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Bee Branch Trail Project - Phase 3 (12th to 9th Street) Concurrence to Initiate Public Bidding Process through Iowa DOT Project Copyrighted May 4, 2026 City of Dubuque ITEMS SET FOR PUBLIC HEARING # 2. City Council ITEM TITLE: Bee Branch Trail Project - Phase 3 (12th to 9th Street) Concurrence to Initiate Public Bidding Process through lowa DOT Project SUMMARY: City Manager recommending City Council concurrence with initiating the public bidding procedure through the lowa DOT and set May 18, 2026, as the date for a public hearing on the Bee Branch Creek Trail Project - Phase 3 Project. RESOLUTION Bee Branch Creek Trail Project— Phase 3, lowa Dot Tap-U-2100(711)-8i-31, Preliminary Approval of Plans, Specifications, Form of Contract, And Estimated Cost; Setting Date of Public Hearing on Plans, Specifications, Form of Contract, And Estimated Cost; and Ordering the Advertisement of Bids SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for DISPOSITION: May 18, 2026 ATTACHMENTS: 1. MVM Memo Bee Branch Trail Project - Phase 3 (12th to 9th Street) Concurrence to Initiate Publid Bidding IDOT 2. Bee Branch Trail Phase 3 (711) - Initiate Set PH Staff Memo 3. Bee Branch Trail Phase 3- Council Initiate Set PH RESOLUTION 4. Bee Branch Trail Phase 3 - Notice of Public Hearing 5. Bee Branch Trail Project Phase 3 (711) - Location Exhibit Page 277 of 668 Dubuque THE CITY OF � uhA�eMa cin DuB E ; . � , I � � I. Maste iece on the Mississi t 2oo�•zoiz•zois �P Pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Bee Branch Trail Project - Phase 3 (12th to 9th Street) Concurrence to Initiate Public Bidding Process thru lowa DOT and Setting Date for a Public Hearing (lowa DOT Project Number TAP-U-2100--(711)-81-31) DATE: April 24, 2026 City Engineer Gus Psihoyos is recommending City Council concurrence with initiating the public bidding procedure through the lowa DOT and set May 18, 2026, as the date for a public hearing on the Bee Branch Creek Trail Project - Phase 3 Project. The project will include the construction of a 10' wide mixed-use PCC concrete trail from along Pine Street from E. 11t" Street to E. 9t" Street, with on-street bike lane connectivity on E. 9th Street and E. 11t" Street. The project will include the following: - 943 LF of PCC Concrete Trail - 1,400 LF of On-Street Bike Lanes - Rectangular Rapid Flashing Beacon (RRFB) Crosswalk on E. 11t" Street I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Justine Hull, Traffic Engineer Bob Schiesl, Asst City Engineer Nathan Steffen, Civil Engineer John Krayer, Civil Engineer Adam Decker, Engineering Design Technician Page 278 of 668 Dubuque THE CITY OF � All•Merioa Ciry D V L L xn�xai�n � I �,�� Maste iece on the Mississi i zoa��zolz'2013 rP pp zoi��zoi9 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: April 24, 2026 RE: Bee Branch Trail Project - Phase 3 (12t" to 9th Street) Concurrence to Initiate Public Bidding Process thru lowa DOT and Setting Date for a Public Hearing (lowa DOT Project Number TAP-U-2100--(711)-81-31) INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the Bee Branch Creek Trail Project — Phase 3 Project, lowa DOT Project No. TAP-U- 2100(711) --81-31 and request concurrence to initiate the public bidding procedure and set a public hearing for May 18, 2026. BACKGROUND This project was originally bid to include bicycle and pedestrian connectivity along Pine Street from the Lower Bee Branch Trail located at 12th Street, southward towards E. 11tn Street, along Pine Street, with bike lane connections on both E. 11t" Street and E. gtn Street. Engineering has solicited bids through the lowa DOT for the project for May 19, 2026. During the development of the original bid documents, Engineering staff developed in- house concepts where the trail would connect from 12t" Street and use green space on between the northbound on-ramp for US 151/61 and Tucker Freight's property to allow a crossing on E. 11t" Street to the upgraded mixed-used trail along Pine Street. Some considerations for cyclists traveling westbound on E. 11th Street for crossing the on- ramp was finalized with lowa DOT staff. During the design process, coordination with the lowa DOT identified the need to accommodate the planned reconstruction of the Pine Street and E. 9th Street/Kerper Boulevard intersection. To avoid future removal of newly constructed improvements, the trail design has been adjusted accordingly. As a result, bicycle connectivity through this area will be provided via an on-street lane extending from the intersection to the limits of the future reconstruction project. DISCUSSION Engineering staff worked in-house to create this trail connection while working diligently with the lowa DOT. The project will include the construction of a 10' wide mixed-use PCC concrete trail from along Pine Street from E. 11th Street to E. 9th Street, with on-street bike lane connectivity on E. 9t" Street and E. 11t" Street. The project will include the following: 1 Page 279 of 668 - 943 LF of PCC Concrete Trail - 1,400 LF of On-Street Bike Lanes - Rectangular Rapid Flashing Beacon (RRFB) Crosswalk on E. 11t" Street PROJECT SCHEDULE The schedule for the Bee Branch Creek Trail Phase I II Project is as follows: lowa DOT Advertisement for Bids May 1, 2026 City Initiate Concurrence in Public Bidding Process May 4, 2026 City Publish Public Hearing Notice on Plans & Specs May 8, 2026 City Public Hearing on Plans & Specifications May 18, 2026 lowa DOT Receipt of Bids Proposals (Bid Letting) May 19, 2026 City Award Construction Contract (Subject to IDOT Approval) June 1, 2026 lowa DOT Late Start Date July 1, 2026 Contract Completion Date 30-60 Working Days The project will be let by the lowa DOT and will be constructed on a working day contract. The number of working days will be defined by the Office of Contracts at the lowa DOT in Ames, IA. BUDGET IMPACT The original estimate prior to bidding for the Bee Branch Creek Trail Project — Phase 3 Project are as follows: Description Estimate Construction $ 236,750.10 Contingency 31,485.90 Subtotal $ 268,236.00 Engineering Design and Administration 40,186.00 Total Construction Cost Estimate $308,422.00 The proposed project funding is summarized as follows: Project Code Description Funding Amount DMATS TAP Grant (80%) $ 214,589.00 City Funds - Local Match (20%) 53,647.00 5544000006 Construction Subtotal $ 268,236.00 City Funds - Engineering Services 40,186.00 Total Construction Cost Estimate $ 308,422.00 RECOMMENDATION I respectfully request the City Council concurrence with initiating the public bidding procedure through the lowa DOT and set May 18, 2026, as the date for a public hearing on the Bee Branch Creek Trail Project - Phase 3 Project. Prepared By Justine Hull, Traffic Engineer cc: Bob Schiesl, Asst City Engineer Nathan Steffen, Civil Engineer John Krayer, Civil Engineer Adam Decker, Engineering Design Technician 2 Page 280 of 668 Prepared by Justine Hull City of Dubuque Engineering,50 W. 13th St. Dubuque, IA 52001 (563)589-4270 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563)589-4100 RESOLUTION NO. 168-26 BEE BRANCH CREEK TRAIL PROJECT— PHASE 3 IOWA DOT TAP-U-2100(711)-81-31 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST;AND ORDERING THE ADVERTISEMENT OF BIDS WHEREAS, the Bee Branch Creek Trail Project — Phase 3 Project, Iowa DOT Project No. TAP-U-2100(711) --81-31 will provide for the construction of a 10'wide mixed- use PCC concrete trail along Pine Street from E. 11th Street to E. 9th Street, with on-street bike lane connectivity on E. 9th Street and E. 11th Street. The project will include the following: - 943 LF of PCC Concrete Trail - 1,400 LF of On-Street Bike Lanes - Rectangular Rapid Flashing Beacon (RRFB) Crosswalk on E. 11th Street NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Bee Branch Creek Trail Project — Phase 3 Project, Iowa DOT Project No. TAP- U2100(711)--81-31 in the estimated construction amount $236,750.10, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 18th day of May, 2026, at 6:30 p.m. in the Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, approved and adopted this 41h day of May 2026. rad avanagh, Mayor Attest: 7 ....ae,,szk..,- Trish L. Gleason, Assistant City Clerk CITY OF DUBUQUE, IOWA OFFICIAL NOTICE PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public hearing on the 18t" day of May 2026, at 6:30 p.m., in the Historic Federal Building, 350 W. 6th Street, 2�d floor, Dubuque, lowa, at which meeting the City Council proposes to hear the plans, specifications, form of contract and estimated cost for the for the Bee Branch Creek Trail Project — Phase 3 Project, lowa DOT Project No. TAP-U-2100(711) - -81-31. Scope of the project will include the construction of a 10' wide mixed-use PCC concrete trail from along Pine Street from E. 11th Street to E. 9th Street, with on-street bike lane connectivity on E. 9t" Street and E. 11t" Street. The project will include the following: - 943 LF of PCC Concrete Trail - 1,400 LF of On-Street Bike Lanes - Rectangular Rapid Flashing Beacon (RRFB) Crosswalk on E. 11t" Street At the meeting, the City Council will receive oral and written comments from any resident or property owner of said City to the above action. The official City Council agenda will be posted the Friday before the meeting and will contain public input options. The agenda can be accessed at https://dubuqueia.portal.civicclerk.com/ or by contacting the City Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org. Written comments on the public hearing may be submitted to the City Clerk's Office by email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13t" St., Dubuque, IA 52001, before the scheduled hearing. The City Council will review all written comments at the time of the hearing. Documents related to the public hearing are on file in the City Clerk's Office and may be viewed Monday through Friday between 8:00 a.m. and 5:00 p.m. Individuals requiring special assistance should contact the City Clerk's Office as soon as feasible. Deaf or hard-of-hearing individuals can use Relay lowa by dialing 711 or (800) 735-2942. Published by order of the City Council given on the 4t" day of May 2026. Trish L. Gleason, Assistant City Clerk Page 283 of 668 „ :�, r..; , _ _ � ,_ � .- •�.- _ t� ��' City of Dubuque TAPApplication 2023 �.�� -� - s' . .,. � a � , , Bee Branch Trail � : • Extend Bee Branch Trail �- - : - - - .> � • Create on-street bike lanes to meet Cit 's �� '�--- - _ � � y �� /� ' _ - ='`�� , �� planned bike lanes on Elm, 9th, and 10th �:;;�-. � ,r ,. �� ,,,� +�� , � � -Solar Field Trail a ;1 � h�-� i � , _i ,, _ �.� /� + -- _ _ .. j�,. `�� .� .,�'��,,,� �� !.'�. fi��,� .�'.r.-�� :�; t"-�r �� ►�� - �_ ' - •c� '��-, � � ��:, _.�r��, `� �, �� :� � , �.¢ f , N ew Trai I �� ' c� � � ��” ��d ` . • ,r�=� � �� .Westbound � J� !' ��: Fs- � ,'�.. r�, ;' , ' �� o �� . ` o�� y�. ,�; ��r'�:` f�6� � �-' - �bike lane �' �,� . ��' � � . a . ° ,�'� a •s. �: , �-- ;�� ' I�3 � �� ,�,g �_ � - on 11th St .r�— Crosswalk: 11th St"" .- � ., �+�+ �� 1,� ' 1� ,.� ` ,: ,� � � i . _ ' ;,. �`. �^',� `�� .�Ir � -�- � r. �,�:,r.� o �'�' � '"�, �r �, , � ��'� '��. 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