify if the Vendor currently has the capacity to undertake the project or whether it intends to hire additional staff or partner with sub -contractors. E. Scope of Services Describe the means or strategy by which the Vendor would satisfy the scope of services for the Project as detailed in the project drawings and technical specifications. The Vendor may also choose to submit a second alternative or hybrid strategy with a modified scope of services that would improve the results of the project. Include a basic work plan that delineates the Vendor's approach to the completion of the project. The work plan, at a minimum, should include those components outlined in this RFP. The Vendor should indicate in the work plan those aspects that are expected to be completed by city staff. Highlight any parts of the work plan that will reflect the Vendor's unique philosophy or insight regarding the approach to this project and how this approach positively impacts 13 Page 724 of 939 the successful completion of the project. F. Quality Assurance/Quality Control As a part of the proposal, specifically describe the quality control process that will be used throughout the project. List the number of hours for each phase that will be dedicated to OA/QC and briefly describe how those hours will be spent. The City expects that the majority of the QA/QC process will be performed by someone who is not an active member of the project team. G. Project Team Qualifications Provide the names for key members of the project team associated with this project. Specifically identify the supervisory and management staff including principals, the project manager, and technical experts who would be assigned to this project. For each project team member, provide a short summary of their qualifications and experience. Include a flow chart that shows the communication path between the City and the Vendor. Include all project team members on the flow chart and show the supervisory relationship between all members of the team. Be sure to include all sub -contractor staff on the project team flow chart. Describe the major tasks each team each team member will be working on. Provide the name and location of other sub -consulting firms that would be used by the Vendor during the project and the approximate percentage and type of work that would be performed by each firm. Summarize the qualifications and experience of all sub- contractor staff working on the project. In submitting the proposal, the prospective Vendor is representing that each person listed or referenced in the proposal shall be available to perform the services as described. Provide at least 3 client references (include individual contact names and telephone numbers) for similar projects that have been completed by the Vendor in the last five (5) years. List the names of individuals on the project team proposed for the Dubuque project who have worked on the client reference projects. H. Proposed Project Schedule Provide a project schedule for each proposed strategy. Outline the time durations and estimated completion dates for each major component of the proposed scope of work. The schedule should list all deliverables that are required throughout the project. I. Certificate of Insurance The Vendor should provide a statement indicating that they are able to meet the City's insurance requirements for professional services. (SECTION 00700) Submittal of insurance documents as part of this RFP is not required. 14 Page 725 of 939 J. Understanding of Final Contract Terms The Proposer should sign the statement in Appendix D that indicates they have read and understand Appendix C — Contract Terms and Conditions and agree to include the clauses that are listed in Appendix C in the final signed contract. Any exceptions to the Contract Terms and Conditions by the Vendor must be clearly stated in the submitted proposal. ___= END OF SECTION 00285 =___ 15 Page 726 of 939 PROPOSAL SUBMITTAL CHECKLIST SECTION 00300 300.1 RFP Submittal Check List Checking your Proposal submittal, before filing, against the following checklist will help prevent minor errors or omissions, which could result in rejection of the Proposal because it is non -responsive. (1) RFP Proposal Fee Form: • The proposal must be submitted on the form listed below and provided by the City: ■ RFP PROPOSAL FEE FORM - SECTION 00401 • Acknowledge receipt of all addenda on the RFP Proposal Fee Form (SECTION 00401). • RFP Proposal Fee Form (SECTION 00401) must be signed by an authorized agent. • The RFP Proposal Fee Form must not be qualified in any way or contain any disclaimers or special conditions, or the Proposal may be found non- responsive. • The Proposal should include all points of information listed in Section 00285. • Submit Section 001100 PbP MSM Price Proposal Forms in PDF file format as pages included with the RFP Proposal Fee Form (Section 00401). (2) Submittal of Proposal: • The Proposal and RFP Proposal Fee Form (SECTION 00401) must be submitted in a separate electronic file labeled as follows: RFP PROPOSAL MUST BE LABELED AS FOLLOWS: Dubuque PbP MSM Project Proposal — (Proposer Name) THE RFP PROPOSAL FEE FORM MUST BE LABELED AS FOLLOWS: Dubuque PbP MSM Project Fee — (Proposer Name) • And addressed to Location for Filing the Proposal: ■ Via email to: jlueck(c�cityofdubugue.org 16 Page 727 of 939 Sufficient time should be allowed for Proposals to be delivered. Late Proposals will not be considered and will be returned unopened. ___= END OF SECTION 00300 =___ 17 Page 728 of 939 RFP PROPOSAL FEE FORM SECTION 00401 PROJECT: Pay -by -Plate Multi -Space Meter System (PbP MSM) Procurement PROPOSAL TO: Office of Parking Department by email to: ubug ue.orq 4101101'1_119 A _ZTOILTTF (Telephone) 401.1 General (Company) (Street Address) (City, State, Zip) The undersigned Vendor agrees, if the Proposal is accepted, to enter into a Contract with the City, in the form included in the Proposal Documents Manual, to perform and furnish the Work as specified or indicated in the Proposal Documents Manual for the Listed Fee Price and within the timeframe and schedule indicated in the Contract Documents and in accordance with other terms and conditions of the Contract Documents. 401.2 Recitals In submitting this Proposal Fee Form, Vendor represents, as more fully set forth in the Vendor Equipment Contract, that: a. This Proposal Fee will remain subject to acceptance for forty-five (45) calendar days after the day of Proposals being due; b. The City has the right to reject this Proposal and to waive any informalities in the Proposal or Proposal Fee; c. Proposer will sign and submit the Vendor Equipment Contract with the Bond and other documents required by the Contract Documents within fifteen (15) calendar days after the date of City's Notice of Award; The Vendor hereby certifies that they are the only person or persons interested in this proposal as principals; that an examination has been made of the drawings, specifications, contract form, including the special provisions contained herein, and the in Page 729 of 939 work site, and the Vendor understands that the quantities of work shown herein are approximate only and are subject to increase or decrease; and further understands that all quantities of work, whether increased or decreased, are to be performed at the lump sum price as stipulated herein; the Vendor proposes to furnish all necessary machinery, equipment, tools, labor and other means of installation, and to furnish all materials specified in the manner and time prescribed and to do the work at the prices herein set out. 401.3 Vendor's Acknowledgment In submitting this Proposal this Vendor acknowledges and represents that: 1) Vendor has examined copies of all the Contract Documents; 2) Vendor has researched the Place of Work and become familiar with the general, local, and site conditions; 3) Vendor is familiar with Federal, State, and local laws, ordinances and regulations that govern the work specified by the Contract Documents; 4) Vendor has correlated the information known to the Vendor, observations obtained from the examination of the site, reports and drawings identified in the Contract Documents and additional investigations, explorations, tests, studies and data within the Contract Documents; 5) This Vendor is genuine and not made in the interest of or on behalf of an undisclosed person, firm or corporation; Vendor has not directly or indirectly induced or solicited another Vendor to submit a false or sham Proposal; Vendor has not solicited or induced a person, firm or corporation to refrain from submitting a Proposal; and Vendor has not sought by collusion to obtain for itself an advantage over another Proposer or over City; 6) Local and State sales and use taxes are not included in the Proposal Amount. 401.4 Project Total Amount Vendor will complete the work in accordance with the Contract Documents for the following: Project Total Amount $ (figures) 19 Page 730 of 939 (use words) Any written exclusions on the RFP Proposal Fee Form may render the Proposal as nonresponsive and may result in rejection by the City. 401.5 Timeliness Vendor agrees that the work shall be Substantially Complete and made ready for final payment in accordance with Contract Documents no later than the date(s) indicated in Section 00800 — Progress Schedule and Agreed Cost of Delay. 401.6 Documents To Be Submitted To Respond to this RFP The following documents are included and made a condition of this Proposal: 1) The Proposal: The proposal should address all points outlined in this RFP excluding any cost information. The proposal should be prepared simply and economically, providing a straight -forward, concise description of the Vendor's capabilities that satisfy the requirements of this RFP. 2) The RFP Proposal Fee Form: Accompanying the Proposal, this RFP Proposal Fee Form shall be submitted in a separate electronic file which identifies the component costs of the total fee amount. 401.7 Document Submittal Requirements by Vendor The Vendor must submit the Vendor Background Information Form (Section 00471) to the Project Manager within 72 hours after formal request by the RFP Review Committee. Failure to submit the Vendor Background Information Form by the required deadline may be considered justification for the City to determine the Vendor as not responsible. 401.8 Contract Execution The Vendor further agrees to execute a formal Contract and Bond, within fifteen (15) calendar days after the date of the City's Notice of Award. The Vendor also agrees it will commence work on or before ten (10) calendar days after the date of City's Notice to Proceed, and it will complete the work within the specified contract period or pay the Agreed Cost of Delay stipulated in the Contract Documents. 20 Page 731 of 939 401.9 Questions and Interpretations Failure by the Proposer to request clarification of the Contract Documents during the RFP Proposal process does not waive the responsibility for comprehension of the documents and performance of the work in accordance with the Contract Documents. Signing of the RFP Proposal Fee Form constitutes the Vendor's certification as implicitly denoting thorough comprehension of intent of the Contract Documents. 401.10 Addenda The Vendor acknowledges receipt of the following addenda: Dated: Dated: Dated: Dated: 401.11 Signatures Vendor: Dated: Vendor Name Street (Business Location) City State Zip Dated: Signature Title ___= END OF SECTION 00401 =___ 21 Page 732 of 939 VENDOR BACKGROUND INFORMATION - SMALL CONTRACTS SECTION 00471 VENDOR BACKGROUND INFORMATION FOR SMALL CONTRACTS (Between $25,000 and $3,000,000) Upon request of the RFP Review Committee, the Vendor must submit the Vendor Background Information Form to the Project Manager within 72 hours after the request is made. Failure to submit the Vendor Background Information Form by the required deadline may be considered justification for the City to determine the Vendor as not responsible. All questions must be answered clearly and comprehensively. If necessary, questions may be answered on separate attached sheets. The Vendor may submit any additional information that it deems necessary. 1. SUBMITTED BY: Official Name of Firm: Address: 2. VENDOR'S CONTACT INFORMATION: Contact Person: Title: Phone: Email: 3. TYPE OF ORGANIZATION: ❑ SOLE PROPRIETORSHIP Name of Owner: Doing Business As: Date of Organization: 22 Page 733 of 939 a a X a PARTNERSHIP Date of Organization: Type of Partnership: Name of General Partner(s): CORPORATION State of Organization: Date of Organization: Executive Officers: President: Vice President(s): Treasurer: Secretary: LIMITED LIABILITY COMPANY State of Organization: Date of Organization: Members: JOINT VENTURE State of Organization: Date of Organization: Form of Organization: Joint Venture Managing Partner(s): 23 Page 734 of 939 Name: Address: Name: Address: Name: Address: ❑ OTHER State of Organization: Name of Organization: Form of Organization: Date of Organization: Principal: Name: Title: Address: A. How many years has your organization been in business as a parking vendor? years. B. How many years have you been engaged in the parking business under your present firm or trade name? years. Page 735 of 939 C. Under what other or former names does or has your organization operated? 4. CERTIFICATIONS: Disadvantage Business Enterprise: Minority Business Enterprise: Woman Owned Enterprise: Small Business Enterprise: Other: 5. BONDING INFORMATION: Bonding Company: Address: Bonding Agent: Address: Contact Name: Phone: Aggregate Bonding Capacity: CERTIFIED BY: Available Bonding Capacity as of date of this submittal: 6. EQUIPMENT INSTALLATION EXPERIENCE: A. Current Experience: List on Schedule A all uncompleted projects currently under contract. 25 Page 736 of 939 B. Previous Experience: List on Schedule B at least three (3) projects completed within the last three (3) years that had a similar scope of work. Do you have direct related project experience? If NO, direct related project experience, add an Attachment that explain how you intend to complete the contract. ❑ NO ❑YES In the past eight (8) years has the firm listed in Section 1 ever failed to complete an equipment installation contract awarded to it? If YES, add an Attachment that provides details of the circumstances and include Project Owner's contact information. ❑ NO ❑YES Have you ever been found not to be a responsible Vendor by a municipality? If YES, add an Attachment that provides details of the circumstances and include Project Owner's contact information. ❑ NO ❑YES In the past eight (8) years has any Corporate Officer, Partner, Joint Venture participant or Proprietor ever failed to complete a parking equipment installation contract awarded to them in their name or when acting as a principal of another entity? If YES, add an Attachment that provides details of the circumstances and include Project Owner's contact information. ❑ NO ❑YES Are there any judgments, claims, disputes or litigation pending or outstanding with an individual value greater than $200,000 involving the firm listed in Section 1 or any of its officers (or any of its partners if a partnership or any of the individual entities if a joint venture)? If YES, add an Attachment that provides details of the circumstances and include Project Owner's contact information. ❑ NO ❑YES 26 Page 737 of 939 Have you ever been declared in default under a performance Bond in the last five (5) years? If YES, add an Attachment that provides details of the circumstances and include the name and contact person of the owner(s) of the project and the contact person at the surety/Bonding company. ❑ NO ❑YES Are you currently being investigated for or have previously violated in the last five years any of the following state or federal laws: Iowa Minimum Wage Act, Iowa Non -English Speaking Employees Act, Iowa Child Labor Act, Iowa Labor Commissioner's Right to Inspect Premises, Iowa Compensation Insurance Act, Employment Security Act, Iowa Competition Act, Iowa Income, Corporate and Sales Tax Code, Iowa Employee Registration Requirements, Iowa Hazardous Chemical Risks Act, Iowa Wage Payment Collection Act, Federal Income and Corporate Tax Code, The National Labor Relations Act, The Drug -Free Workplace Act, the Employee Retirement Insurance Security Act, Title VI of the Civil Rights Act of 1964, The Fair Labor Standards Act? If YES, add an Attachment that provides details of the circumstances and explain. ❑ NO ❑YES 7. SAFETY PROGRAM: Name of Equipment Installation Vendor's Lead Safety Officer: Name of Equipment Installation Vendor's Safety Officer assigned to this project: Include the following as attachments: A. Provide as an Attachment Vendor's OSHA No. 300- Log & Summary of Occupational Injuries & Illnesses for the past 2 years. Vendor must submit the same information for all proposed Subcontractors performing Work having a value in excess of 10 percent of the total proposal amount. B. Provide as an Attachment Vendor's list of all OSHA Citations & Notifications of Penalty (monetary or other) received within the last 2 years (indicate disposition as applicable) - IF NONE SO STATE. Vendor must submit the same information for all proposed Subcontractors performing Work having a value in excess of 10 percent of the total proposal amount. 27 Page 738 of 939 C. Provide as an Attachment Vendor's list of all safety citations or violations under any state all received within the last 2 years (indicate disposition as applicable) - IF NONE SO STATE. Vendor must submit the same information for all proposed Subcontractors performing Work having a value in excess of 10 percent of the total proposal amount. D. Provide the following for the firm listed in Section 3 (attach additional sheets as necessary) the following (Vendor must submit the same information for all proposed Subcontractors performing Work having a value in excess of 10 percent of the total proposal amount: Workers' compensation Experience Modification Rate (EMR) for the last 2 years: YEAR EMR YEAR EMR Total Recordable Frequency Rate (TRFR) for the last 2 years: YEAR TRFR YEAR TRFR Total Number of Hours Worked (TNHW) for the last 2 Years: YEAR TNHW YEAR TNHW I HEREBY CERTIFY THAT THE INFORMATION SUBMITTED HEREWITH, INCLUDING ANY ATTACHMENTS, IS TRUE TO THE BEST OF MY KNOWLEDGE AND BELIEF AND THAT THE CITY OF DUBUQUE MAY RELY ON THE INFORMATION PROVIDED. NAME OF ORGANIZATION SIGNATURE: NAME: TITLE: DATE: Page 739 of 939 NOTARY ATTEST: SUBSCRIBED AND SWORN TO BEFORE ME THIS DAY OF , 20 NOTARY PUBLIC - STATE OF MY COMMISSION EXPIRES: REQUIRED ATTACHMENTS: 1. Schedule A (Current Experience). 2. Schedule B (Previous Experience). 3. Evidence of authority for individuals listed in Section 3 to bind organization to a Contract. 4. Resumes of officers and key individuals (including Safety Officer) of Company named in Section 1. 5. Required safety program submittals listed in Section 7. 6. Additional items as needed to complete background information request. 29 Page 740 of 939 SCHEDULE A PROJECTS CURRENTLY UNDER CONTRACT Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: 30 Page 741 of 939 SCHEDULE A PROJECTS CURRENTLY UNDER CONTRACT Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: 31 Page 742 of 939 SCHEDULE B PREVIOUS EXPERIENCE (List projects that fulfill the requirements of Section 6B) Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: Project Name: Project Information Project Type: Contract Start Date: Contract End Date: Percent Complete: Contract Amount: ___= END OF SECTION 00471 32 Page 743 of 939 VENDOR EQUIPMENT CONTRACT SECTION 00500 Project: Pay -by -Plate Multi -Space Meter System (PbP MSM) Procurement Project THIS EQUIPMENT CONTRACT (the Contract), made in triplicate, dated for references purposes the day of , 20 between the City of Dubuque, Iowa, by its City Manager, through authority conferred upon the City Manager by its City Council (City), and by (Vendor). For and in consideration of the mutual covenants herein contained, the parties hereto agree as follows: VENDOR AGREES: To furnish all material and equipment and to perform all labor necessary for the 1. Pay -by -Plate Multi -Space Meter System (PbP MSM) Procurement Project (Project). 2. CONTRACT DOCUMENTS A. The Contract Documents consist of the following: 1. Project Title Page. 2. Project Directory Page (Section 00101). 3. This Vendor Equipment Contract (Section 00500). 4. Performance and Maintenance Bond (Section 00600). 5. The Iowa Statewide Urban Design And Specifications (SUDAS) 2026 Edition. 6. CITY OF DUBUQUE Supplemental Specifications 2023 Edition. 7. Other Standard and Supplementary Specifications as listed on the Title Page of the Contract Document Manual. 8. Technical Specifications and Special Provisions included in the Document Manual. 9. Drawings —Sheet No. Q-201 through No. Q-303 (Appendix E). 10. Addenda (numbers —to_, inclusive). 11. Insurance Provisions and Requirements (Section 00700). 12. Sales Tax Exemption Certificate (Section 00750). 13. Project Schedule and Agreed Cost of Delay (Section 00800). 14. Other Project Information and Permits (Section 01100, 111224, and Appendixes). 15. Exhibits to this Contract (enumerated as follows): 33 Page 744 of 939 a. Vendors RFP Proposal Fee Form (pages to inclusive). b. The following documentation that must be submitted by Vendor prior to Notice of Award. Vendor Background Information Form (Section 00471) 16. The following which may be delivered or issued on or after the Effective Date of the Contract: a. Notice to Proceed (Section 00850). b. Change Orders (Not attached to this agreement). There are no other Contract Documents. The Contract Documents may only be amended, modified, or supplemented as provided in General Conditions. 3. All materials used by the Vendor in the Project must be of the quality required by the Contract Documents and must be installed in accordance with the Contract Documents. 4. The Vendor must remove any materials rejected by the City as defective or improper, or any of said work condemned as unsuitable or defective, and the same must be replaced or redone to the satisfaction of the City at the sole cost and expense of the Vendor. 5. Five percent (5%) of the Contract price will be retained by the City for a period of thirty (30) days after final completion and acceptance of the Project by the City Council to pay any claim by any party that may be filed for labor and materials done and furnished in connection with the performance of this Contract and for a longer period if such claims are not adjusted within that thirty (30) day period, as provided in Iowa Code Chapter 573 or Iowa Code Chapter 26. The City will also retain additional sums to protect itself against any claim that has been filed against it for damages to persons or property arising through the prosecution of the work and such sums will be held by the City until such claims have been settled, adjudicated or otherwise disposed of. 6. The Vendor has read and understands the Contract Documents herein referred to and agrees not to plead misunderstanding or deception related to estimates of quantity, character, location or other conditions for the Project. 7. In addition to any warranty provided for in the specifications, the Vendor must also fix any other defect in any part of the Project, even if the Project has been accepted and fully paid for by the City. The Vendor's maintenance bond will be security for a period of two years after the issuance of the Certificate of Substantial Completion. 34 Page 745 of 939 8. The Vendor must fully complete the Project under this Contract on or before the date indicated in the Project Schedule and Agreed Cost of Delay Section of the Contract Documents. 9. INDEMNIFICATION FROM THIRD PARTY CLAIMS. To the fullest extent permitted by law, Vendor shall defend, indemnify and hold harmless City, its officers and employees, from and against all claims, damages, losses and expenses claimed by third parties, but not including any claims, damages, losses or expenses of the parties to this Contract, including but not limited to attorneys' fees, arising out of or resulting from performance of this Contract, provided that such claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property, including loss of use resulting there from, but only to the extent caused in whole or in part by negligent acts or omissions of Vendor, or anyone directly or indirectly employed by Vendor or anyone for whose acts Vendor may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. 10. The Vendor hereby represents and guarantees that it has not, nor has any other person for or in its behalf, directly or indirectly, entered into any arrangement or Contract with any other Proposal, or with any public officer, whereby it has paid or is to pay any other Vendor or public officer any sum of money or anything of value whatever in order to obtain this Contract; and it has not, nor has another person for or in its behalf directly or indirectly, entered into any Vendor arrangement with any other person, firm, corporation or association which tends to or does lessen or destroy free competition in the award of this Contract and agrees that in case it hereafter be established that such representations or guarantees, or any of them are false, it will forfeit and pay not less than ten percent (10%) of the Contract price but in no event less than $2,000.00 (Two Thousand Dollars) to the City. 11. The surety on the Bond furnished for this Contract must, in addition to all other provisions, be obligated to the extent provided for by Iowa Code 573.6 relating to this Contract, which provisions apply to said Bond. 12. The Vendor agrees, and its Bond is surety therefore, that after the Certificate of Substantial Completion has been issued by the City, it will keep and maintain the Project in good repair for a period of two (2) years. 13. The Project must be constructed in strict accordance with the requirements of the laws of the State of Iowa, and the United States, and ordinances of the City of Dubuque, and in accordance with the Contract Documents. 35 Page 746 of 939 A. All applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U. S. C. 1958 (H) et. seq.) and the Federal Water Pollution Act (33 U. S. C. 1368 et. seq.) as amended, Executive Order 11738, and Environmental Protection Agency regulations (40 CFR, Part 15). Vendor must comply with Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 USC 327-330) and Department of Labor Regulations (29 CFR, Part 5). B. The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all vendors that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. THE CITY AGREES: 14. Upon the completion of the Contract, and the acceptance of the Project by the City Council, and subject to the requirements of law, the City agrees to pay the Vendor as full compensation for the complete performance of this Contract, the amount determined for the total work completed at the price(s) stated in the Vendor's RFP Proposal Fee Form and less any Agreed Cost of Delay provided for in the Contract Documents. CONTRACT AMOUNT $ CITY OF DUBUQUE, IOWA: VENDOR: Department Vendor By: By: Signature Signature Printed Name Printed Name Title Title Date Date ___= END OF SECTION 00500 =___ 36 Page 747 of 939 PERFORMANCE AND MAINTENANCE BOND SECTION 00600 KNOW ALL BY THESE PRESENTS: That we, as Principal (hereinafter the "Vendor" or "Principal") and as Surety are held and firmly bound unto the City of Dubuque, Iowa, as Obligee (hereinafter referred to as "Owner"), and to all persons who may be injured by any breach of any of the conditions of this Bond in the penal sum of dollars ($ ), lawful money of the United States, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, legal representatives and assigns, jointly or severally, firmly by these presents. The conditions of the above obligations are such that whereas said Vendor entered into a contract with the Owner, bearing date the day of 2026, (hereinafter the "Contract") wherein said Vendor undertakes and agrees to construct the following project in accordance with the Contract Documents, and to faithfully perform all the terms and requirements of said Contract within the time therein specified, in a good and workmanlike manner, and in accordance with the Contract Documents. The Contract Documents for Pay -by -Plate Multi -Space Meter System (PbP MSM) Procurement Project detail the following described improvements: Pay -by -Plate Multi -Space Meter System (PbP MSM) Procurement The City of Dubuque is soliciting competitive sealed proposals from qualified vendors to update on street parking meter systems and equipment at all of its downtown on -street parking spaces. The City is requesting proposals from qualified vendor(s) for an integrated pay -by -plate muti-space meter system consistent across all city on -street metered spaces. The system includes: a. 263 multi -space meters (MSMs)- 1) 248 MSMs will be placed along city streets for paid curbside on - street parking areas, at locations as identified in the project drawings. II) 13 MSMs will be placed in surface parking lots, as specified below: a) 4th & Central Lot, (1 MSM) 37 Page 748 of 939 b) 9th & Elm Lot, (1 MSM) c) 11th & Elm Lot, (1 MSM) d) 12th & Elm Lot, (2 MSM) e) 3rd & Locust St Lot, (1 MSM) f) 3rd & Main Lot, (1 MSM) g) 12th & Central Lot, (1 MSM) h) 11th & Bluff Lot, (1 MSM) i) 5th & Bluff Lot, (2 MSM) j) Port of Dubuque Lot (5th & Bell), (2 MSMs) III) Two (2) MSMs to be provided to City offices as spares / test units. b. CMS c. Mobile LPR System integration d. PbC System integration 1) Consideration will be made to add a cellphone payment app from chosen MSM vendor or partner. e. Citation Management System integration (AIMS, existing) f. All necessary components and materials for a complete and functioning turnkey MSM system as identified in this specification. It is expressly understood and agreed by the Vendor and Surety in this Bond that the following provisions are a part of this Bond and are binding upon said Vendor and Surety, to -wit: 1. PERFORMANCE: The Vendor shall well and faithfully observe, perform, fulfill, and abide by each and every covenant, condition, and part of said Contract and Contract Documents, by reference made a part hereof, for the project, and shall indemnify and save harmless the Owner from all outlay and expense incurred by the Owner by reason of the Vendor's default of failure to perform as required. The Vendor shall also be responsible for the default or failure to perform as required under the Contract and Contract Documents by all its subcontractors, suppliers, agents, or employees furnishing materials or providing labor in the performance of the Contract. 2. MAINTENANCE: The Vendor and the Surety on this Bond hereby agree, at their own expense: A. To remedy any and all defects that may develop in or result from work to be performed under the Contract Documents within the period of two (2) year(s) from the date of acceptance of the work under the Contract, by reason of defects in workmanship, equipment installed, or materials used in construction of said work; B. To keep all work in continuous good repair; and Page 749 of 939 C. To pay the Owner's reasonable costs of monitoring and inspection to assure that any defects are remedied, and to repay the Owner all outlay and expense incurred as a result of Vendor's and Surety's failure to remedy any defect as required by this section. Vendor's and Surety's Contract herein made extends to defects in workmanship or materials not discovered or known to the Owner at the time such work was accepted. 4. GENERAL: Every Surety on this Bond shall be deemed and held bound, any contract to the contrary notwithstanding, to the following provisions: A. To consent without notice to any extension of time authorized in approved change orders to the Vendor in which to perform the Contract; B. To consent without notice to any change in the Contract or Contract Documents, authorized in approved change orders which thereby increases the total contract price and the penal sum of this Bond, provided that all such changes do not, in the aggregate, involve an increase of more than twenty percent (20%) of the total contract price, and that this Bond shall then be released as to such excess increase; C. To consent without notice that this Bond shall remain in full force and effect until the Contract is completed, whether completed within the specified contract period, within an extension thereof, or within a period of time after the contract period has elapsed and the liquidated damage penalty is being charged against the Vendor. The Vendor and every Surety on the Bond shall be deemed and held bound, any contract to the contrary notwithstanding, to the following provisions- D. That no provision of this Bond or of any other contract shall be valid that limits to less than five (5) years after the acceptance of the work under the Contract the right to sue on this Bond. E. That as used herein, the phrase "all outlay and expense" is not to be limited in any way, but shall include the actual and reasonable costs and expenses incurred by the Owner including interest, benefits, and overhead where applicable. Accordingly, "all outlay and expense" would include but not be limited to all contract or employee expense, all equipment usage or rental, materials, testing, outside experts, attorney's fees (including overhead expenses of the Owner's staff 39 Page 750 of 939 attorneys), and all costs and expenses of litigation as they are incurred by the Owner. It is intended the Vendor and Surety will defend and indemnify the Owner on all claims made against the Owner on account of Vendor's failure to perform as required in the Contract and Contract Documents, that all agreements and promises set forth in the Contract and Contract Documents, in approved change orders, and in this Bond will be fulfilled, and that the Owner will be fully indemnified so that it will be put into the position it would have been in had the Contract been performed in the first instance as required. In the event the Owner incurs any "outlay and expense" in defending itself against any claim as to which the Vendor or Surety should have provided the defense, or in the enforcement of the promises given by the Vendor in the Contract, Contract Documents, or approved change orders, or in the enforcement of the promises given by the Vendor and Surety in this Bond, the Vendor and Surety agree that they will make the Owner whole for all such outlay and expense, provided that the Surety's obligation under this Bond shall not exceed one hundred twenty-five percent (125%) of the penal sum of this Bond. In the event that any actions or proceedings are initiated regarding this Bond, the parties agree that the venue thereof shall be Dubuque County, State of Iowa. If legal action is required by the Owner to enforce the provisions of this Bond or to collect the monetary obligation incurring to the benefit of the Owner, the Vendor and the Surety agree, jointly, and severally, to pay the Owner all outlay and expense incurred therefor by the Owner. All rights, powers, and remedies of the Owner hereunder shall be cumulative and not alternative and shall be in addition to all rights, powers, and remedies given to the Owner, by law. The Owner may proceed against surety for any amount guaranteed hereunder whether action is brought against the Vendor or whether Vendor is joined in any such action(s) or not. NOW THEREFORE, the condition of this obligation is such that if said Principal shall faithfully perform all the promises of the Principal, as set forth and provided in the Contract, in the Contract Documents, and in this Bond, then this obligation shall be null and void, otherwise it shall remain in full force and effect. When a work, term, or phrase is used in this Bond, it shall be interpreted or construed first as defined in this Bond, the Contract, or the Contract Documents; second, if not defined in the Bond, Contract, or Contract Documents, it shall be interpreted or construed as defined in applicable provisions of the Iowa Code; third, if not defined in the Iowa Code, it shall be interpreted or construed according to its generally accepted meaning in the construction industry; and fourth, if it has no generally accepted meaning ,M Page 751 of 939 in the construction industry, it shall be interpreted or construed according to its common or customary usage. Failure to specify or particularize shall not exclude terms or provisions not mentioned and shall not limit liability hereunder. The Contract and Contract Documents are hereby made a part of this Bond. Project No. Witness our hands, in triplicate, this SURETY COUNTERSIGNED BY: Signature of Agent Printed Name of Agent Company Address City, State, Zip Code Company Telephone Number PRINCIPAL: Vendor By: Signature Printed Name day of , 2026. FORM APPROVED BY: Representative for Owner SURETY: Surety Company Signature Attorney -in -Fact Officer Printed Name of Attorney -in -Fact Officer Company Name Company Address City, State, Zip Code Title Company Telephone Number NOTE: 1. All signatures on this performance, payment, and maintenance Bond must be original signatures in ink; copies, facsimile, or electronic signatures will not be accepted. 2. This Bond must be sealed with the Surety's raised, embossing seal. 3. The name and signature of the Surety's Attorney-in-Fact/Officer entered on this Bond must be exactly as listed on the Certificate or Power of Attorney accompanying this Bond. ==== END OF SECTION 00600 ==== 41 Page 752 of 939 INSURANCE PROVISIONS AND REQUIREMENTS SECTION 00700 City of Dubuque Insurance Requirements for General, Artisan or Trade Vendors, Subcontractors or Sub Subcontractors Class A: Class R- Class C: Asbestos Removal Asphalt Paving Concrete Construction Managers Cranes Culverts Decking Demolition Deconstruction Earthwork Electrical Elevators Chemical Spraying Doors, Window & Glazing Drywall Systems Fertilizer Application Geotech Boring Insulation Finish Carpentry Carpet Cleaning Carpet & Resilient Flooring Caulking & Sealants Acoustical Ceiling Filter Cleaning Insurance Schedule F Fiber Optics Fire Protection Fireproofing General Contractors HVAC Mechanical Paving & Surfacing Parking Gate Equipment Piles & Caissons Plumbing Retaining Walls Reinforcement Landscaping Masonry Vehicular Snow Removal Painting & Wall Covering Pest Control Scaffolding Sidewalks Plastering General Cleaning Grass Cutting Janitorial Non Vehicular Snow & Ice Removal Office Furnishings Roofing Sanitary Sewers Sheet Metal Site Utilities Shoring Special Construction Steel Storm Sewers Structural Steel Trails Tunneling Water Main Rough Carpentry Stump Grinding Tank Coating Tree Removal Tree Trimming Tuckpointing Waterproofing Well Drilling Power Washing Tile & Terrazzo Flooring Window Washing 42 Page 753 of 939 INSTRUCTIONS FOR INSURANCE SUBMITTAL: EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $2,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01 or business owners form BP 00 02 shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit" or CG 25 03 "Designated Construction Project(s) General Aggregate Limit" as appropriate. 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement. (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations). 6) The additional insured endorsement shall include completed operations under ISO form CG 20 37 during the project term and for a period of two years after the completion of the project. 7) Policy shall include Waiver of Right to Recover from Others endorsement. 8) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non- payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. Contractor and subcontractor shall not use any drone without the prior written approval of the city of Dubuque. Any drone usage must comply with above liability limits and the additional insured endorsement must name the City of Dubuque with respect to aircraft liability coverage. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. 43 Page 754 of 939 Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Contractor is not required to purchase Workers' Compensation Insurance, the Contractor shall have a copy of the State's Nonelection of Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. C) AUTOMOBILE LIABILITY Combined Single Limit $1,000,000 Coverage shall include all owned, non -owned, and hired vehicles. If the Contractor's business does not own any vehicles, coverage is required on non -owned and hired vehicles. 1) Policy shall include Waiver of Right to Recover from Others endorsement. D) UMBRELLA/EXCESS LIABILITY The General Liability, Automobile Liability and Workers Compensation Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. All Class A contractors with contract values in excess of $10,000,000 must have umbrella/excess liability coverage of $10,000,000. All Class A and Class B contractors with contract values between $500,000 and $10,000,000 must have umbrella/excess liability coverage of $3,000,000. All Class A and B contractors with contract values less than $500,000 must have umbrella/excess liability coverage of $1,000,000. All Class C contractors are not required to have umbrella/excess liability coverage. All contractors performing earth work must have a minimum of $3,000,000 umbrella regardless of the contract value. E) POLLUTION LIABILITY Coverage required: YesX No Pollution liability coverage shall be required if project involves any pollution exposure for hazardous or contaminated materials including, but not limited to, the removal of lead, asbestos, or PCB's. Pollution product and complete operations coverage shall also be covered. :A Page 755 of 939 Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Contractor is not required to purchase Workers' Compensation Insurance, the Contractor shall have a copy of the State's Nonelection of Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. F) AUTOMOBILE LIABILITY Combined Single Limit $1,000,000 Coverage shall include all owned, non -owned, and hired vehicles. If the Contractor's business does not own any vehicles, coverage is required on non -owned and hired vehicles. 1) Policy shall include Waiver of Right to Recover from Others endorsement. G) UMBRELLA/EXCESS LIABILITY The General Liability, Automobile Liability and Workers Compensation Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. All Class A contractors with contract values in excess of $10,000,000 must have umbrella/excess liability coverage of $10,000,000. All Class A and Class B contractors with contract values between $500,000 and $10,000,000 must have umbrella/excess liability coverage of $3,000,000. All Class A and B contractors with contract values less than $500,000 must have umbrella/excess liability coverage of $1,000,000. All Class C contractors are not required to have umbrella/excess liability coverage. All contractors performing earth work must have a minimum of $3,000,000 umbrella regardless of the contract value. F) POLLUTION LIABILITY X Coverage required: Yes _ No Pollution liability coverage shall be required if project involves any pollution exposure for hazardous or contaminated materials including, but not limited to, the removal of lead, asbestos, or PCB's. Pollution product and complete operations coverage shall also be covered. 45 Page 756 of 939 Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37 (completed operations) or its equivalent. 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non- contributory. 6) Policy shall include waiver of right to recovery from others endorsement. 7) Pollution liability shall include ISP endorsement CA 99 48. Pollution Liability -Broadened Coverage for Covered Autos, or equivalent endorsement if the contractor has vehicles that transport fuel onto the Owner's property. RAILROAD PROTECTIVE LIABILITY Coverage required: Yes No Any contract for construction or demolition work on or within fifty feet (50') from the edge of the tracks of a railroad and affecting any railroad bridge, trestle, tracks, roadbeds, tunnel, underpass, or crossing, for which an easement, license or indemnification of the railroad is required, shall require evidence of the following additional coverages. Railroad Protective Liability: $ each occurrence (per limits required by Railroad) $ policy aggregate (per limits required by Railroad) QB An endorsement to the Commercial General Liability policy equal to ISO CG 24 17 (Contractual Liability -Railroads). A copy of this endorsement shall be attached to the certificate of insurance. Schedule F, General, Artisan or Trade Contractors, Subcontractors or Sub Subcontractors November 2017 M. Page 757 of 939 Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN Schedule F, General, Artisan or Trade Contractors, Subcontractors or Sub Subcontractors January 2023 ==== END OF SECTION 00700 Page 758 of 939 SALES AND USE TAX EXEMPTION CERTIFICATE SECTION 00750 The City of Dubuque, as a designated exempt entity awarding equipment contracts, will issue special exemption certificates to Vendors and subcontractors, allowing them to purchase, or withdraw from inventory, materials for the Contract free from sales tax pursuant to Iowa Code Sections: 422.42 (15) & (16), and 422.47 (5). The special exemption certificate will also allow a manufacturer of building materials and equipment to consume materials in the performance of a project without owing tax on the fabricated cost of those materials or equipment. 1. These tax exemption certificates and authorization letters are applicable only for the work under the contract. The Vendor and each subcontractor shall comply with said Iowa Code Sales Tax requirements, shall keep records identifying the equipment, materials and supplies purchased and verify that they were used on the contract, and shall pay tax on any materials purchased tax-free and not used on the contract. 2. Upon award of Contract the City will register the Contract, Vendor, and each subcontractor with the Iowa Department of Revenue and Finance; and distribute tax exemption certificates and authorization letters to the Vendor and each subcontractor. Page 759 of 939 PROJECT INFORMATION REQUIREMENTS FOR STATE OF IOWA SALES TAX EXEMPTION CERTIFICATES FOR VENDORS & SUBCONTRACTORS Submitting Department: Transportation Department Contact: Joey Lueck Project CIP Number(s): 4683000005 Please complete this form in its entirety and submit along with the executed Contract, Bonds and Certificate of Insurance. Upon receipt, the City Finance Department will work with the Iowa Department of Revenue to issue Sales Tax Exemption Certificates to the approved Vendor(s) to allow for the purchase or inventory withdrawal of materials for the specified Project free from State of Iowa Sales Tax. Sales tax exemption certificates are not provided to material suppliers. The Vendor and subcontractors can provide copies of the sales tax exemption certificates issued by the City to individual material suppliers. Project Name: Pay -by -Plate Multi -Space Meter System (PbP MSM) Procurement Project Description: [Replace current Meter System with 263 on street arking and surface lots meters/kiosk. Start Date: June 29, 2026 Final Completion Date: December 4, 2026 1. General Prime Vendor: Contact Name: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: Page 760 of 939 2. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: I Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 4. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 5. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 50 Page 761 of 939 6. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 7. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 8. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 9• Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 51 Page 762 of 939 10. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 11. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 12. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: 13. Subcontractor: Complete Address: (Include PO Box and Street Information) City, State, Zip Code Telephone Number: Federal I.D. Number: (or Include Social Security Number) Work Type to be Completed: = END OF SECTION 00750 52 Page 763 of 939 PROJECT SCHEDULE AND AGREED COSTS OF DELAY SECTION 00800 800.1 SCHEDULE: CALENDAR DAY SCHEDULE: Work required by the Contract Documents shall commence within ten (10) calendar days after Notice to Proceed has been issued and shall be Substantially Complete by October 29, 2026 and Finally Complete by December 4, 2026. 800.2 AGREED COSTS OF DELAY: Time is of the essence of the Contract. As delay in the diligent prosecution of the work may inconvenience the public, obstruct traffic, interfere with business, and/or increase costs to the City such as engineering, administration, and inspection, it is important that the work be prosecuted vigorously to final completion. An extension of the contract period may be granted by the City for any of the following reasons: Additional work resulting from a modification of the Contract Documents by approved change order. 2. Delays caused by the City. 3. Other reasons beyond the control of the Vendor, which in the City's opinion, would justify such. Should the Vendor, or in case of default the Surety, fail to complete the work within the specified Substantial and Final Completion Dates, a deduction at the daily rate for agreed costs of delay will be made for each and every calendar day or working day, whichever is specified, such that the work remains uncompleted. The Vendor or the Vendor's Surety shall be responsible for all costs incidental to the completion of the work, and shall be required to pay the City the following daily costs: A. For each calendar day that any work remains uncompleted beyond the Substantial Completion date the Vendor will be assessed and shall pay, $700.00 per calendar day, not as a penalty but as predetermined and Agreed Cost of Delay until Substantial Completion requirements are met. 53 Page 764 of 939 B. For each calendar day that any work remains uncompleted beyond the Final Completion date the Vendor will be assessed and shall pay, $500.00 per calendar, not as a penalty but as predetermined and Agreed Cost of Delay until Final Completion requirements are met. Permitting the Vendor to continue and finish the Work, or any part of it, after the expiration of the Substantial and Final Completion dates or Milestone Dates or extension thereof shall in no way operate as a waiver on the part of the City of any of its rights or remedies under the contract, including its right to Agreed Cost of Delay pursuant to this provision. Furthermore, the assessment of Agreed Cost of Delay shall not constitute a waiver of the City's right to collect any additional damages which the City may sustain by failure of the Vendor to carry out the terms of the Contract. The Agreed Cost of Delay rates specified in the Contract Documents is hereby agreed upon as the true and actual damages due the City for loss to the City and to the public due to obstruction of traffic, interference with business, and/or increased costs to the City such as engineering, administration, construction, and inspection after the expiration of the contract times, or extension thereof. Such Agreed Cost of Delay will be separately invoiced to the Vendor, and final payment will be withheld from the Vendor until payment has been made of this invoice for the agreed cost of delay. The Vendor and its surety shall be liable for any agreed cost of delay in excess of the amount due the Vendor. ___= END OF SECTION 00800 =___ 54 Page 765 of 939 THE CITY OF City of Dubuque Department DParkingUBB � 950 Elm Street Dubuque, IA 52001 Masterpiece on the Mississippi (563) 589-4228 NOTICE TO PROCEED SECTION 00850 TO: VENDOR NAME ISSUE DATE: ADDRESS CITY, STATE ZIP COMMENCEMENT DATE: (INSERT DATE = 10 DAYS FROM ISSUING NOTICE TO PROCEED) PROJECT: Pay -by -Plate Multi -Space Meter System (PbP MSM) Procurement Project Dear You are hereby notified to commence the work on the Project, on or before the commencement date, in accordance with the Contract Documents. The Contract Time shall begin to run on the commencement date. You are required to return an acknowledged copy of this Notice to Proceed to the City. THE CITY HAS RECEIVED A COPY CITY OF DUBUQUE, IOWA OF THE CONTRACTOR'S WRITTEN SAFETY PROGRAM ❑ YES By: (Signature) (Name) (Title) ACCEPTANCE OF NOTICE Receipt of the above Notice to Proceed is hereby acknowledged this day of 2026. PRINCIPAL: (Vendor) By: (Signature) (Name) (Title) END OF SECTION 00850 55 Page 766 of 939 Pay -by -Plate Multi -Space Parking Meter (PbP MSM) System Procurement THE CITY OF DUB j1E Masterpiece on the Mississippi Request for Proposal (RFP) March 4, 2026 PbP MSM PRICE PROPOSAL FORMS SECTION 01100 W Page 767 of 939 THE CrrY OF DUB E WALKER Masterpiece on the Mississippi CONSULTANTS City of • • - Iowa Multi -Space Meters IL Price Proposal Form Am� SUMMARY MSM HARDWARE MSM $ - Head -End Systems $ - Spare Parts $ - MSM HARDWARE SUBTOTAL $ - SOFTWARE, INTERFACES AND INTEGRATIONS Software $ - Integrations and Interfaces $ - $ - MSM SOFTWARE, INTERFACES AND INTEGRATIONS SUBTOTAL CONSUMABLES AND SERVICES Consumables (Tickets, Receipts, etc.) $ - Services (Design, Installation, Project Management, etc.) $ - CONSUMABLES AND SERVCES SUBTOTAL $ - R $ _ RECURRING FEES Annual Cost Post -Warranty Maintenance MSM - Year 1 $ - Post -Warranty Maintenance MSM - Year 2 $ - Post -Warranty Maintenance MSM - Year 3 $ - Post -Warranty Maintenance MSM - Year 4 $ - Post -Warranty Maintenance MSM - Year 5 $ - Post -Warranty Maintenance MSM - Year 6 $ - Post -Warranty Maintenance MSM - Year 7 $ - Post -Warranty Maintenance MSM - Year 8 $ - Recurring Fees $ - Page 768 of 939 N Masterpiece on the Mississippi Item City of • Multi -Space Proposal Price6a • - Iowa Meters Form Cost WALKER CONSULTANT$ Comments Lane Equipment Solar powered stations 120V powerd stations [additional items] Quantity Unit Cost Extension Quantifies as required for complete system 263 $ $ 0 $ $ $ $ Lane Equipment Subtotal: $ Page 769 of 939 N WALKER CONSULTANTS Masterpiece on the Mississippi ty of • • - • • ulti-Space Meters Price Proposal Form L� I j HEAD END SYSTEMS AND SPARE PARTS HARDWARE Item Cost Comments Head -End Systems Server (if any) [additional items] Quantity Unit Cost Extension Quantifies as required for complete system 0 $ $ $ $ $ $ Head -End Systems Subtotal: $ Spare Parts 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Quantity Unit Cost Extension 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ Spare Parts Subtotal: $ Page 770 of 939 N WALKER C0NSUlTANTS Masterpiece on the Mississippi * City Y •Dubuque • • .• - MetAers M."ril'ce Proposal Form SOFTWARE,• Item Cost Comments Software Software (if any) [additional items] Quantity Unit Cost Extension Quantifies as required for complete system 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ Software Subtotal: $ Integrations and Interfaces [additional items] Quantity Unit Cost Extension 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ Integrations and Interfaces Subtotal: $ Page 771 of 939 N WALKER CONSULTANTS Masterpiece on the Mississippi ty of • • - • • ulti-Space Meters Price Proposal orm L� I Item Cost Comments Consumables List if any [additional items] Quantity Unit Cost Extension 0 $ $ 0 $ $ 0 $ $ 0 $ $ Consumables Subtotal: $ Services Design Coordination Installation Project Management Mobilization Bonding Training Acceptance Testing Final System Operational Testing -30 day Local Storage facility Freight Warranty Sub-Contractor-1 [Describe] Sub-Contractor-2 [Describe] Sub-Contractor-3 [Describe] ]additional items] Quantity Unit Cost Extension 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ Services Subtotal: $ Page 772 of 939 Nj_�EWALKER CONSULTANTS Masterpiece on the Mississippi City M6Y •Dubuque • • .. - Meters M "r..Ice Proposal Form WARRANTY/POST-WARRANTY MAINTENANCE Service Position Cost Comments WARRANTY HOURLY SERVICE RATES Hardware Technician Network Engineer Server Engineer Software Engineer Database Engineer [additional items] Hourly Service Rate For non -warranty service $ $ $ $ $ $ POST -WARRANTY MAINTENANCE HOURLY SERVICE RATES Hardware Technician Network Engineer Server Engineer Software Engineer Database Engineer [additional items] Hourly Service Rate $ $ $ $ $ $ POST -WARRANTY MAINTENANCE MSMs (YEARS 3-10) Year 1 Year 2 Year 3 Year 4 Year 5 Year b Year 7 Year 8 Annual Cost $ $ $ $ $ $ $ $ Page 773 of 939 Nj_�EWALKER CONSULTANTS Masterpiece on the Mississippi City of Dubuque Iowa Multi -Space Meters hn Price Proposal Form ALTERNATE BID ITEMS Item Comments Hardware [additional items] Quantity Unit Cost Extension 0 $ $ 0 $ $ Software/Third Party Applications [additional items] Quantity Unit Cost Extension 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ 0 $ $ Annual Recurring Fees [additional items] Fee $ Page 774 of 939 PAY BY PLATE MULTI -SPACE METER SECTION 111224 PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Instructions to Proposers B. Price Form C. Vendor Compliance Form D. Project Drawings 1.2 REFERENCES A. List of Abbreviations: 1. AKA Also Known As 2. CC Credit Card 3. CMS Central Management System 4. EMV Europay, MasterCard and Visa 5. ID Identification 6. NEMA National Electrical Manufacturing Association 7. IP Ingress Protection 8. LCD Liquid Crystal Display 9. LPR License Plate Recognition 10. PCI Payment Card Industry 11. P&D Pay & Display 12. PbC Pay by Cell 13. PbP Pay -by -Plate 14. PbS Pay -by -Space 15. RH Relative Humidity 16. RAM Random Access Memory 17. RMA Return Merchandise Authorization 18. MSM Multi -Space Meter 1.3 SUMMARY A. This section includes provision of all material, labor, equipment, services, and training necessary to furnish and install a fully integrated, online, real-time, multi -space parking meter system functioning as described herein. Page 775 of 939 B. System Description 1. The system includes: a. 263 multi -space meters (MSMs): 1) 248 MSMs will be placed along city streets for paid curbside on - street parking areas, at locations as identified in the project drawings. 11) 13 MSMs will be placed in surface parking lots, as specified below: a) 4th & Central Lot, (1 MSM) b) 9th & Elm Lot, (1 MSM) c) 11th & Elm Lot, (1 MSM) d) 12th & Elm Lot, (2 MSM) e) 3rd & Locust St Lot, (1 MSM) f) 3rd & Main Lot, (1 MSM) g) 12th & Central Lot, (1 MSM) h) 11th & Bluff Lot, (1 MSM) i) 5th & Bluff Lot, (2 MSM) j) Port of Dubuque Lot (5th & Bell), (2 MSMs) 111) Two (2) MSMs to be provided to City offices as spares / test units. b. CMS c. Mobile LPR System integration d. PbC System integration 1) Consideration will be made to add a cellphone payment app from chosen MSM vendor or partner. e. Citation Management System integration (AIMS, existing) f. All necessary components and materials for a complete and functioning turnkey MSM system as identified in this specification. 2. Equipment will be capable of accepting payments for parking using the license plate as the identifier using either payment (credit, debit) cards or coin. All information must be integrated with parking citation and LPR systems. 3. Existing single space meters in on -street paid parking areas will be retained. The city will remove meter heads and affix stickers to meter posts directing users to MSMs and PbC. 1.4 DESIGN CRITERIA A. Accuracy: Provide the following minimum accuracy levels. Calculate accuracy by dividing the accurate counts/calculations by all counts/calculation. 65 Page 776 of 939 1. Fee calculation: 100% 2. Revenue amounts: 100% 3. Data received and accepted by computer system as valid: 100% 4. Data transmission: Less than one message re -transmission per hour. 5. Send receipts by text message (no paper receipts) B. Equipment Construction: Design and construct all components and equipment with the following: 1. Durable vandal and weather resistant cabinets, which maintain finish, look, integrity and functionality in the environment in which installed for a period of ten years. a. Mounting holes accessible only from inside of cabinets. b. Hinged cabinet doors that swing clear of bollards, walls, columns, and any other obstructions. c. Modular internal components, to extent practical, for easy maintenance and replacement. d. Able to be relocated without damaging aesthetics or performance of equipment. 2. Control logic and communication capability as necessary and required herein. 3. Compatible communication ports for all communications and connections. 4. Crystal controlled time clock/calendar that is updated at least once daily by CMS and accurate to one minute per ninety days for all primary components. C. User Interface: Design and construct the user interface with the following: 1. Ergonomically designed devices and user interface for ease of use by patrons. 2. Meet the latest ADA requirements, and any local accessibility requirements, including but not limited to reach ranges, visibility of display screens, clear floor or ground space, and operable parts. 3. Use color LCD touch screens for user input and display. D. Communication: .^ Page 777 of 939 1. All applicable components are microprocessor controlled, in on-line, virtual real-time communication with CMS. 2. All transaction data sent to CMS immediately, with communications hierarchy appropriate to need for action or response from another component, feature or subsystem. 3. All transaction data is available to CMS workstations within 30 seconds of completing transaction at any device. Delays or functional degradation resulting from data communication between devices over CMS network is not acceptable. 4. Integrate with LPR enforcement system for enforcement purposes. E. Future System Expansion: 1. Add or remove MSMs to system. 2. Change payment mode to either PbS or PbP. 3. Ability to add a printer for paper receipts (none will be purchased initially) F. Fully operational regardless of extreme weather such as heat, sun, rain, ice, snow, freezing rain, etc. G. Operating temperature range of 0 F to +120 F and to 95% RH. 1.5 PRICE REQUIREMENTS: A. Price includes the provision of all material, labor, equipment, and services necessary to furnish and install fully integrated MSM system as outlined herein. Examine site a. Identify in writing any constraints or conflicts regarding MSM installation. b. Include cost, in writing, of rectifying such constraints or conflicts in Price Proposal. Provide annual pricing for Maintenance, Service, and Parts Contract after one- year warranty: a. A separate contract awarded for Maintenance, Service and parts that would commence with expiration of one-year warranty period. 67 Page 778 of 939 b. Provide annual pricing for five (5) years after initial one-year warranty period. 1.6 SIGNAGE A. Provide and install sign poles and MSM signage to advise customers to pay at the meter or by phone, and to locate the meters. Initial estimate is two advisory signs with arrows per block face plus one "Pay Here" sign at each MSM. Final sign quantity, color, and design to be approved by Owner. B. Provide sign poles and install PbC signs and meter stickers provided by PbC vendor. C. Utilize rust -resistant 8-foot U-channel signposts. D. Utilize 18" by 24" reflective, rigid aluminum signs. E. Substantial Completion: A certificate of substantial completion will be provided when the following requirements have been satisfied: 1. All systems, features, and communications have passed the final acceptance testing per Section 3.2 of this document. 2. Certification of PCI compliance. 3. All spare parts, stock material and manuals are on site and have been approved. 4. All test checklists, documentation and training has been completed. F. Final Acceptance: Final acceptance will occur upon satisfactory completion of all work, tests, demonstrations, and training specified herein as well as successful completion of thirty -day operational test per Section 3.2 of this document. 1.7 ADMINISTRATIVE REQUIREMENTS A. Coordination: 1. Distribute to the appropriate parties any installation diagrams, details, and templates for setting, anchoring and/or mounting meters. 2. Coordinate interfaces with any other systems by others, including but not limited to Local Area Network, PbC vendor, etc. Page 779 of 939 B. Pre -Installation Meeting: Conduct meeting at project site thirty (30) days in advance of time scheduled for work to proceed to review requirements and conditions that could interfere with successful performance. All parties concerned with installation, including communications, concrete work, or others who are required to coordinate work are required to attend. Include Owner or Owner's Representative. At a minimum, cover: Concrete and Masonry work. 2. Review schedule. 3. Review testing and acceptance procedures. C. Coordinate data communication, internet connectivity, and network requirements with Owner or Owner's IT Representative. D. Coordinate PA-DSS compliant installation of system with Owner or Owner's designated representative for PCI Compliance. 1.8 PROPOSAL SUBMITTALS - TO BE INCLUDED WITH RESPONSE A. Price Form: 1. Total system cost and per unit cost of each component. 2. Include a separate cost sheet to identify the recommended spare parts to be kept on -site. B. Product Data: Product description for each component including the following: a. Detail of user interface, including description of display screen. b. Operating temperature and humidity ranges. c. Housing material and access panel location. d. Installation and mounting requirements. e. Solar -panel performance and requirements. f. Description of vault locking system. g. List of modular components that may be replaced by hand. h. List of components that require tools for replacement, and identify which tools are required. 2. Description of the CMS software, including the following: a. Configuration diagram. b. Software platforms and programming language. Page 780 of 939 c. Communication protocol, polling procedures, and transaction message flow from peripheral devices to and through CMS. d. Communication failure/error identification and recovery. e. Fault tolerance. f. Back-up procedures. g. Data storage and retrieval procedures. 3. Sample Screenshots and Reports: a. Screenshots of dashboards. b. Screenshots of payment process. c. Sample revenue and transaction reports. d. Sample maintenance reports. B. If cellular communication technology is proposed to be provided by the contractor, provide the following submittals with the proposal: 1. Underlying technology proposed, i.e. 4G LTE, 5G, 5G UWB, etc. 2. Cut sheet(s) of the cellular components. 3. Monthly service cost per line of service and in total. 4. Expected end -of -service date of the cellular components based on known carrier sunset dates for the proposed technology. If no sunset dates are known, include a statement indicating such. 5. A complete list of carriers compatible with the proposed cellular technology 6. Contractor's detailed plan to provide a cellular site survey and carrier selection or recommendation. Cellular site survey will be required after contract award. C. Spare Parts 1. List all spare parts, and a separate list of recommended spare parts and quantities to be provided, including: a. Part name. b. Part number. c. Unit price. D. Exceptions and Substitutions: 1. Complete and submit an all-inclusive Specification Exception List (including substitutions), identifying any substantive non-compliance with specification 70 Page 781 of 939 requirements. 2. Substitutions: It is recognized that there are variations in equipment between manufacturers. Where functional performance, features or quality of system varies materially from that specified, submit a Request for Substitution identifying substitution being proposed. This submittal may be accompanied by catalog sheets, brochures, and technical specifications of the proposed system. E. Installation Schedule: Detailed schedule of project requirements including milestones for fabrication, delivery, installation, training, and testing. F. List manufacturer of each primary component of system. G. List of all 1 st and 3rd party PbC cell phone apps to which the vendor can integrate. Include the cost of any 1 st party apps or partners. H. Contractor Information 1. Provide the following information: a. Name of company. b. Brief company overview including a description of the company structure, and a statement on whether the company is a private or public entity. c. Years in business. d. Number of employees. e. Annual sales volume. f. List of key accounts. g. Name and contact information (address, email, and phone number) of Principals and/or Local Contacts. 2. Provide a list of any subcontractors, their business address, and a summary of their role in the project. 3. Description of the Contractor's presence in the United States and in the state of Iowa, and the location of the nearest service center for maintenance and repairs. I. Manufacturer's Qualifications: Provide documentation: 1. In continuous operations for previous five (5) years. 71 Page 782 of 939 2. Similar system and system integration installed in three (3) or more garages of similar size and complexity. Provide the following for each installation: a. Name of project. b. Location. c. Contact name, telephone number and email address. d. Date of installation. e. Description of equipment and quantities. J. Installer and/or Service Provider Qualifications: If different than Manufacturer, provide documentation: 1. Proven ability to provide installation and/or service and support after installation, meeting minimum requirements as specified herein. 2. Continuously worked with equipment manufacturer, including providing installations and/or service, for minimum of three (3) years. 3. Approved in writing by manufacturer. 4. Documentation of manufacturer's installation and/or service training within previous two (2) years. 5. Similar system installed and/or maintained in three (3) or more garages of similar size and complexity. Provide the following for each installation: a. Name of project. b. Location. c. Contact name, telephone number and email address. d. Date of installation. e. Description of equipment, quantities, and vendor responsibility. 6. Manufacturer approved service center located within four hour's drive of installation. K. List of sub -contractors, identifying nature of work performed. L. Warranty: 1. Submit copy of warranty (per Section 1.12 of this document) and explanation of any instances which may impact warranty coverage. 2. Submit RMA procedures. 72 Page 783 of 939 3. Submit regular service hours and hourly rates, as well as other hours of availability and corresponding rates. 4. Submit maximum remote and on -site service response times from time of service request. 1.9 INFORMATIONAL AND CLOSEOUT SUBMITTALS A. All submittal approvals, comments and rejections will be returned to the Contractor by the Owner's designated representative with requests for resubmittal as appropriate. Resubmit as required until submittal is approved by the Owner's designated representative. B. Operating Documentation: Prior to initiation of field test and training, deliver two hard copies and one electronic copy of operations manuals, maintenance, and administration manuals. C. Copies of all licenses, registrations, documentation, disks and other media as may have been included with those commercially available software packages provided with system. In addition, ensure that all licenses, registrations and warranties have been transferred to Owner prior to final software turnover. D. At least 30 days prior to scheduled training sessions, deliver a Training Plan. Include at a minimum, a description of all training courses including identification of instructional outcome, duration of course, and type of presentations. E. Testing Plan and Documentation: Provide a test plan for review and approval by Owner or Owner's authorized representative 30 days prior to start of first test. Include demonstrations of compliance with specifications, contractual compliance, disaster recovery testing and documentation, definitions of all test objectives, participant responsibilities, documentation for tests, and procedures for dealing with failures during test. F. If the system requires a connection to the public internet via a fixed or cellular connection, provide a cellular site survey along with methodology for selection or recommendation of carrier. Contractor is expected to do all required cellular signal strength measurements and determine ideal modem and/or antenna placement. Owner has no responsibility to ensure adequate cellular signal strength. G. Contractor is responsible for all permits and licenses and compliance with all codes and regulations. 73 Page 784 of 939 H. Samples: Submit samples of reports, and other items to be selected by Owner within 30 days of contract. 1.10 MAINTENANCE MATERIAL SUBMITTALS A. Stock: Furnish the following operating stock items prior to commencement of operational testing. 1. One spare coin vault for every two MSMs. B. Lock and Key Requirements: 1. Identical locks and keys for all like equipment but unique to this project so that keys from other projects will not provide access. 2. Provide Owner with three (3) sets of maintenance keys, three (3) sets of vault area keys, three (3) sets of vault keys. 3. If a special tool is required to perform any function or maintenance, provide three (3) of these tools. 1.11 QUALITY ASSURANCE A. All components and installation to comply with all laws, ordinances, codes, rules, and regulations of public authorities having jurisdiction over this part of the work. It is the responsibility of the Contractor to meet these and all other current technical, performance, and safety standards that are applicable to all components and to the entire system, even when not specifically referenced. B. Open -architecture system where all interfaces (hardware and software) conform to national and International Organization for Standardization (ISO) standards. C. All materials and equipment listed, labeled, or certified by a nationally recognized testing laboratory to meet Underwriters Laboratories, Inc. (UL) standards, where test standards have been established. 1. Equipment and materials which are not covered by UL Standards may be considered, provided equipment and material is listed, labeled, certified or otherwise determined to meet safety requirements of a nationally recognized testing laboratory. 2. Equipment of a class for which no nationally recognized testing laboratory accepts, certifies, lists, labels, or determines to be safe, will be considered if inspected or tested in accordance with national industrial standards, such as 74 Page 785 of 939 NEMA, IP, or ANSI. Evidence of compliance includes certified test reports and definitive product data. D. Equipment housings, conduits, and junction boxes exposed to weather (any location not in a conditioned environment) will meet or exceed NEMA 3SX or IP54 standards to be moisture -proof and provide sufficient protection so that the components continue to function without moisture, dust, particle, heat, or cold -related interruption. Components that do not meet NEMA 3SX or IP54 standards or better may be considered if implemented with supplemental environmental controls to sufficiently protect equipment. 1.12 DELIVERY, STORAGE AND HANDLING REQUIREMENTS A. Contractor is responsible for insuring all shipped items. Any items damaged during shipping will be replaced and shipped to the project site, by expedited means if requested, at no additional cost to the Owner. B. Owner will provide a designated storage/staging area for MSM equipment that has not been installed. Location to be determined after contract award. C. It is the Contractor's responsibility to protect the equipment from theft and damage until final acceptance. Contractor will replace the equipment at no additional cost to the Owner. D. Deliver equipment to site in manufacturer's original containers to prevent damage and marked for easy identification. 1.13 WARRANTY A. General: Equipment and installation (100% parts and labor) for one (1) year from date of final acceptance by Owner or Owner's Representative. System maintained and serviced against all malfunctions due to manufacturing or installation defects at no cost to Owner during warranty period, including preventive maintenance per manufacturer's recommendations or as necessary to keep equipment in good working order. Software support provided during warranty period to include all software upgrades at no additional cost to Owner. 1. Warranty period commences after Contractor has demonstrated satisfactory performance of a functioning MSM system and after the 30-day Operational Test. 2. Maintain a log of all maintenance, preventive maintenance and repair work 75 Page 786 of 939 performed under warranty and provide to Owner or Owner's Representative at end of warranty period. B. Warranty response period: 1. Monday through Friday, 8:00 am to 5.00 pm central time excluding holidays. 2. Response time from initiation of trouble call, to on -site response by qualified service technician a. Immediate telephone support available from 8:00 am — 5:00 pm central time Monday -Friday. b. Next -day on -site technical support no -later than 12 noon the following weekday. C. If Contractor is not available for above response, Owner or Owner's Representative may affect repairs with no impact on warranty. Pre -qualify appropriate Owner or Owner's Representative to perform repairs and identify types of repair each trained individual is qualified to perform after training of Owner personnel. D. Replace items taken from spare parts inventory during warranty period at no additional cost to Owner. E. Preventative Maintenance Service during the Warranty Period: 1. Provide preventative maintenance services for all systems throughout the warranty period. Preventative maintenance procedures and frequencies are defined within the Manufacturer's recommended maintenance procedures manual. 2. Preventative maintenance services include but are not limited to inspection, testing, necessary adjustment, lubrication, calibration, parts cleaning, communication system maintenance, server administration and database administration of the hardware provided as part of this project by the Contractor. 3. Perform all preventative maintenance at non -peak periods during regular business hours. F. Software Support during the Warranty Period: 1. Make available to the Owner normal software improvement releases (updates) as they become available at no additional cost to the Owner. OR Page 787 of 939 2. Provide all software patches and updates free of charge during the warranty period; however, the Owner has right of refusal. 3. Seven (7) calendar days prior to all software modifications, patches, updates, and upgrades, provide accurate and complete documentation that describes: a. Patch/update release designation. b. Proposed date and time of implementation. c. Detailed description of what the patch/update accomplishes. d. Test plan that shows the change has been successfully tested and has passed internal unit, end -to -end testing. e. Full disaster recovery procedures that return the system to its prepatch/update condition 4. Provide operating system support and database administration services including adherence to the recommended operating system patches and updates as they are made commercially available by the operating system developer. 5. Coordinate the testing and implementation of all patches and updates with the Owner. 6. Support upgrades to the application based on operating system patch and upgrade requirements. For example, if run on a Microsoft operating system, the software can be patched according to the Microsoft patch and upgrade schedule without breaking any application. If Microsoft decommissions an operating system, the Contractor must be capable of releasing code compatible with next operating system upgrade prior to Microsoft ending support for current operating system. 7. If at any time the Contractor ceases to do business or ceases to make the software product commercially available, the Owner will assume full ownership of the software. Thirty days prior to ceasing to do business, the Contractor will provide the most current version of the software source code to the Owner. 8. Provide corrective patches and upgrades in the event security vulnerability or system availability issues are discovered. PART 2 — PRODUCTS 2.1 MSM CENTRAL MANAGEMENT SYSTEM A. Microprocessor controlled, in on-line, virtual real-time communication. 1. MSM wirelessly communicates complete transaction log to CMS. In event of communication failure, MSMs continue to operate in off-line mode and store a minimum of 1,000 transactions, or have sufficient system redundancy, to insure 77 Page 788 of 939 availability of transaction data upon restoration of CMS. In event of failure during communication, an error -checking and recovery routine is employed to prevent corruption of data. 2. Describe the minimum, maximum, and average amount of time in seconds the meter will take to transmit transactions to the CMS, including what parameters or conditions will affect transmission times. B. Hosted system, capable of operating with proper user ID and password, to all authorized users. Provide continual software updates at no additional fees for the life of the contract. 2. Provide field programmable functions of each meter from CMS (password protected), including rate structures (from CMS only), with all programming changes reported in daily log. 3. Maintain a secure connection while active, and automatically log -off after programmable period of inactivity. 4. Remote access to CMS over standard TCP/IP connection (may use web browser -based applications). 5. Browser -based user -interface modules utilize client/server technology or equivalent. The following general requirements apply to all components or modules: a. Windows -based graphical user interface. b. Allow for both standard and custom report formats. c. Adequate security to allow for different classifications of users. 6. System back-up in less than three hours. 7. Provide all updates to the CMS, to ensure full compatibility with the meters and the system, at no additional cost to the Owner for the life of any contract relating to the meters. 8. Integrate with Mobile LPR enforcement system. 9. Integrate with Owner's PbC provider for combined payment and financial reporting. Page 789 of 939 C. Security 1. Utilize protocols and passwords that prevent unauthorized access to software and hardware and manipulation of data and reports, including individual transactions. 2. Include multiple levels of access authorization to all operational, administrative and reporting functions and provide the following security features: a. Define individual user and group -based security. b. Ability to assign a unique user ID and password for each person authorized to use system. c. Ability to establish an expiration period for passwords and periodically change that password for each authorized user ID. d. Ability to disable a user ID following successive log -on failures exceeding a specific limit. e. Ability to view and report user and group level security rights and create user -defined fields. f. Ability to de -activate codes for former users and internal and external customers. 3. Provide Owner with a complete list of initial installation administrator usernames and passwords for all authorized users. 4. Password protected MSM subsystems to restrict access to individual functions of each subsystem: a. Revenue Monitoring, Control, and Reporting. b. Maintenance Monitoring, Control, and Reporting. 5. Utilize credit and debit card acceptance hardware, software, and other system components that are PCI DSS and EMV compliant. D. MSM Equipment Monitoring. 1. Capable of performing and wirelessly reporting the results of a self -diagnostic routine at programmable times or intervals. Self -diagnostic routines verify that MSM functions are working properly. Functions to be checked include accuracy of fee calculation, clock, and card acceptance. MSM will require database communications machine to machine. 2. Warning alarms tracked, displayed, and communicated in real time to workstations and cell phones for the following conditions: a. Machine failure. 79 Page 790 of 939 b. Low battery. c. Dead battery. d. Component trouble and/or failure. e. Card jam. f. Tampering. g. Vault near capacity. h. Vault full. i. Door Open. j. No transactions for a defined period. 3. Monitor electrical circuits and frequency of operational errors in components to identify maintenance actions to prevent failure of a component. 4. Monitor the transmission of repeated messages that may indicate possible problems with the system. 5. Display abnormal status conditions as a visual alarm on the workstation screen, accompanied by an audible alarm. a. The display continues to flash until the abnormal condition is corrected. The audible alarm continues until turned off by operator. b. Record the abnormal status condition and the acknowledgement of the alarm, including time, workstation, and operator. 6. Record and store all meter alarms and repair activity. E. PbP Enforcement Integration: 1. During enforcement sessions, all transaction data is available to CMS workstations and mobile enforcement devices within thirty seconds of completing transaction at any device. Delays or functional degradation resulting from data communication between devices over CMS network is not acceptable. 2. Provide web -based, viewable and printable reports of all meter and mobile payments for enforcement purposes, including time purchased, purchase amount and time of expiration. 3. Ability to integrate MSM data with mobile and/or handheld units for enforcement purposes, providing street or lot #, machine #, plate #, time purchased, purchase amount and time of expiration. F. MSM Reports: Provide the following ASCII file reports which can be displayed on a :E Page 791 of 939 monitor or printed on a printer: 1. Daily Event Log - A listing of any changes to the system and users who made the changes, system alarms and system log on/log offs. 2. Meter alarms and repair activity sortable by time, date, meter, operator, and/or type of alarm. 3. Maintenance history report of each meter. 4. Transaction Report - A listing of each transaction processed by the MSM, including and sortable by: a. Time/date/day of week. b. Duration. c. Payment amount. d. Card type. e. Plate number. 5. Daily Summary Report - A daily summary of all MSM activity, including daily grand totals of Transaction Report data. 6. Monthly Summary Report — A monthly summary of all MSM activity, including monthly grand totals of Transaction Report data. 7. Parking Value/Type Report - Stratification based upon the value of transactions processed by payment type, provided for each rate structure. This report is used for revenue analysis, rate analysis, management planning, and statistical information. 8. Revenue Report — Total revenue for a selected timeframe, including and field sortable by: a. Time of day. b. Plate number. c. Card type. d. Duration. 9. MSM Usage Reports sortable by: a. Time of day. b. MSM c. Plate number. d. Card type. RE Page 792 of 939 e. Duration of time. 10. Add -time report — Provide a list of transactions conducted by same customer, to add time at the meter, using ID code. 11. Pre -payment report — Provide a list of transactions conducted in advance of the session start time. 12. Rejected credit cards per meter, broken out by reason for rejection. 13. Number of meters and % of inventory out -of -order over a specified time period. 14. Either periodically or on demand, CMS downloads and sends electronically, revenue reports for integration into Owner's financial department via TCP/IP connection to designated computer network in Microsoft Excel or approved equivalent. G. Rate Structure: 1. Remote programming of MSM parking rates, with rate tables in a windows format and easily changed by the Owner. 2. Day, evening, night, and weekend rates. 3. Weekly and monthly permit rates. 4. Grace periods (i.e.,15 minutes free). 5. Flat rates for events. 6. Holiday rates. 7. Residential rates. 8. Allow for initial payment and/or adding time at any MSM in system. 9. Provide a unique ID code to enable customers to add time to their transaction. 10. Programmable time slots as small as ten minutes. Page 793 of 939 11. User defined maximums (2-hour, 4-hour, 12-hour, 24-hour, etc.) 12. Submit the minimum number of programmable time slots per day and per week. 13. Ability to program any subset of meters using any combination of standard and user -defined filters and an effective date. 14. Automatic adjustment for daylight saving time and leap year in fee calculations. 2.2 MULTI -SPACE METER (MSM) A. Operational Modes: PbP with ability to convert to PbS or P&D modes if so desired at a future date. PbP sample operating sequence: a. MSM prompts customer to enter plate number. b. MSM prompts customer to make payment. c. MSM processes payment and offers receipt. 2. Session extension a. Allow sessions to be extended so long as the extended session is compliant with parking rules. b. Extend sessions created either by the MSM or those created by a PbC app. c. Post data to the Enforcement system such that a PbC may extend a session started on a MSM. B. Housing 1. Cabinets and component brackets fabricated from 100% high grade stainless or cold rolled steel. 2. Durable, vandal, graffiti, corrosion, and weather resistant, and able to maintain finish, look, integrity and functionality in the environment in which installed for a period of ten years. 3. Mounting holes are only accessible from the inside of the cabinet. 4. Internal door hinges. 5. External lighting to assist patrons at night. RE Page 794 of 939 C. Internal Components Modular in nature and easily removed/replaced by hand. 2. Corrosion resistant connections and connection boxes with unique installations so that a component or connector cannot be connected incorrectly. 3. Provide heating source for extreme cold temperature. D. Informational/Instructional Displays 1. Liquid Crystal Display (LCD) Color Display Screen a. Display current time of day (HH:MM). b. Acknowledgement of payment, numbers, letters, and/or symbols pressed by customer. c. Easily readable alpha -numeric display to communicate messages to user. d. Instructional prompts guide customer through payment process such as: "Please enter plate number", "Please enter desired time to park", "Please insert credit card", "Authorizing" and "Thank you". e. Capable of recognizing user errors and providing corrective guidance. f. Remotely programmable via the CMS. g. Backlit, automatically adjusting to external light conditions, with the contrast adjustable by the Owner. h. UV resistant (non -yellowing) Lexan-like material to protect the LCD. i. Display (scroll) rates and regulations for every time slot programmed for the day. j. Ability to display logos and graphics. k. Provide on -screen menu or display for technicians to analyze problems onsite, and provide, at minimum, the following information regarding the meter's current operating status: 1) View the current assigned meter configuration and software version. 2) View the battery levels and the solar panel charge level (if solar). 3) Test the operating condition of the card reader. 4) Test the integrated wireless communications. 2. Fixed graphics containing customer instructions for user-friendly operation. a. Operating procedure progresses from left to right and top to bottom. b. Numbered corresponding instructions are pictorially illustrated. c. Customizable by Owner. Page 795 of 939 3. User Interface a. Weatherproof and unaffected by temperature, sun, rain, ice, snow, freezing rain, etc. b. User interaction is with color touchscreen. c. Capable of operating in English and Spanish. E. Card Reader Accept the following cards: a. VISA b. Master Card c. American Express d. Discover e. Bank Debit Cards with Credit Card Logo 2. Credit Card Approval System: a. Credit card readers wirelessly connected to a server dedicated to credit card approval and payment processing system. b. Configure system such that information from each credit card transaction is wirelessly transmitted to a server in direct communication with authorizing clearinghouse via secure connection to provide on-line real time approvals for each transaction. c. Contact chip card read and mag stripe reader, and contactless reader capable of accepting at a minimum Apple Pay and Google Pay. d. Credit Card gateway to be part of PCI P2PE as listed on the PCI-SSC web site and VISA Level-1 Service Provider as listed on the VISA web site. e. Encryption performed at the card reader and utilizes PCI-P2PE. f. Credit card authorization in real time. g. Maximum average authorization time for credit card transactions: Ten (10) seconds. h. Provide "store and forward" feature only when the communication network is down, or not available and credit card payments cannot be authorized in online mode. i. Confirm and provide record formats required by Owner's financial institution. j. Identify all required additional services necessary for processing and the associated costs. 3. Provide the user the ability to confirm purchase prior to processing card. Page 796 of 939 F. Power Supply 1. Solar -powered battery life of 36 months. 2. Commercially available battery without voiding warranty. 3. Ability to replace battery in less than two minutes with no tools required. 4. Programmable low battery alerts. 5. Separate backup battery to sustain clock, calendar, audit information and RAM in the event of a system failure or during battery replacement. G. Communication 1. Offeror must perform independent site evaluation. 2. It is the responsibility of the vendor to test and confirm reliable power and communication from all MSM locations. H. Printer (Requirement for possible future printer. None are being purchased in this RFP.) 1. Capable of printing standard and variable length receipts and reports. 2. Receipt offered and issued upon completion of transaction, if selected by payee. 3. Minimum information provided on receipt: a. Amount of transaction. b. Unique identification number for adding time, adjudication, and audit control. c. Plate number. d. Time and date purchased. e. Expiration time and date. f. Meter number. 4. Ability to replace ticket roll in less than one minute with no tools. PART 3 - EXECUTION 3.1 INSTALLATION Page 797 of 939 A. Install MSM in accordance with manufacturer's recommendations. B. Installation and Start -Up: Contractor is responsible for installation of all Contractor supplied equipment and its interfacing and interconnection with Owner supplied equipment. C. Contractor is responsible for all software and communications by all computers and peripheral devices. D. Provide dust and noise protection in strict accordance with equipment manufacturer's recommendations. E. Owner or Owner's Representative may observe installation process and stop the work at any time throughout the process. F. All equipment components installed near drive isles shall be protected from damage by vehicular movements by protective bollards. 3.2 FIELD QUALITY CONTROL A. Provide an Acceptance Testing Plan to demonstrate the functionality of the system. 1. Include demonstrations of compliance with all specifications, contractual compliance, definitions of all test objectives, participant responsibilities, documentation of tests and procedures for dealing with failures during test. 2. Detail tests for every functional requirement of the MSM system, including PbC integration. a. Include checklist for specified supplies, spare parts, training operation and training manuals. b. Provide space for acceptance by Contractor and Owner or Owner's representative. 3. Confirm that all specified features are provided and fully operational before Acceptance Testing. 4. Notify Owner or Owner's Representative in writing at least one week prior to each official test session. If a test is not successful, correct noted deficiencies and advise Owner or Owner's Representative, at least two days in advance, that test session is ready to resume. 5. Owner or Owner's Representative may witness tests. RN Page 798 of 939 B. Passing Acceptance testing, even if performed in the presence of the Owner or Owner's Representative, does not relieve the Contractor of the responsibility to provide a system in accordance with the Specifications. C. Promptly correct all problems encountered at no cost to the Owner. D. Thirty (30) Day Operational Test and Final Acceptance 1. After go -live date, the Owner will conduct an operational test for thirty (30) days. 2. Performance Standards: a. System is fully operational without downtime or programming problems for the complete monthly reporting cycle. For each down -time period of between one hour and eight hours, or programming problems that delay the report cycle, two days will be added to the test duration. b. All reports correlate 100% with coin and credit card reconciliation. 3. Maintain detailed records and a logbook of all tests, events, and issues to be provided to the Owner upon completion of the tests. 3.3 INSTRUCTION AND TRAINING A. Fully instruct the Owner's designated personnel in the operation, adjustment, and maintenance of all MSM products, equipment, and systems. B. Coordinate scheduling of on -site and in -person instructional classes with Owner's designated personnel to avoid conflicts and peak -period personnel demands. C. Submit a proposed instruction schedule prior to equipment installation. Owner will tentatively approve or suggest changes to the training schedule. D. Ample time should be allotted within each session for the instructor to fully describe and demonstrate all aspects of the MSM system and allow Owner personnel to have hands-on experience with the MSMs. E. All instruction courses will consist of classroom instruction and actual "hands-on" experience. Classes will be set up in a room designated by the Owner. F. Provide experienced instructors that speak fluent English in a clear precise manner. Page 799 of 939 G. Provide all documentation required for instructing Owner personnel. The Owner retains the right to copy training materials as frequently as required for ongoing internal use only. H. Provide an instructional notebook or user's manual to accompany every instruction course. Submit a hard copy and electronic version of all manuals (operation and maintenance) written in common English with appropriate photos, diagrams, and schematics to supplement the text. I. Training categories: 1. Maintenance. 2. Enforcement. 3. Finance/Administration. J. Provide hard copies and electronic operation and maintenance manuals for all components. ___= END OF SECTION 111244 =___ Page 800 of 939 APPENDIX A - VENDOR EVALUATION PROCESS INITIAL EVALUATION CRITERIA Proposals will be screened to ensure that they meet the minimum requirements of the proposal format. A selection committee will review qualifying proposals and select Vendors for placement on the Vendors short-list for the project. The following criteria are among those that will be used to initially evaluate submitted proposals: Proposed Solution Functionality and Technical Design: a. This criteria pertains to system functionality and design, including the experience of parking customers, and the City as the parking owner and operator. Aspects of the parking experience include accepting payment, event parking, navigating the devices, equipment, conducting enforcement, and collecting and reviewing data. 2. Proposed Approach approach/methodology completing the scope of services such as: a. Logic and convenience of the proposed approach and methodology relative to the city's needs. Compatibility of the proposed approach and methodology to city policies and practices in administering this type of public improvement project. b. Grasp of project requirements and level of interest in the project. c. Creativity and problem -solving ability. 3. Experience, Qualifications, and References a. Experience and qualifications of all team members (including any subconsultants) executing similar projects for municipalities similar to Dubuque, including in size, geographic market, weather conditions, and customer/user profile. b. Quality of references provided, similarity of references to Dubuque, and quality of feedback received from references. c. A Track record of the all vendor team members working together. 4. Ongoing System Maintenance and Support. 5. Proposed schedule required to complete project. 6. Cost of the proposed project. Page 801 of 939 VENDOR SHORT-LIST EVALUATION CRITERIA The RFP selection committee may choose to interview one or all of the short-listed Vendors. Both the original submitted proposals and the results of any Vendor interviews and professional references will be used to select the final Vendor for the project. The following criteria are among those that will be used to evaluate the Vendors on the short-list: Proposed Solution Functionality and Technical Design: a. This criteria pertains to system functionality and design, including the experience of parking customers, and the City as the parking owner and operator. Aspects of the parking experience include accepting payment, event parking, navigating the devices, equipment, conducting enforcement, and collecting and reviewing data. 2. Proposed Approach approach/methodology completing the scope of services such as: a. Logic and convenience of the proposed approach and methodology relative to the city's needs. Compatibility of the proposed approach and methodology to city policies and practices in administering this type of public improvement project. b. Grasp of project requirements and level of interest in the project. c. Creativity and problem -solving ability. 3. Experience, Qualifications, and References a. Experience and qualifications of all team members (including any subconsultants) executing similar projects for municipalities similar to Dubuque, including in size, geographic market, weather conditions, and customer/user profile. b. Responsiveness and compatibility between the Vendor and City, including general attitude and ability to communicate and be a high -quality team player, ability of the Vendor to maintain a high level of direct interaction and communication with city staff, ability to listen, be flexible, and follow and/or implement direction and/or ideas or concepts. c. A Track record of the all vendor team members working together. 4. Ongoing System Maintenance and Support. 5. Proposed schedule required to complete project. 6. Cost of the proposed project. 91 Page 802 of 939 7. Overall success of past installations and system operational functionality with other municipalities and/or other system operators. For the ranking of the Vendors during both the initial evaluation and the short list evaluation, the RFP Selection Committee shall use the RFP Scoring Matrix. The RFP Scoring Matrix has weights assigned to the above listed criteria. The Vendor ranked highest after the scoring matrix is completed will be recommended for the award of this project by the RFP Selection Committee. The RFP Scoring Matrix can be found using the hyperlink provided in Appendix E. SELECTED CONSULTANT - FEE NEGOTIATION PROCESS Upon the successful completion of the Vendor RFP review process, the RFP Selection Committee will recommend to the City Manager, the awarding of a contract to the highest ranked Vendor. Upon consensus of the award recommendation between the RFP Selection Committee and the City Manager, the City Manager will then make a formal recommendation of award to the Dubuque City Council. The City Manager will also request authority from the Dubuque City Council to negotiate with the recommended Vendor a final scope of work and fee structure for the project, and for the authority to execute a contract with the Vendor awarded this project by the City Council. After authority is granted to negotiate an agreement and execute a contract with a Vendor, the Vendor and city staff shall jointly prepare a final detailed scope of work with a set fee. After the final scope of services has been determined, a fee has been negotiated, the City shall incorporate these documents into the Contract Documents being prepared for signature. If a contract satisfactory and advantageous to the City can be negotiated at a price considered fair and reasonable, the award shall be made to that offerer. Otherwise, negotiations with the offerer ranked first shall be formally terminated and negotiations commenced with the Vendor ranked second, and so on until a contract can be negotiated that is acceptable to the City. The City Council has the authority to reject all proposals, and if desired issue a new RFP and seek new proposals. Payment for Work: The Vendor with an executed contract with City shall be paid once monthly. The invoiced amount shall be based on the percentage of work completed as reported on as part of the monthly submitted payment application. Page 803 of 939 APPENDIX B - RFP RULES AND PROTEST PROCEDURE MINOR IRREGULARITIES The City reserves the right to waive minor irregularities in submitted proposals, providing such action is in the best interest of the City. Minor irregularities are defined as those that have no adverse effect on the City's best interests and will not affect the outcome of the selection process by giving the prospective Vendor an advantage or benefit not enjoyed by other prospective Vendors. EXCEPTIONS Proposer exceptions to any part of the requirements stated in this request must be clearly identified as exceptions and noted in the letter of transmittal and in the submitted project cost estimate. RANKING OF THE PROPOSALS No debriefings or scoring information shall be released before the City Manager has recommended that a contract be negotiated with the recommended Vendor. However, after authorization has been granted to negotiate a contract, all contents of the submitted proposals shall become public information. DEFINITIONS The City has established for the purposes of this RFP that the words "shall", "must", or "will" are equivalent in this RFP and indicate a mandatory requirement or condition, the material deviation from which shall not be waived by the City. A deviation is material if, in the City's sole discretion, the deficient response is not in substantial accord with this RFP's mandatory conditions requirements. The words "should" or "may" are equivalent in this RFP and indicate very desirable conditions, or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of proposal but may result in being considered as not in the best interest of the City. DISPUTES/EXCEPTIONS Any prospective Proposer who disputes the reasonableness or appropriateness of any item within this RFP document, any addendum to this RFP document, notice of award or notice of rejection shall set forth the specific reason and facts concerning the dispute, in writing, within five (5) business days of the receipt of the proposal document or notification from the City. The written dispute shall be sent via certified mail or delivered in person to the Jurisdiction Representative set forth in the RFP Documents Manual, who shall review the written dispute and work with the City Manager to render a decision which shall be considered final. 93 Page 804 of 939 APPENDIX C - CONTRACT TERMS AND CONDITIONS TERMS AND CONDITIONS The following clauses shall be included in the final signed contract: 1. VENDOR'S CONSULTANT ENDORSEMENT ON PLANS. If required by Iowa law as part of the equipment installation, the Vendor shall hire an Iowa licensed design professional who shall endorse any part of the work prepared under this Agreement that is required to be so under the law. The design professional shall affix thereto the seal of a licensed professional engineer, or licensed professional architect, licensed to practice in the State of Iowa, in accordance with the current Code of Iowa. 2. CHANGE IN SCOPE OF SERVICES. No change in scope shall be permitted during this project without the prior written agreement of both parties and a contract amendment being executed by both parties. 3. EXTRA WORK. The Vendor shall monitor the approved project budget in relation to the specific tasks included in the approved scope of work and evaluate the work effort expended as it relates to the approved budget. Should additional work be required for a task beyond the currently authorized scope and budget, the Vendor shall submit in writing a request for additional compensation which will be considered by the City. If approved by the City, the Vendor shall not commence work on the extra work until the City has provided written approval of the request for additional compensation. 4. SUBSTITUTION OF PROJECT TEAM MEMBERS. The Project Manager, partners, management, other supervisory staff and technical specialists proposed for the project may be changed if those personnel leave the Vendor. These personnel may also be changed for other reasons however, in either case, the City retains the right to approve or reject the replacements and no replacements shall begin working on the project without the express, prior written permission of the City of Dubuque. 5. INSURANCE. Vendor shall at all times during the performance of this Agreement provide insurance as required by the attached Insurance Schedule. 6. INDEMNIFICATION. To the fullest extent permitted by law, Vendor shall indemnify and hold harmless the City its officers, agents, and employees from and against all claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from performance of the Contract, provided that such claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property (other than the Project itself) including loss of use resulting therefrom, but only Page 805 of 939 to the extent caused in whole or in part by negligent acts or omissions of the Vendor, Vendor's subcontractor, or anyone directly or indirectly employed by Vendor or Vendor subcontractor or anyone for whose acts Vendor or Vendor's subcontractor may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. 7. TERMINATION. City may terminate this agreement, with or without cause, upon providing 14 days written notice to the Vendor. 8. ERRORS & OMISSIONS. In the event that the work product prepared by the Vendor is found to be in error and revision or reworking the work product is necessary, the Vendor agrees that it shall do such revisions without expense to the City, even though final payment may have been received. The Vendor must give immediate attention to these changes so there will be a minimum of delay during Implementation. The above and foregoing is not to be constructed as a limitation of the City's right to seek recovery of damages for negligence on the part of the Vendor herein. 9. OWNERSHIP OF PROJECT DOCUMENTS. All sketches, tracings, plans, specifications, reports on special studies and other data prepared under this Agreement shall become the property of the City and shall be delivered to the Project Manager upon completion of the plans or termination of the services of the Vendor. There shall be no restriction or limitations on their future use by the City, except any use on extensions of the project or on any other project without written verification or adaptation by the Vendor for the specific purpose intended will be the City's sole risk and without liability or legal exposure to the Vendor. The City acknowledges the Vendor's plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the City upon completion of the services and payment in full of all moneys due to the Vendor. The City is aware that significant differences may exist between the electronic files delivered and the respective Implementation documents due to addenda, change orders or other revisions. In the event of a conflict between the signed Implementation documents prepared by the Vendor and electronic files, the signed Implementation documents shall govern. The City may reuse or make modifications to the plans and specifications, or electronic files while agreeing to take responsibility for any claims arising from any modification or unauthorized reuse of the plans and specifications. 95 Page 806 of 939 10. SUBLETTING, ASSIGNMENT OR TRANSFER. Subletting, assignment, or transfer of all or part of the interest of the Vendor in this Agreement is prohibited unless written consent is obtained from the Engineer and approved by the City. Page 807 of 939 APPENDIX D — STATEMENT REGARDING CONTRACT TERMS AND CONDITIONS The proposer must indicate that they have read and understand Appendix C — Contract Terms and Conditions, and agree to include the clauses that are listed in Appendix C in the final signed contract. Please see separate RFP listed on City of Dubuque website, Mobile License Plate Recognition Enforcement (Mobile LPR) System Procurement, for further information. Statement Y/N The Vendor has read and understands Appendix C — Contract Terms and Conditions and agrees to include the clauses that are listed in Appendix C in the final signed contract. 97 Page 808 of 939 Pay -by -Plate Multi -Space Parking Meter (PbP MSM) System Procurement THE CITY OF DUB j1E Masterpiece on the Mississippi Request for Proposal (RFP) March 4, 2026 APPENDIX E — PROJECT RELATED DATA Page 809 of 939 14% %%%4r qq� WALKER CONSULTANTS THE CITY OF D U B'P E Masterpiece on the Mississippi SITE LOCATION PLAN - SURFACE LOTS Dubuque All -America City 1 I 2007*2012*2013 2017*2019 NA H Ili Center 4uunlcl .0t p. oil��\A washinaton'IcwRHOUSeSe . - - CITY OF DUBUQUE PARKING SYSTEM TECHNOLOGY & DUBUQUEIOWA �6� .►, , VQ lab - • Q f �` - T S 1 woos Im 1" CAW, G-Ith L Sri . .9111 % Ii 0 Lot 1. S a 4w\ 0. 11t t� Air *At 'i6 I-K t Wt r h f UNWERS(TY 1-7 Ok • r entrsl <AYen Rdrnp t L at • • { 1Ott" & El-V�Imt rt� 1lM tr11lrrmad.l Ramp A ! ti •'m ocurt Strcct Ramp Iowa Str+eet'Ramr' h�N �N i - ' 0� y ,40► 5ftr Sor-tet RA rev* :+ -a tt 4th IL 1P � , Nk� � -1'0.9+lags karnP IWO d Lot jrf L L us i w. 41 i Pvr 10' D � .. c `Lt'4h,0 41 (4%* -= Po,. %1 Uu G . q ue Kaino � w _ \ 1 � t Portside Lot • A F-A SHEET INDEX EQUIPMENT PROCUREMENT Q-201 LOCATION MAP AND ENLARGED SURFACE LOT PLANS Q-202 ENLARGED SURFACE LOT PLANS Q-301 ON STREET PARKING MSM LOCATION MAP Q-302 ON STREET PARKING MSM ENLARGED PLANS Q-303 ON STREET PARKING MSM ENLARGED PLANS OWNER REVIEW 01-14-2025 The City of Dubuque Ryan Knuckey Director of Transportation Services City of Dubuque 950 Elm Street Dubuque, Iowa 52001 WALKER PROJECT NO: 21-005202.00 Page 810 of 939 xP`W dFCm 49 dO , . P. . � w )I;k ash in p.oniKcw HOU Ses • _ .ter - -�+ �� v J V► t !R t1�1 16 4C► tp � LOA � VIP �o ; fir' � �� ��t`�'�"� Z�' 1��N ,�titH f • � •ter„$ Fi� ��a� LLrrj ins � � 0��, �� 11th Elm Cot pZf�. ti"�RpS /�Cc rrsl�2cot . _ � ?Ihl&Elm St l cil .. In rM <04t IR amr, h# central Arrerl Rac*i p 11 ! L al • .'� '� 1 a a%r r awe b !,�, a •� OOP � � U:t .02Irecl _ Iowa StreetRam UNrti/ER �. Port o' Dubluq..e'Surface Lot ♦ 010 511t'S'rcr_r R.irrp - 'lop 4th C _--trtil Lot %_ v *' rt , 0 ♦ ` ,� F'u . c 1 L u b q ue Kamp � -1'i.@ Flag Karin" J t uc u� t art! L ul ) .` _ . . lam *'Po"Sick Lof ;0* t A KF LYE r� r1-rwv.. Vo i r .1 too ' S�low- SURFACE LOT WITH ADDED MSM D . o D. G Imo. JlS 12th AND ELM SURFACE LOT NTS 11th AND ELM SURFACE LOT NTS MSM IN LOCATION j MSM LOCATION MAPIN �. WALKER CONSULTANTS 7760 France Ave S, Suite 820 Minneapolis, MN 55435 952.595.9116 Ph www.walkerconsultants.com Dubuque THE CITY OFB E ��c"DU ;IC Masterpiece on the MIS51SS1�1�I1 21107•2012•2013 2017*2019 CITY OF DUBUQUE PARKING SYSTEM ECHNOLOGY & EQUIPMENT PROCUREMENT DUBUQUE IOWA 01/15/2025 CONSTRUCTION DRAWINGS MARK DATE DESCRIPTION REVISIONS ISSUE: OWNER REVIEW ISSUE DATE: 01-14-2025 PROJECT NO: 21-005202.00 DRAWN BY: LPM CHECKED BY: BM/KW COPYRIGHT © 2023. ALL RIGHTS RESERVED. NO PART OF THIS DOCUMENT MAY BE REPRODUCED IN ANY FORM OR BY ANY MEANS WITHOUT PERMISSION FROM WALKER CONSULTANTS. SHEET TITLE: LOCATION MAP AND ENLARGED SURFACE LOT PLANS Q-201 Page 811 of 939 w11thSk 9 .$lots% Vanessa Irene 9 Photography of Dubuque ����•�` .Rarking•Lot _ IMSM 'OCATION • • U, 1099: •; 11th & Bluff • lot Google irnegi`e-Stout blic `Cary L ! It - The Vaul F COk i r �. WALKER CONSULTANTS 7760 France Ave S, Suite 820 Minneapolis, MN 55435 952.595.9116 Ph www.walkerconsultants.com Dubuque THE CITY OF DUB E I I' 2007-2012.2013 2017•2019 Masterpiece on the Mississippi CITY OF DUBUQUE PARKING SYSTEM ECHNOLOGY & EQUIPMENT PROCUREMENT DUBUQUE IOWA 01/15/2025 CONSTRUCTION DRAWINGS MARK DATE DESCRIPTION REVISIONS ISSUE: OWNER REVIEW ISSUE DATE: 01-14-2025 PROJECT NO: 21-005202.00 DRAWN BY: LPM CHECKED BY: BM/KW COPYRIGHT © 2023. ALL RIGHTS RESERVED. NO PART OF THIS DOCUMENT MAY BE REPRODUCED IN ANY FORM OR BY ANY MEANS WITHOUT PERMISSION FROM WALKER CONSULTANTS. SHEET TITLE: ON STREET PARKING MSM LOCATION MAP 31 Q-301 Page 813 of 939 �. WALKER CONSULTANTS 1 1 0000 .� �c P2 I � :40�-'rQ3°2 S�� MULTI SPACE METER LOCATION PLAN - AREA 1 3/8" = 1'-01, 0000 �P4' 00 100 10000 ph" 100 0000 100 00 0040 MULTI SPACE METER LOCATION PLAN - AREA 2 3/8" = 1'-01, 7760 France Ave S, Suite 820 Minneapolis, MN 55435 952.595.9116 Ph www.walkerconsultants.com THE C DUjIBQTE Masterpiece on the Mississippi Dubuque f 2007-2012.2013 2017*2019 CITY OF DUBUQUE PARKING SYSTEM ECHNOLOGY & EQUIPMEN PROCUREMENT DUBUQUE 10WA 01/15/2025 CONSTRUCTION DRAWINGS MARK DATE DESCRIPTION REVISIONS ISSUE: OWNER REVIEW ISSUE DATE: 01-14-2025 PROJECT NO: 21-005202.00 DRAWN BY: LPM CHECKED BY: BM/KW COPYRIGHT © 2023. ALL RIGHTS RESERVED. NO PART OF THIS DOCUMENT MAY BE REPRODUCED IN ANY FORM OR BY ANY MEANS WITHOUT PERMISSION FROM WALKER CONSULTANTS. SHEET TITLE: ON STREET PARKING MSM ENLARGED PLANS Q-302 Page 814 of 939 "N. 15 0 N O N N N O N to to '' � ZIQ IP2) MULTI SPACE METER LOCATION PLAN - AREA 3 MULTI SPACE METER LOCATION PLAN - AREA 4 3/8" = 1'-0" �. WALKER CONSULTANTS 7760 France Ave S, Suite 820 Minneapolis, MN 55435 952.595.9116 Ph www.walkerconsultants.com THE CITY ON D U-B &U E Masterpiece on the Mississippi Dubuque !tfil� icm i 2007-2012.2013 2017*2019 CITY OF DUBUQUE PARKING SYSTEM ECHNOLOGY & EQUIPMEN PROCUREMENT DUBUQUE 10WA 01/15/2025 CONSTRUCTION DRAWINGS MARK DATE DESCRIPTION REVISIONS ISSUE: OWNER REVIEW ISSUE DATE: 01-14-2025 PROJECT NO: 21-005202.00 DRAWN BY: LPM CHECKED BY: BM/KW COPYRIGHT © 2023. ALL RIGHTS RESERVED. NO PART OF THIS DOCUMENT MAY BE REPRODUCED IN ANY FORM OR BY ANY MEANS WITHOUT PERMISSION FROM WALKER CONSULTANTS. SHEET TITLE: ON STREET PARKING MSM ENLARGED PLANS i Q-303 Page 815 of 939