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Private Lead Service Line Replacement Project Pilot Program - Phase 2 Copyrighted May 18, 2026 City of Dubuque ITEMS SET FOR PUBLIC HEARING # 1. City Council ITEM TITLE: Private Lead Service Line Replacement Project Pilot Program - Phase 2 SUMMARY: City Manager recommending City Council adopt the resolution granting preliminary approval of the plans, specifications, form of contract, and estimated cost of $3,320,000.00 for the Private Lead Service Line Replacement Pilot Program - Phase 2 (CIP No. 4281000050), set the public hearing date of June 1, 2026, and hereby authorize the Water Department to advertise the project for public bidding. Due to timing of the project, the funding for this project will be subject to the first budget amendment in FY27. RESOLUTION To Provide for a Notice of Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Lead Service Line Replacement - Phase 2 Project, and the Taking of Bids Therefor SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for DISPOSITION: June 1, 2026 ATTACHMENTS: 1. MVM Memo Private Lead Service Line Replacement Pilot Program - Phase 2 - Initiate Public Bidding 2. Water LSLR P2 Set PH Init Memo 05-11-2026 3. NHL (LSLR Phase 2) (Dubuque 2026)-v1 Resolution and PH Notice Page 587 of 890 Dubuque THE CITY OF � uhA�eMa cin DuB E ; . � , I � � I. Maste iece on the Mississi t 2oo�•zoiz•zois �P Pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Private Lead Service Line Replacement Pilot Program - Phase 2 - Initiate Public Bidding and Set the Public Hearing Date DATE: May 13, 2026 Water Department Director Christopher Lester is recommending City Council adopt the resolution granting preliminary approval of the plans, specifications, form of contract, and estimated cost of$3,320,000.00 for the Private Lead Service Line Replacement Pilot Program - Phase 2 (CIP No. 4281000050), set the public hearing date of June 1, 2026, and hereby authorize the Water Department to advertise the project for public bidding. Due to timing of the project, the funding for this project will be subject to the first budget amendment in FY27. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Christopher Lester, Water Department Director Jennifer Larson, Chief Financial Officer Laura BendorF, Budget Manager Eldon Schneider, Water Project Supervisor Carl Plumley, Water Distribution Supervisor Page 588 of 890 Dubuque THE CIT'Y OF � All•An�e�iea Ciry Du B E ��� �. �� � I , �� ► � � Maste 12CE 01Z t�lE M1SS1SS1 1 zoo�•2oi2•2ois �P pp zoi�*Zoi9 TO: Michael C. Van Milligen, City Manager FROM: Christopher Lester, Water Department Director DATE: May 11, 2026 SUBJECT: Private Lead Service Line Replacement Pilot Program - Phase 2 - Initiate Public Bidding and Set the Public Hearing Date INTRODUCTION The purpose of this memorandum is to request authorization to establish the date for the public hearing and to initiate the public bidding procedure for a Public Improvement Contract for construction of the Private Lead Service Line Replacement Pilot Program - Phase 2 (CIP No. 4281000050). Due to timing of the project, the funding for this project will be subject to the first budget amendment in FY27. BACKGROUND The City of Dubuque is taking part in a unique opportunity to assist approximately 575 homes in three phases (owner occupied or rented) within the city with the functional replacement of private lead water service lines by trenching or pull-through methods to prevent the potential for drinking water contamination at a house-by-house level. This phase of the pilot program is 100% voluntary and is open to those residents with a verified drinking water lead service line meeting the socioeconomic guidelines established by the Bipartisan Infrastructure Law. The City has moved forward with this unique opportunity and has secured a level of BIL funding to conduct the first of its kind in the community, the Lead Service Line Replacement Pilot Program. The BIL funds are being administered locally through the lowa Department of Natural Resources' State Revolving Fund (lowa SRF) program, with 49°/o of construction costs being forgivable. The first phase of work was completed in the Fall of 2025 and accepted by the council in March of 2026. It includes the replacement of 133 lead service lines and provided valuable implementation information that has guided planning, design, and construction requirements for the next phases of the pilot program. The scope of work in the second phase includes the replacement of approximately 210 lead service lines identified throughout the City's water distribution service area. Actual replacement numbers will be based on Bids from Contractors for unit price items associated with each site. Page 589 of 890 The scope of work in the third phase includes the replacement of approximately 200 lead service lines identified throughout the City's water distribution service area. Phase 3 is planned to go to Bid in late 2026 for construction work in the 2027 construction season. The nature of the replacements varies from site to site, ranging from full replacements (public water main to interior plumbing) to partial replacements where the service materials are a combination of lead and copper (a portion of the service line between the public water main and the interior plumbing). Work is being conducted within the City's right-of-way and on private properties with authorization from property owners. In March 2025, Origin Design was awarded the design for the project, which included final plans and specifications for Bidding. DISCUSSION Origin Design has completed the plans and specifications for the Private Lead Service Line Replacement Pilot Program - Phase 2 project. The scope of work and bidding documents have been finalized and are now ready to be advertised for bidding. The scope of work in this phase includes the replacement of approximately 210 lead service lines in the City's distribution system. The nature of the replacements varies from site to site, ranging from full replacements (public water main to interior plumbing) to partial replacements where the service materials are a combination of lead and copper (a portion of the service line between the public water main and the interior plumbing), and includes various surface restorations including curb and pavement replacement and seeding.). Work is being conducted within the City's right-of-way and on private properties with authorization from property owners. The project will be funded through both lowa SRF and Water Construction Fund sources. This is primarily due to the nature of the work, as certain private portions of the work, required for a complete project are not eligible for reimbursement through the lowa SRF program. The Engineer's Construction Cost Estimate is $3,320,000.00, of which $2,720,000 is SRF- eligible and loan-forgiveness eligible, and $600,000.00 is not SRF-eligible. The Engineer's Construction Cost Estimate is based on completing the entire pool of 210 sites included in the project scope. The Bidding Documents and Contracts prepared for the project include limitations on project scope based on available budget from the associated sources. The Engineer and Water Department will monitor construction progress and end all Work under the Contract at or near the designated maximum funding amount for construction activities, regardless of completion of Work at all indicated sites. The limits are $1,700,000.00 for SRF-eligible items and $500,000.00 for not SRF-eligible items. PROJECT SCHEDULE The schedule for the project is as follows: — Council Initiate May 18, 2026 — Advertise for Bids and Publish the Public Hearing Notice May 22, 2026 — Public Hearing June 1, 2026 — Receipt of Bid Proposals June 25, 2026 — Award Construction Contract July 6, 2026 — Substantial Completion Date May 7, 2027 — Final Completion Date May 28, 2027 2 Page 590 of 890 BUDGET IMPACT The original estimate of probable cost for the Private Lead Service Line Replacement Pilot Program - Phase 2 Project are provided as follows (taken from approved IUP Application): Description Cost Estimate Legal Expenses $16,000.00 Land and Easements $0.00 Professional Services (Report or Planning) $15,000.00 Professional Services (Design) $65,000.00 Professional Services (Construction) $78,000.00 Construction $1,552,000.00 Equipment $0.00 Other: Preconstruction Inspection $30,000.00 Contingency $234,000.00 Total Estimated Project Cost $1,990,000.00 FY26 and FY27 Budgeted Expenses for the Private Lead Service Line Replacement Pilot Program (CIP No. 4281000050) as a whole are provided as follows: CIP Fund Budgeted Expenses Amount 4281000050 FY 26 Carr -Over Other Capital Outlay $5,433,488.65 4281000050 Water Construction Construction $1,050,000.00 FY27 Total Project Budgeted Expenses $6,483,488.65 Phases 1, 2, and 3 were set up to share all of the SRF funding, and the approved FY27 Water Construction Fund money is expected to only be split between Phases 2 and 3. Additionally, Phase 1 construction contracts are complete at a value of approximately $1,740,000. The portion of the FY26 and FY27 Budgeted Expenses for the Private Lead Service Line Replacement Pilot Program — Phase 2 Project construction contract are provided as follows: CIP Fund Budgeted Expenses Amount 4281000050 FY 26 Carr -Over Other Capital Outlay $1,700,000.00 4281000050 Water Construction Construction $500,000.00 FY27 Total Project Budgeted Expenses $2,220,000.00 3 Page 591 of 890 The proposed construction project will be pulled from the Other Capital Outlay line item which has a current available expense value of$3,487,002.77, which will need to be carryover into FY27. Following start of FY27, an additional $1,050,000.00 in the Construction line item will be available. The Engineer's Construction Cost Estimate is $3,320,000.00, of which $2,720,000 is SRF- eligible and loan-forgiveness eligible, and $600,000.00 is not SRF-eligible. The Engineer's Construction Cost Estimate is based on completing the entire pool of 210 sites included in the project scope. The Bidding Documents and Contracts prepared for the project include limitations on project scope based on available budget from the associated sources. The Engineer and Water Department will monitor construction progress and end all Work under the Contract at or near the designated maximum funding amount for construction activities, regardless of completion of Work at all indicated sites. The limits are $1,700,000.00 for SRF-eligible items and $500,000.00 for not SRF-eligible items. All items are therefore within anticipated budgeted amounts attributed to Phase 2. ACTION TO BE TAKEN I respectfully request that the City Council adopt the resolution granting preliminary approval of the plans, specifications, form of contract, and estimated cost for the Private Lead Service Line Replacement Pilot Program - Phase 2 (CIP No. 4281000050), set the public hearing date of June 1, 2026, and hereby authorize the Water Department to advertise the project for public bidding. Due to timing of the project, the funding for this project will be subject to the first budget amendment in FY27. Prepared by Eldon Schneider, Water Project Supervisor cc: Jennifer Larson, Chief Financial Officer Eldon Schneider, Water Project Supervisor Carl Plumley, Water Distribution Supervisor F:\Users\Water\ENGINEERING\Projects\CityWctive\Private LSLR Program-Phases 2 and 3(2025)\01 -Water Project Supervisor\Progress Reports and Memos\Water Department\Construction Bid Initiate-P2\Water LSLR P2 Set PH Init Memo.docx 4 Page 592 of 890 DORSEY DORSEV+WHiTNEY LLP May 11, 2026 VIA EMAIL Jenny Larson Chief Financial Officer Dubuque, Iowa Re: Lead Service Line Replacement-Phase 2 Project Our File No. 430411-NEW Dear Jenny: We have prepared and attach the necessary proceedings to enable the City Council to act at the May 18, 2026, meeting to set a date, time and place for the hearing and letting for the Lead Service Line Replacement-Phase 2 Project. The materials attached include the following items: 1. Resolution setting the dates for the hearing and letting; approving the form of notice of hearing (the "Notice of Hearing") on proposed plans, specifications, proposed form of contract and estimated cost(the "Contract Documents") set forth in Exhibit A; and approving the form of notice to bidders (the "Notice to Bidders") set forth in Exhibit B. 2. Attestation Certificate attesting to the validity of the transcript. 3. Publication Certi�cate covering publication of the Notice of Hearing, to which the publisher's affidavit of publication, together with a clipping of the notice as published, should be attached. The Notice of Hearing must be published at least once,not less than four(4)and not more than twent�(20) da�prior to the date of the said hearing in a legal newspaper of general circulation in the City. The last date on which this notice can be effectively published is May 28, 2026. As soon as the notice appears in the newspaper,please email a copy to lemke.susan@dorsey.com. 4. Posting Certificates covering the posting of the Notice to Bidders in the three places designated by Section 26.3 of the Code of Iowa, to which an affidavit of posting,together with a proof of the Notice to Bidders as posted, should be attached. The Notice to Bidders must be posted in each of the following three places: (i) in a relevant contractar plan room service with a statewide circulation; (ii) in a relevant construction lead generating service with a statewide circulation; and (iii) on an internet site sponsored by either the City or a statewide association that represents the City (i.e. the Iowa League of Cities). 8oi Grand Avenue�Suite 4ioo�Des Moines,IA�5o3og-800z I T 5i5•z83•lo00�dorsey.com Page 593 of 890 � � ORSEY The Notice to Bidders must be posted not less than thirteen (13) and not more than fortv-five 45 da s prior to the date designated for receiving bids. The last date on which this notice can be effectivel�posted is June 12, 2026. The Notice to Bidders should be provided to the Construction Update Network by no later than June 11, 2026. It is our understanding that, in order to meet the requirement of items (i) and (ii) in the paragraph above, the Project Engineers and/ar the Engineering Technician will arrange for the Notice to Bidders to be posted on the Construction Update Network hosted by the Master Builders of Iowa. Further, it is our understanding that to comply with item (iii) in the paragraph above, the Project Engineers and/or the Engineering Technician will arrange for the Notice to Bidders to be posted on the City's website. Please return one fully executed copy of these proceedings to our office. If you have any questions,please contact Emily Hammond or me. Best regards, David D. Grossklaus John P. Danos Attachments cc: Eldon Schneider Christopher Lester Crenna Brumwell Adrienne Breitfelder Origin Design DORSEY&WHITNEY LLP Page 594 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) PROCEEDINGS TO SET DATE FOR HEARING AND LETTING 430411-NEW(NHL) Dubuque, Iowa May 18, 2026 The City Council of the City of Dubuque, Iowa, met on May 18, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6t't St, Second Floor Council Chambers, Dubuque, Iowa. The Mayor presided and the roll being called,the following named Council Members were present and absent: PresentRe sill ck (Virtual) Stayer, Leyendecker , Roussell, Sprank, and Wethal Absent: None • • • Other Business• • MOTION TO APPROVE RESOLUTION The City Council took up and considered the proposed Lead Service Line Replacement - Phase 2 Project. Council Member Roussell introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Member Wet hal After due consideration thereof by the Council, the Mayor put the question upon the adoption of the said resolution and the roll being called, the following named Council Members voted: Ayes: Roussell , Stayer , Resnick, Cavanagh, Wethal, Leyendecker , and Sprank Nays: None . Whereupon, the Mayor declared the motion duly carried and the resolution adopted, as follows: II -1 DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Dubuque/430411-NEW/NHL(LSLR Phase 2) PROCEEDINGS TO SET DATE FOR HEARING AND LETTING 430411-NEW (NHL) Dubuque, Iowa May 18, 2026 The City Council of the City of Dubuque, Iowa, met on May 18, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6th St, Second Floor Council Chambers, Dubuque, Iowa. The Mayor presided and the roll being called, the following named Council Members were present and absent: Present: Absent: • • Other Business• • MOTION TO APPROVE RESOLUTION The City Council took up and considered the proposed Lead Service Line Replacement - Phase 2 Project. Council Member introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Member After due consideration thereof by the Council, the Mayor put the question upon the adoption of the said resolution and the roll being called, the following named Council Members voted: Ayes: Nays: Whereupon, the Mayor declared the motion duly carried and the resolution adopted, as follows: -1 DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 595 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) RESOLUTION NO. 193-26 Resolution to provide for a notice of hearing on proposed plans, specifications, forni ofbontract and estimate of cost for the Lead Service Line Replacement-Phase 2 Project, and the taking of bids therefor WHEREAS, it has been proposed that the City Council of the City of Dubuque, Iowa(the { "City"),undertake the authorization of a public improvement to be constructed as described in the { proposed plans and specifications and form of contract prepared by Origin Design Co. (the"Project Engineers"), in consultation with the City's engineering technician (the "Engineering Technician"), which may be hereafter referred to as the "Lead Service Line Replacement - Phase 2 Project" (and is sometimes hereinafter referred to as the "Project"), which proposed plans, { specifications, notice of hearing and letting, and form of contract and estimate of cost (the "Contract Documents") are on file with the City Clerk; and { WHEREAS, it is necessary to fix a time and place of a public hearing on the Contract { Documents and to advertise for sealed bids for the Project; NOW, THEREFORE, Be It Resolved by the City Council (the "Council") of the City of Dubuque, Iowa, as follows: Section 1. The Contract Documents referred to in the preamble hereof are hereby approved in their preliminary form. Section 2. The Project is hereby determined to be necessary and desirable for the City, and, furthermore, it is hereby found to be in the best interests of the City to proceed toward the construction of the Project. Section 3. June 1, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6th St, Second Floor Council Chambers, Dubuque, Iowa,is hereby fixed as the time and place of hearing on the Contract Documents. Section 4. The City Clerk is hereby authorized and directed to publish notice (the "Notice of Hearing") of the hearing on the Contract Documents for the Project in a newspaper of general circulation in the City,which publication shall be made at least once,not less than four(4) and not more than twenty (20) days prior to the date of the said hearing. The Notice of Hearing shall be in substantially the form as attached hereto as Exhibit A, with such conforming changes as approved by the appropriate City staff. li Section 5. The City Council hereby delegates to the City Clerk the duty of receiving bids for the construction of the Project before 2:00 p.m., on June 25,2026,in the office of the City Clerk, City Hall-First Floor, 50 West 13th St, Dubuque, Iowa. At such time and at the City Hall- Conference Room A, 50 West 13th St, Dubuque, Iowa, the City Council hereby delegates to the City Clerk, the Engineering Technician and/or the Project Engineers the duty of opening and announcing the results of the bids received. July 6, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6th St, Second Floor Council Chambers, in the City, is hereby fixed as the time and place that the Council will consider the bids received in connection therewith. 2 DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Dubuque/430411-NEW/NHL(LSLR Phase 2) 'Section 6. The amount of the bid security to accompany each bid is hereby fixed at 10% of the total amount of the bid. Section 7. The City Clerk, the Engineering Technician and/or the Project Engineers are hereby directed to give notice of the bid letting for the Project by posting notice (the "Notice to Bidders") at least once, not less than thirteen (13) and not more than forty-five (45) days prior to the date sit for receipt of bids, in each of the following three places: (i) in a relevant contractor plan room service with statewide circulation; (ii)in a relevant construction lead generating service with statewide circulation; and (iii) on an internet site sponsored by either the City or a statewide association that represents the City. The Notice to Bidders shall be in substantially the form as attached hereto as Exhibit A, with such conforming changes as approved by the appropriate City staff. Section 8. All provisions set out in the attached forms of notice are hereby recognized and prescribed by the City Council and all resolutions or orders or parts thereof,to the extent the same may be in conflict herewith, are hereby repealed. Passed and approved May 18, 2026. Mayor Attest: .��l/Q P��lr9-✓ City Clerk Assistant City Clerk • •Other Business. • On motion and vote, the meeting adjourned. Mayor Attest: City Clerk ssistant City Clerk -3 - DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Dubuque/430411-NEW/NHL(LSLR Phase 2) RESOLUTION NO. Resolution to provide for a notice of hearing on proposed plans, specifications, form of contract and estimate of cost for the Lead Service Line Replacement-Phase 2 Project, and the taking ofbids therefor WHEREAS, it has been proposed that the City Council of the City of Dubuque, Iowa (the "City"), undertake the authorization of a public improvement to be constructed as described in the proposed plans and specifications and form of contract prepared by Origin Design Co. (the"Proj ect Engineers"), in consultation with the City's engineering technician (the "Engineering Technician"), which may be hereafter referred to as the "Lead Service Line Replacement - Phase 2 Project" (and is sometimes hereinafter referred to as the "Project"), which proposed plans, specifications, notice of hearing and letting, and form of contract and estimate of cost (the "Contract Documents") are on file with the City Clerk; and WHEREAS, it is necessary to fix a time and place of a public hearing on the Contract Documents and to advertise for sealed bids for the Project; NOW, THEREFORE, Be It Resolved by the City Council (the "Council") of the City of Dubuque, Iowa, as follows: Section 1. The Contract Documents referred to in the preamble hereof are hereby approved in their preliminary form. Section 2. The Project is hereby determined to be necessary and desirable for the City, and, furthermore, it is hereby found to be in the best interests of the City to proceed toward the construction of the Project. Section 3. June 1, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6th St, Second Floor Council Chambers, Dubuque, Iowa, is hereby fixed as the time and place of hearing on the Contract Documents. Section 4. The City Clerk is hereby authorized and directed to publish notice (the "Notice of Hearing") of the hearing on the Contract Documents for the Project in a newspaper of general circulation in the City, which publication shall be made at least once, not less than four(4) and not more than twenty (20) days prior to the date of the said hearing. The Notice of Hearing shall be in substantially the form as attached hereto as Exhibit A, with such conforming changes as approved by the appropriate City staff. Section 5. The City Council hereby delegates to the City Clerk the duty of receiving bids for the construction of the Project before 2:00 p.m., on June 25, 2026, in the office of the City Clerk, City Hall-First Floar, 50 West 13th St, Dubuque, Iowa. At such time and at the City Hall- Conference Room A, 50 West 13th St, Dubuque, Iowa, the City Council hereby delegates to the City Clerk, the Engineering Technician and/or the Project Engineers the duty of opening and announcing the results of the bids received. July 6, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6t" St, Second Floor Council Chambers, in the City, is hereby fixed as the time and place that the Council will consider the bids received in connection therewith. -2 DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 596 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) Section 6. The amount of the bid security to accompany each bid is hereby fixed at 10% of the total amount of the bid. Section 7. The City Clerk, the Engineering Technician and/or the Project Engineers are hereby directed to give notice of the bid letting for the Project by posting notice (the "Notice to Bidders") at least once, not less than thirteen (13) and not more than forty-five (45) days prior to the date set for receipt of bids, in each of the following three places: (i) in a relevant contractor plan room service with statewide circulation; (ii)in a relevant construction lead generating service with statewide circulation; and (iii) on an internet site sponsored by either the City or a statewide association that represents the City. The Notice to Bidders shall be in substantially the form as attached hereto as Exhibit A, with such conforming changes as approved by the appropriate City staff. Section 8. All provisions set out in the attached forms of notice are hereby recognized and prescribed by the City Council and all resolutions or orders or parts thereof, to the extent the same may be in conflict herewith, are hereby repealed. Passed and approved May 18, 2026. Mayor Attest: City Clerk • • Other Business• • On motion and vote, the meeting adjourned. Mayor Attest: City Clerk -3 DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 597 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) EXHIBIT A Form of Notice of Hearing NOTICE OF PUBLIC HEARING ON PROPOSED PLANS AND SPECIFICATIONS,FORM OF CONTRACT AND ESTIMATE OF COST FOR THE LEAD SERVICE LINE REPLACEMENT—PHASE 2 PROJECT Notice Is Hereby Given: That on June 1, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6rh St, Second Floor Council Chambers, Dubuque, Iowa, the City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans and specifications, form of contract and estimate of cost (the "Contract Documents") for the proposed Lead Service Line Replacement - Phase 2 Project (the "Project"). The Project, which shall be constructed in various locations throughout Census Tract 5 in the City, generally consists of replacing approximately 210 lead service lines identified throughout the City's water distribution service area. Replacement scope varies by site from full replacement(main to interior plumbing) to portions thereof, as indicated in the plans. The replacements will take place in City right-of-way and on private properties with authorizations provided by property owners. A copy of the proposed Contract Documents, including detailed information regarding the Project location, is on file for public inspection in the office of the City Clerk. At the hearing any interested person may file written obj ections or present oral comments with respect to the subject matter of the hearing. Adrienne Breitfelder City Clerk -4- DORSEY&WHiTNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 598 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) EXHIBIT B Form of Notice to Bidders NOTICE TO BIDDERS SECTION 00120 CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT LEAD SERVICE LINE REPLACEMENT — PHASE 2 120.1 Time and Place for Filinq Sealed Proposals Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on June 25, 2026, in the Office of the City Clerk, City Hall - First Floor, 50 West 13t" Street, Dubuque, lowa. 120.2 Time and Placed Sealed Proposals Will be Opened and Considered Sealed proposals will be opened and Bids tabulated at 2:00 p.m. on June 25, 2026, at City Hall - Conference Room A 50 West 13th Street, Dubuque, lowa, for consideration by the City Council at its meeting at 6:30 p.m. on July 6, 2026, in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6tn Street, Dubuque, lowa. The City of Dubuque, lowa, reserves the right to reject any and all Bids. 120.3 Time for Commencement and Completion of Work Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed has been issued and shall be substantially completed by May 7, 2026, and final completion May 28, 2027. 120.4 Bid Securitv Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will enter into a contract for the work Bid upon and will furnish after the award of contract a corporate surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The Bid security must be in the amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier's check or certified check drawn on a state-chartered or federally chartered bank, or a certified share draft drawn on a state-chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no conditions except as provided in this section. -s- DORSEY&WHiTNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 599 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) 120.5 Contract Documents The Contract Documents will be available on the City's website at www.citvofdubuaue.orq/bids.aspx. No plan deposit is required. 120.6 Preference for lowa Products and Labor By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of lowa, and to lowa domestic labor, to the extent lawfully required under lowa statutes. 120.7 Sales Tax The Bidder should not include State of lowa sales tax in its Bid. A sales tax exemption certificate will be available for all material purchased in lowa for incorporation into the Project. 120.8 General Nature of Public Improvement Project Lead Service Line Replacement — Phase 2 CIP # 4281000050 The extent of work involved consists of replacing approximately 210 lead service lines identified throughout the City's water distribution service area. Replacement scope varies by site from full replacement (main to interior plumbing) to portions thereof, as indicated in the plans. The replacements will take place in City right-of-way and on private properties with authorizations provided by property owners. Base Bid Estimated Total Cost = $3,320,000.00 120.9 Pre-Bid Construction Conference Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 1:00 PM on June 11, 2026, at City Hall, Conference Room A, 50 West 13t" Street in Dubuque, lowa. Attendance by all prospective bidders is not mandatory but highly recommended. 120.10 Title VI — Non-Discrimination Clause The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. -6- DORSEY&WHiTNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 600 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) 120.11 Fundinq Requirements This project has been awarded funds from the lowa State Revolving Fund LSLR grant. Any bidder or equipment supplier whose firm or affiliate is listed on the U.S. General Services Administration Excluded Parties List System website will be prohibited from the bidding process. Anyone submitting a bid who is listed on this website will be determined to be a nonresponsive bidder. Contractors shall fully comply with the requirements, terms and conditions of the Disadvantaged Business Enterprise (DBE) requirements. Builder America, Buy America (BABA provisions apply to this project. SRF Certification forms required to be signed and submitted with the Bid are included in the bid packet. Bipartisan Infrastructure Law (BIL) is also applicable in the LSLR grant. The SRF requirements are included in the Special Provisions section of the specifications. Davis-Bacon prevailing wage rates will apply to this Project and are included in the Special Provisions section of the specifications. 120.12 Notice to Bidders Distribution On the following date, May 22, 2026, this Notice was posted at the following locations: 1. Master Builders/Construction Update Network Website www.mbionline.com 2. The City of Dubuque Website. -�- DORSEY&WHiTNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 601 of 890 Dubuque/43041 I-NEW/NHL(LSLR Phase 2) ATTESTATION CERTIFICATE: STATE OF IOWA COUNTY,OF DUBUQUE SS: CITY OF DUBUQUE s ant I, the undersigned, 6i y'Clerk of the City of Dubuque, Iowa, do hereby certify that the transcript hereto attached is a true, correct and complete copy of all the records of the City relating to fixing a time and place of hearing on the proposed plans, specifications and form of contract, and estimated cost for the construction of the Lead Service Line Replacement - Phase 2 Project and directing publication of a Notice of Hearing announcing the time and place fixed therefor; and fixing a time and place for the taking of bids for the construction of the Project and directing posting of a Notice to Bidders announcing the time and place fixed therefor. WITNESS MY HAND this day of , 2026. k. Assistant City Clerk -8- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Dubuque/430411-NEW/NHL(LSLR Phase 2) ATTESTATION CERTIFICATE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE I, the undersigned, City Clerk of the City of Dubuque, Iowa, do hereby certify that the transcript hereto attached is a true, correct and complete copy of all the records of the City relating to fixing a time and place of hearing on the proposed plans, specifications and form of contract, and estimated cost for the construction of the Lead Service Line Replacement - Phase 2 Project and directing publication of a Notice of Hearing announcing the time and place fixed therefor; and fixing a time and place for the taking of bids for the construction of the Project and directing posting of a Notice to Bidders announcing the time and place fixed therefor. WITNESS MY HAND this day of , 2026. City Clerk -8- DORSEY&WHiTNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 602 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) NOTICE OF HEARING PUBLICATION CERTIFICATE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE I, the undersigned, City Clerk of the City of Dubuque, Iowa, do hereby certify that pursuant to the resolution of the City Council fixing a date of hearing on the proposed plans and specifications, form of contract and estimated cost for the Lead Service Line Replacement - Phase 2 Project, the Notice of Hearing, of which the printed slip attached to the publisher's affidavit hereto attached is a true and complete copy, was published on the date and in the newspaper specified in such affidavit, which newspaper has a general circulation in the City. WITNESS MY HAND this day of , 2026. City Clerk (Attach here publisher's affidavit of publication of the Notice of Hearing.) (PLEASE NOTE: Do not date and return this certificate until you have received the publisher's affidavit and have verified that the Notice of Hearing was published on the date indicated in the affidavit, but please return all other completed pages to us as soon as they are available.) -9- DORSEY&WHiTNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 603 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) NOTICE.OF HEARING PUBLICATION CERTIFICATE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE t I, the undersigned,city uier`Cnof the City of Dubuque, Iowa, do hereby certify that pursuant to the resolution of the City Council fixing a date of hearing on the proposed plans and specifications, form of contract and estimated cost for the Lead Service Line Replacement - Phase 2 Project, the Notice of Hearing, of which the printed slip attached to the publisher's affidavit hereto attached is a true and complete copy, was published on the date and in the newspaper specified in such affidavit, which newspaper has a general circulation in the City. WITNESS MY HAND this day of , 2026. C."'?2,61)CYLP-- Assistant City Clerk (Attach here publisher's affidavit of publication of the Notice of Hearing.) (PLEASE NOTE: Do not date and return this certificate until you have received the publisher's affidavit and have verified that the Notice of Hearing was published on the date indicated in the affidavit, but please return all other completed pages to us as soon as they are available.) -9- DORSEY& WHITNEY LLP,ATTORNEYS,DES MOINES, IOWA Dubuque/430411-NEW/NHL(LSLR Phase 2) NOTICE TO BIDDERS POSTING CERTIFICATE — CONTRACTOR PLAN ROOM/LEAD GENERATING SERVICE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE I, the undersigned, City Clerk of the City of Dubuque, Iowa, do hereby certify that pursuant to the resolution of the City Council setting the date of the bid letting for the Lead Service Line Replacement-Phase 2 Project,the Notice to Bidders,of which the printed slip attached to the affidavit hereto attached is a true and complete copy,was posted on the date and in the relevant contractor plan room service/construction lead generating service specified in such affidavit, which contractor plan room service/construction lead generating service has a statewide circulation. WITNESS MY HAND this day of , 2026. City Clerk (Attach here the affidavit of posting of the Notice to Bidders from the contractor plan room service/construction lead generating service.) (PLEASE NOTE: Do not date and return this certificate until you have received the affidavit of posting from the contractor plan room service/construction lead generating service and have verified that the Notice to Bidders was posted on the date indicated in the affidavit, but please return all other completed pages to us as soon as they are available.) -10- DORSEY&WHiTNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 604 of 890 Dubuque/430411-NEW/NHL(LSLR Phase 2) NOTICE TO BIDDERS POSTING CERTIFICATE— SPONSORED INTERNET SITE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE I, the undersigned, City Clerk of the City of Dubuque, Iowa, do hereby certify that pursuant to the resolution of the City Council setting the date of the bid letting for the Lead Service Line Replacement - Phase 2 Project, the Notice to Bidders provided for therein was posted on the City's website on , 2026. WITNESS MY HAND this day of , 2026. City Clerk (Attach here a screenshot of the Notice to Bidders as posted on the City's website, showing the date of posting). -11- DORSEY&WHiTNEY LLP,ATTORNEYS,DES MOINES,IOWA Page 605 of 890