Concrete Banding and Crack Sealing Project Award Public Improvement Contract Copyrighted
May 4, 2026
City of Dubuque ACTION ITEMS # 3.
City Council
ITEM TITLE: Concrete Banding and Crack Sealing Project Award Public
Improvement Contract
SUMMARY: City Manager recommending awarding the public
improvement contract for the Public Works Concrete Banding
and Crack Sealing Project to Eastern lowa Asphalt
Maintenance, Inc. of Farley, lowa in the amount of
$178,120.00.
RESOLUTION Awarding Public Improvement Contract for the
Public Works Concrete Banding and Crack Sealing Project
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo Public Works Concrete Banding and Crack Sealing Project Award
Public Improvement Contract
2. 2026-04-24 PennLorasPaveRehab-AwardMemo
3. PennLorasPaveRehab- - Council Award Resolution
4. PennLoras_CrackSealingBanding_BidTabulation
5. PennLoras_CrackSealingBanding_Award
Page 554 of 668
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Works Concrete Banding and Crack Sealing Project
Award Public Improvement Contract
DATE: April 26, 2026
Public Works Assistant Director— Project Manager Max O'Brien is recommending City
Council award the public improvement contract for the Public Works Concrete Banding
and Crack Sealing Project to Eastern lowa Asphalt Maintenance, Inc. of Farley, lowa in
the amount of $178,120.00, through the adoption of the attached resolution. This
amount is 22.05% less than the engineer's estimate of$228,494.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jenny Larson, Chief Financial Officer
Laura BendorF, Budget Manager
Arielle Swift, Public Works Director
Max O'Brien, Public Works Assistant Director— Project Manager
Page 555 of 668
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Max O'Brien, Assistant Public Works Director— Project Manager
DATE: April 24, 2026
SUBJECT: Public Works Concrete Banding and Crack Sealing Project
Award Public Improvement Contract
INTRODUCTION
The attached resolution authorizes the award of the public improvement contract for the
Public Works Concrete Banding and Crack Sealing Project.
BACKGROUND
This project includes the rehabilitation of approximately 0.52 centerline miles of concrete
pavement along Pennsylvania Avenue and approximately 0.88 centerline miles of
concrete pavement along Loras Boulevard. Rehabilitation will consist of providing 4"
sealant for any cracks or joints under 3" in width. For any cracks or joints over 3" in width
a 6" mastic banding will be provided.
This project was originally identified as needed and was planned for completion in late
2026 or early 2027, however the project was rescheduled to accommodate the upcoming
RAGBRAI event for safety purposes. While not specifically budgeted, the project is
utilizing general recurring pavement rehabilitation CIP's that are budgeted each year.
The project was initiated for bid by City Council on April 6, 2026. The project was publicly
advertised for bid April 8, 2026. There was a Public Hearing held during the April 20, 2026
City Council hearing.
BID RESULTS
The City received sealed bids on April 23, 2026 for the Public Works Concrete Banding
and Crack Sealing Project. The City received 3 bids for the project with Eastern lowa
Asphalt Maintenance, Inc. of Farley, lowa submitting the low bid in the amount of
$178,120.00. This amount is 22.05°/o less than the engineer's estimate of $228,494. A
summary of the 3 bid proposals received is as follows:
Page 556 of 668
Contractor Name Total
Bid Amount
Eastern lowa Excavating & Concrete, Inc $178,120.00
Thunder Road, LLC $455,735.00
Fahrner Asphalt Sealers, LLC $668,536.47
BUDGET IMPACT
The estimate of probable cost for the Public Works Concrete Banding and Crack Sealing
Project is summarized as follows:
Description Estimate Award
Construction $ 228,494.00 $ 178,120.00
Contingency (10%) $ 22,849.40 $ 17,812.00
Engineering (10%) $ 22,849.40 $ 17,812.00
Total Project Cost $ 274,192.80 $ 213,744.00
The construction of the Public Works Concrete Banding and Crack Sealing Project will
be covered by the funding sources as described below:
Project No. Fund Description Fund Amount
5521000034-110-67990 Pave Press Joint Seal $45,000.00
5521000034-301-67990 Pave Press Joint Seal $200,000.00
ACTION STEP
The City Council is requested to award the public improvement contract for the Public
Works Concrete Banding and Crack Sealing Project to Eastern lowa Asphalt
Maintenance, Inc. of Farley, lowa in the amount of $178,120.00, through the adoption of
the attached resolution.
cc: Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Arielle Swift, Public Works Director
2
Page 557 of 668
Prepared by Max O'Brien City of Dubuque Public Works,925 Kerper Ct. Dubuque,IA 52001 (563)589-4250
Return to Adrienne N.Breitfelder City Clerk City of Dubuque,50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 179-26
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE PUBLIC WORKS
CONCRETE BANDING AND CRACK SEALING PROJECT
Whereas, sealed proposals have been submitted by contractors for the Public
Works Concrete Banding and Crack Sealing Project, (the Project) pursuant to Resolution
No. 113-26 and Notice to Bidders published on the City of Dubuque, Iowa website and
plan room service with statewide circulation on the 8th day of April 2026; and
Whereas, said sealed proposals were opened and read on the 23rd day of April
2026 and it has been determined that Eastern Iowa Asphalt Maintenance, Inc. of Farley
Iowa, in the bid amount of $178,120.00, is the lowest responsive, responsible bidder for
the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Eastern
Iowa Asphalt Maintenance, Inc. and the City Manager is hereby directed to execute a
Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved, and adopted this 4th day of May 2026.
Br . C vanagh, Mayor
Attest:
Trish L. Gleason, Assistant City Clerk
rFiE crry or-
DUB E
Mnstcrpicce on Nu Mississippi
City of Dubuque,lowa
Bid Tabulation
Project Title: public Works Concrete Banding and Crack Sealing Project Bid Date Engineer's Estimate Eastern lowa Asphalt Maintenance,Inc Thunder Road,LLC Fahrner Asphalt Sealers,LLC
23-Apr-26
LINE REFERENCE BID ITEM DESCRIPTION P�AN UNIT ESTIMATED UNIT TOTAL PRICE B�� TOTAL PRICE B�� TOTAL PRICE B�� TOTAL PRICE
NO. NUMBER QUANTITY PRICE UNIT PRICE UNIT PRICE UNIT PRICE
Division 11,020-Mobilization
1 11020-108-A-0 Mobilization 1 LS $ 20,000.00 $ 20,000.00 $ 9,500.00 $ 9,500.00 $ 60,000.00 $ 60,000.00 $ 85,000.00 $ 85,000.00
Sub Total $ 20,000.00 Sub Total $ 9,500.00 Sub Total $ 60,000.00 Sub Total $ 85,000.00
Special Provisions-Non-Standard Project Items
2 SP Crack and Joint Cleaning and Filling,Hot Pour Tar Seal 2739 CF $ 18.00 $ 49,302.00 $ 20.00 $ 54,780.00 $ 85.00 $ 232,815.00 $ 122.37 $ 335,171.43
3 SP Crack and Joint Cleaning and Filling,Mastic Banding 1336 CF $ 72.00 $ 96,192.00 $ 65.00 $ 86,840.00 $ 95.00 $ 126,920.00 $ 160.64 $ 214,615.04
4 SP Traffic Control-Work Area 10(Pennsylvania Ave) 1 DAY $ 3,500.00 $ 3,500.00 $ 1,500.00 $ 1,500.00 $ 2,000.00 $ 2,000.00 $ 1,875.00 $ 1,875.00
5 SP Traffic Control-Work Area 9(Pennsylvania Ave) 2 DAY $ 3,500.00 $ 7,000.00 $ 1,500.00 $ 3,000.00 $ 2,000.00 $ 4,000.00 $ 1,875.00 $ 3,750.00
6 SP Traffic Control-Work Area 8(Pennsylvania Ave) 1 DAY $ 3,500.00 $ 3,500.00 $ 1,500.00 $ 1,500.00 $ 2,000.00 $ 2,000.00 $ 1,875.00 $ 1,875.00
7 SP Traffic Control-Work Area 7(Pennsylvania Ave) 2 DAY $ 3,500.00 $ 7,000.00 $ 1,500.00 $ 3,000.00 $ 2,000.00 $ 4,000.00 $ 1,875.00 $ 3,750.00
8 SP Traffic Control-Work Area 6(Loras Blvd) 1 DAY $ 3,500.00 $ 3,500.00 $ 1,500.00 $ 1,500.00 $ 2,000.00 $ 2,000.00 $ 1,875.00 $ 1,875.00
9 SP Traffic Control-Work Area 5(Loras Blvd) 2 DAY $ 3,500.00 $ 7,000.00 $ 1,500.00 $ 3,000.00 $ 2,000.00 $ 4,000.00 $ 1,875.00 $ 3,750.00
10 SP Traffic Control-Work Area 4(Loras Blvd) 2 DAY $ 3,500.00 $ 7,000.00 $ 1,500.00 $ 3,000.00 $ 2,000.00 $ 4,000.00 $ 1,875.00 $ 3,750.00
11 SP Traffic Control-Work Area 3(Loras Blvd) 2 DAY $ 3,500.00 $ 7,000.00 $ 1,500.00 $ 3,000.00 $ 2,000.00 $ 4,000.00 $ 1,875.00 $ 3,750.00
12 SP Traffic Control-Work Area 2(Loras Blvd) 2 DAY $ 3,500.00 $ 7,000.00 $ 1,500.00 $ 3,000.00 $ 2,000.00 $ 4,000.00 $ 1,875.00 $ 3,750.00
13 SP Traffic Control-Work Area 1 (Loras Blvd) 3 DAY $ 3,500.00 $ 10,500.00 $ 1,500.00 $ 4,500.00 $ 2,000.00 $ 6,000.00 $ 1,875.00 $ 5,625.00
Sub Total $ 208,494.00 Sub Total $ 168,620.00 Sub Total $ 395,735.00 Sub Total $ 583,536.47
Total Bid Amount: $ 228,494.00 $ 178,120.00 $ 455,735.00 $ 668,536.47
Total Bid $ 178,120.00 Total Bid $ 455,735.00 Total Bid $ 668,536.47
%Over/Under(-) -22.05°/a 99.45% 192.58°/a
Page 559 of 668
THE CITY OF
DUB E City of Dubuque, lowa
Construction Contract Award
Mo�terpiece ai thc Mt�Sis�iE���i Award Date: 4-May-26
Project Title: Public Works Concrete Banding and Crack Sealing
Project
Contractor Name: Eastern lowa Asphalt Maintenance,Inc
Address 104 Rose Ct
City,State,Zip Farley,IA 52406
ontrect LINE REFERENCE PLAN
Award NO. NUMBER DESCRIPTION qUANTITY UNIT UNIT PRICE TOTAL PRICE
Item
Division 11,020-Mobilization
Award 1 11020-108-A-0 Mobilization 1 LS $ 9,500.00 $ 9,500.00
Sub Total $ 9,500.00
Special Provisions-Non-Standard Prqect Items
Award 2 SP Crack and Joint Cleaning and Filling,Hot Pour Tar Seal 2739 CF $ 20.00 $ 54,780.00
Award 3 SP Crack and Joint Cleaning and Filling,Mastic Banding 1336 CF $ 65.00 $ 86,840.00
Award 4 SP Traffic Control-Work Area 10(Pennsylvania Ave) 1 DAY $ 1,500.00 $ 1,500.00
Award 5 SP Traffic Control-Work Area 9(Pennsylvania Ave) 2 DAY $ 1,500.00 $ 3,000.00
Award 6 SP Traffic Control-Work Area 8(Pennsylvania Ave) 1 DAY $ 1,500.00 $ 1,500.00
Award 7 SP Traffic Control-Work Area 7(Pennsylvania Ave) 2 DAY $ 1,500.00 $ 3,000.00
Award 8 SP Traffic Control-Work Area 6(Loras Blvd) 1 DAY $ 1,500.00 $ 1,500.00
Award 9 SP Traffic Control-Work Area 5(Loras Blvd) 2 DAY $ 1,500.00 $ 3,000.00
Award 10 SP Traffic Control-Work Area 4(Loras Blvd) 2 DAY $ 1,500.00 $ 3,000.00
Award 11 SP Traffic Control-Work Area 3(Loras Blvd) 2 DAY $ 1,500.00 $ 3,000.00
Award 12 SP Traffic Control-Work Area 2(Loras Blvd) 2 DAY $ 1,500.00 $ 3,000.00
Award 13 SP Traffic Control-Work Area 1(Loras Blvd) 3 DAY $ 1,500.00 $ 4,500.00
Sub Total $ 168,620.00
TOTAL $ 178,120.00
Contrect Award Amount: $ 178,120.00
Page 560 of 668