City Manager's Office Fiscal Year 2027 Budget Presentation Copyrighted
April 16, 2026
City of Dubuque BUDGET PRESENTATIONS # 1.
City Council
ITEM TITLE: City Manager's Office Fiscal Year 2027 Budget Presentation
SUMMARY:
SUGGUESTED
DISPOSITION:
ATTACHMENTS:
1. 27 Policy Book Volume V - City Manager's Office
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City Manager's Office
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CITY MANAGER'S OFFICE
% Change
FY 2025 FY 2026 FY 2027 From FY
Budget Highlights Actual Budget Requested 2026 Budget
Expenses
Employee Expense $ 1,264,689 $ 1,439,837 $ 1,536,720 6.7 %
Supplies and Services $ 792,645 $ 606,294 $ 640,456 5.6 %
Machinery and Equipment $ 6,781 $ 1,800 $ 4,550 152.8 %
Total $ 2,064,115 $ 2,047,931 $ 2,181,726 6.5 %
Resources
Administrative Overhead Recharges $ 1,426,181 $ 1,546,634 $ 1,546,768 — %
Sustainability Conference $ 27,685 $ 75,000 $ — — %
Misc. Reimbursements $ 103,634 $ 2,754 $ — — %
Inflation Reduction Act Funds $ — $ — $ 188,737 — %
Greater powntown TIF Repayment $ — $ — $ 8,712 — %
Total $ 1,557,499 $ 1,624,388 $ 1,744,217 7.4 %
Property Tax Support $ 506,616 $ 423,543 $ 437,509 $ 13,966
Percent Increase (Decrease) 3.3 %
Personnel -Authorized FTE 10.42 9.67 9.67
Improvement Package Summary
1 of 4
This improvement package request is for another extension of the limited term position of the Climate
Action Coordinator, currently a 1-FTE, 3-year limited term position, extended through FY26. Previous
attempts to make this a permanent position have failed so this request is a one-year extension. While
permanency is still desired, current funding opportunities keep this position to a limited term. This position
is responsible for the implementation of the 50% by 2030 Community Climate Action and Resiliency Plan
directly responsible for reduction of greenhouse gas emissions. The funding would be used to continue
this position beyond the scope of the limited term. This position has greatly increased the capacity of the
Office of Sustainability to implement the climate action plan, engage with residents, advance justice, build
resiliency, and support departments in moving forward the actions in the 50% by 2030 Plan.
Using FY 2026 rates, the non-recurring cost of this position for wages and benefits is $103,954. This
improvement package request only includes funding for wages and benefits, as technology such as a
computer and iPad already exist for this position on the maintenance level. This improvement package
request will be funded using Inflation Reduction Act funds.
The Climate Action Coordinator has spearheaded the Bloomberg Youth Climate Action Fund program,
harnessing $150,000 for our local economy to support youth climate action. The 130+ hours spent
supporting the project would not have been possible without this position. Additionally, the position
supports the greenhouse gas inventory process, has completed a municipal building inventory and
gathers and analyzes monthly data related to energy use for all city-owned buildings, plans and
implements community-wide events, implements grant funded projects, and piloted a commercial building
and residential energy efficiency program. The position has completed various other projects and
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programs and supported the Sustainability Office in reaching more residents, advancing climate actions
and attending to impacts of climate change.
This budget item came directly from a recommendation from the Resilient Community Advisory
Commission. This improvement package supports the City Council goal of Financially Responsible, High
Performance City Organization: Sustainable and Effective Service Delivery as well as Sustainable
Environment: Preserving and Enhancing Natural Resources.
Related Cost: $103,737 Inflation Reduction Act Funds Non-Recurring Recommend -Yes
Net Cost: $103,737
Activity: Sustainability
2of4
This improvement package request is to retain a consultant to complete the transition of our
organizational culture/emotional intelligence work from consultant-led to a sustainable internal
management strategy, while retaining consultant support for specific services deemed inappropriate for
staff to do.
For the past two years, the City has contracted with Vidl Solutions to conduct trainings for all City staff
and executive coaching for department managers and leadership team. The impact of their work has
transformed our organization development and professional development strategies. As the City
concludes the contract with Vidl Solutions, we have identified that 1) we need to ensure that a number of
City staff are certified and capable to continue to lead this organization development work, and 2) we
retain the services of outside executive coaches who can deliver confidential and objective coaching
services for our department managers. From 2018 to present, Police Chief Jeremy Jensen has led the
development of the City's emotional intelligence (EQ) work, facilitating trainings, organizing work plans,
and getting certified as an EQ coach. Chief Jensen will be retiring in August 2026.
City Core Team members are working with Vidl Solutions and Chief Jensen in FY2026 to integrate this
work into future operations as we continue to prioritize organization culture and employee recruitment,
development, and retention. In order to do this, this package requests non-recurring funding to aid in the
transition year. The consultant would assist with curriculum and program development, build the capacity
of the City's internal facilitation and training team, and complete individual executive coaching in
instances where an external coach is appropriate. Coaching would focus on leadership development,
strategic execution, and department performance improvement; be rooted in emotional intelligence
principles; and utilize Six Seconds EQ assessment tools available to certified individuals.
This package helps to achieve the City Council Goal of a Financially Responsible, High PerForming
Organization and specifically helps complete work on the 2023 and 2024 Council High Priority of City
Workforce Retention &Attraction.
Related Cost: $ 40,000 GDTIF Loan Repay Non-Recurring Recommend -Yes
Related Revenue: $ 31,288 Administrative Overhead Non-Recurring
Net Cost: $ 8,712
Activity:Administration
3of4
This improvement package request is to eliminate the Growing Sustainable Communities Conference
from the City / Sustainability budget. As staff developed updated cost estimates both significant cost
increases and reduced momentum were noted following a skipped year, particularly related to
sponsorships. Attendance has declined since the pandemic, with only 131 attendees paying the non-
discounted registration rate at the most recent conference. Additionally, sponsorship revenue decreased
by 6.2% from 2024 to 2025. These trends raise serious concerns about the City's ability to fund the
conference sustainably.
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Further causes for concern include the anticipated increases in space rental and catering costs;
transportation challenges, particularly due to the absence of a commercial air service; and planning
partner's need for a guaranteed funding level.
The long-standing value, reputation, and impact of the Growing Sustainable Communities Conference
and the critical role it has played in advancing sustainability leadership remains however, given current
financial constraints, rising costs, declining attendance and sponsorship revenue, the City will discontinue
the Growing Sustainable Communities Conference.
This improvement package supports the City Council goal of Financially Responsible, High-Performance
City Organization.
Cost Savings: $ 540 Road Use Tax Fund Recurring Recommend -Yes
Cost Savings: $ 345 Stormwater Fund Recurring
Cost Savings: $ 2,175 Sanitary Sewer Fund Recurring
Cost Savings: $ 195 Garage Fund Recurring
Cost Savings: $ 585 Refuse Fund Recurring
Cost Savings: $ 900 Landfill Fund Recurring
Cost Savings: $ 1,220 Cable TV Fund Recurring
Cost Savings: $ 91,145 Tax Fund Recurring
Related Revenue: $(75,000) Tax Fund Recurring
Related Revenue: $ 4,302 Administrative Overhead Recurring
Net Property Tax Cost: $(26,407)
Property Tax Impact: $(0.0084) (0.08)%
Activity: Sustainability
4of4
This improvement package request is to fund the Energy Savers Program which serves Dubuque
residents who are income-eligible homeowners and landlords with income-eligible tenants. The program
provides a qualified contractor and covers material and labor costs for heat source and/or water heater
replacements up to certain thresholds to support replacement of outdated and inefficient heat sources &
water heaters.
The program provides both financial savings to vulnerable residents while also helping to meet our
greenhouse gas reduction goal. Greenhouse gas savings will be calculated for first round of participants
as replacement work begins in FY26. The current program received 25 applications in the first week and
a waitlist for future applicants was started.
The estimate for addressing the applicants in the queue as well as future applicants in FY27 is $85,000,
requested as a non-recurring expense. This improvement package request will be funded using Inflation
Reduction Act funds. Combined savings for individual households and emissions savings will be
calculated as data is collected during FY26 program but is unavailable at this time.
This improvement package supports the City Council goal of Robust Local Economy (helping to reduce
poverty) as well as the goal of Sustainable Environment: Preserving and Enhancing Natural Resources
thought greenhouse gas reduction.
Related Cost: $ 85,000 Inflation Reduction Act Funds Non-Recurring Recommend -Yes
Net Cost: $ 85,000
Activity: Sustainability
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Significant Line Items
Employee Expense
1. FY 2027 employee expense reflects a 3% wage package increase for non-bargaining employees.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from
FY 2026. The employee contribution of 6.29% is unchanged from FY 2026.
3. The City portion of health insurance expense is increased from $1,119 in FY 2026 to $1,175 in FY
2027 per month, per contract, which results in an annual cost decreased by $(1,344) or (1)%. The
increase per contract is due to the city contribution increasing 5.00% because of increasing health
costs and the decrease in annual cost is due to the decreased number of contracts.
4. Overtime expense is unchanged from $3,400 FY 2026 to $3,400 in FY 2027. FY 2025 actual was $4.
5. 50% Sick Leave Payout increased from $6,374 in FY 2026 to $7,637 in FY 2027. FY 2025 actual was
$7,397. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick leave
over the cap to vacation or be paid out.
Supplies & Services
6. Other Professional Services increased from $185,494 in FY 2026 to $187,104 in FY 2027. This line
item includes the annual goal setting for City Council and department managers ($38,110), Council
work session meals ($8,994), and consulting for grant writing services ($110,000). The overall
decrease to this line item is due to the bi-annual community survey ($13,390) and bi-annual City
Council governance session ($15,000) that are scheduled in even-numbered fiscal years only,
therefore, they were budgeted in FY 2026 but are not included in FY 2027.
7. Education Reimbursement is increased from $83,364 in FY 2026 to $84,350 in FY 2027. This line
item represents various professional development activities for the Leadership Team, High
Performance Government Ambassadors, the Grant Analyst, Sustainability staff, and Department
Managers.
8. Meetings & Conferences is unchanged from $65,477 in FY 2026 to $65,477 in FY 2027. This line item
represents the travel costs for official city business, which includes Northeast lowa Regional
Managers' meetings, Washington D.C. and Des Moines legislative trips, and various conferences for
the City Manager, Assistant City Manager, Executive Assistant, Director of Strategic Partnerships, and
Sustainability Director.
9. Speakers is decreased from $75,000 in FY 2026 to $0 in FY 2027. This line item represents the
expense for hosting the bi-annual Growing Sustainable Communities Conference. The FY 2025
actual was $71,463. The expenses of hosting the conference are fully offset by the registration fees
received for the conference as well as event sponsorships coordinated with community partners.
Those revenues are located in the Program Fees revenue line item.
10. Pay to OtherAgency increased from $10,000 in FY 2026 to $97,000 in FY 2027. In FY 2027, this line
item includes the GreenCorps local match ($12,000) and the recommended Energy Savers
improvement package ($85,000).
11. Grants expense unchanged from $25,000 in FY 2025 to $25,000 in FY 2026. This line represents the
Sustainable Dubuque Grants program, a program that assists non-profits, businesses, clubs,
organizations and groups of residents in implementing their ideas to make Dubuque a more
sustainable place.
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12. Association Dues decreased from $30,465 in FY 2026 to $23,868 in FY 2027. This line item includes
a wide variety of inemberships and dues, such as the National League of Cities membership,
International City/County Management Association (ICMA) memberships, Women's Leadership
Network membership, and Mississippi River Cities and Town initiatives.
13. Employee Recognition expense unchanged from $23,717 in FY 2026 to $23,717 in FY 2027. This line
item represents the employee recognition luncheon and SPIRIT awards costs. The FY 2027 budget is
based on FY 2025 actual cost of holding the event at the Grand River Center.
14. IT Recharges decreased from $15,912 in FY 2026 to $8,860 in FY 2027. Departments receive
recharges for maintenance agreement costs on City-wide software based on the number of users in
their department.
15. Technology Services increased from $1,830 in FY 2026 to $38,840 in FY 2027. This increase is due
to the annual government management solution software renewal charge moving from the
Communications Office budget to the City Manager's Office Budget in FY 2027. This software allows
residents and stakeholders to submit comments and service requests directly to staff and
departments responsible for those issues online.
Machinery & Equipment
16. Equipment replacement items include ($4,550):
City Manager Machinery and Equipment
Administration
Smartphones (4) $ 1,600
Wireless Headset (1) $ 200
Chairs $ 2,350
Chair Mats $ 400
Total Equipment $ 4,550
Revenue
17. Sustainability Program Fees decreased from $75,000 in FY 2026 to $0 in FY 2027. This line item
represents revenue received from the Growing Sustainable Communities Conference registration
fees. This revenue fully offsets the expenses of hosting the conference, which are located in the
Speakers expense line item. In FY 2026, registration fees will increase to better reflect the cost of the
conference, therefore, this revenue will increase. The FY 2025 actual revenue was $27,685.
18. Revenue received from Enterprise Funds for administrative overhead charges has increased from
$1,546,634 in FY 2026 to $1,546,768 in FY 2027.
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CITY OF DUBUQUE ORGANIZATIONAL CHART
TH[CITY OF
� � � � _ DUB E
Mnstzrpiece on the Mississippi
� • •
Library __ _ __ ' ••
Management/Strategic Partnerships •�" Sustainability
Community Impact
Communications &Neighborhood -i
Support Multicultural
Family Center
� Economic Engineering �
Development
Arts&Cultural Facilities
Affairs Management
Emergency Fire
Communications
Ambulance Emergency
Services Management
Housing&
Finance Community �
Development Inspection&
Construction
Services
Health Human
Services Rights
Human Parks&
Resources Recreation
Parks Recreation
Civic Center Grand River
Information police Center
� Technology
Geographic
Information
Systems
Planning Public
Services Works
Transportation Water
Services
Parking Transit
Water&
Resource
Recovery Center
KEY � � �
Elected by the Appointed by the Appointed by the Appointed by the Appointed by the
Citizens of Dubuque City Council Library Board of Airport Commission City Manager
Trustees
CM004-22326
$ Page 1214 of 1309
CITY MANAGER'S OFFICE
The City Manager's Office plans, organizes and manages all activities of the City organization so as to
provide leadership so that all City Council priorities, policies, and programs are successfully
implemented and effectively managed. This includes the City Council Policy Agenda and Management
Agenda to assure quality public services are responsive to the citizens and that we operate as a High
Performing Organization.
City Manager's Office
Managemend
Administrative/ Sustainability
Leg isl ati ve
SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS
LEADING TO OUTCOMES
� .
PLANNING
Work v,rith all City Departments
PEOPLE and Divisions to perform the
'> duties and responsibilities
• Establish a culture of quality ; � , � specified in the City Charter to
customer service and deliver 1 ensure economic prosperity,
services that exceed citizen i _,� � � environmental/ecological integrity
expectations. and social/cultural vibrancy exist
• Invest in staff development to , .. throughout the community and are
improve leadership capacity � � '' incorporated into daily activities.
and increase leadership � ��'��Jt,
effectiveness � � - - —
• Attract, engage and retain a �' �- � �
high quality, creative and —t ��M�•� �
diverse workforce �? , i i �
� �
■ Promote and invest in � :� ��t_
employee health and safety `
�
, , PARTNERSHIPS 1
� ■ Develop and foster over 50 Local, State,
Regional, Federal and National partnerships to
implement the City Council's community vision. .
• Increase citizen engagement in local governance '
processes i
■ Devefop team-processes that lead to innovative
- solutions for community challenges and
opportunities
9 Page 1215 of 1309
CITY MANAGER'S OFFICE
FY FY FY
2025 2026 2027
Full-Time Equivalent 10.42 9.67 9.67
Resources and Property Tax Support
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Administrative OH Sustainability Misc. Property Tax Support
Recharges Reimbursements
� FY 2025 Actual FY 2026 Budget FY 2027 Recomm'd
The City Manager's Office is supported by 9.67 full-time equivalent employees, which accounts for
70.44% of the department expense as seen below. Overall, the departmenYs expenses are expected to
increase by 6.53% in FY 2027 compared to FY 2026.
Expenditures by Category by Fiscal Year
89
Employee Expense $1,439,837
$1,536,720
$792,645
Supplies and Services $606,294
$640,456
$6,781
Machinery and Equipment $1,800
$4,550
$0 $450,000 $900,000 $1,350,000
� FY 2025 Actual FY 2026 Budget FY 2027 Recomm'd
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CITY MANAGER'S OFFICE
Management/Administrative/Legislative
Mission & Services
The City Manager is employed by the City Council to serve as the chief administrative officer of the City.
In that capacity the City Manager is responsible by virtue of the Code of lowa for all personnel
functions, enforcement of all laws, advising the City Council, delivery of City services, supervision of all
construction contracts and development agreements, financial management and conducting the
general business affairs of the City. Management promotes the City's interests in legislative affairs,
grant opportunities and active engagement in city activities for employees and the citizens of Dubuque.
Management/Administrative/Legislative Funding Summary
FY 2027
FY 2025 Actual FY 2026 Budget Requested
Ex enditures $1,592,968 $1,652,536 $1,763,713
Resources $1,204,835 $1,285,302 $1,378,259
Management/Administrative/Legislative
Position Summary
FY 2027
City Manager 1.00
Assistant City Manager 1.00
Executive Assistant 1.00
Technical Grant Analyst 1.00
Admin Support Professional 2.00
Director of Strategic Partnerships 1.00
Office Specialist 0.25
Total Full-Time Equivalent Employees 7.25
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Performance Measures
City Council Goal: Financially Responsible, High Performance City Organization:
Sustainable and Effective Service Delivery
� Dept. Objective: Maintain a competitive tax rate that minimizes the tax burden of
citizens
FY FY FY 2026 Performance
Performance Measure (KPI) Target 2024 2025
Actual Actual Actual Indicator
Rank of Dubuque tax rate per
capita compared to 11 largest
cities in lowa. N/A 1 1 1 N/A
(1 = lowest rate, 11 = highest rate)
2 Dept. Objective: Provide fiscal diversity and hold in check the property tax burden
% budgeted revenue from N/A 11.21°/a 11.68% 11.75% N/A
property taxes
3 Dept. Objective: Maintain an efficient citizen response rate.
CY CY25 CY26 Performance
PerFormance Measure (KPI) Target 2024
Actual Actual Estimated Indicator
% of citizen issues resolved in 7 �5% N/A* 62% 75% Goal Met
days or less (All departments)
4 Dept. Objective: Hire & retain a highly-skilled City workforce reflective of the
Dubuque community.
50.3% 43.2%
female 36.4% female, 50% fem,
8.3% fem, Goalln
Leadership Team demographics non-w 7.4% 8'1% 7.5% non- progress
('24 non-w non- w
Census White
*This KPI was updated this year because of how the new Catalis software runs reports.
Therefore we do not have historical data.
�2 Page 1218 of 1309
CITY MANAGER'S OFFICE
Sustainability
Mission & Services
The Sustainability department provides education, outreach, and
coordination on sustainability issues and activities within the City
organization as well as throughout the community. Sustainability
Office staff work with City departments to ensure capital projects �DUSUQUE
and operating programs meet the sustainability vision identified by �,,,h,� ,1z,,,h,�, �,,,,,,,��,,�
the City Council and builds partnerships between the City of
Dubuque and national, state and local entities to further
sustainability initiatives and to strengthen local leadership.
The Sustainability department hosts the Green lowa AmeriCorps program, providing energy audits,
installation of efficiency products, and education to the community.
Sustainabilit Fundin Summa
FY 2026 FY 2027
FY 2025 Actual Budget Requested
Ex enditures $471,147 $395,395 $418,013
Resources $352,665 $339,086 $168,509
Sustainabilit Position Summa
FY 2027
Sustainability Director 1.00
Sustainable Dubuque Intern 0.42
Total Full-Time E uivalent Em lo ees 2.42
Performance Measures
City Council Goal: Sustainable Environment: Preserving and Enhancing Natural Resources
� Activity Objective: Increase community opportunity through the Sustainable Dubuque
Community Grants Program.
Performance Measure (KPI) Target FY24 FY25 FY26 Performance
Actual Actual Est. Indicator
% of grants awarded of total applications received 85% 92% 85% 65% Goal In
Progress
2 Activity Objective: Reduce the community's carbon footprint by 50% below 2003 levels by
2030.
% reduction in greenhouse gas emissions in 50% 34% 34% 34% Goalln
Dubuque *Measurement taken every three years. Progress
City Council Goal: Financially Responsible, High Performance City Organization: Sustainable
and Effective Service Delivery
3 Activity Objective: Increase Tree Canopy to reduce Urban Heat Island impact.
% of canopy covering City 40% 26% 27% 2g% Goal In
Progress
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Recommended Operating Revenue Budget - Department Total
72 - CITY MANAGER'S OFFICE
FY 2024 FY 2025 FY 2026 FY 2027
Fund/Account/Account Title Actual Actual Budget Recomm'd
100 - General
4A - Charges for Services
45455 - Program Fee (71,166) (27,685) (75,000) -
45500 - Miscellaneous Chg for Svcs (200) - (200) -
47100 - Reimbursements (5,734) (3,634) (2,554) -
4A - Charges for Services Total (77,100) (31,318) (77,754) -
4B - Grants/Contribs
47050 - Contrib - Private Sources (50,000) (100,000) - -
4B - Grants/Contribs Total (50,000) (100,000) - -
4N -Transfers
49600 -Transfer in Water Op (206,101) (296,659) (325,972) (329,569)
49610 -Transfer In Sanitary Op (306,868) (323,047) (334,498) (329,569)
49620 -Transfer in Storm Op (173,911) (292,797) (321,728) (329,569)
49650 -Transfer in Parking Op (44,265) (58,847) (64,662) (63,708)
49670 -Transfer in Refuse Op (306,868) (302,622) (332,524) (329,569)
49950 -Transfer in DMASWA Gen (153,433) (152,209) (167,250) (164,784)
4N -Transfers Total (1,191,446) (1,426,181) (1,546,634) (1,546,768)
CITY MANAGER'S OFFICE -TOTAL (1,318,546) (1,557,499) (1,624,388) (1,546,768)
14 Page 1220 of 1309
Recommended Operating Expenditure Budget - Department Total
72 - CITY MANAGER'S OFFICE
FY 2024 FY 2025 FY 2026 FY 2027
Fund/Account/Account Title Actual Actual Budget Recomm'd
6A - Salaries & Wages
100 - General
60100 - Salaries-Regular Full Time 809,021 906,271 1,093,541 1,177,978
60200 - Salaries - Regular Part Time 116,770 58,972 - 7,037
60300 - Hourly Wages - Temp/Seasonal 15,142 1,826 13,767 13,902
60400 - Overtime 28 4 3,400 3,400
60630 - Special Pay Sick Lv Payout Ret 6,710 6,059 6,312 3,376
60635 - Special Pay Sick Lv Payout
50% 6,313 7,397 6,374 7,637
60640 - Special Pay- Vacation Payout 1,557 73 - -
6A - Salaries & Wages Total 955,541 980,602 1,123,394 1,213,330
6B - Employee Benefits
100 - General
61100 - FICA- City Contribution 62,275 61,310 85,784 84,002
61300 - IPERS - City Contribution 83,230 86,738 104,374 114,114
61510 - Health Insurance 117,174 122,420 114,096 112,752
61540 - Life Insurance 364 376 414 460
61600 -Workers' Compensation 1,896 2,078 2,138 1,390
61700 - Unemployment Compensation - 1,492 - 746
61820 -Vehicle Allowance 9,187 9,674 9,637 9,926
6B - Employee Benefits Total 274,126 284,087 316,443 323,390
6C - Staff Development
100 - General
62100 -Association Dues 20,132 34,436 30,465 23,868
62200 - Subscriptions 1,930 800 1,344 1,100
62325 - Mileage 464 863 1,575 1,050
62400 - Meetings & Conferences 60,765 44,783 65,477 65,477
62500 - Education Reimbursement 149,913 34,851 83,364 84,350
6C - Staff Development Total 233,202 115,733 182,225 175,845
6D - Repair/Maint/Util
100 - General
63400 - Equipment Maint/Repair 1,493 1,390 1,524 1,419
63730 -Telecommunications 4,931 5,232 6,940 5,240
6D - Repair/Maint/Util Total 6,424 6,622 8,464 6,659
6E - Contractual Svcs
100 - General
64020 -Advertising 19 76 19 -
15 Page 1221 of 1309
Recommended Operating Expenditure Budget - Department Total
72 - CITY MANAGER'S OFFICE
FY 2024 FY 2025 FY 2026 FY 2027
Fund/Account/Account Title Actual Actual Budget Recomm'd
64081 - Insurance - Liability 6,971 7,339 8,300 7,993
64110 - Legal 510 407 - -
64115 - Special Events 29,583 6,349 12,500 12,500
64130 - Payments to Other Agencies 35,790 164,228 10,000 97,000
64135 - Grants 3,748 291 25,000 25,000
64140 - Printing 1,743 3,731 5,139 5,638
64145 - Copying 3,250 3,154 3,251 3,154
64160 - Rental - Land/Bldgs/Parking 2,520 2,520 2,520 3,024
64190 -Technology Services 2,569 3,008 1,830 38,840
64191 - IT Recharges 15,024 16,006 15,912 8,860
64860 - Speakers 72,458 71,463 75,000 -
64900 - Other Professional Service 180,265 334,566 185,494 187,104
64990 - Other Contractual Service - 30,393 40,000 40,000
6E - Contractual Svcs Total 354,450 643,531 384,965 429,113
6F - Commodities
100 - General
65025 - Program Materials 4,849 223 2,000 1,723
65045 -Technology Equipment 6,789 1,684 1,600 1,600
65060 - Office Supplies 3,014 2,518 3,014 2,518
65070 - Operating Supplies 144 - 144 -
65080 - Postage/Shipping 1,680 12 1,765 881
65925 - Uniform Purchase - 297 - -
65935 - Employee Recognition 23,717 23,708 23,717 23,717
6F - Commodities Total 40,194 28,442 32,240 30,439
6G - Capital Outlay
100 - General
67210 - Furniture/Fixtures 1,533 5,098 200 2,950
6G - Capital Outlay Total 1,533 5,098 200 2,950
CITY MANAGER'S OFFICE -TOTAL 1,865,471 2,064,115 2,047,931 2,181,726
16 Page 1222 of 1309
Recommended Expenditure Budget Report by Activity & Funding Source
72 - CITY MANAGER'S OFFICE
FY 2025 FY 2026 FY 2027
Fund/Activity Actual Budget Recomm'd
7201 - Administration
100 - General
6A- Salaries &Wages 832,158 946,144 1,020,701
6B - Employee Benefits 224,328 259,030 269,030
6C - Staff Development 97,889 153,345 147,570
6D - Repair/Maint/Util 5,158 6,383 5,155
6E - Contractual Svcs 401,283 257,273 290,105
6F - Commodities 27,055 30,161 28,202
6G - Capital Outlay 5,098 200 2,950
7201 - Administration Total 1,592,968 1,652,536 1,763,713
7202 - Sustainability
100 - General
6A- Salaries &Wages 148,443 177,250 192,629
6B - Employee Benefits 59,759 57,413 54,360
6C - Staff Development 17,485 27,925 27,925
6D - Repair/Maint/Util 1,465 2,081 1,504
6E - Contractual Svcs 217,248 117,692 127,008
6F - Commodities 1,387 579 737
7202 - Sustainability Total 445,788 382,940 404,163
7203 - GreenCorps
100 - General
6C - Staff Development 359 955 350
6E - Contractual Svcs 25,000 10,000 12,000
6F - Commodities - 1,500 1,500
7203 - GreenCorps Total 25,359 12,455 13,850
CITY MANAGER'S OFFICE -TOTAL 2,064,115 2,047,931 2,181,726
�� Page 1223 of 1309
CITYOFDUBUQUE , IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
72 CITY MANAGER'S OFFICE
FY 2025 FY 2026 FY 2027
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
60100 Full Time Employee Expense
100 5000 NB-07 ADMIN SUPPORT PROF 2.00 $ 106,716 2.00 $ 116,783 2.00 $ 125,567
100 1115 NB-23 ASSISTANT CITY MANAGER 1.00 159,825 1.00 187,997 1.00 209,035
100 1075 CONT CITY MANAGER 1.00 311,831 1.00 333,743 1.00 356,670
DIR. OF STRATEGIC
100 1105 NB-21 PARTNERSHIPS 1.00 126,754 1.00 152,322
100 1015 NB-15 DIR OF SUSTAINABILITY 1.00 67,651 1.00 93,802 1.00 102,207
100 5285 NB-13 EXECUTIVEASSISTANT 1.00 81,536 1.00 89,573 1.00 97,025
LT CLIMATE ACTION
100 1005 NB-12 COORDINATOR 1.00 87,601 1.00 69,681 1.00 76,520
100 5215 GE-09 MANAGEMENT INTERN 1.00 55,144
100 5605 NB-11 TECHNICALGRANTANALYST 1.00 62,313 1.00 66,660 1.00 68,558
TOTAL FULL TIME EMPLOYEES 9.00 932,617 9.00 1,084,993 9.00 1,187,904
60200 Part Time Employee Expense
DIR. OF STRATEGIC
100 1105 NB-21 PARTNERSHIPS 0.75 117,518
TOTAL PART TIME EMPLOYEES 0.75 117,518
60300 Temporary Employee Expense
100 5365 NB-02 OFFICE SPECIALIST 0.25 7,920.00 0.25 8,548 0.25 7,037
SUSTAINABLE DUBUQUE
100 5205 NB-02 INTERN 0.42 17,187.00 0.42 13,767 0.42 13,902
TOTAL TEMPORARY EMPLOYEES 0.67 25,107 0.67 22,315 0.67 20,939
TOTAL CITY MANAGER'S OFFICE 10.42 $1,075,242 9.67 $1,107,308 9.67 $1,208,843
�8 Page 1224 of 1309
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2025 FY 2026 FY 2027
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Management-General Fund
7201 60100 100 5000 NB-07 ADMIN SUPPORT PROF 2.00 $ 106,716 2.00 $ 116,783 2.00 $ 125,567
ASSISTANT CITY
7201 60100 100 1115 NB-23 MANAGER 1.00 159,825 1.00 187,997 1.00 209,035
7201 60100 100 1075 CONT CITY MANAGER 1.00 311,831 1.00 333,743 1.00 356,670
DIR. OF STRATEGIC
7201 60100 100 1105 NB-21 PARTNERSHIPS - - 1.00 126,754 1.00 152,322
7201 60100 100 5285 NB-13 EXECUTIVE ASSISTANT 1.00 81,536 1.00 89,573 1.00 97,025
7201 60100 100 5215 GE-09 MANAGEMENT INTERN 1.00 55,144
TECHNICAL GRANT
7201 60100 100 5605 NB-11 ANALYST 1.00 62,313 1.00 66,660 1.00 68,558
Total 7.00 777,365 7.00 921,510 7.00 1,009,177
Sustainable Community-General Fund
7202 60100 100 1015 NB-15 DIR OF SUSTAINABILITY 1.00 67,651 1.00 93,802 1.00 102,207
LT CLIMATE ACTION
7202 60100 100 1005 NB-12 COORDINATOR 1.00 87,601 1.00 69,681 1.00 76,520
Total 2.00 155,252 2.00 163,483 1.00 102,207
Sustainable Community-Temporary General Fund
SUSTAINABLE
7202 60300 100 5205 NB-02 DUBUQUE INTERN 0.42 17,187 0.42 13,767 0.42 13,902
Total 0.42 17,187 0.42 13,767 0.42 13,902
City Manager-PT General Fund
DIR. OF STRATEGIC
7201 60200 100 1105 NB-21 PARTNERSHIPS 0.75 117,518
Total 0.75 117,518
City Manager-Temporary General Fund
7201 60300 100 5365 NB-02 OFFICE SPECIALIST 0.25 7,920 0.25 8,548 0.25 7,037
Total 0.25 7,920 0.25 8,548 0.25 7,037
TOTAL CITY MANAGER'S OFFICE 10.42 $1,075,242 9.67 $1,107,3os 9.67 1,208,843
�9 Page 1225 of 1309
Capital Improvement Projects by Department/Division
CITY MANAGER'S OFFICE
Project FY26
Recomm'd
Number Capital Improvement Project Title Department Fund Account Budget
City
Manager's
7261000008 Municipal Solar Project- Library Office 100 67990 122,672
City
Manager's
7261000009 Municipal Solar Project - MFC Office 100 67990 176,300
CITY MANAGER'S OFFICE TOTAL 298,972
PROGRAM/
DEPT PROJECT DESCRIPTION FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 TOTAL PAGE
CITY MANAGER'S OFFICE
General Government
Community Green House Gas
Inventory and Climate Action
Planning $ — $ — $ 50,000 $ — $ — $ 50,000 358
Municipal Solar Project-MFC $ 176,300 $ — $ — $ — $ — $ 176,300 360
Municipal Solar Project-
Library $ 122,672 $ — $ — $ — $ — $ 122,672 362
TOTAL $ 2gg,972 $ — $ 50,000 $ — $ — $ 348,972
20 Page 1226 of 1309