2026 Terminal Street Pumping Station Rehabilitation Project Copyrighted
May 4, 2026
City of Dubuque PUBLIC HEARINGS # 5.
City Council
ITEM TITLE: 2026 Terminal Street Pumping Station Rehabilitation Project
SUMMARY: Proof of Publication on notice of public hearing to consider
the 2026 Terminal Street Pumping Station Rehabilitation
Project and City Manager recommending approval.
RESOLUTION Giving Final Approval to, and Confirmation of,
Plans, Specifications, Form of Contract and Estimate of Cost
for the 2026 Terminal Street Pumping Station Rehabilitation
Project
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo 2026 Terminal Street Pumping Station
2. Staff Memo, Public Hearing, Terminal St LS Rehab, 4-23-26
3. Resolution and Proceedings, Public Hearing, 2026 Terminal St LS and Rehab
Page 439 of 668
Dubuque
THE CITY OF �
uhA�eMa cin
DuB E ; . � ,
I � � I.
Maste iece on the Mississi t 2oo�•zoiz•zois
�P Pp zoi�*zoi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Hearing on the plans, specifications, form of contract, and
estimated cost for the 2026 Terminal Street Pumping Station
Rehabilitation project [Project No: 5581500023]
DATE: April 24, 2026
Water and Resource Recovery Center Director Deron Muehring is recommending City
Council adopt the attached resolution approving the plans, specifications, form of
contract, and estimate of probable construction cost of$1,061,000.00 for the 2026
Terminal Street Pumping Station Rehabilitation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Deron Muehring, Water & Resource Recovery Center Director
Jenny Larson, Chief Financial Officer
Gus Psihoyos, City Engineer
Laura Bendorf, Budget Manager
Page 440 of 668
Dubuque
THE CITY OF �
All-A�eeriw Ci�
DuB E va�M�.� ��,
� I �.� ►
� �
Maste iece on the Mississi i Z°°'-Z°12-Z°13
rP pP zoi�*zoi9
TO: Michael C. Van Milligen, City Manager
FROM: Deron Muehring, Water & resource Recovery Center Director
SUBJECT: Public Hearing on the plans, specifications, form of contract, and estimated
cost for the 2026 Terminal Street Pumping Station Rehabilitation project
[Project No: 5581500023]
DATE: April 23, 2026
INTRODUCTION
The purpose of this memorandum is to request holding a public hearing and approve the
plans, specifications, form of contract, and estimated cost for the 2026 Terminal Street
Pumping Station Rehabilitation project (Project).
BACKGROUND
The Terminal Street Lift Station is a critical component of the City's wastewater collection
system. It is part of the system that conveys approximately 65% of the total wastewater
flow to the Water & Resource Recovery Center (WRRC). Originally constructed in 1958,
the facility is well beyond its intended service life and presents ongoing concerns related
to reliability, safety, and operability.
In October of 2015, the City sought proposals from consulting engineering firms to
perForm engineering analysis and assessment of the Cedar Stret and Terminal Street Lift
Stations, as well as the 42-inch diameter force main that they jointly discharge to that
carries wastewater to the WRRC. In January of 2016, the City Council authorized entering
contract negotiations with Strand as the selected consultant to perform the engineering
analysis. And in March of 2016, the City Council authorized entering a contract with
Strand Associates that included the analysis of the Terminal Street Lift Station.
As part of their analysis, Strand evaluated the condition of the Terminal Street Lift Station
and developed design documents for major upgrades to the facility. Plans were being
developed to do extensive rehab the facility, including new pumps and improvements to
the wet well. These improvements were anticipated to cost between $5 and $6 million.
While working on those plans, the lowa Department of Transportation (IDOT) informed
the City of its plans to construct a new Mississippi River bridge. The Terminal Street Lift
Station is located immediately adjacent to the existing bridge, and it is possible that the
footprint of a new structure could impact or require relocation of the facility. Given this
uncertainty, the City scaled back the scope of improvements to focus only on those
necessary to safely and effectively operate the lift station for at least the next eight years,
rather than proceeding with a full-scale upgrade.
Page 441 of 668
The continued need for rehabilitating the lift station was underscored in August 2025
when the lift station experienced a critical failure, resulting in approximately $250,000 in
unplanned repair costs and the discharge of untreated wastewater to the Mississippi
River. City staff responded immediately and worked through the night to mitigate and
minimize the release, restoring operations as quickly as possible. This event highlighted
the vulnerability of the existing facility and the importance of making targeted
improvements to ensure continued reliable operation until a decision is made regarding
the location of the new U.S. HWY Bridge proposed by the IDOT.
In April 2026, the City Council adopted a resolution authorizing the public bidding process
and setting a public hearing on the plans, specifications, form of contract, and estimated
cost for the 2026 Terminal Street Pumping Station Rehabilitation Project.
DISCUSSION
Based on the completed evaluation and subsequent coordination with Strand Associates,
a refined scope of improvements has been developed for the Terminal Street Lift Station.
This scope is intentionally focused on addressing the most critical operational, safety, and
reliability deficiencies while maintaining flexibility given the uncertainty associated with
the future lowa Department of Transportation bridge project.
The proposed work includes cleaning of the wet well, which will both facilitate installation
of new gates and allow for a more thorough inspection and assessment of existing
conditions. This effort is expected to inform any potential future phases of improvements,
if warranted. Additional improvements include installation of new gates within the wet well,
a new hoist (overhead crane) system to enable safe removal and replacement of pumps
for maintenance, upgraded access doors to improve safety for staff, and roof repairs to
prevent water infiltration that disrupts operations.
These improvements are intentionally limited to those necessary to support safe, reliable,
and cost-effective maintenance and operation of the lift station over the next eight years.
The focus is on reducing the likelihood of unplanned failures, improving working
conditions for staff, and maintaining system performance without overinvesting in
infrastructure that may ultimately be impacted by future bridge construction.
The August 2025 failure further demonstrated the risks associated with continued
operation of the existing facility without these improvements. The combination of
emergency response costs, operational disruption, and environmental risk underscores
the importance of proactively addressing known deficiencies rather than relying on
reactive repairs.
Advancing the project to the bidding phase at this time allows the City to implement these
targeted improvements in a planned and cost-effective manner. Delaying the project
would increase the likelihood of additional failures, potentially resulting in higher
emergency repair costs, increased risk of regulatory noncompliance, and continued
exposure of staff to unsafe working conditions.
2
Page 442 of 668
The schedule for the Project is as follows:
Initiate Public Bidding Process April 20, 2026
Publish Notice to Bidders, Advertise for Bids April 21, 2026
Publish Public Hearing Notice on Plans & Specs April 24, 2026
Public Hearing on Plans & Specifications May 4, 2026
Receipt of Bids (Bid Letting) May 21, 2026
Award Construction Contract June 1, 2026
Final Completion April 30, 2027
The estimate of probable construction cost for the Project is $1,061,000.00. The
estimate of all Project costs, including engineering and construction costs, is as follows:
Description Cost Estimate
Engineering Design $105,000
Construction Contract $790,000
Contingency (10%) $79,000
Administration and Construction Engineering $87,000
Total Construction Cost Estimate $1,061,000
RECOMMENDATION
I recommend the City Council conduct a public hearing and approve the plans,
specifications, form of contract, and estimated cost for the 2026 Terminal Street Pumping
Station Rehabilitation Project.
BUDGET IMPACT
The funding plan for the Project is as follows:
Project Fiscal Year Fund Description Fund
Amount
5581500023 2026 SRF Loan $1,100,000
Total Project Funding $1,100,000
ACTION TO BE TAKEN
I respectfully request holding a public hearing and adopting the attached resolution
approving the plans, specifications, form of contract, and estimated cost for the 2026
Terminal Street Pumping Station Rehabilitation Project.
Attach.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Chief Financial Officer
Gus Psihoyos, City Engineer
3
Page 443 of 668
DORSEY
Apri123, 2026
VIA EMAIL
Jenny Larson
Chief Financial Officer
Dubuque, Iowa
Re: 2026 Terminal Street Pumping Station Rehabilitation Project
Our File No. 430411-28
Dear Jenny:
We have prepared and attach the proceedings related to the hearing on, and approval of, the plans
and specifications, form of contract and estimate of cost for the 2026 Terminal Street Pumping Station
Rehabilitation Project.
The materials attached include the following items:
1. Minutes of the May 4, 2026, City Council meeting covering the hearing on the plans and
specifications. If there are no objections filed and if there are no objectors present at the meeting,please
insert the word "nd' in the blank space provided. If there are objectors, they should be listed with their
names and the nature of their objections.
2. Resolution finally approving and confirming plans, specifications and form of contract.
3. Attestation Certificate with respect to the validity of the transcript.
As these proceedings are completed,please return one fully executed copy to our office.
If you have any questions,please contact Emily Hammond or me.
Best regards,
David D. Grossklaus
John P. Danos
Attachments
cc: Deron Muehring
Crenna Brumwell
Adrienne Breitfelder
Strand Associates,Inc.
8oi Grand Avenue�Suite 4ioo�Des Moines,IA�5o3og-800z I T 5i5•z83•lo00�dorsey.com
Page 444 of 668
Dubuque/430411-28/Letting(His Only)(Pumping Station Rehab)
MINUTES OF MEETING TO APPROVE
PLANS AND SPECIFICATIONS, FORM
OF CONTRACT AND ESTIMATE OF
f COST
430411-28 (L)
Dubuque, Iowa
May 4, 2026
The City Council of the City of Dubuque, Iowa, met on May 4, 2026, at 6:30 p.m., at the
Historic Federal Building, 350 W. 6th St, Second Floor Council Chambers, Dubuque, Iowa,
pursuant to published notice.
The Mayor presided and the roll was called showing the following members of the Council
,II present and absent:
Present: Resnick, Roussell, Sprank, Stayer, and Wethal
Absent Leyendecker
• • Other Business. .
PUBLIC HEARING
The Mayor announced that this was the time and place set for hearing on the plans and
specifications, form of contract and estimate of cost for the proposed 2026 Terminal Street
Pumping Station Rehabilitation Project.
Upon investigation, it was found that persons had appeared and filed objections
to the proposed plans, specifications, form of contract and estimate of cost for the 2026 Terminal
Street Pumping Station Rehabilitation Project as follows:
(Insert the word"no" in the blank space above or list here the names of objectors
and the types of objections, if any are filed.)
-1-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Dubuque/430411-28/Letting I*8 Only)(Pumping Station keba
b)
The City Council heard said objectors and evidence for or against the proposed 2026
Terminal Street Pumping Station Rehabilitation Project; whereupon, the Mayor declared the
hearing closed.
MOTION TO APPROVE RESOLUTION
•
Council Member Wethal introduced the following resolution and
moved its adoption, seconded by Council Member Resnick ; and after due
consideration thereof by the City Council, the Mayor put the question upon the motion and the roll
being called,the following named Council Members voted:
Ayes: Cavanagh, Resnick, Sprank, Roussell , Stayer , and Wethal
Nays:
Whereupon,the Mayor declared the said motion duly carried and the resolution adopted as
follows:
Ilr
-2-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Dubuque/430411-28/Letting(Hrg Only)(Pumping Station Rehab)
RESOLUTION NO. 177-26
Resolution giving final approval to, and confirmation of,plans, specifications,form
of contract and estimate of cost for the 2026 Terminal Street Pumping Station
Rehabilitation Project
WHEREAS, the City Council of the City of Dubuque, Iowa, has heretofore given
preliminary approval to the plans, specifications, form of contract and estimate of cost (the
"Contract Documents") for the proposed 2026 Terminal Street Pumping Station Rehabilitation
Project (the "Project"), as described in the notice of hearing on the Contract Documents for the
Project; and
WHEREAS,a hearing has been held on the Contract Documents on May 4, 2026;
NOW,THEREFORE,Be It Resolved by the City Council of the City of Dubuque,Iowa, as
follows:
Section 1. The Contract Documents referred to in the preamble hereof are hereby finally
approved, the prior action of the City Council giving preliminary approval is hereby finally
confirmed, and the Project, as provided for in the Contract Documents, is necessary and desirable.
Section 2.All resolutions or parts of resolutions in conflict herewith are hereby repealed to
the extent of such conflict.
Passed and approved May 4, 2026.
Brad M. nagh, Mayor
Attest:
Trish L. Gleason,Assistant City Clerk
-3-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Dubuque/430411-28/Letting(Hug Only)(Pumping Station Rehab)
• • Other Business. •
On motion and vote, the meeting adjourned.
Brad M. a , Mayor
Attest:
Trish L. Gleason,Assistant City Clerk
-4-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Dubuque/430411-28/Letting(HT Only)(Pumping Station Rehab)
ATTESTATION CERTIFICATE:
STATE OF IOWA
DUBUQUE COUNTY SS:
CITY OF DUBUQUE
I,the undersigned,City Clerk of the City of Dubuque,Iowa,hereby certify that the attached
is a true, correct and complete transcript of the proceedings had and action taken by the City
Council up to the present time in connection with the 2026 Terminal Street Pumping Station
Rehabilitation Project, including a true, correct and complete copy of the resolution referred to in
such minutes.
WITNESS MY HAND this 1-/1day of /11 , 2026.
Trish L. Gleason,Assistant City Clerk
-5-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
04/24/2026
and for which the charge is 31.54
Subscribed to efore me, a Notary Public in and for
Dubuque County, Iowa,
this 24th day of April, 2026
Notary in and for Dubuque County, Iowa.
PPIA L
0
z
JANET K. PAPE
Commission Number 199659
My Commission Expires
12/11/2028
Ad text :
NOTICE OF PUBLIC HEARING ON PROPOSED PLANS AND SPECIFICATIONS,
FORM OF CONTRACT AND ESTIMATE OF COST FOR THE 2026 TERMINAL
STREET PUMPING STATION REHABILITATION PROJECT
Notice Is Hereby Given: That on May 4, 2026, at 6:30 p.m.,
at the Historic Federal Building, 350 W. 6th St, Second Floor
Council Chambers, Dubuque, Iowa, the City Council of the City
of Dubuque, Iowa will hold a public hearing on the proposed
plans and specifications, form of contract and estimate of
cost (the ?Contract Documents?) for the proposed 2026 Terminal
Street Pumping Station Rehabilitation Project (the ?Project?).
The Project, which shall be constructed at 25 S. Terminal
Street, generally consists of the removal and replacement of
the existing site roof, three sluice gates, installation of
electrical conduit associated with installation of three
motorized gate actuators, installation of a pump retrieval
system, replacement of an existing exterior door, and
replacement of the existing roof.
A copy of the proposed Contract Documents, including
detailed information regarding the Project location, is on
file for public inspection in the office of the City Clerk.
At the hearing any interested person may file written
objections or present oral comments with respect to the
subject matter of the hearing.
Individuals requiring special assistance should contact the
City Clerk's Office as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 20th day
of April 2026.
/s/Trish L. Gleason, Assistant City Clerk
1t 4/24