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Emergency Management Fiscal Year 2027 Budget Copyrighted April 22, 2026 City of Dubuque BUDGET PRESENTATIONS # 3. City Council ITEM TITLE: Emergency Management Fiscal Year 2027 Budget Presentation SUMMARY: SUGGUESTED DISPOSITION: ATTACHMENTS: 1. 27 Policy Book Volume VII - Emergency Management Updated 2. EMA - FY27 Budget Presentation City Final Page 989 of 1207 Emergency Management 81 Page 990 of 1207 This page intentionally left blank. 82 Page 991 of 1207 EMERGENCY MANAGEMENT % Change From FY FY 2025 FY 2026 FY 2027 2026 Actual Budget Requested Budget Dubuque County Emergency Management Budget (DCEM) Expenditures Employee Expense $ 149,123 $ 172,756 $ 181,163 4.87 % Supplies and Services $ 110,022 $ 88,823 $ 94,425 6.31 % HAZMAT Expense $ 1,304 $ 200,000 $ 200,000 - % Machinery and Equipment $ 27,155 $ 3,500 $ 3,500 - % Total DCEM Expenditures $ 287,604 $ 465,079 $ 479,088 3.01 % Revenues Resources (Miscellaneous/ Cash Balance) $ 150,591 $ 116,330 $ 85,251 (26.72)% Resources (Federal) $ 39,000 $ 39,000 $ 39,000 - % HAZMAT $ 1,344 $ 200,000 $ 200,000 - % County Contribution $ 73,600 $ 77,600 $ 84,000 8.25 % City Property Tax Support $ 110,400 $ 116,400 $ 126,000 8.25 % Total DCEM Resources $ 374,935 $ 549,330 $ 534,251 (2.74)% Available Cash Balance $ 116,330 $ 85,251 $ 56,163 (34.12)% Working Cash Balance % 40.63 % 32.16 % 20.12 % Emergency Management Fund Balance Available Balance July 1, 2025 $ 116,330 Estimated Fiscal Year 2026 Draw Down/Addition for Operating Budget (31,079) Balance July 1, 2026 ($15,000 Designated) $ 85,251 Estimated Fiscal Year 2027 Draw Down/Addition for Operating Budget (29,088) 20% Working Cash Balance July 1, 2027 ($22,500 Designated) Balance is $55,818 $ 56,163 Significant Line Items Property Tax Support 1. Property tax support is increased from $116,400 in FY 2026 to $126,000 in FY 2027. 2. Payments to Other Agencies is increased from $116,400 in FY 2026 to $126,000 in FY 2027. This line item represents The City of Dubuque's contribution to the Dubuque County Emergency Management Agency Commission each year. The Dubuque County Emergency Management Agency is funded through a federal emergency management performance grant, as well as local contributions from the City of Dubuque and Dubuque County. The contribution from the City helps 83 Page 992 of 1207 fund the operations of the Dubuque County Emergency Management Agency. The City's contribution accounts for 60% of the budget shortfall, with Dubuque County picking up the remaining 40%. 3. HAZMAT expense is unchanged at $200,000 in FY 2027 and is offset by Hazardous Materials (HAZMAT) reimbursement revenue of $200,000. This will allow the Dubuque County Emergency Management Agency Commission to recover costs for all agencies involved in a hazardous materials incident in the county. The Emergency Management Agency per Dubuque County code of ordinances will gather all agencies costs for response and then will invoice the responsible party. Once paid, the Commission will deposit the check and then reimburse all fire, Emergency Medical Service, Hazardous Material teams, cities and Emergency Management Agency for their costs of response. The HAZMAT budget gives the Emergency Management Agency the spending authority in the event of a major event or multiple events. Machinery and Equipment 4. FY 2027 equipment replacements include: Emergency Management Machinery and Equipment Emergency Management Data Processing Hardware $ 3,000 Office Equipment $ 500 Total Equipment $ 3,500 Revenue 5. Federal funding is anticipated to be unchanged from $39,000 in FY 2026 to $39,000 in FY 2027. Federal funding amounts to 14.0°/o of the total budget excluding HAZMAT of $200,000 in FY 2027. In FY 2026, the federal share supported 14.7% of the total budget excluding HAZMAT of$200,000. 6. The City's participation of $126,000 increased from FY 2026 participation of $116,400 and reflects 52.5% of the total budget excluding HAZMAT of $200,000 and federal funding of $39,000 in FY 2027 as opposed to 51.5% of the total budget excluding HAZMAT of $200,000 and federal funding of$39,000 in FY 2026. 7. The County share of$84,000 is increased from the FY 2026 share of$77,600 and reflects 35.0% of the total budget excluding HAZMAT of $200,000 and federal funding of $39,000 in FY 2027 as opposed to 34.3% of the total budget excluding HAZMAT of $200,000 and federal funding of $39,000 in FY 2026. 8. Cash balances of$29,088 are being used in the FY 2027 operating budget. The goal is to keep the working cash balance at approximately 20°/o of the annual operating budget excluding HAZMAT expenses which are reimbursed. In FY 2027, the working cash balance is $56,163 which is 20.12% of the annual operating budget. The working cash balance was increased to 20% in Fiscal Year 2019 based on Moody's Investors Service's standard for AAA-rated entities to maintain a 20% cash reserve. The City and County agreed to this approach and the minimum balance to be maintained in the Emergency Management Fund. 84 Page 993 of 1207 EMERGENCY MANAGEMENT Through an all hazards approach, resilience is the basis for capacity of local jurisdictions to plan, prepare for, respond to, and recover from disasters in a coordinated response. Emergency Management Commission Dubuque County. & Cities within City of Dubuque Dubuque Co Emergency Management Agency SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING The Emergency Management Director leads a planning process that contains stakeholders from the City of Dubuque, Dubuque County and local organizations PEOPLE to maintain a comprehensive emergency The Emergency Management management plan. Director is an lowa Certified � Emergency Manager (CEM) and � exceeds the minimum standards � as set in lowa Code and �L EMER�EN�y -_ Administrative Rule. MAHAGEMENT DU�UQUE �::�'UNTY I PARTNERSHIPS The Emergency Management Agency works with the City of Dubuque, Dubuque County and its other cities, I� ' , fire departments, police departments, sheriff's office, emergency medical services, area non-profit organizations active in disaster, public health, hospitals, schools and businesses to have a coordinated planning process and exercise schedule to prepare for disasters. 85 Page 994 of 1207 EMERGENCY MANAGEMENT Resources and Property Tax Support $250,000 $200,000 $150,000 $100,000 r $50,000 $0 Cash Balance Federal HAZMAT County Property Tax Contribution Support � FY 2025 Actual FY 2026 Budget FY 2027 Recomm'd The Emergency Management Agency will gather agency costs for response to a disaster and then will invoice the responsible party. The HAZMAT budget gives the Emergency Management Agency the spending authority in a major event or multiple events. Expenditures by Category by Fiscal Year $149,123 Employee Expense $172,756 $181,163 $110,022 Supplies and Services $88,823 $94,425 $1,304 HAZMAT Expense $200,000 $200,000 $27,155 Machinery and Equipment $3,500 $3,500 $0 $50,000 $100,000 $150,000 $200,000 � FY 2025 Actual FY 2026 Budget FY 2027 Recomm'd 86 Page 995 of 1207 EMERGENCY MANAGEMENT Mission & Services Emergency Management provides a comprehensive emergency management program that includes planning, training, response, recovery and mitigation from natural and human-made disasters. With a focus of building a resilient community, the Emergency Management Director coordinates emergency preparedness training, national incident management training and disaster recovery training for cities, staff, emergency responders and citizens. Performance Measures City Council Goal: Financially Responsible, High Performance City Organization: Sustainable and Effective Service Delivery Activity Objective: Maintain a comprehensive local emergency management program to � provide an adequate level of disaster preparedness that exceeds State and Federal planning, training and exercise requirements and minimizes the impact of natural and human-made disasters. Performance Measure (KPI) Target FY 2024 FY 2025 FY 2026 Performance Actual Actual Estimated Indicator Update 20% of the Comprehensive Emergency Management Plan on an 5 ESFs Complete Complete Complete Goal Met annual basis ensuring the entire plan is updated every five years #of tests of outdoor emergency 10 8 10 10 Goal Met warning system #of outreach events and emergency plan consultations provided or 20 37 40 28 Goal Met planning meetings attended #of training classes offered at the local level for disaster response and 6 7 8 6 Goal Met responder safety #of tabletop, functional, and full-scale exercises offered to community 4 8 6 11 Goal Met members Complete required emergency management continuing education 24 52 40 36 Goal Met hours $� Page 996 of 1207 Public Assistance Damages from Recent Presidentially Declared Disasters $7,769,704 � c � $4,333,582 � $3,328,937 c-r3 $2,211,666 $255,700 $497,159 �892°668 $436,170 $306,067 $529,000 2001 2002 2004 2008 2010 2011 2017 2020- 2023 2024 2022 Year $$ Page 997 of 1207 Recommended Operating Revenue Budget - Department Total 15 - EMERGENCY MANAGEMENT FY26 FY27 FY24 Actual FY25 Actual Adopted Recomm'd Fund/Account/Account Title Revenue Revenue Budget Budget 100 - General 4A - Charges for Services 47100 - Reimbursements (1,458) (1,669) (1,458) (1,669) 4A - Charges for Services Total (1,458) (1,669) (1,458) (1,669) EMERGENCY MANAGEMENT -Total (1,458) (1,669) (1,458) (1,669) 89 Page 998 of 1207 Recommended Operating Expenditure Budget - Department Total 13 - EMERGENCY MANAGEMENT FY 2024 FY 2025 FY 2026 FY 2027 Fund/Account/Account Title Actual Actual Budget Recomm'd 6D - Repair/Maint/Util 100 - General 63730 -Telecommunications 1,499 1,858 1,499 1,858 6D - Repair/Maint/Util Total 1,499 1,858 1,499 1,858 6E - Contractual Svcs 100 - General 64130 - Payments to Other Agencies 104,400 110,400 116,400 126,000 64145 - Copying 44 0 44 0 64975 - Equip Maint Cont 1,533 1,312 1,533 1,312 6E - Contractual Svcs Total 105,977 111,712 117,977 127,312 EMERGENCY MANAGEMENT -Total 107,476 113,570 119,476 129,170 90 Page 999 of 1207 Recommended Expenditure Budget Report by Activity & Funding Source 15 - EMERGENCY MANAGEMENT FY 2025 FY 2026 FY 2027 Fund/Activity Actual Budget Recomm'd 1501 - Emergency Management 100 - General 6D - Repair/Maint/Util 1,858 1,499 1,858 6E - Contractual Svcs 111,712 117,977 127,312 1501 - Emergency Management Total 113,570 119,476 129,170 EMERGENCY MANAGEMENT TOTAL 113,570 119,476 129,170 91 Page 1000 of 1207 This page intentionally left blank. 92 Page 1001 of 1207 93 Page 1002 of 1207 . � . � � � EMERGEHCY • • - 1 � A�IANAGEMEHT Ln[_�BL�(?Lir� CnL�N TY • � . • � � . � � � s ,, `�`� �, Page 1003 of 1207 Dubuque County Emergency Management Commission — Throu�h partnerships and collaboration we continue to build resil iency f or our communities by plannin� f or, respondin� to, miti�atin� and recoverin� f rom disasters utilizin� a coord inated approach with the resources provided. � � � EMERGENCY A'�14NAGEMENT DUBUQUE C�UNTY Page 1004 of 1207 � � � i i � � � Dubuque County Emergency Management Commission - Chapter 29C lowa Code Mayor of each Community or Designee Dubuque: Fire ChiefAmy Scheller Dubuque County Board of Supervisor Chair Harley Pothoff D ' dy EMA Coordinator Thomas Berger -..- �� . � FISCAL YEAR 2026 . � HIGHLIGHTS � � � �� ■ ■ -- : _ - �_� — ��___ , -- � _ - �_e � • Exceeded exercise requirements with 7 - � ;r:..� ��"_ a � tabletop exercises and a regional ,- - _ functional exercise '��` �-= �� - .: , �; - � . �, , �� =�-- --- --T� - � Tri-State Communications exercise �= _ .-', � � � Statewide COAD/LTR exercise ;` � o • • ` �� City Ice Storm EOC exercise _ �.";�,1�`��" � . . . � � - `� • Planning, Command and Coordination ��"�-�� =,,� _ . � for Velocit Festival at Field of Dreams - _ �_ ._.�� y � � ,� . �Y_.�� _ , ��., # . � �-...> �,�a ;...�t.,�- �+.ge�� „ 6 S ...�, r��'Y ..o=�tY"�'. ��'�.�'�� V-k. �'t �•{ _. . .._. . _ � ,_��p•:.,d�.�:i. �.;?'�'.it.� Page 1006 of 1207 FISCAL YEAR 2026 HIGHLIGHTS ■ � -� �_ • Storm response warnings 2025 �� ^ sA��_� � 9 Thunderstorm % � -� _ _ - >>-�_ - � 2 EF1 Tornados � - - - �� -� � 2 Flash Flood Warnings ��_ ; ,� , _� � �� '��' � R � _L��, � \' �_, _ _ _ Exceeded state training, exercise and ��-�='��=� �'�� _ - �: . _ planning re� ' ( - � � ■ ■� 4rwN�wN�w ��'i �� -_ . � - � D�- " �' �i ; , , �;w,�_ ,� �� • Vom ietea u aate ot Maz� '��''�� _ � � . � � �- �. p. p , ` , , d �� anrl Rick �0►ccaccmant Pla�- _� �� ,, ; � : � ., Page 1007 of 1207 � • Planning and Prepare for the events at the Field ► ' of Dreams ■ ■ • RAGBRAI emergency response planning for __ , Dyersville, Dubuque County and City of �''�` � � `� Dubu ue q � � • Continue to work with Fire Department, Public � �! Works and Racom for outdoor siren updates , � � • Continue National Incident Management System and Incident Command System Training . , .��. ' � Page 1008 of 1207 � • Continue to coordinate response to severe ► � weather events and flooding events ■ ■ • Update the Comprehensive Emergency Management Plan and Severe Weather Plan. ---- -�- � • Continue working with schools on safety �. r. - F� . �`�-. .�'�'� , assessment, radio procedures and expanding ,j�� _ f. A . � .. � '� '� ��: � � �`"'--' � rescue task force trainin �_,�, � _ - � g ��. �ts� _ , F _-,�, _. s� � � -��- �� : r . � �� • ' • Meet grant requirements for Local Emergency � � ��Y Plannin Committee and EMA - J � �' �� • Grant administration Page 1009 of 1207 - Dubuque County 911 Center Transistion Exploratory Committee ► � ■ ■ Committee to investigate the feasibility of transferring operations of the Dubuque County . 911 Center from the City to the County and how � � ' � it best serves the citizens of Dubu ue Count � a y i � � � �. � �:OD �( �� ` -.�--� � '�� ii�� - . �- - � �` -�`` i �� r----��_I��a+`-� �R�.+i[��°�\ :e �,� _—— — � � - I�,:.ii. � �rr=--r . � I +'- - �'`,.'`��, .L ' .,� .��'Y-e.,,1 .�� I I -- �' �`t `i :'t ' "_'�-7 -� EMERGEHCY -�: . � � � ��.:�� ..::�. � __ _ ��_-� __ �MANAGEMEHT �;�� DUBUQUE COUNTY t='��_:� �� - � � ->.. i .t+ y�, QAY. .:yi'� ., . _ Page 1010 of 1207 � Promotion of Alert lowa Sign Up ► � ■ ■ Sign up today 0 ' ' � 0 Visiting the alert. iowa.gov website _ �y . � Scan the QR Code � ' • + . Texting "DubuquelA" to 67283 0 �T . _ i TO RECEIVE EMERGENCY Downloadin the Smart911 A from the A le or J pp pp ALERTS FOR THIS AREA, Google Play stores TEXT EVENT to 67283 * � , n � � Receive weather alerts and customize your profile � EMERGENCY f� �RT . . �oUBGEMENT IOWA to only rece�ve alerts that perta�n to you ! Page 1011 of 1207 ' • ' � . . • ' ' � ' • . 1 : !� � ' � � Ja :a �� !�.�.`1 � IJ1�] :� 127 501 1 . 98 � Net Operating Average homeowner's* property tax Property Tax cost for Emergency Management Support (*Avg. home value of $213,211) Page 1012 of 1207 1 ► ■ ► ► � 11 � • Federal Emergency Management Performance Grant: $39,000 � Pass-through is capped by the state • City of Dubuque: $ 126,000 • Dubuque County: $84,000 • Remaining Balance: 20% of expenses less Hazardous Materials Response • Reserve Funds: Vehicle, Computer, and Building Maintenance Page 1013 of 1207 IMPACTS TO PUBLIC SAFETY ■ ■ • Incident Command Training and NIMS Training � • Mutual Aid Agreements _ �bli�H��n Prc��i�nt. Promotc. Proti�ct_ • e � � � ■ ■ ■ � � � � O� s • Emergency Not�f�cat�on and Alert �� :� I owa Syste m i : � � � • Planning, Training and Exercise � ��MANAGEMENT � :.�, � �DUBUQUE COUNTY • Emergency Operations Center Support of Public Safety Page 1014 of 1207 � DUBUQUE ' - • . • • : • , . . . , , PRESIDENTIAL 1965 Floods 1999 Floods 2001 Floods (2) DECLARED 1969 Floods (2) 2002 Floods D I SAST E RS 1972 Floods 2004 Winter 1972 Winter 2008 Floods ,,,, �,�, 1973 Floods 2010 Floods ��= 2011 Floods � ►�=- 1974 Floods � -=' , ''� � 2017 Floods ��,,, .,._ 1993 Floods 2020-22 COVID-19 8 Disasters 2023 Flood 2024 Flood 12 Disasters ■ w Page 1015 of 1207 EMERGENCY MANAGEMENT Public Assistance Damages ■ ■ � Public Assista�ce Dama�es from Recent Presidentially Declared Disasters $7.769.704 .-. N � � 54,333.582 � . $3.328.937 .r+ S2.211.666 $255.700 $497.159 ��92 668 g436.170 �306.067 $529.000 2001 2002 200d 2008 2010 2011 2017 2020- 2023 2024 2022 Year Page 1016 of 1207 EMERGENCY MANAGEMENT P E RFO RMAN C E M EAS U RES City Council Goal: Financially Responsible, High Performance City Organization: Sustainable and Effective Service Delivery Activity Objective: Maintain a comprehensive local emergency management program to provide an adequate level of 1 disaster preparedness that exceeds State and Federal planning, training and exercise requirements and minimizes the impact of natural and human-made disasters. Performance Measure (KPI) Target FY 2024 FY 2025 FY 2026 Performance Actual Actual Estimated Indicator Update 20% of the Comprehensive Emergency Management Plan on an annual basis ensuring the 5 ESFs Complete Complete Complete Goal Met entire plan is updated every five years # of tests of outdoor emergency warning system 10 8 10 10 Goal Met # of outreach events and emergency plan consultations 20 37 40 28 Goal Met provided or planning meetings attended # of training classes offered at the local level for 6 7 8 6 Goal Met disaster response and responder safety # of tabletop, functional, and full-scale exercises offered 4 8 6 11 Goal Met to community members Complete required emergency management continuing 24 52 40 36 Goal Met education hours Page 1017 of 1207 � � � � EMERGEHCY MANAGEMEHT OrmRead DUBUQUE CDUNTY � �� . �: _ ",. ,, � . ,,. { ,�,�'� < �:t -:'�- - 4 , - . � � �,._ �- �� _.. - ..� - ';,� _ _ �_ _ _ � - www.d u buq uecou nty.org/emergency-management Page 1018 of 1207