Private Lead Service Line Replacement Pilot Program - Phase 1 Project AcceptanceCity of Dubuque
City Council
CONSENT ITEMS # 11.
Copyrighted
March 16, 2026
ITEM TITLE: Private Lead Service Line Replacement Pilot Program -
Phase 1 Project Acceptance
SUMMARY: City Manager recommending City Council adopt the attached
resolution to accept the improvements and authorize the final
payment to the construction contractor, JQ Construction,
LLC, for the Private Lead Service Line Replacement Pilot
Program - Phase 1 Project (CIP No. 4281000050) with a total
contract price of $1,735,494.78.
RESOLUTION Accepting The Lead Service Line
Replacement — Phase 1 Project And Authorizing Final
Payment To The Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo Private Lead Service Line Replacement Pilot Program - Phase 1
2. LSLR Phase 1 Project Acceptance Memo
3. LSLR Phase 1 Resolution Accepting the Project and Authorizing Final Payment
4. LSLR Phase 1 Certificate of Final Completion - signed
Page 236 of 811
Dubuque
THE CITY OF
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DuBE
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Masterpiece on the Mississippi zoo�•*o
rP PP 2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Private Lead Service Line Replacement Pilot Program - Phase 1 Project
Acceptance and Resolution
DATE: March 11, 2026
Water Department Director Christopher Lester is recommending City Council adopt the
attached resolution to accept the improvements and authorize the final payment to the
construction contractor, JQ Construction, LLC, for the Private Lead Service Line
Replacement Pilot Program - Phase 1 Project (CIP No. 4281000050) with a total
contract price of $1,735,494.78.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
Page 237 of 811
THE CITY OF
DUB El
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
DATE: March 11, 2026
RE: Private Lead Service Line Replacement Pilot Program - Phase 1
Project Acceptance and Resolution
Dubuque
AII•Ameriea City
2007-2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to request Project Acceptance and to authorize the final
payment to the construction contractor for the Private Lead Service Line Replacement Pilot
Program - Phase 1 Project (CIP No. 4281000050).
BACKGROUND
The City of Dubuque is taking part in a unique opportunity to assist approximately 575
homes in three phases (owner occupied or rented) within the city with the functional
replacement of private lead water service lines by trenching or pull -through methods to
prevent the potential for drinking water contamination at a house -by -house level. This phase
of the pilot program is 100% voluntary and is open to those residents with a verified drinking
water lead service line meeting the socioeconomic guidelines established by the Bipartisan
Infrastructure Law.
The City has moved forward with this unique opportunity and has secured a level of BIL funding
to conduct the first of its kind in the community, the Lead Service Line Replacement Pilot
Program. The BIL funds are being administered locally through the Iowa Department of Natural
Resources' State Revolving Fund (Iowa SRF) program, with 49% of construction costs being
forgivable.
The scope of work in the first phase includes the replacement of approximately 200 lead service
lines identified throughout the City's water distribution service area. The nature of the
replacements varies from site to site, ranging from full replacements (public water main to
interior plumbing) to partial replacements where the service materials are a combination of lead
and copper (a portion of the service line between the public water main and the interior
plumbing). Work is being conducted within the City's right-of-way and on private properties with
authorization from property owners.
Page 238 of 811
DISCUSSION
The construction administration and construction engineering (inspection) were completed by
Origin Design of Dubuque, Iowa under a Professional Services Agreement (separate from this
Contract).
The Private Lead Service Line Replacement Pilot Program - Phase 1 construction project
was publicly bid and awarded to JQ Construction, LLC of Waterloo, Iowa. Construction was
started in June of 2025 with construction completed by the end of February 2026. Final
construction costs are $1,734,894.77 which is 12% lower than the original bid amount. The
contract adjustments are recorded under Change Order Nos. 1 through 4, which were
approved separately to this communication.
BUDGET IMPACT
The total Contract Price is $1,735,494.78. The following table details the original bid and
previously approved contract adjustments (through Change Order No. 5):
Item
Description
CIP No.
Project Description
Costs
Constructio
Private Lead Service Line Replacement
4281000050
Program Phase 1 Construction
$1,973,660.00
n
ORIGINAL Contract
Change
Order No. 1
4281000050
Change Order No. 1
-$277,718.52
Change
Order No. 2
4281000050
Change Order No. 2
$80,661.67
Change
Order No. 3
4281000050
Change Order No. 3
$60,349.53
Change
Order No. 4
4281000050
Change Order No. 4
-$102,057.91
Change
Order No. 5
4281000050
Change Order No. 5
$600.01
Adjusted Contract
$1,735,494.78
18a
Page 239 of 811
The following table detail the breakdown of SRF-eligible and not SRF-eligible items in original
bid and previously approved contract adjustments (through Change Order No. 5):
Item Description
Project Description
Costs
Bid Item Nos.: 1 through 33 and 36
SRF-Eligible
Change Order No. 1 Item Nos.: CO1-1
$1,341,194.78
through CO1-3
Not SRF-Eligible
Bid Item Nos.: 34 and 35
$394,300.00
Change Order No. 1 Item No.: CO1-4
Adjusted Contract
$1,735,494.78
As the not SRF-Eligible work will exceed the originally identified Local Construction Funds of
$96,000.00, we had previously requested and received approval for additional local funds in the
total amount of $298,300.00. The Project funding for the construction contract is as follows:
CIP No.
Funding Source
Amount
4281000050
SRF Funds —Construction Funds
$1,341,194.78
4281000050
Water Construction Funds
$96,000.00
4281000050
Reallocated Water Construction Funds — WTP Roof
Repair (CIP No. 4281000044)
$298,300.00
Total Construction Project Funding
$1,735,494.78
REQUEST
I respectfully request the City Council to adopt the attached resolution to accept the
improvements and authorize the final payment to the construction contractor for the Private
Lead Service Line Replacement Pilot Program - Phase 1 Project (CIP No. 4281000050).
Prepared by Eldon Schneider, Water Project Supervisor
cc: Jenny Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
F:\Users\Water\ENGINEERING\Projects\CityWctive\Private LSLR Program - Plan and Phase 1 (2023)\01 - Water Project
Supervisor\Progress Reports and Memos\Water Department\Construction
M
Page 240 of 811
Prepared by Christopher Lester Water Department 1902 Hawthorne Street Dubuque IA 52001, (563) 589-4291
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131' St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 82-26
ACCEPTING THE LEAD SERVICE LINE REPLACEMENT — PHASE 1 PROJECT
AND AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the Lead Service Line Replacement — Phase 1 Project (the Project)
consisted of replacing private lead service lines identified throughout the City's water
distribution service area; and
WHEREAS, the Public Improvement Contract for the Project has been completed
by the contractor, JQ Construction, LLC (Contractor), and the Water Department
Director has examined the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $1,735,494.78; and
WHEREAS, the Contractor has previously been paid $1,679,322.47, leaving a
balance of $56,172.31; and
WHEREAS, the City Council finds that the recommendation of the Water
Department Director should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the Water Department Director is approved
and the Project is hereby accepted.
Section 2. The Chief Financial Officer is hereby directed to pay the balance of the
retainage of $56,172.31 as provided in Iowa Code Chapter 573, and to pay such
retainage in accordance with the provisions of Iowa Code Chapter 573 or Iowa Chapter
26.13.
Passed, approved and adopted this 16th day of March, 2026.
David T. Resnick, Mayor Pro Tem
Attest:
C 4Z(2& P17
Adrienne N. Breitfelder, City Clerk
WATER DEPARTMENT DIRECTOR CERTIFICATE OF FINAL COMPLETION OF
THE LEAD SERVICE LINE REPLACEMENT — PHASE 1 PROJECT
The undersigned Water Department Director of the City of Dubuque, Iowa,
hereby certifies that he has inspected the Lead Service Line Replacement — Phase 1
Project and work has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $1,735,494.78.
Dated this 11 day of March , 2026 .
l;nrlstopner Lester, water uepartment Director
Filed in the office of the City Clerk on the day of ,
Adrienne N. Breitfelder, City Clerk
Page 242 of 811