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Chaplain Schmitt Island Trail Connection Project - Acceptance of Public Improvement Construction Contract Copyrighted April 6, 2026 City of Dubuque CONSENT ITEMS # 14. City Council ITEM TITLE: Chaplain Schmitt Island Trail Connection Project - Acceptance of Public Improvement Construction Contract SUMMARY: City Manager recommending City Council adopt the attached resolution to accept the Public Improvement Construction Contract and to authorize the final payment of the contract amount of$658,028.21 to Midwest Concrete, Inc., of Peosta, IA, for the Chaplain Schmitt Island Trail Connection Project. RESOLUTION Accepting The Chaplain Schmitt Island Trail Connection Project And Authorizing Final Payment To The Contractor SUGGUESTED Receive and File; Adopt Resolution(s) DISPOSITION: ATTACHMENTS: 1. MVM Memo Chaplain Schmitt Island Trail Connection Project Accpt PI Const Contract 2. Chaplain Schmitt Island Trail (704) - Staff Acceptance MEMO 3. Chaplain Schmitt Island Trail (704) - Accepting the Project and Authorizing Final Payment Resolution 4. Chaplain Schmitt Island Trail (704) - IA DOT Form 435 Page 1009 of 2358 Dubuque THE CITY OF � uhA�eMa cin DuB E ; . � , I � � I. Maste iece on the Mississi t 2oo�•zoiz•zois �P Pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Chaplain Schmitt Island Trail Connection Project Acceptance of Public Improvement Construction Contract Project Number: 5544000004 lowa DOT Project No. EDP-2100 (704)--7Y-31 DATE: April 1, 2026 Assistant City Engineer Bob Schiesl is recommending City Council adopt the attached resolution to accept the Public Improvement Construction Contract and to authorize the final payment of the contract amount of$658,028.21 to Midwest Concrete, Inc., of Peosta, IA, for the Chaplain Schmitt Island Trail Connection Project. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Bob Schiesl, Assistant City Engineer Jenny Larson, Chief Financial Officer Matthew Kalcevich, Parks & Recreation Director Nathan Steffen, Civil Engineer Page 1010 of 2358 Dubuque THE CITY OF � All•Meriw Ciq Du B E ��,�x�,vl� ��„� � � � � Maste ZeCE OYl tlle MZSSISSI Z zoo�•zoiz•zois rP pp zoi��2oi9 TO: Michael C. Van Milligen, City Manager FROM: Bob Schiesl, Assistant City Engineer DATE: March 31, 2026 RE: Chaplain Schmitt Island Trail Connection Project Acceptance of Public Improvement Construction Contract Project Number: 5544000004 lowa DOT Project No. EDP-2100 (704)--7Y-31 INTRODUCTION The enclosed resolution provides for the acceptance of the Public Improvement Construction Contract for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)--7Y-31. BACKGROUND In October of 2022 the City Council approved a funding agreement with the lowa Department of Transportation to construct a 10-foot-wide multi-use trail along Admiral Sheehy Drive from 16th street to the Veteran's Memorial on Chaplain Schmitt Island. The funding agreement allowed the City of Dubuque to use $615,000 in a Community Project Funding Grant resulting from the work of Congresswoman Ashley Hinson. The project construction documents follow the lowa DOT Standard Specifications. The trail project complements the design elements incorporated as part of the Veteran's Memorial and the Chaplain Schmitt Island Development Master Plan. Engineering staff coordinated with Leisure Services, and the DRA Chaplain Schmitt Island Development team on the design of the trail and trailhead. The Engineering Department completed the construction document development and was responsible for construction administration and inspection. DISCUSSION The Chaplain Schmitt Island Trail Connection project provided for the installation of a 10-foot-wide multi-use trail along Admiral Sheehy Drive from 16t" street to the Veteran's Memorial on Chaplain Schmitt Island and includes the following elements: • Excavation to allow for the installation of the trail • Installation of base stone for the trail • Installation of a 10 foot-wide 6-inch thick concrete trail • Installation of retaining walls needed due to topography to accommodate the trail. This includes decorative railing matching what is used at the Veteran's Memorial. 1 Page 1011 of 2358 • Installation of a 6-inch thick decorative concrete trail head plaza • Installation of parking to accommodate ADA parking near the trail and trailhead. • Installation of decorative lighting to illuminate the trail and trailhead. • Installation of an emergency phone tower • Restoration of disturbed area with topsoil and seed. RECOMMENDATION I recommend that the City Council accept the Public Improvements and authorize the payment of $658,028.21 to Midwest Concrete, Inc. of Peosta, lowa for the Chaplain Schmitt Island Trail Connection Project. BUDGET IMPACT The project cost for the Chaplain Schmitt Island Trail Connection Project is summarized in the following table: Description Estimate Award Final Cost Construction Contract $ 823,253.00 $ 696,632.33 $ 658,028.21 (1) Contingency 82,325.00 35,000.00 Engineering Design Services 104,000.00 104,000.00 Professional Services — Material Testin 13,445.91 Contract Admin / Construction 135,837.00 55,000.00 147,682.13 En ineerin Total Project Cost $ 1,041,415.00 $ 890,632.33 $ 923,156.25 The current project funding summary is as follows: Project Code Funding Source Amount Community Project Funding Grant $ 526,422.57 (1) 5544000004 Schmitt Island Trail 396,733.68 Total Project Funding $ 923,156.25 (1) Construction cost only eligible for grant funding at 80% reimbursement $658,028.21 x 80% _ $526,422.57. REQUESTED ACTION The City Council is requested to adopt the attached resolution to accept the Public Improvement Construction Contract and to authorize the final payment of the contract amount of $658,028.21 to Midwest Concrete, Inc., of Peosta, IA, for the Chaplain Schmitt Island Trail Connection Project. cc: Jenny Larson, Chief Financial Officer Matthew Kalcevich, Parks & Recreation Director Jared Smith, Grant Manager IA DOT Local Systems Nathan Steffen, Civil Engineer 2 Page 1012 of 2358 Prepared by Nathan Steffen PE, 50 W 13th St., Dubuque IA 52001 (563) 589-4270 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13"' St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 105-26 ACCEPTING THE CHAPLAIN SCHMITT ISLAND TRAIL CONNECTION PROJECT AND AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR WHEREAS, the Chaplain Schmitt Island Trail Connection Project (the Project) which included the installation of a ten -foot wide six -inch -thick concrete trail; and WHEREAS, the Public Improvement Contract for the Project has been completed by the contractor, Midwest Concrete, Inc. (Contractor), and the City Engineer has examined the work and recommends that the Project be accepted; and WHEREAS, the final contract amount for the Project is $658,028.21; and WHEREAS, the Contractor has previously been paid $638,287.36, leaving a balance of $19,740.85; and WHEREAS, the City Council finds that the recommendation of the City Engineer should be accepted. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved, and the Project is hereby accepted. Section 2. The Chief Financial Officer is hereby directed to pay the balance of the retainage of $19,740.85 as provided in Iowa Code Chapter 573, and to pay such retainage in accordance with the provisions of Iowa Code Chapter 573 or Iowa Chapter 26.13. Passed, approved and adopted this 61h day of April 2026. Attest: Adrienne N. Breitfelder, City Clerk CITY ENGINEER CERTIFICATE OF FINAL COMPLETION OF THE CHAPLAIN SCHMITT ISLAND TRAIL CONNECTION PROJECT The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that he has inspected the Chaplain Schmitt Island Trail Connection Project and work has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $ 923,156.25. Dated this 31 St day of March 2026. Gus Psihoyos, City Engineer Filed in the office of the City Clerk on the 31S' day of March 2026. '� % i , � . 7,��• ' ' . , . � • Adrienne N. Breitfelder, City Clerk Page 1014 of 2358 Foim 830435 05-18 � /'"A� r0 f ■■UWA DOT SMARIER I SIMPLER I(OSIDMER DRIVEN STATEMENT OF COMPLETION AND FINAL ACCEPTANCE OF WORK Contractor Midwest Concrete Work Type PCCSIDEWALK /TRAIL AccountinglD(s) 39647 Project Number(s) EDP-2100(704)--7Y-31 Type of Contract ❑ Specified Start Date ❑ Approximate Start Date ❑✓ Late Start Date 5/15/24 ❑ Completion Date Contract Actual Start Date 10/27/23 Field Completion Date _ 2/16/25 Letting Date September 19, 2023 Contract ID 31.2100.704 Site No.(s) 00 Working Days Specified: Working( Des Charged: 67 55 Closure Days Specified: 0 Closure Days Charged: 0 Recommended for Acceptance Iowa DOT Contract Acceptance Signature _�194u J*evi.- Signature Project Engineer District Construotion Engineer Date 03/05/2026 Date R City of Dubuque _ _ hls 6th Day of April 2026 Year Signature Mayor, Brad M. Cavanagh w' cm h " va'< t , a^: 1 3 r e �„ - �c�r G�ntr�Iq jl:�USe RNY Y.'r u� �i F !. h 9i ? P !i bF 4�,e �A Z"^ 2�cC3' :gyp -. +,�'1..A.: 1 ,%75`7:w.> o�9,`.,.,� °.. �` .., "� 3,R. 'r.� t�R� t f i �?v .k a a,...��G a...t ;. .,t ,.a �4 �0. ate,. :.ru-a...,Y �, a.. ,w IIRecorded Finance I _ Recorded Construction & Materials NOTE: On county administered projects, the County Engineer is required to sign "Recommended for Acceptance" and "Approved and Work Accepted on Behalf of the Board of Supervisors". Project Engineer —Send original to District District— Forward original to Once ofConslmotlon& Materials and winy to Project Engineer. Pace 1015 of 2358