Fire Fiscal Year 2027 Budget Presentation Copyrighted
April 22, 2026
City of Dubuque BUDGET PRESENTATIONS # 2.
City Council
ITEM TITLE: Fire Fiscal Year 2027 Budget Presentation
SUMMARY:
SUGGUESTED
DISPOSITION:
ATTACHMENTS:
1. 27 Policy Book Volume VII - Fire
2. Fire - FY27 Budget Presentation
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Fire
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FIRE DEPARTMENT
% Change
FY 2025 FY 2026 FY 2027 From FY
Budget Highlights Actual Budget Requested 2026 Budget
Expenses
Employee Expense $13,980,206 $13,966,001 $16,325,137 16.9 %
Supplies and Services $2,147,427 $2,803,100 $ 2,859,716 2.0 %
Machinery and Equipment $ 379,861 $ 185,150 $ 306,375 65.5 %
Debt Service $ 405,564 $ 908,244 $ 955,019 5.2 %
Total Expenses $16,913,058 $17,862,495 $20,446,247 14.5 %
Resources
Operating Revenue $4,148,226 $4,327,373 $ 6,437,613 48.8 %
DRA Gaming Abated Debt $ 19,449 $ 19,850 $ 19,850 — %
SalesTaxAbated Debt $ 288,183 $ 792,973 $ 837,559 5.6 %
Greater powntown TIF Loan Repayment $ — $ — $ 45,500 — %
Total Resources $4,455,858 $ 5,140,196 $ 7,340,522 42.8 %
PropertyTaxSupport $12,457,200 $12,722,299 $13,105,725 383,426
Percent Increase (Decrease) 3.0 %
Personnel -Authorized FTE 104.16 104.16 118.16
Improvement Package Summary
1 of 12
This improvement package request is directly tied to realigning appropriate staffing levels for frontline
suppression vehicles. The Dubuque Fire Department is requesting nine (9) firefighter/paramedic
positions in FY27 to enhance the department's minimum staffing levels.
These positions will be pursued through a FEMA SAFER (Staffing for Adequate Fire and Emergency
Response) Grant in the summer of 2026. The grant's Notice of Funding Opportunity (NOFO), expected
next year, will outline required cost matches. (The previous grant required a 25% match in Year 1, 25%
in Year 2, and 65% in Year 3.) The positions will be fully funded by the City, with grant funds requested
quarterly for reimbursement. Full funding of these positions is required to proceed with the grant
application. Once awarded, the nine approved positions will be hired specifically under, and identified
as, SAFER Grant-funded positions.
Historically, the Dubuque Fire Department has staffed several frontline suppression vehicles with only
two personnel (a driver and a fire officer), based on a minimum staffing level of 24 personnel per shift.
To increase the minimum staffing level and improve coverage for each additional suppression vehicle,
the department must request an increase of three (3) operational full-time equivalents (FTEs), one per
shift. These personnel are cross trained as both firefighters and emergency medical providers.
Industry best practices continue to recommend staffing frontline suppression vehicles with a minimum
of four properly trained and equipped personnel. While this standard, established by the National Fire
Protection Association (NFPA), can be challenging to achieve, maintaining only two personnel per
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vehicle is atypical and limits the department's ability to safely and effectively complete both single-
company and multi-company assignments. Among fire departments serving populations of 50,000—
100,000, only 10% staff suppression vehicles with two personnel, while 86% staff with three or more
(66% with three, 20% with four).
This improvement package supports the City Council goals of a Healthy and Safe Community. The
request also aligns with the 2025-2027 Top Priorities of City Council which includes Fire Department
staffing increases.
Cost per Firefighter
Related Costs: $108,242 Tax Funds Recurring Recommend -Yes
Grant Fund $ 80,678 FEMA SAFER Grant Recurring
Total Cost: $ 27,564
Property Tax Impact: $ 0.0088 0.09%
Activity: Fire Suppression
Total Cost
Related Costs: $ 974,178 Tax Funds Recurring Recommend -Yes
Grant Fund $ 730,634 FEMA SAFER Grant Recurring
Number of Firefighters 9
Total Cost: $ 243,544
Property Tax Impact: $ 0.0776 0.77%
Activity: Fire Administration
2of12
This improvement package was submitted as recurring but is being recommended as non-recurring.
This improvement package request is for Behavioral Health and Mental Health Wellness Checks.
These annual, confidential sessions with a department-dedicated licensed psychologist experienced in
first responder care help firefighters manage the emotional and psychological demands of fire and EMS
service. The program focuses on early identification of stress, coping strategies, and prevention of
PTSD to support the well-being of our personnel, their families, and the community. This initiative has
shown success within the Dubuque Police Department, enhancing resilience and overall wellness.
Funding through FY27 and beyond supports the City Council's priority of a healthy and safe community.
Related Costs: $ 22,000 GDTIF Loan Repay Non-Recurring Recommend -Yes
Total Cost: $ 22,000
Activity: Fire Administration
3of12
This improvement package request is to establish a new senior-level position titled Fire Code Official /
Fire Prevention & Plan Review Manager. Base salary $102,521 and benefits $33,061. Other costs
associated with the position are vehicle, equipment, and office set up. This position is designed to
strengthen citywide fire and life safety code compliance, improve efficiency in the development review
process, and enhance collaboration among key departments and private stakeholders.
The City's vision for continued growth, revitalization, and economic opportunity depends on regulatory
systems that are both efficient and dependable. The addition of a Fire Code Official / Fire Prevention &
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Plan Review Manager directly supports that vision by providing centralized technical and administrative
leadership for all fire code matters. This position will serve as the Fire Department's technical authority
for the interpretation and enforcement of adopted fire and life safety codes. In this capacity, the position
will oversee all fire code plan review, inspections, and prevention programs; coordinate with city
departments to streamline approvals; and proactively engage with developers to ensure early
identification and resolution of fire code issues.
By dedicating leadership to this function, the department will create a single, accountable point of
contact to ensure fire code compliance while promoting a development-friendly culture centered on the
principle of achieving safe, timely, and appropriate approvals without compromising the integrity of the
code. This position will help dispel misinformation and clarify misconceptions about fire code
requirements, fostering trust, transparency, and consistency among developers, engineers, and
contractors.
With this position, the Fire Department will ensure that all development, whether a large-scale housing
project, commercial redevelopment, or small business expansion, moves through an expedited,
technically sound, and collaborative review process. The Fire Code Official will work closely with city
partners to balance fire and life safety objectives with the City's broader development goals,
contributing to both public safety and economic vitality.
The position will also lead citywide efforts to expand fire code education and outreach, improving
awareness among property owners, design professionals, and contractors. This proactive approach will
reduce code violations, prevent costly redesigns, and elevate understanding of modern fire safety
standards. By building partnerships with community stakeholders, this role will help ensure that new
developments not only meet code requirements but are also designed with long-term resilience and
safety in mind.
The creation of this position aligns with the City Council priorities of a Financially Responsible, High-
Performance City Organization, a Healthy and Safe Community, and it reinforces the Fire Department's
commitment to protect lives, property, and community well-being through prevention, education, and
professional service.
Personnel Cost: $135,582 Tax Funds Recurring Recommend - No
Vehicle: $ 40,000
Office Furniture: $ 15,000
Association Dues $ 500
Technology Equipment: $ 4,120
Total Cost: $195,202
Property Tax Impact: $ 0.0622 0.62%
Activity: Fire Prevention
4of12
This improvement package requests funding to support the creation of a Fire Department Explorer
Program for youth ages 14-18 through a partnership with the Boy Scouts of America Explorer Post
program. This partnership provides a structured and nationally recognized framework designed to
introduce young people to careers in Fire and EMS (Emergency Medical Services). Through this
collaboration, the Boy Scouts will assist with outreach and recruitment, as well as provide insurance
coverage and program oversight to ensure compliance with youth protection standards. The Dubuque
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Fire Department Explorer Post will offer youth participants a hands-on learning experience focused on
fire service, emergency medical services, and community safety. The program will meet regularly under
the direction of a core group of Dubuque Firefighters, who will lead training sessions, drills, and
educational discussions designed to build teamwork, discipline, and an understanding of fire service
operations. Funding will support start-up and operational costs, including essential safety gear such as
helmets, gloves, and protective equipment, along with program apparel like t-shirts or polos to promote
unity and professionalism. Additional funding will cover instructor overtime, training materials, and
administrative expenses associated with running the program but will fall in the department's overtime
budget and separate from this improvement request. This initiative aims to foster curiosity, leadership,
and civic engagement among local youth while helping to inspire the next generation of firefighters and
emergency responders. Once established, the group will be able to participate in community events,
parades, and outreach events under the Dubuque Fire Explorer program. Approval of this improvement
package will enable the Dubuque Fire Department to launch and sustain a safe, educational, and
impactful Explorer program for youth interested in a fire service career and community service. This
improvement package meets City Council goals of a Healthy and Safe Community and currently
identified as management in progress under the title Fire Explorer Program Development.
Related Costs: $ 10,000 Tax Funds Recurring Recommend -Yes
Total Cost: $ 10,000
Property Tax Impact: $ 0.0032 0.03%
Activity: Fire Prevention
5of12
This improvement package requests funding to add one additional computer workstation at Fire Station
4. The station currently operates with two shared computer workstations, one used by the company
officer, who manages daily station operations, administrative duties, and incident reporting, and a
second shared among the four remaining firefighter paramedics assigned to the station. With a
minimum staffing level of five personnel each day, the current configuration limits computer access for
required work tasks, resulting in inefficiencies and unnecessary delays.
Firefighter-paramedics rely on computer access throughout the day to complete essential duties such
as inventory management, email communications, documentation, training, and incident reporting. As
the City and department continue to expand their use of online learning, compliance systems, and data
management tools, the demand for workstation access has increased.
Adding a third workstation will improve productivity, reduce downtime, and ensure timely completion of
mandatory citywide and departmental training requirements. The workstation will also support broader
departmental initiatives such as research, budgeting, policy development, and specialty-team project
work. By providing adequate resources, the department can ensure that all personnel have the ability to
contribute to professional and organizational development tasks without affecting operational readiness.
This improvement package supports the city council goal of high-performance city organization and
healthy and safe community.
Related Costs: $ 2,075 Tax Funds Recurring Recommend -Yes
Total Cost: $ 2,075
Property Tax Impact: $ 0.0007 0.01%
Activity: Fire Suppression
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6of12
This improvement package requests funding to support annual service and inspections of our station
generators. The generators were purchased in FY 2025 as a capital improvement project and were
under warranty for one year and will now transition to regular annual service. Each generator will
receive an annual check and service to replace worn parts which will keep each generator functioning.
This would support council's goal of Financially Responsible, High-Performance City Organization:
Sustainable, Equitable, and Effective Service Delivery.
Related Costs: $ 3,120 Tax Funds Recurring Recommend -Yes
Total Cost: $ 3,120
Property Tax Impact: $ 0.001 0.01%
Activity: Fire Suppression
7of12
This improvement package requests funding to purchase command boards for incident command. The
command boards provide incident commanders with an incident tracking board which outlines critical
tasks, assists with crew resource management, tracks accountability, timelines, and assists with
documenting milestones. The boards are created for each of the most complicated large scale events
including confirmed structure fires, technical rescue incidents, active shooter/assailant events, etc. This
would support council's goal of Financially Responsible, High-Performance City Organization:
Sustainable, Equitable, and Effective Service Delivery, Healthy and Safe Community.
Related Costs: $ 1,500 GDTIF Loan Repay Non-recurring Recommend -Yes
Total Cost: $ 1,500
Activity: Fire Suppression
8of12
This improvement package requests funding to support employee recognition. The recognition would
come in the form of awards, department challenge coins, recognition events, yearly service pins
specific to the Fire Department (5, 10, 15, 20, 25, etc.), custom badges for September 11th recognition
(25th anniversary in Fy2027), Department branded items, dept logos, pens, etc. This would support
council's goal of Financially Responsible, High-Performance City Organization: Sustainable, Equitable,
and Effective Service Delivery.
Related Costs: $ 5,000 GDTIF Loan Repay Non-recurring Recommend -Yes
Total Cost: $ 5,000
Activity: Fire Administration
9of12
This improvement package requests funding for contracted professional training services to provide
specialized instruction in the National Incident Management System (NIMS) and Incident Command
System (ICS) to Fire Department personnel and other city department staff. The contractor will deliver
ICS 300 and ICS 400 level courses, which are advanced components of the NIMS framework and
essential for effective command and coordination during complex incidents. Providing this training
through a certified external instructor will ensure the highest level of instructional quality, consistency,
and adherence to national standards. The program will strengthen the city's overall emergency
management capabilities by enhancing interdepartmental understanding, improving coordination
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between public safety and support agencies, and preparing supervisors and managers across
departments to operate effectively within the incident command structure during large-scale or multi-
jurisdictional events. This investment supports the City's commitment to preparedness, leadership
development, and organizational resilience. Hosting the courses locally will also reduce travel costs and
improve accessibility, allowing for greater participation from city staff while fostering shared learning and
collaboration. The addition of these externally led NIMS and ICS training sessions will create a stronger,
more unified approach to emergency response, ensuring that all participating departments are
equipped with the knowledge and confidence to perform their roles effectively during incidents of any
scale. This improvement package supports the city council goal of high-performance city organization
and healthy and safe community.
Related Costs: $ 3,000 GDTIF Loan Repay Non-recurring Recommend -Yes
Total Cost: $ 3,000
Activity: Fire Training
10 of 12
This improvement package requests funding the replacement of the existing garage door and opener at
Fire Station 5 with a modern, updated system that enhances reliability, safety, and energy efficiency.
The new technology will reduce maintenance needs, improve security for apparatus and personnel, and
provide quieter operation for nearby residents while complementing other recent facility upgrades to
ensure the station remains functional and professional for long-term service. This improvement
package supports the city council goal of high-performance city organization and healthy and safe
community.
Related Costs: $ 5,000 GDTIF Loan Repay Non-recurring Recommend -Yes
Total Cost: $ 5,000
Activity: Fire Suppression
11 of 12
This improvement package requests funding for the installation of an epoxy floor at Fire Station 5, to
follow the completion of the concrete approach pad replacement and other planned structural repairs in
FY2026. Fire Station 5, a facility that has served the community for more than 120 years, remains a
cornerstone of neighborhood identity and fire service heritage. As part of the broader effort to preserve
and modernize the station, the epoxy flooring will provide a durable, safe, and low-maintenance surface
that supports daily operations and improves overall station conditions. This project goes above and
beyond the standard station maintenance improvements included in the current Capital Improvement
Plan (CIP) and represents one more step in bringing the facility up to current standards. Completing the
flooring project will not only enhance the functionality and cleanliness of the apparatus bay but also help
protect the underlying concrete from wear, moisture, and chemical exposure, extending the life of
recent structural investments. The epoxy flooring installation ensures that the historic Fire Station 5
continues to operate safely, efficiently, and proudly as a modernized facility serving the Dubuque
community. This improvement package supports the city council goal of high-perFormance city
organization and healthy and safe community.
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Related Costs: $ 9,000 GDTIF Loan Repay Non-recurring Recommend -Yes
Total Cost: $ 9,000
Activity: Fire Suppression
12 of 12
This improvement package requests funding to incorporate scenario-based assessments into the Fire
Department's promotional testing process, which occurs once every two years. The addition of an
assessment center component will enhance the evaluation of candidates by requiring them to
demonstrate practical leadership and decision-making skills in simulated environments. These
scenario-based exercises will replicate realistic situations such as structure fires, hazardous materials
incidents, technical rescues, and complex personnel management and performance management
scenarios (tardy employee, harassment scenarios, legal violations and processes, etc.). Candidates will
be evaluated on their ability to apply knowledge of city and departmental policies, laws, and operational
procedures to make sound and timely decisions. Incorporating this type of testing will strengthen the
overall promotional process by providing a more balanced evaluation between the written examination,
interview, and real-world perFormance assessment. It ensures that future fire officers are not only
technically proficient but also prepared to lead effectively in dynamic and high-stakes situations. The
assessment center model is a nationally recognized best practice in fire service leadership testing and
aligns with contemporary standards for professional development and promotion. The Fire Department
proposes to phase in the assessment center process beginning with the next Fire Lieutenant and Fire
Captain promotional cycles in FY2027, starting with supported and foundational exercises and
expanding in future cycles as familiarity and internal capacity increases. This phased implementation
will allow for measured adoption, staff preparation, and integration of feedback to ensure the process is
equitable, effective, and reflective of the department's high standards for leadership excellence. This
improvement package supports the city council goal of high-perFormance city organization and healthy
and safe community.
Related Costs: $ 9,000 Tax Funds Recurring Recommend -Yes
Total Cost: $ 9,000
Property Tax Impact: $ 0.0029 0.03%
Activity: Fire Administration
Significant Line Items
Employee Expense
1. FY 2027 employee expense reflects a 3% wage package increase for non-bargaining employees
not employed in a command staff role, 4% wage package increase for non-bargaining command
staff, and 4% wage package increase for non-command bargaining employees represented by the
Dubuque Professional Firefighters'Association which is in place from July 1, 2024 through June 30,
2027.
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2. In December of 2023, wage compression was identified among command staff in Police and Fire
departments. To avoid this issue, command staff was provided a higher wage increase in fiscal year
2024 and subsequent years. During Fiscal Year 2026, the City Manager approved a wage package
increase for non-bargaining command staff positions in the Fire Department. This increase
addressed compression concerns and aligned the command staff roles within the Fire Department
to the command staff roles within the Police Department. The Deputy Chief position recieved a
4.25% increase. The Division Chief and the Bureau Chief positions received an approximate 2.2%
increase. To prevent wage compression in fiscal year 2027, the City Manager is recommending a
5.6% wage increase for all Fire & Police command staff.
3. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44°/o is unchanged
from FY 2026. The employee contribution of 6.29% is unchanged from FY 2026.
4. The Municipal Fire & Police Retirement System of lowa (MFPRSI) rates in FY 2027 decreased from
22.56% to 21.86°/o; a decrease of 3.11% with a savings of$75,845.
The history of the change in rates is as follows:
Previous
Fiscal Year Rate New Rate % Change $ Change
FY 2017 27.77 % 25.92 °/a -6.66% $ (156,737)
FY 2018 25.92 % 25.68 % -0.93% $ (112,900)
FY 2019 25.68 % 26.02 °/a +1.32% $ (14,614)
FY 2020 26.02 % 24.41 % -6.19% $ 21,006
FY 2021 24.41 % 25.31 °/a +3.69% $ (102,499)
FY 2022 25.31 % 26.18 % +3.44% $ 59,589
FY 2023 26.18 % 23.90 °/a -8.71% $ 59,244
FY 2024 23.90 % 22.98 % -3.85% $ (170,463)
FY 2025 22.98 % 22.66 °/a -1.39% $ (75,656)
FY 2026 22.66 % 22.56 % -0.46% $ (29,219)
FY 2027 22.56 % 21.86 °/a -3.09% $ (75,845)
5. The City portion of health insurance expense is increased from $1,119 in FY 2026 to $1,175 in FY
2027 per month per contract which results in an annual cost increased by $79,178 or 5%. The
increase per contract is due to the city contribution increasing 5.00% because of increasing health
costs.
6. Insurance Premiums increased from $138,799 in FY 2026 to $145,739 in FY 2027, a change of
$6,940. The FY 2025 actual was $126,181. This line item is the Fire stop loss insurance premium
which is an ineligible expense under the worker's compensation reserve.
7. Retiree Five-Year Sick leave payout expense increased from $77,022 in FY 2026 to $81,296 in FY
2027. This is calculated using the current retirees.
8. 50% Sick Leave Payout increased from $25,471 in FY 2026 to $30,542 in FY 2027 based on FY
2025 actuals. Effective July 1, 2019, Fire employees over the sick leave cap can be paid out for
50% of the sick leave over the cap.
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9. Fire Injuries expense decreased from $128,247 in FY 2026 to $127,170 in FY 2027 based on a ten-
year average.
10. Overtime is unchanged from $196,946 in FY 2026 to $196,946 in FY 2027. The FY 2025 actual was
$315,286. Overtime is used to meet minimum staffing requirements when staff utilize vacation, sick
leave, etc. Overtime is also used for staffing special events, such as sporting event, community
gatherings, and firework shows. Overtime expenses paid related to special events are directly offset
by revenue received from staffing special events.
11. During FY 2026 midyear, the City Council approved adding in 5.0 FTE Firefighter/Paramedic
positions which increased the department's FTE from 104 full-time staff to 109 full-time staff and to
adjust the minimum staffing number for each of the three shifts from 24 to 26 to ensure two
additional suppression vehicles are always staffed with 3 personnel in FY 2026. This
recommendation continues to improve the minimum staffing of the department's suppression
vehicles according to the National Fire Protection Association (NFPA) 1710 standards. For
additional information, please see the attached memo on page 52.
Supplies & Services
12. Civil Service cost of $42,225 moved from City Clerk to Fire and Police Departments. This includes
the written testing for new hires that is split between Fire department and Police department
($11,250 each) and promotional testing for the rank of Fire Equipment Operator, Lieutenant,
Captain, and a general leadership test for senior staff ranks ($30,975).
13. Pay to Other Agencies increased from $804,331 in FY 2026 to $904,973 in FY 2027 based on
projected Ground Emergency Medical Transport (GEMT) revenues in FY 2027. This line item
represents local match payments to the lowa Department of Human Services for the Ground
Emergency Medical Transportation Program (GEMT). This projection is based on a three year (12
quarters) average of quarterly growth in the number of transports, which includes the first quarter
from FY 2026 as well as the previous 11 quarters. This line item is offset by GEMT revenue of
$2,714,947 in FY 2027.
14. Uniform Purchases increased from $183,040 in FY 2026 to $197,490 in FY 2027. This line item
represents firefighter protective gear that is purchased each year, such as firefighter coats, pants,
helmets, gloves, flashlights, etc.
15. Education and Training increased from $32,783 in FY 2026 to $36,583 in FY 2027. This line item
represents trainings, certifications, and courses for Fire Department staff. This line item varies
based on the number of staff due for training and which certifications are due for renewal in a
particular year. In FY 2027, this line item includes: lowa Fire Service Training Bureau various
certification fees ($4,700); promotional testing textbooks ($1,400); Bluecard Incident Command
certifications ($6,233); in-house Academy program materials ($2,250); Peer Fitness education and
recertification fees ($2,100) and training course ($900); gym/equipment rental ($3,800); training
props ($1,000); Fire Officer 1 Class ($1,200); Fire Instructor Class ($1,200); Emergency Vehicle
Operators Course ($1,000); EMS recertification classes ($4,800); and GEMS (Geriatric Emergency
Medical Services), PHTLS (Pre-hospital Trauma Life Support), AMLS (Advanced Medical Life
Support), NRP (Neonatal Resuscitation Program) trainings ($3,000).
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16. Vehicle Operations - Gasoline decreased from $77,581 in FY 2026 to $35,156 in FY 2027 based on
FY 2025 actual of$36,349. This line represents all gasoline purchased from a city-owned gas pump
that is used to fuel the Fire Department's vehicles and other equipment. This decrease in the
gasoline budget is because of the fuel island being operational leading to cheaper gas prices and
some diesel expenses mistakenly being coded to gasoline expense.
17. Vehicle Operations - Diesel increased from $0 in FY 2026 to $39,899 in FY 2027 based on FY 2025
actuals of$39,899. This line represents all diesel fuel purchased from a city-owned gas pump that is
used to fuel the Fire Department's vehicles and other equipment. This increase in the diesel budget
is due to diesel expenses mistakenly being coded to gasoline expense in the past.
18. Vehicle Repair - Internal decreased from $190,850 in FY 2026 to $146,833 in FY 2027. The FY
2025 actual was $127,128. This line item includes maintenance and repairs on Fire Department
vehicles that is performed by city staff. Routine maintenance and internal repairs help reduce the
downtime of frontline vehicles and associated apparatuses.
19. Vehicle Repair - Outsourced decreased from $81,888 in FY 2026 to $52,042 in FY 2027. This line
item includes more complex, specialized repairs to Fire Department vehicles that are not performed
by city staff. Actual expenses for this line item vary each year due to uncertain factors such as
vehicle accidents or repairs the City Garage is unable to perForm. The FY 2025 actual was $50,527,
while the FY 2024 actual was $30,780. Several Fire Department vehicles have been recently
replaced, therefore, vehicle repair costs are anticipated to somewhat decrease compared to past
year actuals.
20. General Liability Insurance decreased from $176,780 in FY 2026 to $158,747 in FY 2027 based on
information received from lowa Communities Assurance Pool (ICAP). FY 2025 was$153,547.
21. Electricity Utility decreased from $68,188 in FY 2026 to $64,816 in FY 2027 based on the FY 2025
actual of $64,816. This line item represents electricity expenses for all Fire Department facilities
including Fire Headquarters and five other fire stations.
22. Collections increased from $154,730 in FY 2026 to $167,590 in FY 2027 based on projected FY
2027 ambulance revenues. This line item represents outsourced billing services for Ambulance
billing ($161,080 in FY 2027). The City pays the billing vendor 3.5% of the total revenue collected
from ambulance bills (total revenue is budgeted at $5,493,298 in FY 2027). This line item also
includes expense for collection agency services ($6,510 in FY 2027).
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23. Technology Services increased from $174,889 in FY 2026 to $174,930 in FY 2027. This line item
represents various software subscriptions utilized by the Fire Department, as well as some
expenses for radios and internet services. The cost of software tends to increase slightly each year
due to cost increases from software vendors. The FY 2027 budget includes the following items:
% Change
FY 2026 FY 2027 from FY 2026
Software Licenses Budget Budget Budget
Administration
CA 3000 Door Control Software $ 1,000 $ 1,000 - %
Remote Access Software $ 200 $ - - %
G2 FSA Mobile Application $ 17,000 $ 15,000 (12)%
GARI Radio Access $ 1,000 $ 1,000 - %
Internet for 521 $ 1,000 $ - - % a
Traininq
Remote Conference Room Modules $ 10,000 $ 10,000 - %
Ambulance - %
Radios and Batteries forAmbulance $ 4,500 $ 4,500 - %
Remote Access Software $ 150 $ - - %
ESO - Electronic Health Reports App $ 1,290 $ 1,290 - %
Fire Su�pression - %
Radio Repairs $ 2,000 $ 2,000 - %
Radio Replacement Batteries $ 4,400 $ 4,400 - %
Server License for 911 Computer $ 7,000 $ 7,000 - %
Tablet Data Plans $ 5,000 $ - - % a
Fire Prevention
ESO - Emergency and Crisis Management
Softwares $ 62,074 $ 64,466 4 % b
Power DMS Policy Software $ 6,626 $ 8,282 25 % c
Darkhorse ResponseAnalysis Software $ 22,550 $ 23,175 3 %
Knox Box Security Software $ 1,400 $ 1,400 - %
Fire Data API for ESO Software $ 2,049 $ 2,167 6 %
Permit, Plans, Licensing Software $ - $ 3,000 - % d
Community Risk Reduction Software $ 20,000 $ 20,600 3 %
Pre-Plan Software annual maintenance $ 5,650 $ 5,650 - %
Total $ 174,889 $ 174,930
a) Internet bills are included in the Telecom budget line.
b)ESO - Emergency and Crisis Management Softwares increased due to vendor price changes.
c) Power DMS Policy Software increased due to increase in the number of users.
d) Permit, Plans, Licensing Software included again in FY 2027 for renewal.
47 Page 923 of 1207
24. Other Professional Services increased from $161,154 in FY 2026 to $162,868 in FY 2027. This line
item includes the Ground Emergency Medical Transportation (GEMT) cost report compilation
contract ($125,868). The cost of the report compilation services is equal to 6% of the actual GEMT
revenue collected in the prior fiscal year. The cost of the GEMT report compilation contract
increased $2,083. This line item also includes the medical director contract ($37,000). Per lowa
Code, Fire departments are required to operate under a medical director's physician license. The
Dubuque Fire Department contracts with a local physician for the licensing requirement.
25. Small Tools & Equipment decreased from $111,500 in FY 2026 to $9,200 in FY 2027. This decrease
is due to equipment being moved to more appropriate budget items (Other Equipment, Safety
Equipment, Tech Equipment). This line item includes miscellaneous small tools and light equipment
used in daily Fire Department operations, which are replaced based on expected lifespan and wear.
26. Operating Supplies is unchanged from $125,000 in FY 2026 to $125,000 in FY 2027 based on the
FY 2025 actual of $135,921 and projected cost increases. This line item represents medical
supplies for 4 ambulances. Effective July 1, 2022, hospitals no longer provide medical supplies to
ambulance services, thus this expense will increase over previous years. Hospitals also no longer
provide the drug box exchange program, resulting in increased expenses for the Fire Department.
27. Meetings and Conferences decreased from $66,809 in FY 2026 to $55,050 in FY 2027. This line
item includes the ESO Wave conference ($10,185), Firefighter Peer Support ($3,300), Honor Guard
conference ($1,500), International Association of Fire Chiefs Fire-Rescue International conference
($8,190), lowa Professional Fire Chiefs conference ($5,400), Dubuque Sustainability conference
($900), Center for Public Safety Excellence conference ($9,000), FDIC Women in Fire national
conference ($3,500), Tri-State Emergency Responder conference ($700), lowa Hazmat Symposium
($1,500), Hazmat Technician training ($280), lowa EMS Billing conference ($1,600), lowa EMS
Association conference ($2,000), International Association of Arson Investigators conference
($2,895), and International Association of Fire Chiefs-Community Risk Reduction conference
($5,000).
28. IT Recharges increased from $48,573 in FY 2026 to $115,330 in FY 2027. This increase is the
result of a refined cost allocation methodology that reflects actual service usage more accurately.
This updated approach includes the number of active users within each department as a key driver
of IT service demand. This user-based allocation ensures that costs are distributed fairly across
departments to match the IT charges with the level of support and infrastructure needed by each
department.
Machinery & Equipment
29. Equipment replacement items include ($306,375):
Fire Machinery and Equipment
Fire Administration
Smart Phone and Case (7) $2,800
Fire Su�pression
Furniture - Chairs (6) $6,000
48 Page 924 of 1207
Fire Machinery and Equipment
Furniture - Beds (8) $4,000
Office Furniture $10,000
Extrication tools $12,500
Chainsaw Bars/Chains $300
Window A/C $1,000
Lawn Mowers $800
Snowblower $800
Weed Eaters $250
Leaf Blowers $250
Batteries/Charging Station $500
Mustang infl. water rescue suits $1,400
Boat operator rescue suits $6,000
Kitchen Appliances $4,000
Kitchen Chairs $3,000
Lights, Siren, Command Boards Replacement $7,500
Exercise Equipment $13,000
Drone $25,000
3/4 Ton Brush Truck Replacement $95,000
Two-tier boat trailer $25,000
Hose and Nozzle $9,500
Thermal Imaging Cameras (2) $17,000
Powered Blowers for Vent $3,000
Saws and Power/Hand Tools for Fire Rescue $3,000
Confined Space Equipment $5,000
Ice Rescue Suits (2) $1,800
Fire Prevention
Safety Equipment for Fire Marshal $500
Ambulance
Ballistic Vests (4) $2,500
Flashlights (25) $2,500
Safety Suppression Protection $2,000
EMS Fog-Resistant Safety Glasses (30) $900
Mechanical CPR Device $22,000
Ambulance Stair Chairs $7,500
Pulse Oximeters (2) $7,000
ALS Engine Equipment $1,000
49 Page 925 of 1207
Fire Machinery and Equipment
Recommended Improvement Package
New Computer Workstation $2,075
Total Equipment $306,375
Debt Service
30. FY 2027 Annual Debt Service Payments are as follows ($1,014,518):
Call
Final
Amount Debt Series Source Purpose Payment Date
$ 19,339 2019C G.O. General Fund Station #4/Pumper Truck 2027
22,400 2017B G.O. Sales Tax 20% Ambulance Replacement 2028
97,610 2017A G.O. Tax Levy Pumper Truck 2029
50,420 2021A G.O. Sales Tax 20% HVAC/Truck 2036 2028
13,466 2019A G.O. Sales Tax 20% Quick Response Pumper 2039
7,345 2021A G.O. Sales Tax 20% Ambulance Replacement 2041 2028
148,715 2022A G.O. Sales Tax 20% Fire Truck &Ambulance 2042 2029
15,085 2023A G.O. Sales Tax 20% HVAC Headquarters 2043 2031
350,132 2025A G.O. Sales Tax 20% Fire Equipment Replacement 2044 2033
177,931 2025B G.O. Sales Tax 20% Fire Ladder/Pumper 2044 2033
94,956 FY26 Planned Sales Tax 20% Fire Equipment Replacement 2045
17,119 FY26 Planned Sales Tax 20% Fire Station Improvements 2045
$1,014,518 Total Fire Annual Debt Service
Revenue
31. The County share of HAZMAT team support increased from $81,287 in FY 2026 to $100,709 in FY
2027 based on the FY 2025 actual of $97,530. This line item represents revenue received from
Dubuque County for HAZMAT response incidents. Per a Chapter 28E agreement, Dubuque County
reimburses the City of Dubuque for one-third of the cost to respond to HAZMAT incidents, which
includes expenses for consumable equipment and labor (six positions). Actual expenses vary based
on the number of incidents each year, equipment replacement schedules and personnel costs.
32. Ambulance Fees increased from $1,756,870 in FY 2026 ($357 per call) to $2,778,351 in FY 2027
based on calculated projections using historical averages for Ground Emergency Medical
Transportation ($1,788,351) and the increased fees that were approved in December 2025
($990,000). The FY 2025 actual was $2,026,670. The FY 2027, the Ground Emergency Medical
Transportation revenue projection is based on the average transport volume growth of the past 12
quarters (which is 0.2% growth). This includes the first quarter of performance in FY 2026 and the
prior 11 quarters. In December 2025, the City Manager approved ambulance fee increases effective
January 2026. These fee increases included advance life support service and basic life support
services at the a true cost to provide these emergency medical service transport. As a result, the
additional forecasted revenue for fiscal year 2027 is $990,000.
50 Page 926 of 1207
SAFER
Grant
revenue
**EMS beyond
Fiscal *5 FPM *9 FPM Billing *"Fire Cost Contract Dec 1, Net Annual Cumulative
Year cost cost Rate Adj. Recovery Savings 2026 City Cost Net City Cost
2.5 % 2.5 %
FY2026 $ 134,463 $ - $495,000 $ - $ 77,854 $ - $ (438,391) $ (438,391)
FY2027 $ 537,855 $ 564,747 $990,000 $ 60,000 $ 77,854 $ 423,560 $ (448,812) $ (887,203)
FY2028 $ 580,883 $ 968,139 $1,014,750 $ 123,000 $ 77,854 $ 726,104 $ (392,686) $ (1,279,889)
FY2029 $ 627,354 $ 1,045,590 $1,040,119 $ 126,075 $ 77,854 $ 440,222 $ (11,326) $ (1,291,215)
FY2030 $ 677,542 $ 1,129,237 $1,066,122 $ 129,227 $ 77,854 $ 57,638 $ 475,938 $ (815,276)
FY2031 $ 731,745 $ 1,219,576 $1,092,775 $ 132,458 $ 77,854 $ - $ 648,235 $ (167,042)
FY2032 $ 790,285 $ 1,317,142 $1,120,094 $ 135,769 $ 77,854 $ - $ 773,710 $ 606,668
FY2033 $ 853,508 $ 1,422,513 $1,148,096 $ 139,163 $ 77,854 $ - $ 910,907 $ -
*Personnel cost increasing 8%/year beginning FY2028.
`*EMS billing and fire recovery increasing 2.5% beginning in FY2028.
33. Ambulance Ground Emergency Medical Transportation Program (GEMT) Payments increased from
$2,413,018 in FY 2026 to $2,714,947 in FY 2027 based on calculated projections using historical
averages. This revenue is projected using the first quarter of performance in FY 2026 and the
previous 11 quarters of perFormance. Based on that formula, the 3-year quarterly average growth of
Medicaid transports is 1.1%. The projected number of transports for FY 2027 is 1,129 and the FY
2025 actual was 1,105. Based on the audited FY 2024 cost report, the FY 2026 revenue per
transport is estimated to be $2,209.18. This line item is offset by GEMT Pay to Other Agency
expense for local match of$904,973, resulting in net revenue of$1,809,974.
51 Page 927 of 1207
Dubuque
THE CITY OF �
DUB E u�� e��n
, II ►
Maste iece on the Mississi i zoo�.zo�z•zo�3
rP PP 2017*2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Department FTE Increase and Fire Cost Recovery Fee
DATE: November 26, 2025
I have approved adjustments in the Dubuque Fire DepartmenYs Emergency Medical
Services billing for Advanced Life Support and Basic Life Support effective January 1,
2026, based on recommendations from Fire Chief Amy Scheller. Current rates have not
been adjusted in more than 10 years and no longer reflect the true cost of service.
Fire Chief Amy Scheller is further recommending implementation of a Fire Cost
Recovery Fee and a budget amendment to create 5 additional Firefighter positions.
Updating these fees, and implementing a fire cost recovery mechanism, will help
support the request for 5 firefighter/paramedic positions in FY2026 and 9 firefighter
paramedic positions through the FY2027 budget process to improve minimum staffing.
I concur with the recommendations to create a Fire Cost Recovery Fee and to create 5
firefighter positions and respectfully request Mayor and City Council approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Amy Scheller, Fire Chief
Jenny Larson, Chief Financial Officer
Shelley Stickfort, Chief Human Resources Officer
Laura Bendorf, Budget Manager
52 Page 928 of 1207
Dubuque
THE CITY OF �
D�L -�-� AII�A�eMeaCily
��I��►
Maste lECE OYl t�le MiSSISSl i zoo�•zoiz�zois
rP PP Zoi�*zoi9
TO: Mike Van Milligen, City Manager
FROM: Amy Scheller, Fire Chief
SUBJECT: Fire Department FTE Increase and Fire Cost Recovery Fee
DATE: November 23, 2025
INTRODUCTION:
This memo seeks your support to update the Dubuque Fire Department's EMS billing
rates for advanced life support(ALS) and basic life support(BLS)services. Current
rates have not been adjusted in more than 10 years and no longer reflect the true cost
of service. Updating these fees, and implementing a fire cost recovery mechanism, will
help support the request for five firefighter/paramedic positions in FY2026 and nine
more firefighter paramedic positions in FY2027 contingent upon a successful SAFER
grant to improve minimum staffing.
Five firefighter paramedic positions will allow us to add an additional position to two
shifts to rebalance in line with the third shift and add an additional position to all three
shifts, allowing us to increase minimum staffing by two positions across all shifts. This
will ensure an additional two of the seven suppression vehicles are staffed with a
minimum of three personnel at all times and bring the total number of suppression
vehicles staffed with a minimum of three personnel to four of the seven suppression
vehicles.
Nine additional firefighter paramedic positions will allow us to increase minimum staffing
by an additional three positions across all three shifts and bring the remaining three
suppression vehicles to a minimum staffing of three personnel.
The city manager has the authority to establish the ambulance rates, but the city council
needs to approve the addition of 5 firefighter paramedic positions in the current fiscal
year and the city council will need to approve the establishment of the fire cost recovery
billing for vehicle accidents, vehicle fires, hazardous conditions, and special rescue
operations.
53 Page 929 of 1207
DISCUSSION:
The Dubuque Fire Department receives EMS payments from a payer mix representing
the various sources of reimbursement for services rendered. Payer mixes differ by
community.
Dubuque's current payer mix is:
• 52% Medicare—federal insurance for individuals 65 and older(no impact on rate
adjustment)
• 25% Medicaid /Ground Emergency Medical Transportation (GEMT) balanced
billing—federal insurance for individuals with limited income or resources
o The current annual GEMT cost report identifies the true cost per service
for Medicaid reimbursement. The FY cost report is$2,324 per incident.
This figure is used only for Medicaid/GEMT and is not applied to other
payer groups. (No impact on rate adjustment, already utilizing cost report)
• 13% Insurance—commercial insurance
• 10% Private Pay
• Remaining—workers' compensation, veterans' benefits, and other sources
Ground Emergency Medical Transportation (GEMT) is a program where publicly owned
or operated ambulance services can get state and federal payments for Medicaid
related EMS transport services. These payments help cover the gap between what it
costs to transport patients in emergencies and what they receive from Medicaid,
mileage and other reimbursements. It's a way to support ambulance providers in
delivering essential services.
Providers receive payments based on their costs for transporting Medicaid members in
emergency ground ambulances. This applies specifically to Medicaid Fee-for-Service
and Medicaid managed care members under Title XIX of the federal Social Security Act
and the Affordable Care Act. The payment is based upon the balance of the unpaid
portion and the cost report, which identifies the cost of providing the service.
To participate in the reimbursement program authorized by State Plan Amendment
(SPA 19-0002), each eligible publicly owned or operated emergency medical
transportation provider must submit their cost report to the lowa Department of Human
Services, lowa Medicaid Enterprise by November 30 of each lowa state fiscal year(July
1-June 30). A cost report determines the actual costs associated with providing the
service. Many departments utilize this "cost report"to determine the"cosY of an
ambulance call. Dubuque Fire DepartmenYs current cost report identifies the true cost
of$2,324 per EMS transport, this is not an average.
2
54 Page 930 of 1207
The federal government allocates Medicaid funds to the states,which then distribute
those funds to EMS providers in the form of reimbursement. In lowa, this is done
through a "pass-through" process where the state administers and channels these
funds to eligible ambulance services.
Under Dubuque Code Section 6-3-1, EMS billing rates are set by the City Manager.
6-3-1: AMBULANCE SERVICE RATES: A. Established: Rates for ambulance service
shall be established from time to time by the city manager. (Ord. 67-06, 10- 16-2006) B.
Authority To Adjust: The city manager is hereby authorized and empowered, in the city
manager's discretion, to make adjustments in the rates and charges to be fixed for city
ambulance service in such cases where the need for such ambulance service is
required to repeatedly transport a person of limited financial means. The city manager
shall have the authority to require proof of the financial status of a person seeking the
benefits of this section for such service. (2007 Code §23-33)
Nationally, municipal EMS base rates vary widely. Smaller communities often charge
between $500—$800 for BLS emergency transport and $700—$1,200 for ALS. Mid-sized
fire-based EMS systems commonly charge $1,200—$2,300. High-cost markets and cost-
aligned systems,frequently bill $2,300—$3,600 for ALS emergency transports, with
ALS2 and Specialty Care Transport ranging $3,800—$4,900+. These examples
demonstrate that Dubuque's current rate sits at the low end of national municipal
practice.
Regional comparisons further support the proposed adjustment. In Illinois, Northbrook
rates are ($1,950-$2,200), Rockford ($2,303 across all levels), and Skokie ($3,609—
$3,689), explicitly tied to GEMT cost-based provider rates provide strong examples of
municipalities aligning transport charges with actual service cost. In Wisconsin, publicly
posted base rates range from $700 in smaller communities such as Richfield to $1,500—
$2,000+ in suburban and district systems including Fitch-Rona EMS, Ashland,
Menomonee Falls, Lake Country, and Brookfield. The City of Waukesha bills $2,100—
$2,400 for BLS and ALS emergency transports. These examples sourced directly from
public city and district fee schedules show that many Midwestern municipal EMS
systems already charge at or above the$2,000—$2,400 range we are proposing.
Based on this verified data, adjusting Dubuque's EMS transport rate to approximately
$2,300 is both reasonable and consistent with the documented upper tier of municipal
fire-based EMS charges in comparable communities. This adjustment aligns our rates
with our true cost of service, supports compliance with GEMT cost-reporting
methodology, and positions the department alongside peer agencies that have already
modernized their billing structures to reflect actual EMS operating costs.
3
55 Page 931 of 1207
Current Dubuque rates are:
• ALS (Advanced Life Support)services: $735
• ALS2 (Advanced Life Support)Services $1065
• BLS (Basic Life Support)services: $620
Billing rates have historically been established through the evaluation of other EMS
transport providers rates, typically done through a voluntary statewide or countywide
EMS billing survey. Many providers align the rates with the in-network maximum
insurance payouts. Utilizing the cost report, which is a federally monitored and audited
process ensures the method is consistent and transparent.
This memo seeks approval to use the third-party cost report rate for all payer groups
when establishing EMS service fees.
BACKGROUND:
EMS Billing Rate Adjustment:
To comply with the (GEMT) program requirements, the department contracts with a
third-party vendor to complete annual cost reports. These reports calculate the actual
cost of delivering EMS services (personnel, equipment, fuel, maintenance, and
operational overhead). The cost report calculates the actual cost of service across all
EMS transport incidents.
The department proposes applying this true-cost rate (currently$2,324 per transport
incident) uniformly across all payer groups: Insurance, private pay, and others instead
of using it solely for Medicaid/GEMT billing.
Cost report history-per incident:
FY2021 - $1112.32 FY2022 -$1876.86 FY2023-$1707.77 FY2024 -$1725.99
FY2025 - $2038.23 FY2026 -$2324.97 FY2027-TBD
Because the current ALS and BLS rates do not reflect this cost report, they create
inconsistencies across payer groups and prevent the department from billing equitably.
Updating rates based on the real cost of service ensures fairness, transparency, and
consistency in annual rate adjustments.
4
56 Page 932 of 1207
Proposed Adjustments:
• Increase ALS from $735 �$2,324 (projected to increase 2.5% a year)
• Increase ALS 2 from $1065 � $2,324 (projected to increase 2.5% a year)
• Increase BLS from $620 � $1,162 (half the cost of providing an ALS-level
service) (Projected to increase 2.5°/o a year)
State averaqe ranges:
• Illinois: 50,000-100,000 population: Wood Dale (high $5,800) Midlothian (low
$1,300)
• Minnesota: $2,062 ALS /$1,387 BLS
• lowa: $959 ALS/$759 BLS
Projected Dubuque Revenue Impact for the adjustment to EMS billing:
Using FY2025 incident data and estimates from the billing provider, EMS billing
adjustments are expected to generate approximately$990,000 annually from the
proposed billing rate adjustment.
Fire Cost Recovery Billing addition:
The department also requests city council approval to add fire-related cost recovery for:
• Vehicle accidents
• Vehicle fires
• Hazardous conditions
• Special rescue operations
Projected annual revenue from cost recovery billing is $120,000.
While some communities also have fire cost recovery billing for structure fires and this
would generate an additional estimated $29,115 a year in Dubuque, this is not being
recommended at this time.
Emergency incident billing typically requires up to two years to reach full expected
revenue levels.
Contract Savings impact:
The department renegotiated the Public Consulting Group LLC (PCG)service audit
contract, reducing costs by 6%, saving $77,854 annually.
5
57 Page 933 of 1207
Combined Impact of all three adjustments:
In total, proposed changes are expected to generate $1,187,854 annually in cost
recovery, Fire Cost recovery is expected to take 2 years for full up ramp and should only
be applied 100% to FY2028 impacts and beyond, and 50% to FY2027.
The department will continue offering and promoting the hardship waiver program which
identifies those who qualify based upon monthly income and an analysis of the federal
poverty level (FPL).
PERSONNELREQUEST:
Immediate hire reauest(5 Personnel):
Fire Department staffing increases were identified as a Top Council Priority in 2025-
2027. The department is respectfully requesting approval to hire 5 firefighter paramedic
positions to increase the departmenYs FTE from 104 to 109 and to adjust the minimum
staffing number for each of the three shifts from 24 to 26 to ensure two additional
suppression vehicles are always staffed with 3 personnel in FY2026. This
recommendation continues to improve the minimum staffing of the departmenYs
suppression vehicles according to the National Fire Protection Association (NFPA) 1710
standards.
NFPA Chapter 5 under 5.2.3 Operating units- Fire company staffing shall be based on
minimum levels necessary for safe, effective, and efficient emergency operations. Fire
companies whose primary functions are to pump and deliver water and perform basic
fire fighting at fires, including search and rescue, shall be known as engine companies.
According to NFPA these companies shall be staffed with four on-duty members.
Personnel costs have been calculated to include all benefits and supplemental
payments for a new hire firefighter of$107,571 using FY2027 cost estimates. The
starting salary is$70,442 with benefits accounting for approximately$37,129.
If approved today, the positions would take approximately 4-5 months to hire with a
targeted date of April 1, 2026. Estimated FY2026 cost is$134,463. Estimated FY2027
cost is $537,855. This staff is projected to grow 8% a year.
EMS billing adjustments are anticipated to generate an additional $990,000 per year or
$82,500 a month. Initiating the EMS billing adjustments in January of 2026 would
generate 6 months of revenue in FY 2026 ($495,000)and offset the FY2026 costs of
the 5 personnel with a carry forward balance.
6
58 Page 934 of 1207
The Department of Homeland Securitv (DHS) Staffinq for Adequate Fire and
Emerqency Response (SAFER) Grant Personnel (9 additional Personnel):
The department would also seek approval for an additional 9 firefighter paramedic
positions through the FY2027 budget process to be approved and contingent upon a
successful federal (3-year) SAFER grant application in July-September of 2026. Based
upon my experience this would be a very competitive SAFER grant application. If
successful, the department would increase its minimum staffing for each of the three
shifts from 26 to 29 to ensure all suppression vehicles are staffed with 3 personnel on
all days and improve the number of days our suppression vehicles are staffed with 4
personnel in line with national standards. Four-person days would be achievable but
critically dependent on unpredictable/unscheduled leave (sick, parental, military, injury/
workers comp, mandatory training).
Successful SAFER grant applications are expected to be notified, based upon last
year's Notice of Funding Opportunity(NOFO), in September-October of 2026. The
department would have a 90 day-recruitment period before the grants period of
performance would begin. Ideally, the department would want to hire these individuals
as soon as possible as the start of the period of performance will initiate the 3-year
period of performance. There is no way to estimate the impact of the government shut
down on future grant timelines. Estimates place a new hire date in December of 2026
(FY 2027) but could be as late as February of 2027. Utilizing the December 1, 2026,
date will split the grant award across each of our Fiscal budget years.
Year 1 grant personnel costs have been calculated to include all benefits and
supplemental payments for a new hire firefighter of$107,571 using FY2027 cost
estimates. The starting annual salary is $70,442 with benefits accounting for
approximately$37,129. The cost for 9 personnel for a full year is estimated at$968,139
or a monthly cost of$80,678.25, projected to grow 8% a year. Assuming the Dec 1,
2026 start date, the FY 2027 impact for 7 months is $564,747 (The city is responsible
for a 25% cost match in year 1, a cost of$141,186). Combining the anticipated costs of
the 5 personnel for FY2027 at$537,855, the total city cost for all 14 personnel is
expected to be $679,041.
The SAFER Grant covers the cost of the 9 firefighter paramedics at 75% in year 1, 75%
in year 2, and 35% in year 3.
7
59 Page 935 of 1207
"E7v15Blling
F�a[e SNFERQaitrevenue Cummul3ive
FscalYea 'SF�Mcosl '9FPMms[ PdjustmeMs *'FreCoslFZemvery Contractsavings beyondDec1,2026 Netannual6tycosl netdtycos[
25% 25%
F12026 $134,463 $ - $ 495,000.00 $ - $ 77.854.00 $ - $ (438,�1.00) $ (438,391.00)
F12027 $537,855.00 $ 564.747.00 $ 990,000.00 $ 60,000.00 $ 77.854.00 $ 423,5�.00 $ (418,812.00) $ (887,203.00)
FYL028 $S�,S83.00 $ 968,139.00 $ 1,014,750.00 $ 123,000.00 $ 77,554.00 S 726,10h.00 $ (392,686.00) $(1,279,889.00)
F12029 $627,351.00 $1.045.590.00 $ 1,040,118.75 $ 126,075.00 $ 77,854.00 $ 440,2Q.00 $ (11,325J5) $11,291,214J5)
FYd�30 $677,542.00 $1.�29,237.00 $ 1,Ofi6,121.72 $ 129,226.ffi $ 77,554.00 $ 57,638.00 $ 475,938.41 $ (815,276.34)
FY1031 $731,745.00 $1.219,576.00 $ 1,092774.76 $ 132457.55 $ 77.554.00 $ - $ 6A8,234.69 $ (167,041.65)
FY1Q?2 $790,285.00 $1.317.14200 $ 1,120,094.13 $ 135,768.99 $ 77,854.00 $ - $ 773,709.88 $ 606,66823
FYcQ33 $853,5C�.00 $1,422,513.00 $ 1,148,096.48 $ 139,16321 $ 77,854.OD $ - $ 910,9D7.31 -
`F2rsonnel cost i ncr�si ng 8%a year beginni ng i n F12028
'`BJSbi I I i ng and f re recovery i ncreasi ng 25%begi nni ng i n F12028
As mentioned above, aligning EMS billing with the yearly cost report, including a fire
cost recovery, and including savings from re-negotiating the cost reporting contract
should yield $1,187,854 annually. It is difficult to predict the potential changes in the
upcoming cost report and call volume but historically the cost report has increased as
well as call volume to continue to improve overall cost recovery year after year which
would decrease the predicted annual cost to the city.
RECOMMENDATION:
The fire department respectfully requests approving the adjustments in billing for ALS
and BLS services to match the annual GEMT cost report conducted annually, a city
manager action. I respectfully recommend City Council approval to include a fire cost
recovery fee and hire 5 firefighter paramedic positions in this fiscal year, (FY2026). I
will also request approval to add 9 additional firefighter paramedic positions in the
FY2027 budget process contingent upon a successful SAFER grant application.
8
60 Page 936 of 1207
�
�
�
� 1
1 1 1 1 �
�Shift1 Shift'�' -�-� - T•ainmg E'"=�
2 2 3 � 1 �
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I I I
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B 8 8
' 40 Nour Administrative: 10
56 Nour Dperations: 99 .
16 17 15 Appro�ed FTE: 109
33 33 33
Updated 1/2026
61 Page 937 of 1207
FIRE DEPARTMENT
Dubuque Fire Department works to protect, assist and educate our community and visitors with pride,
skill and compassion.
- � - . -
. .
- . . . - . - - - � - - .
. . . _
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
People
Provide quality Planning
assistance and solutions Prepare and train with
to our citizens and other city departments,
visitors who often have county agencies, health
nowhere to turn in time care providers, and
of need. We engage the private agencies to assure
community through quick response to
school groups, disasters and
neighborhoods, and emergencies affecting the
community activities. community.
— .��I�,�� -f
. � �_ �
e � , �,
f r ' ��
, /�
_- 1' /-. _
�•!� '�
Partnerships
Create and maintain strong relationships with area Fire, EMS, law enforcement, utilities, and
health care providers to assure the best-possible response to emergencies.
62 Page 938 of 1207
FIRE DEPARTMENT
FY FY FY
2025 2026 2027
Full-Time Equivalent 104.16 104.16 118.16
Revenue and Property Tax Support
$15,000,000
$10,000,000
$5,000,000 �
$0
Operating Revenue Gaming/Sales Tax Abated Property Tax Support
Debt
� FY 2025 Actual FY 2026 Budget FY 2027 Recomm'd
The Fire Department is supported by 118.16 full-time equivalent employees, which accounts for 79.8%
of the department expense as seen below. Overall, the department's expenses are expected to
increase by 14.46°/o in FY 2027 compared to FY 2026.
Expenditures by Category by Fiscal Year
$13,980,206
Employee Expense $13,966,001
$16,325,137
$2,147,427
Supplies and Services $2,803,100
$2,859,716
$379,861
Machinery and Equipment $185,150
$306,375
$405,564
Debt Service $908,244
$955,019
$0 $5,000,000 $10,000,000 $15,000,000
� FY 2025 Actual FY 2026 Budget FY 2027 Recomm'd
63 Page 939 of 1207
FIRE DEPARTMENT
Fire Administration
Mission & Services
The mission of Fire Administration is to develop long and short-range goals for fire and EMS service,
establishing policy for 24-hour per day operations and conducting all other administrative duties of the
Fire Department.
Administration Funding Summary
FY 2025 FY 2026 FY 2027
Actual Budget Recomm'd
Expenditures $1,076,205 $1,081,948 $1,223,885
Resources $(17,273) $48,002 $28,886
Administration Position Summary
FY 2027
Fire Chief 1.00
Intern 0.16
Deputy Fire Chief 1.00
Lead Administrative Assistant 1.00
Administrative Assistant 1.00
Total FT Equivalent 4.16
Emplo ees
64 Page 940 of 1207
Performance Measures
. . . ' . . . . . � . . . . .
. � � .
� Activity Objective: Recruit a diverse workforce that represents the members of the
community.
Performance Measure (KPI) Target FY 2024 FY 2025 FY 2026 Performance
Actual Actual Estimated Indicator
# of students provided ride-a-long and 15 18 25 30 Goal Met
job-shadow opportunities
# of career day events and 10 21 13 15 Goal Met
presentations conducted
City Council Goal: Healthy and Safe Community
2 Activity Objective: Continue to implement industry best practices to improve total
response time.
Fire Suppression: First unit arrival under Goal in
time (Moderate Risk at 90th 7:27 7:35 7:05
percentile) Emergency response 6:20 Progress
EMS: First unit arrival time (High Risk under Goal in
at 90th percentile) Emergency 6:00 ��00 6:45 6:10 progress
response
65 Page 941 of 1207
FIRE DEPARTMENT
Training
Mission & Services
The mission of training is to ensure the fire department meets compliance and skill requirements for
identified all-hazard responses.
Training Funding Summary
FY 2025 FY 2026 FY 2027
Actual Budget Recomm'd
Expenditures $466,927 $524,325 $553,947
Resources $— $— $—
Training Position Summary
FY 2027
Fire Captain 1.00
Assistant Fire Chief 1.00
Total FT Equivalent 2,00
Employee
Performance Measures
City Council Goal: Financially Responsible, High Performance City Organization: Sustainable
and Effective Service Delivery
� Activity Objective: Identify training needs and schedule appropriately for personnel;
including training for high-risk, low-frequency events.
Performance Measure (KPI) Target FY24 FY25 FY 2026 Performance
Actual Actual Estimated Indicator
#Training hours per month 1,880 817 942 1,825 Goal in
Progress
# of personnel with incident command 30 22 26 25 Goal in
certification Progress
66 Page 942 of 1207
FIRE DEPARTMENT
Emergency Medical Services (Ambulance)
Mission & Services
The mission of the Emergency Medical Services Division (ambulance activitv) is to safeguard our
citizens and visitors by providing excellence in pre-hospital emergency medicine.
Emergency Medical Services Funding Summary
FY 2025 FY 2026 FY 2027
Actual Budget Recomm'd
Expenditures $2,199,901 $2,251,792 $2,380,287
Resources $3,954,923 $4,191,888 $5,517,315
Emergency Medical Services Position Summary
FY 2027
Ambulance Medical Officer 3.00
Bureau Chief 1.00
EMS Supervisor 1.00
Total FT Equivalent Employees 5.00
PerFormance Measures
City Council Goal: Healthy and Safe Community
� Activity Objective: Provide advanced emergency care as quickly as possible while reducing
on-scene times for ambulances
Performance Measure (KPI) Target FY24 FY25 FY 2026 Performance
Actual Actual Estimated Indicator
% of identified patients receiving stroke ,90% 100% 96% 100% Goal Met
exam
% of identified patients receiving 12-lead �90% 67.2% 86.4% 90% Goal Met
ECG
2 Activity Objective: Maintain cardiac survival rate above CARES Registry national average
(10.2%)
% of cardiac arrest incidents in which �40% 30% 40°/o 40% Goal Met
bystander CPR was performed
% of cardiac arrest patients alive after 14 ,15% 19% 15°/o 15% Goal Met
days
% of cardiac arrest patients with Return of
Spontaneous Circulation (ROSC) i.e. a >35% 39% 27°/o 35% Goal Met
pulse
67 Page 943 of 1207
FIRE DEPARTMENT
Fire Suppression
Mission & Services
The mission of Fire Su�pression activity is to protect life and property by responding to all types of calls
for service.
Fire Suppression Funding Summary
FY 2025 FY 2026 FY 2027
Actual Budget Recomm'd
Expenditures $12,337,430 $12,640,891 $14,854,165
Resources $204,281 $83,248 $162,080
Fire Suppression Position Summary
FY 2027
Assistant Fire Chief 3.00
Fire Captain 7.00
Fire Equipment Operator 24.00
Fire Lieutenant 14.00
Firefighter 57.00
Total FT Equivalent 105.00
Employees
Performance Measures
City Council Goal: Healthy and Safe Community
Activity Objective: Control fires while still small, keeping property damage to a minimum
� for property owners
Performance Measure (KPI) Target FY24 FY25 FY 2026 Performance
Actual Actual Estimated Indicator
°/o of structure fires controlled within ,65% 83% 50% 60% Goal in
the room-of-origin Progress
Moderate-Risk Effective Response Goal in
Force (ERF) arrival time from 911 call 10:20 15:28 14:38 14:20 progress
pick up (90th Percentile)
68 Page 944 of 1207
FIRE DEPARTMENT
Fire Prevention
Mission & Services
The mission of Fire Prevention is to reduce the risk of fire and improve life safety through community
education and community risk reduction efforts.
Fire Prevention Funding Summary
FY 2025 FY 2026 FY 2027
Actual Budget Recomm'd
Expenditures $427,030 $455,295 478,944
Resources $6,294 $4,235 3,230
Fire Prevention Position Summary
FY 2027
Fire Prevention Inspect 1.00
Assistant Fire Marshall 1.00
Total FT Equivalent 2.00
Employees
Performance Measures
City Council Goal: Healthy and Safe Community
1 Activity Objective: Ensure building safety and fire code enforcement for businesses.
Performance Measure (KPI) Target FY24 FY25 FY 2026 Performance
Actual Actual Estimated Indicator
# of fire inspections completed Goal in
annually to maintain a 3 year 1,000 328 358 600 progress
inspection cycle for businesses.
2 Activity Objective: Ensure building safety and fire code enforcement for businesses.
# of fire violations identified and 5,000 1,404 4,167 5,000 Goal Met
corrected.
3 Activity Objective: Maintain a robust program to install smoke detectors in targeted
residences
#free smoke detectors installed 300 354 109 300 Goal Met
# of households receiving smoke 75 77 33 75 Goal Met
detectors
69 Page 945 of 1207
Recommended Operating Revenue Budget - Department Total
13 - FIRE
FY26 FY27
FY24 Actual FY25 Actual Adopted Recomm'd
Fund/Account/Account Title Revenue Revenue Budget Budget
100 - General
4A - Charges for Services
41900 - Miscellaneous Licenses (4,035) (3,230) (4,035) (3,230)
45000 - Charges/Fees for Service (1,763,339) (2,026,670) (1,756,870) (2,778,351)
45005 -Ambulance GEMT (1,534,268) (1,888,387) (2,413,018) (2,714,947)
47100 - Reimbursements (63,245) (41,605) (41,874) (84,200)
47700 - District Court Fines (2,289) (57) (2,289) (57)
47820 - Specialized Services (27,380) (30,064) (28,000) (30,000)
4A - Charges for Services Total (3,394,556) (3,990,013) (4,246,086) (5,610,785)
4B - Grants/Contrib
44000 - Federal Grants - - - (726,102)
44650 - County Contributions (81,287) (97,530) (81,287) (100,709)
4B - Grants/Contrib Total (81,287) (97,530) (81,287) (826,811)
4K - Unrest Invest Earn
43000 - Interest - (15,303) - (17)
4K - Unrest Invest Earn Total - (15,303) - (17)
4N - Transfers
49304 - Transfer in Sales Tax 20% - (45,380) - -
4N - Transfers Total - (45,380) - -
200 - Debt Service
4N - Transfers
49100 - Transfer In General Fund (17,618) (19,449) (19,850) (19,850)
49304 - Transfer in Sales Tax 20% (282,071) (288,183) (792,973) (837,559)
4N -Transfers Total (299,689) (307,632) (812,823) (857,409)
FIRE -Total (3,775,532) (4,455,858) (5,140,196) (7,295,022)
�0 Page 946 of 1207
Recommended Operating Expenditure Budget - Department Total
13 - FIRE
FY 2024 FY 2025 FY 2026 FY 2027
Fund/Account/Account Title Actual Actual Budget Recomm'd
6A - Salaries &Wages
100 - General
60100 - Salaries-Regular Full Time 8,039,159 9,130,654 9,101,911 10,811,421
60300 - Hourly Wages - Temp/
Seasonal 2,371 1,114 5,183 5,635
60400 - Overtime 241,827 315,286 196,946 196,946
60620 - Special Pay- Holiday 325,358 345,643 378,944 408,194
60630 - Special Pay Sick Lv Payout
Ret 92,668 98,657 77,022 81,296
60635 - Special Pay Sick Lv Payout
50% 24,550 30,199 25,471 30,542
60640 - Special Pay-Vacation Payout 28,936 50,138 - -
60710 - Special Pay- Parental Leave 67,697 - - -
60730 - Spec Pay - Safety Equipment 5,286 14,834 12,000 14,834
6A - Salaries &Wages Total 8,827,852 9,986,525 9,797,477 11,548,868
6B - Employee Benefits
100 - General
61100 - FICA- City Contribution 128,428 147,923 144,748 174,287
61300 - IPERS - City Contribution 9,619 19,912 12,806 23,803
61410 - Pension - MFPRSI 1,913,097 2,086,540 2,196,768 2,452,442
61510 - Health Insurance 1,393,792 1,404,163 1,382,569 1,663,092
61540 - Life Insurance 4,756 4,880 4,738 5,428
61600 - Workers' Compensation 100 226 219 141
61615 - Insurance Premium 115,821 - - -
61625 - Excess Workers' Comp - 126,181 138,799 145,739
61810 - Uniform Allowance 47,300 - 75,300 73,500
61990 - Other Benefits & Costs 1,268 - 4,243 4,243
61992 - Physicals 77,237 82,620 80,087 103,904
61994 - Police/Fire Injuries 83,373 121,238 128,247 127,170
6B - Employee Benefits Total 3,774,791 3,993,683 4,168,524 4,773,749
6C - Staff Development
100 - General
62100 -Association Dues 4,134 6,642 4,818 4,886
62200 - Subscriptions 1,566 922 1,973 2,770
62400 - Meetings & Conferences 23,253 47,267 66,809 55,050
62500 - Education Reimbursement 51,055 30,285 32,783 39,103
�� Page 947 of 1207
Recommended Operating Expenditure Budget - Department Total
13 - FIRE
FY 2024 FY 2025 FY 2026 FY 2027
Fund/Account/Account Title Actual Actual Budget Recomm'd
6C - Staff Development Total 80,008 85,116 106,383 101,809
6D - Repair/Maint/Util
100 - General
63100 - Building Maintenance 56,913 4,181 - 55,000
63311 -Vehicle Ops - Diesel - 39,899 - 39,813
63312 - Vehicle Ops - Gasoline 77,581 36,349 77,581 35,156
63313 - Vehicle Ops - Other 474 529 800 800
63320 - Vehicle Repair- Internal 297,324 127,128 190,850 146,833
63321 - Vehicle Repair- Outsourced 30,179 50,527 81,888 52,042
63400 - Equipment Maint/Repair 7,287 10,813 13,698 17,318
63710 - Electricity 56,823 64,816 68,188 64,816
63711 - Natural Gas 14,719 23,413 44,609 23,413
63730 - Telecommunications 16,370 37,836 32,359 33,582
63742 - Stormwater 1,150 1,209 1,207 1,391
6D - Repair/Maint/Util Total 558,820 396,700 511,180 470,164
6E - Contractual Svcs
100 - General
64015 - Financial Service Fees 374 681 374 681
64020 -Advertising 2,011 1,212 3,791 1,750
64040 - Collections 97,518 148,506 154,730 167,590
64050 - Recording Fees 190 - 190 -
64062 - Refunds 30,686 33,940 30,686 33,940
64080 - Insurance - Property 12,657 17,113 20,969 21,670
64081 - Insurance - Liability 114,038 153,547 176,780 158,747
64130 - Payments to OtherAgencies 422,031 436,859 804,331 904,973
64140 - Printing 570 380 587 395
64145 - Copying 2,842 1,237 2,842 1,736
64160 - Rental - Land/Bldgs/Parking 19,110 19,680 19,110 19,680
64190 - Technology Services 90,354 129,688 174,889 174,930
64191 - IT Recharges 41,672 46,963 48,573 132,085
64195 - Credit Card Charge 420 420 420 420
64825 - Fire Suppression - 49,706 62,605 14,000
64870 - HVAC Services - 420 3,500 420
64900 - Other Professional Service 37,500 112,325 161,154 162,868
64955 - Civil Service - - - 51,225
64970 - Hazard Spill Clean Up 4,874 1,627 13,150 11,106
�2 Page 948 of 1207
Recommended Operating Expenditure Budget - Department Total
13 - FIRE
FY 2024 FY 2025 FY 2026 FY 2027
Fund/Account/Account Title Actual Actual Budget Recomm'd
64975 - Equip Maint Cont 31,819 25,943 25,113 21,957
64980 - Technology Equip Maint Cont 2,971 6,743 24,994 24,994
6E - Contractual Svcs Total 911,637 1,186,990 1,728,788 1,905,167
6F - Commodities
100 - General
65010 - Chemicals 5,612 5,123 5,612 5,612
65025 - Program Materials 1,359 131 7,000 20,000
65033 - Food Products 371 299 371 299
65036 - Beverage/Ice 419 1,098 420 500
65040 - Small Tools & Equipment 86,637 95,455 111,500 9,200
65045 - Technology Equipment 22,929 2,724 2,800 21,875
65050 - Other Equipment 28,633 30,320 8,500 100,200
65054 - Safety Equipment 3,208 2,631 5,900 8,400
65060 - Office Supplies 1,251 1,240 1,256 1,240
65070 - Operating Supplies 122,288 135,921 125,000 125,000
65080 - Postage/Shipping 484 486 509 511
65925 - Uniform Purchase 164,227 216,509 183,040 197,490
65935 - Employee Recognition - - - 5,000
65960 - Repair Parts 11,912 12,805 12,071 10,274
65965 - Janitorial 9,970 9,554 9,970 9,970
6F - Commodities Total 459,300 514,296 473,949 515,571
6G - Capital Outlay
100 - General
67100 - Vehicles 11,691 280,092 139,000 145,000
67110 - Mowing Equipment - 11,160 2,900 2,900
67210 - Furniture/Fixtures 5,648 42,413 26,050 28,000
67500 - Buildings (5,170) 10,521 - -
6G - Capital Outlay Total 12,169 344,186 167,950 175,900
6H - Debt Service
200 - Debt Service
68010 - Principal Payment 258,156 271,724 405,331 527,103
68020 - Interest Payments 140,347 133,840 502,913 427,916
6H - Debt Service Total 398,503 405,564 908,244 955,019
FIRE -Total 15,023,080 16,913,060 17,862,495 20,446,247
�3 Page 949 of 1207
Recommended Expenditure Budget Report by Activity & Funding Source
13 - FIRE
FY 2025 FY 2026 FY 2027
Fund/Activity Actual Budget Recomm'd
1301 - Administration
100 - General
6A- Salaries & Wages 541,013 489,356 526,718
6B - Employee Benefits 388,056 411,326 468,170
6C - Staff Development 49,993 69,295 57,536
6D - Repair/Maint/Util 34,791 33,566 34,973
6E - Contractual Svcs 59,580 72,969 126,138
6F - Commodities 2,772 5,436 10,350
1301 - Administration Total 1,076,205 1,081,948 1,223,885
1302 - Training
100 - General
6A- Salaries &Wages 285,182 301,103 318,394
6B - Employee Benefits 148,477 180,837 185,819
6C - Staff Development 18,755 24,983 28,783
6D - Repair/Maint/Util 1,876 2,870 1,574
6E - Contractual Svcs 12,637 14,532 19,377
1302 - Training Total 466,927 524,325 553,947
1303 - Ambulance
100 - General
6A- Salaries &Wages 895,002 555,791 580,152
6B - Employee Benefits 285,700 203,408 208,768
6C - Staff Development 10,525 10,132 10,200
6D - Repair/Maint/Util 61,854 87,450 65,110
6E - Contractual Svcs 779,906 1,219,199 1,340,245
6F - Commodities 166,915 175,812 175,812
1303 - Ambulance Total 2,199,902 2,251,792 2,380,287
1304 - Fire Suppression
100 - General
6A- Salaries & Wages 8,057,317 8,220,865 9,888,941
6B - Employee Benefits 3,089,072 3,294,950 3,834,004
6C - Staff Development - - 2,520
6D - Repair/Maint/Util 292,953 376,359 364,075
6E - Contractual Svcs 229,239 295,566 279,816
6F - Commodities 344,444 285,201 308,909
6G - Capital Outlay 324,405 167,950 175,900
1304 - Fire Suppression Total 12,337,430 12,640,891 14,854,165
�4 Page 950 of 1207
Recommended Expenditure Budget Report by Activity & Funding Source
13 - FIRE
FY 2025 FY 2026 FY 2027
Fund/Activity Actual Budget Recomm'd
1305 - Fire Prevention
100 - General
6A- Salaries & Wages 208,008 230,362 234,663
6B - Employee Benefits 82,378 78,003 76,988
6C - Staff Development 5,844 1,973 2,770
6D - Repair/Maint/Util 5,227 10,935 4,432
6E - Contractual Svcs 105,627 126,522 139,591
6F - Commodities 165 7,500 20,500
6G - Capital Outlay 19,781 — —
1305 - Fire Prevention Total 427,030 455,295 478,944
1380 - Debt Service
200 - Debt Service
6H - Debt Service 405,564 908,244 955,019
1380 - Debt Service Total 405,564 908,244 955,019
FIRE TOTAL 16,913,058 17,862,495 20,446,247
�5 Page 951 of 1207
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
13 FIRE DEPARTMENT
FY 2025 FY 2026 FY 2027
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
60100 Full Time Employee Expense
100 5000 NB-07 ADMIN SUPPORT PROF 1.00 $ 56,630 1.00 $ 60,159 1.00 $ 65,177
AMBULANCE MEDICAL
100 6555 F-03 OFFICER 4.00 $ 345,951 4.00 $ 340,676 3.00 $ 285,652
100 2255 GE-39F ASSISTANT FIRE CHIEF 3.00 $ 512,792 3.00 $ 268,796 3.00 $ 405,713
ASST FIRE CHIEF-TRAINING
100 2255 GE-39F (80) 1.00 $ 119,430 1.00 $ 129,381 1.00 $ 124,361
100 2305 GE-36F ASSISTANT FIRE MARSHAL 1.00 $ 130,655 1.00 $ 118,750 1.00 $ 120,037
100 2255 GE-33 BUREAU CHIEF 1.00 $ 120,512 1.00 $ 110,340 1.00 $ 139,138
100 2265 GE-44F DEPUTY FIRE CHIEF 1.00 $ 127,598 1.00 $ 147,693 1.00 $ 163,901
100 2352 GE-35 EMS FIELD SUPERVISOR 1.00 $ 106,314 1.00 $ 112,199 1.00 $ 84,947
100 6515 F-05 FIRE CAPTAIN (112 HRS) 8.00 $ 766,094 8.00 $ 811,803 8.00 $ 903,804
100 2270 GE-46F FIRE CHIEF 1.00 $ 166,092 1.00 $ 182,512 1.00 $ 192,527
100 6625 F-02 FIRE EQUIPMENT OPERATOR 24.00 $2,028,917 24.00 $2,076,791 24.00 $2,242,564
100 6505 F-04 FIRE LIEUTENANT(112 HRS) 15.00 $ 1,357,548 15.00 $1,446,749 14.00 $1,438,542
FIRE PREVENTION
100 6520 NB-14 INSPECTOR 1.00 $ 110,940 1.00 $ 94,226 1.00 $ 107,743
100 6605 F-01 FIREFIGHTER 41.00 $ 3,155,974 41.00 $3,027,701 57.00 $4,460,608
100 5255 NB-09 LEADADMIN SUPPORT PROF 1.00 $ 69,698 1.00 $ 73,127 1.00 $ 79,227
TOTAL FULL TIME EMPLOYEES 104.00 $9,175,145 104.00 $9,000,903 118.00 $10,813,941
60300 Temporary Employee Expense
100 6600 NB-02 FIRE INTERN 0.16 $ 6,607 0.16 $ 5,183 0.16 $ 5,635
TOTAL TEMPORARY EMPLOYEES 0.16 $ 6,607 0.16 $ 5,183 0.16 $ 5,635
TOTAL FIRE DEPT. 104.16 $9,181,752 104.16 $9,006,086 118.16 $10,819,576
�6 Page 952 of 1207
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2025 FY 2026 FY 2027
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Fire Administration -Full-Time
ADMIN SUPPORT
1301 60100 100 5000 NB-07 PROF 1.00 $ 56,630 1.00 $ 60,159 1.00 $ 65,177
1301 60100 100 2265 GE-44F DEPUTY FIRE CHIEF 1.00 $ 127,598 1.00 $ 147,693 1.00 $ 163,901
1301 60100 100 2270 GE-46F FIRE CHIEF 1.00 $ 166,092 1.00 $ 182,512 1.00 $ 192,527
LEAD ADMIN
1301 60100 100 5255 NB-09 SUPPORT PROF 1.00 $ 69,698 1.00 $ 73,127 1.00 $ 79,227
Total 4.00 $ 420,018 4.00 $ 463,491 4.00 $ 500,832
Fire Administration -Temporary
1301 60300 100 6600 NB-02 FIRE INTERN 0.16 $ 6,607 0.16 $ 5,183 0.16 $ 5,635
Total 0.16 $ 6,607 0.16 $ 5,183 0.16 $ 5,635
Fire Suppression -Full-Time
ASSISTANT FIRE
1304 60100 100 2255 GE-39F CHIEF 3.00 $ 512,792 3.00 $ 268,796 3.00 $ 405,713
FIRE CAPTAIN (112
1304 60100 100 6515 F-05 HRS) 8.00 $ 766,094 7.00 $ 720,102 7.00 $ 792,716
FIRE EQUIPMENT
1304 60100 100 6625 F-02 OPERATOR 24.00 $2,028,917 24.00 $2,076,791 24.00 $ 2,242,564
FIRE LIEUTENANT
1304 60100 100 6505 F-04 (112 HRS) 14.00 $1,269,772 14.00 $1,356,566 14.00 $ 1,438,542
1304 60100 100 6605 F-01 FIREFIGHTER 41.00 $3,155,974 41.00 $3,027,701 57.00 $ 4,460,608
Total 90.00 $7,733,549 89.00 $7,449,956 105.00 $ 9,340,143
Fire Prevention -Full-Time
ASSISTANT FIRE
1305 60100 100 2305 GE-36F MARSHAL 1.00 $ 130,655 1.00 $ 118,750 1.00 $ 120,037
FIRE PREVENTION
1305 60100 100 6520 NB-14 INSPECTOR 1.00 $ 110,940 1.00 $ 94,226 1.00 $ 107,743
Total 2.00 $ 241,595 2.00 $ 212,976 2.00 $ 227,780
Fire Training -Full-Time
ASST FIRE CHIEF-
1302 60100 100 2255 GE-39F TRAINING (80) 1.00 $ 119,430 1.00 $ 129,381 1.00 $ 124,361
FIRE CAPTAIN (112
1302 60100 100 6515 F-05 HRS) - $ - 1.00 $ 91,701 1.00 $ 111,088
Total 1.00 $ 119,430 2.00 $ 221,082 2.00 $ 235,449
�� Page 953 of 1207
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2025 FY 2026 FY 2027
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Ambulance
AMBULANCE
1303 60100 100 6555 F-03 MEDICAL OFFICER 4.00 $ 345,951 4.00 $ 340,676 3.00 $ 285,652
1303 60100 100 2255 GE-33 BUREAU CHIEF 1.00 $ 120,512 1.00 $ 110,340 1.00 $ 139,138
EMS FIELD
1303 60100 100 2352 GE-35 SUPERVISOR 1.00 $ 106,314 1.00 $ 112,199 1.00 $ 84,947
FIRE LIEUTENANT
1303 60100 100 6505 F-04 (112 HRS) 1.00 $ 87,776 1.00 $ 90,183 — $ —
Total 7.00 $ 660,553 7.00 $ 653,398 5.00 $ 509,737
TOTAL FIRE DEPARTMENT 104.16 $9,181,752 104.16 $9,006,086 118.16 $10,819,576
�8 Page 954 of 1207
Capital Improvement Projects by Department/Division
FIRE DEPARTMENT
Project FY27
Recomm'd
Number Capital Improvement Project Title Department Fund Account Budget
Outdoor Warning Siren Repair/
1315000002 Replace Fire 304 67270 54,000
1315000005 Fire Station Expansion Fire 304 64900 100,000
1315000028 Exterior Building Maintenance Fire 304 67500 99,136
1315000033 Portable Radio Replacements Fire 304 65045 490,000
1315000056 2027 Fire Engine Replacement (1907) Fire 304 67230 20,000
1315000062 2027 Ambulance Replacement (1914) Fire 304 67230 450,000
1315000062 2027 Ambulance Replacement (1914) Fire 304 67270 50,000
1315000063 HVAC systems at Fire Station 5 and 6 Fire 304 67500 100,000
FIRE DEPARTMENT TOTAL 1,363,136
PRGRM
/DEPT PROJECT DESCRIPTION FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 TOTAL PAGE
FIRE DEPARTMENT
Public Safety
Exterior Building Maintenance $ 99,136 $ 864 $ 100,000 $ 100,000 $ - $ 300,000 3
Outdoor Warning Siren Repair/
Replace $ 54,000 $ - $ - $ - $ - $ 54,000 5
Fire Station Expansion $ 100,000 $ 250,000 $ 900,000 $4,000,900 $3,540,800 $8,791,700 6
2027 Fire Engine Replacement
(1907) $ 20,000 $ - $ - $ - $ - $ 20,000 8
2027 Ambulance Replacement
(1914) $ 500,000 $ - $ - $ - $ - $ 500,000 9
2028 Fire Engine Replacement
(1905) $ - $ 20,000 $ - $ - $ - $ 20,000 11
Portable Radio Replacements $ 490,000 $ - $ - $ - $ - $ 490,000 12
2031 Fire Engine Replacement
(1910) $ - $ - $ - $ - $1,288,408 $ 1,288,408 13
2030 Ambulance Replacement
(1915) $ - $ - $ - $ 635,000 $ - $ 635,000 14
2031 Ambulance Replacement
(130010) $ - $ - $ - $ - $ 665,000 $ 665,000 15
Install HVAC systems at Fire
Station 5 and 6 $ 100,000 $ - $ - $ - $ - $ 100,000 17
TOTAL $1,363,136 $ 270,864 $1,000,000 $4,735,900 $5,494,208 $12,864,108
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Page 957 of 1207
Fire Department
To protect, assist, and educate with pride,
skill, and compassion.
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Dubuque Fire Department- Internationally Accredited Agency
There are currently 340 InternationallyAccredited Agencies, 7 in lowa (14% of the population is protected by an accredited agency)
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DUBUQUE FIRE � �
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AND STANDARDS � . i>ri:e-,� "��
OF COVER
Page 959 of 1207
The ISO (Insurance Services Office) Fire Department Rating, also known
as the Public Protection Classification (PPC), is a score given to fire
departments and communities across the U.S. to measure their ability to �
.
respond to fires. The rating is used by insurance companies to help �� , � ���
determine fire insurance premiums for homeowners and businesses. -.
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Dubuque Fire is Currently a class 2
with an overall score of 80.40
Emergency Communications (10%)
Class 1 = 90-100
CIaSS 2= 80-89.99 Fire Department (50%)
Class 3= 70.79.99 Water Supply (40%�
Class 4= 60-69.99
Community Risk Reduction (5.5%) (Additional consideration)
CIaSS 10= 0-9.99 (Does not meet minimum)
Page 960 of 1207
New Faces This Year
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From Left to Right: Logan Salow,
Carter Balentine, Dakota Scott, Luke
Bradley, Alex Potter, Alec Lynch
Page 961 of 1207
Retirements FY 2026
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Kevin Esser Chris Lawrence Steve Berkley
February 2001-April 2026 August 1990 - May 2025 November 1997 -August 2025
Page 962 of 1207
Fire Department (118.16 Full-Time Equivalents)
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40 Hour Administrative: 10
56 Hour Operations: 99 .
16 17 15 Approved FTE: 109
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Page 963 of 1207
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Staffing Progression
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Page 964 of 1207
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FISCAL YEAR 2026 = _
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major project
Employee Performance Evaluation
Completed/ Adopted 2025-2030 Strategic � ���
PI a n �i�I...ii i pniolmance 5�mman Comperencies P�iman Re�povsbilines Pmf=noval GoaL=
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Evaluation Date
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Is this employee responsibb for evaluating the pertormance oF others?"
A review of Policy#7.3.0(Haressmenl8 Harassment Reparting)was completed?` Page 965 �f �2�7
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Emergency Vehicle Operator Driving Course L�GHTHOUSE ��
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•From Hyparvigilanca to Haalthy:Resetting tha Narvous ��� , /
System ANar the Shih �s- �
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NFA `e a d e rs h I� •Addressing Depraulon la Flrst Raspondan !;
1 "�I�ghters.law enlorcement oH�cers,and other lirst I
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Page 966 of 1207
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Page 967 of 1207
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SU PPRESSION/ OPERATIONS - .'il� .� �
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Vehicle replacement- Replaced Truck 4 ($1 ,356,754)
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2025 E-One Cyclone 75'Aerial (2000 GPM pump/ 500 gallon Tank) ��i �, �,' -� _ �
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Response Times- Improved call handling times by 30 �` ��� �` ^ '.��� -�
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Cradle point success on E-3
Mobile Data Computers (MDC) Replacements ' ������`�
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Fire Boat Replacement - ETA May 2026 ($427,080)
28' Lake Assault Landing Craft 1500 GPM :.-3
Page 968 of 1207
� �� �� FISCAL YEAR 2026
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Safe Community management in progress
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Comiskey Park, Veterans Memorial Park, N Flood Wall, Eagle Point Park, Dubuque Arboretum (Future: Jackson, Jefferson,
Washington, Orange, S. FIOOd Wall. Page 969 of 1207
Budget Support Summary- Completed CIP and Improvement
Package Req uests
FY 2024 FY 2025 FY 2026
Budget approval for Engine 5- Delivered in Budget approval for portable radio Budget approval for Mobile Data Computer
FY 2024 replacement- Completed Replacements- MDC delivered
Budget approval for Engine 6- Delivered in Budget approval for Fire Boat Budget approval for HVAC replacement at
FY2025 Replacement-Will be delivered in FY 2026 fire headquarters- Completed
Budget approval for Truck 4- Delivered in Budget approval for Fire Station Generator Budget approval for roof replacement at
FY 2026 Replacements- Completed FY 2025 fire station 6- Completed
Approval for Ambulance- Delivered in FY Budget approval for Wireless Headsets for Budget approval for new floor at fire station
2024 Suppression Vehicles- Completed FY 2025 3- Completed
Fire Station storage sheds- Completed in Budget approval for Training Tower Budget approval for concrete work at
FY 2025 Improvements- Completed in FY 2025 station 6 and 5- in progress
Fire Station 5 bathroom remodel- Budget approval Fire Station 6 and 3 Budget approval for bunk room remodels-
Completed in FY 2025 Window and door replacements- in progress
Completed in FY 2025
Facilities assessment and location study-
Cardiac monitor replacement- Completed in in progress
FY 2025
Took delivery of Truck 4 - FY 2024 CIP
Took delivery of Truck 1 - FY 2022 CIP Approval
Approval
Page 970 of 1207
F UTU RE I N ITIATIVES
■ Future initiatives are identified using the departments updated 2025-2030
strategic plan, performance measures, and council priorities
� ���� y� ��,
■ 5 Strategic initiatives identified for the fire department and outlined in the � J ,-,g� �� � � � �
strategic plan include: '� � _ -
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— Strengthen Workforce, Leadership, and Resiliency '' "�� - �
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— Modernize Facilities, Fleet, and Technology for All-Hazards - . -�
Read i n ess � � � -
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DUBUQUE FIRE
— Enhance Service Delivery, Response, Staffing, EMS Capacity� STRATEGIC PLAN
. . ,
and Community Risk Reduction �
. : .:
— Expand Prevention, Public Education, and Community
Engagement
— Strengthen Communication, Accountability, and Regional
Collaboration
Page 971 of 1207
F UTU RE I N ITIATIVES
The 5 Strategic Initiatives are further divided into objectives to accomplish in
the next 5 years.
The department has selected 36 of the 80 objectives as initiatives for the
upcoming year: (Listed in our annual report and reported on quarterly)
* 2.3.5 Station Feasibility Study (Comprehensive Fire Station Location and Facilities
Study) (2025-2027 Top Priority-FY2027 CIP)
* 3.1 .1 Phased Staffing Towards Benchmarks (Fire Department Staffing Increases)
(2025-2027 Top Priority- FY2027 IP)
* 1 .1 .2 Establish Fire Explorer Program (Management in Progress/ Healthy & Safe
Community) (FY2027 Budget IP)
* 1 .3.2 Expand Peer Support and Peer Fitness (FY2027 Budget IP)
* 1 .4.1 Annual Leadership and Soft Skills Training (FY2027 Budget 2 IPs)
* 2.1 .2 Facility Maintenance (FY2027 3 IPs and 3 CIPs)
Page 972 of 1207
F UTU RE I N ITIATIVES •� _ - -
- AA�A��AIAA�.IAR1
* 2.3.2 Bunk Room Modifications (FY2026 CIP) - � t�
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* 2.4.3 1111p1e111er1t CAD SySte111 UpgradeS (Management in Progress/ Healthy & � `���'�
Safe Community Previous budget funding)
* 3.4.3 90% Pre-Plan COI'11pI1a11C@ (FY2026 Budget Support- Software)
* 3.5.2- 3.5.4 Strengthen Our Specialty Teams (Training, Policy,
Assignment and Support)
* 4.2.1 Risk Based Inspection Quotas
* 5.2.1 Electronic Evaluations (Accomplished)
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* 5.3.1 Annual EMS Legal Training
Page 973 of 1207
� � � � � �
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13 105 725 203 . 44
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Net Operating Average homeowner's* property
Property Tax Support tax cost for Fire Department
(*Avg. home value of $213,211)
Page 974 of 1207
Dubuque Fire Incident Count and
Vehicle Response Count byyear
z5000
20000 18052 17957 17949
18544 19584
14549 15186
150 00
10000 78g 7g2 775 79g � ���
616 653
5000
0
2019 2020 2021 2022 2023 2024 2025
■ I ncicient Count ■ Vehicle Resnonse Cour- -
Page 975 of 1207
Emergency Medical Incident Trend
s000
7000 6411 6686
6312 6278
6000 5210
4995 4980 �19�E�
5000
4000
3000
2000
100 0
0
2022 2023 2024 2025
■ EMS C�ll VolumF ■ Tr��nsnort Vol��m •
Page 976 of 1207
1
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❑ 9 Firefighter (Paramedic/ EMT) Positions ❑ Incident Command Boards
(SAFER Grant Application)
❑ Employee Recognition
❑ Computer work station for station 4
❑ Incident Command Training
❑ Annual Generator Maintenance �Stat�ons�
❑ Replace Garage Door at Fire Station 5
❑ Promotional Assessments (scenario based)
❑ Epoxy Floor at Fire Station 5
❑ Fire Explorer Post Program (14-18 year olds)
❑ Fire Department Mental Health Wellness
Program (licensed Psychologist)
-..- • . �
Fire Department
FY 27 CAPITAL IMPROVEMENT PROJECTS
. . , - . - .
Fire Station Expansion/ Relocation $ 100,000 $ 100,000
Outdoor Warning Siren Repair/ Replace $ 54,000 $ 107,060
Portable Radio Replacements $ 490,000 $ 490,000
Fire Engine Replacement- Delivery and In- � 20,000 $ 865,065
Service (2027)
Ambulance Replacement (2027) $ 500,000 $ 500,000
Building Maintenance (all Fire Stations) $ 100,000 $ 300,000
HVAC at fire station 5 and 6 $ 100,000 $ 100,000
Page 978 of 1207
Fire Department
FUTURE CAPITAL IMPROVEMENT PROJECTS
. . , - . - .
Fire Station Expansion (FY 2028) $ 250,000 $ 8,791 ,700
2031 Fire Engine Replacement $ 1 ,288,408 $ 1 ,288,408
2030 Ambulance Replacement $ 635,000 $ 635,000
2031 Ambulance Replacement $ 665,000 $ 665,000
2028 Fire Engine Replacement $ 20,000 $ 865,065
Page 979 of 1207
Ambulance Billing- Payer Mix
FY 2�25
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Medicare 55% Medicaid 22%- GEMT
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` $114 BLS, $127 ALS, $232 ALS2
GEMT- Ground Emergency Medical
Transportation. Program where publically
Insurance 12% Private Pay 10% Work comp/ other 2% owned ambulance service receive state
and federal payments for Medicaid related
� � 1� EMS transport services. They cover the
. • ,_, - _ — � • gap between what it costs to provide the
- . �' �,�� • �.���; service and what is received from
- � 1 �' ` .�y��f� `zI� Medicaid.
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Page 980 of 1207
Dubuque Fire- Ambulance Billing
$1,578,241 increase in cost recovery ss,493,2s8
S4,169,888
S4,000,000 �3,915,057
a3,562,064
2,714,94
$3,194,710 2.778.351
53.000.000 52,413,018
S2,026.670
S1,844.514 $1,888.387
$1,717,550 S1,660,443
S2,000,000 S 1,756,870
$1,534,267
S1.000,000
S-
2023 2024 2025 2026 2027
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Page 981 of 1207
ADMINISTRATION
PERFORMANCE MEASURES
. . . - . . . . . � : • . . . . ' . . -
Performance Measure (KPI) Target FY 2024 FY 2025 FY 2026 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Recruit a diverse workforce that represents the members of the community.
# of students provided ride-a-long and job- 15 18 25 30 Goal Met
shadow opportunities
# of career day events and presentations 10 21 13 15 Goal Met
conducted
City Council Goal: Healthy and Safe Community
2 Activity Objective: Continue to implement industry best practices to improve total response time.
Fire Suppression: First unit arrival time
(Moderate Risk at 90th percentile) under 6:20 7:27 7:35 7:05 Goal in Progress
Emergency response
EMS: First unit arrival time (High Risk at under 6:00 7:00 6:45 6:10 Goal in Progress
90th percentile) Emergency response
Page 982 of 1207
TRAINING/ PROFESSIONAL STANDARDS
PERFORMANCE MEASURES
City Council Goal: Financially Responsible, High Performance City Organization: Sustainable and Effective Service
Delivery
� Activity Objective: Identify training needs and schedule appropriately for personnel; including training for high-
risk, low-frequency events.
Performance Measure (KPI) Target FY24 Actual FY25 Actual FY 2026 Performance
Estimated Indicator
# Training hours per month 1 ,880 817 942 1 ,825 Goal in
Progress
# of personnel with incident 30 22 26 25 Goal in
command certification Progress
Page 983 of 1207
EMERGENCY MEDICAL SERVICES/ AMBULANCE
PERFORMANCE MEASURES
City Council Goal: Healthy and Safe Community
� Activity Objective: Provide advanced emergency care as quickly as possible while reducing on-scene
times for ambulances
Performance Measure (KPI) Target FY24 Actual FY25 Actual FY 2026 Performance
Estimated Indicator
% of identified patients receiving >g0% 100% 96% 100% Goal Met
stroke exam
% of identified patients receiving >g0% 67.2% 86.4% 90% Goal Met
12-lead ECG
2 Activity Objective: Maintain cardiac survival rate above CARES Registry national average (10.2%)
% of cardiac arrest incidents in
which bystander CPR was >40% 30% 40°/o 40% Goal Met
performed
% of cardiac arrest patients alive >15% 19% 15% 15% Goal Met
after 14 days
% of cardiac arrest patients with
Return of Spontaneous Circulation >35% 39% 27% 35% Goal Met
(ROSC) i.e. a pulse
Page 984 of 1207
SUPPRESSION/ OPERATIONS
PERFORMANCE MEASURES
City Council Goal: Healthy and Safe Community
� Activity Objective: Control fires while still small, keeping property damage to a minimum for property
owners
Performance Measure (KPI) Target FY24 Actual FY25 Actual FY 2026 Performance
Estimated Indicator
% of structure fires controlled >65% 83% 50% 60°/o Goal in
within the room-of-origin Progress
Moderate-Risk Effective Response Goal in
Force (ERF) arrival time from 911 10:20 15:28 14:38 14:20 progress
call pick up (90th Percentile)
Page 985 of 1207
PREVENTION/ COMMUNITY RISK
PERFORMANCE MEASURES
City Council Goal: Healthy and Safe Community
1 Activity Objective: Ensure building safety and fire code enforcement for businesses.
Performance Measure (KPI) Target FY24 Actual FY25 Actual FY 2026 Performance
Estimated Indicator
# of fire inspections completed
annually to maintain a 3 year 1 ,000 328 358 600 Goal in Progress
inspection cycle for businesses.
2 Activity Objective: Ensure building safety and fire code enforcement for businesses.
# of fire violations identified and 5,000 1 ,404 4,167 5,000 Goal Met
corrected.
3 Activity Objective: Maintain a robust program to install smoke detectors in targeted residences
# free smoke detectors installed 300 354 109 300 Goal Met
# of households receiving smoke 75 77 33 75 Goal Met
detectors
Page 986 of 1207
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